REGIONAL UNIVERSITY SYSTEM

MINUTES

Friday, May 2, 2008, 9:00 a.m.

University of Central Oklahoma

Robert S. Kerr Room, Nigh University Center

Edmond, Oklahoma

I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT

The Board of Regents of the Regional University System of Oklahoma met in regular session at 9:00 a.m., Friday, May 2, 2008 in the Robert S. Kerr Room, Nigh University Center, University of Central Oklahoma, Edmond, Oklahoma. Notice of the meeting had been properly filed with the Secretary of State on September 17, 2007.

II. CALL TO ORDER AND REGENTS’ ROLL CALL

Belva Howard, Chair, Position 2

Joe Anna Hibler, Vice Chair, Position 3

Jan Gordon, Secretary, Position 4

Harold Jackson, Regent, Position 1

Connie Reilly, Regent, Position 5

Richard Ryerson, Regent, Position 6

Ann Holloway, Regent, Position 7

Mark Stansberry, Regent Position 8

Sandy Garrett, Regent, Position 9

Chairman Howard called the meeting to order. Roll call established the presence of a quorum with all nine regents present.

A. EXCUSE ABSENT REGENTS

No action taken.

B. INTRODUCTION OF GUESTS

Vice Chair Joe Anna Hibler recognized those in attendance:

University Presidents

Kim Cherry, Interim President, Northeastern State University, Tahlequah, Oklahoma

Janet Cunningham, President, Northwestern Oklahoma State University, Alva, Oklahoma

John Hays, President, Southwestern Oklahoma State University, Weatherford, Oklahoma

Richard Rafes, President, East Central University, Ada, Oklahoma

Roger Webb, President, University of Central Oklahoma, Edmond, Oklahoma

Regional University System of Oklahoma Administrative Staff

Sheridan McCaffree, Executive Director

Charlie Babb, General Counsel

Lynn Griswold, Finance Officer

Lauren Eichinger, Executive Assistant

Others in attendance

Duane Anderson, Vice President for Academic Affairs, East Central University, Ada, Oklahoma

Anne Holzberlein, Vice President of Development and Executive Director of the UCO Foundation, University of Central Oklahoma, Edmond, Oklahoma

Jarrett Jobe, Assistant to the President, University of Central Oklahoma, Edmond, Oklahoma

Charlie Johnson, Executive Director of University Relations, University of Central Oklahoma, Edmond, Oklahoma

Steve Kreidler, Executive Vice President, University of Central Oklahoma, Edmond, Oklahoma

Larry Minks, Executive Vice President for Academic Affairs, Southeastern Oklahoma State University, Durant, Oklahoma

Michael W. Mitchel, Regent Designate, Woodward, Oklahoma

David Pecha, Vice President for Administration, Northwestern Oklahoma State University, Alva, Oklahoma

Myron Pope, Vice President of Enrollment Management, University of Central Oklahoma, Edmond, Oklahoma

Bill Radke, Provost and Vice President for Academic Affairs, University of Central Oklahoma, Edmond, Oklahoma

Cynthia Rolfe, Vice President of Information Technology, University of Central Oklahoma, Edmond, Oklahoma

Raquel Schmitz, Chief of Staff, Southeastern Oklahoma State University, Durant, Oklahoma

Steve Turner, Vice President for Finance and Administration, East Central University, Ada, Oklahoma

Ross Walkup, Vice President for Business Affairs, Southeastern Oklahoma State University, Durant, Oklahoma

III. R. #239 CONSENT DOCKET

Regent Stansberry made the motion, seconded by Regent Holloway, to approve the following items on the consent docket.

A. MINUTES OF PREVIOUS MEETINGS

Approval of Minutes of Regular Meeting, March 13, 2008

Approval of Minutes of Special Meeting April 7, 2008

B. ACADEMIC AFFAIRS COMMITTEE REPORT

Chair Connie Reilly

(Attachment A, Pages 37-105)

1. University of Central Oklahoma

(Pages 37-38)

a. UCO Music/Business Academy

Request authorization to create an interdisciplinary certificate or diploma in Music/Business and begin negotiations to enter into a contractual agreement with The Academy for Contemporary Music (ACM) of Guildford, England. The purpose of the academy is to provide higher learning and practical experience for students desiring to be a part of the music industry, including performers, business managers, studio engineers, and other music industry professions. A partnership or franchise agreement will be structured with ACM and set fees using the Professional Development model.

b. Request Board support and approval for UCO’s request to the Chancellor for the Oklahoma State Regents for Higher Education for an institutional exception to section 3.14.5.C.2 of the Undergraduate Degree Requirements policy. The exception applies to UCO students only and allows the University to use correspondence credit earned at UCO as resident credit to satisfy the 30 hour resident credit requirement. Rationale for this request includes the following:

1) The Correspondence Education Office is administered by the Office of Academic Affairs.

2) Correspondence courses display the same rigor and have been vetted through the same course approval process as traditional courses.

3) Tutorial support and direct faculty member interaction occurs throughout the course.

4) There is a strong support network for correspondence courses, including a highly skilled full-time staff.

5) UCO considers correspondence to be an alternative course delivery method, rather than a separate category of coursework.

6) There is a one-year time limit to complete correspondence courses. A semester/term based option is under review that would allow students to gain access to federal financial aid.

7) This request is consistent with the Academic Calendar policy that supports the master of core competencies regardless of “seat time.”

8) Students will be limited to 30 hours of correspondence study toward any degree at UCO.

2. Southeastern Oklahoma State University (Pages 39-43)

a. Program requirement change in Bachelor of General Studies

b. Request approval to move the Group VII option be removed from an area of major concentration. Due to AACSB International Accreditation requirements, students who are non-business students are not allowed to complete more than 25% of their degree program in the business area.

3. Northwestern Oklahoma State University (Pages 44-52)

a. Program modification for the Bachelor of Science Degree in Organizational Leadership.

b. Program modification for the Bachelor of Science Degree in Mass Communications.

4. East Central University (Pages 53-63)

a. Program name change and option name change in the Bachelor of Arts in Speech.

b. Program requirement change in Bachelor of Science in Organizational Leadership.

c. Program requirement change in Bachelor of Science in Nursing.

5. Northeastern State University (Pages 64-105)

a. Program Modifications

1) Business Administration, B.B.A.

2) Counseling Psychology, M.S.

3) Early Childhood Education, B.S.Ed.

4) Human and Family Science, B.S.

5) International Business, B.B.A.

6) Entrepreneurship, B.B.A.

7) Organizational Leadership, B.S.

7) Psychology, B.A.

8) Safety Management, B.S.

9) Special Education-Mild Moderate Disorders, B.S.Ed

b. Program Deletion:

1) Environmental Management, B.S. (Being combined with Safety Management into a new double major, Environmental, Health and Safety Management)

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson, Holloway, Stansberry, and Garrett

Voting against the motion: None

IV. REPORT OF RUSO COMMITTEE PROCEEDINGS

A. R. #240 BUILDING COMMITTEE REPORT – Chair Richard Ryerson

(Attachment B, Pages 106-131)

Report of the Building Committee, Thursday, May 1, 2008, 3:00 p.m., University of Central Oklahoma, Robert S. Kerr Room, Nigh University Center, 3^rd Floor, Edmond, Oklahoma

Regent Ryerson made the motion, seconded by Regent Holloway, to approve the following items presented by the Building Committee:

1. University of Central Oklahoma (Pages 106-112)

a. Request approval for funds for projects as follows

1) University Center Miscellaneous Renovations and Improvements – Project # 120-1010

Request Approval for final completion of the International Student Center project by Diversified Construction of Oklahoma, Inc., the Indefinite Delivery General Construction Contractor, as completed on February 21, 2008. The total cost of the contract is $55,861.50. The Board approved the project July 2007, (R# 34) (FY 08 Section 13 Offset and E & G Funds)

2) Annual Campus Master Plan

Approve the Fiscal Year 2009 Campus Master Plan for Capital Improvements Projects for forwarding to the Oklahoma State Regents for Higher Education for approval and forwarding to the State Long Range Planning Commission.

3) Residence Hall Improvements – Project # 120-1012

Approve modifications to various Housing and Auxiliary Food Services venues in the amount of $4,809,800 or as amended by the contract between Chartwells/ Compass Group and UCO for renovations and enhancements to facilities including Central Cafeteria, Nigh University Center, University Suites and other facilities as defined by the contract. (Private, Auxiliary)

b. Change Order Report

None to report

c. Ratification Items

None to report

d. Information Items

Annual Expenditure report for Environmental Action Inc., (EAI) the selected on call Asbestos Abatement, Operations, Maintenance and Reinsulation of Piping contractor for the University in the aggregate amount of $137,327.56 for FY 08.

2. East Central University (Pages 113-114)

a. Change Order #14 – Total Increase - $36,862.00

Request approval of Change Order #14 for the Hallie Brown Ford Fine Arts Center.

3. Northwestern Oklahoma State University (Pages 115-117)

a. Campus Master Plan

Request approval of the updated Campus Master Plan for Northwestern Oklahoma State University. A copy of the plan is attached

4. Southeastern Oklahoma State University (Pages 118-119)

a. Request approval to submit bids and award contracts to renovate the Chemistry Lab Room at the McCurtain Branch Campus in Idabel, OK for an amount not to exceed $250,000.00. (Project No: 660-0308; Funding: Capital Bond Issue for 2005 - Fund 479). Southeastern will be the General Contractor.

5. Southwestern Oklahoma State University (Pages 120-122)

a. Request approval of the FY09 Campus Master Plan

(see attachment)

b. Blackbox Theatre, Project #6650051

Request that the Board ratify the emergency approval granted on March 31, 2008 to enter into an easement agreement to expand the parking and street area for this project. Funds, approximately $12,000, for this project will be provided by the Higher Education Bond issue and Auxiliary funds.

c. Request permission to bid and award roof replacements for the following buildings:

1) Fine Arts Music addition at an estimated cost of $90,000 to be funded by Section 13, New College or Section 13 Offset funds.

2) North Wing of the Chemistry, Physics, Pharmacy Building at an estimated cost of $120,000 to be funded by 295 funds.

3) Bulldog Apartments at an estimated cost of $80,000 to be funded by Auxiliary funds.

d. Request permission to bid and award the replacement of the Jefferson Hall boiler at an estimated cost of $120,000 to be funded by Auxiliary funds.

e. Request permission to name the football practice field in honor of Cecil Perkins who has served as the athletic director at SWOSU for 27 years.

6. Northeastern State University (Pages 123-131)

a. Project #4850045 - Renovation and Repair of Classrooms and Buildings

Request permission to design and bid contracts for the Fine Arts Building Renovation through the Nabholz Construction Management agreement. This project will consist of repairs to the exterior envelope of the building to include roof replacement, masonry, windows, and correction of drainage issues. Interior repairs/renovations will include HVAC, electrical service, stage and rigging, sound, lighting, seating, paint, carpet, ceilings and bathrooms. The band practice room will be reviewed for sound attenuation and possible expansion. ADA issues will be addressed throughout the project. The estimated cost of this project is $4,500,000 and will be funded through the 2005 State Higher Education Bond Issue and Section 13/New College Funds.

b. Project #485007 – Broken Arrow Phase II

Change Order #7

Request approval of Change Order #7 with Oakridge Builders, Inc. There will be no increase/decrease to the contract with Oakridge Builders. All changes are reductions to the allowance package in the amount of $24,470.41. The contract total remains $25,427,544.21.

1) Light fixtures selected for meeting room A106-$10,141.62

2) Furnish and install banners for meeting room A106-$3,324.00

3) Repaint wall in room E209 - $235.00

4) Revise door in E121 and E123 from H.M. to solid core wood doors - $532.00

5) Relocate fire hydrant for access to fire lane south of Building E -$1,000.00

6) Delete furr down column caps in room E107 and place columns in storage-$540.00

7) Furnish and install power and data in rooms E106 and E110-$200.00

8) Install courtyard benches-$1,749.50

9) Furnish and install additional hardware at doors A105, A109, A106-$1,047.00

10) Furnish and install plumbing and electrical for DI system-$4,667.29

11) Furnish and install piping for the DI system in Building D,

rooms 244 and 238-$1,034.00

c. Campus Master Plan Update (Please see the attached Long Range Planning Summary)

1) Deleted Projects

a) Project #4850040 – Gold Practice Complex

This project is no longer a valid project.

b) Project #4850064–Football Stadium Repairs and Renovations

This project has been completed.

2) Project Changes

a) Project #4850039 – Physical Plant Complex

Increase the total project amount from $500,000 to $1,500,000 to be funded through Section 13/New College.

b) Project #4850041 – Renovations and Repairs to Buildings, Classrooms and Offices

Change the name to Academic Building Renovations and increase the total project from $11,000,000 to $13,200,000. This increase to the project will be covered by the interest earned on the OCIA funding.

c) Project #4850056 – University Signage

Increase the total project amount from $250,000 to $500,000 to be funded through Section 13/New College.

d) Project #4850060-Haskell Hall Renovation

Change the name to Haskell Hall and Annex Renovation and increase the total project from $1,500,000 to $4,500,000 to be funded through Infrastructure Fees and Facility Fees.

e) Project #4850061 – Repairs and Renovations to Campus Buildings

Increase the total project from $1,000,000 to $1,250,000 to be funded through Section 13 Offset.

f) Project #4850067 – Landscaping, Outdoor Art and Courtyards

Increase the total project from $500,000 to $750,000 to be funded through Section 13/New College.

3) New Projects

a) Project #4850072 – Athletic Facilities

NSU is requesting permission to add this project for the construction of Athletic Facilities to be built on University property. Projects include a Baseball and Softball Complex, renovation of the existing Soccer Complex, and a Stadium Office Complex. The estimated cost of this project is $5,000,000. This project will be funded through the Athletic Facility Fees and donations.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson, Holloway, Stansberry, and Garrett

Voting against the motion: None

The order of the agenda changed to item IV.C.

C. PERSONNEL COMMITTEE REPORT

Chair Harold Jackson

Report of the Personnel Committee, Thursday, May 1, 2008, 1:00 p.m., University of Central Oklahoma, Robert S. Kerr Room, Nigh University Center, 3^rd Floor, Edmond, Oklahoma

1. R. #241 Formal Presidential Reviews

Regent Jackson made the motion, seconded by Regent Ryerson, to request approval to engage John Moore of Penson and Associates to conduct a formal presidential review of East Central University and Northwestern Oklahoma State University during the next academic year. This approval will include delegating authority to the Personnel Committee Chair to finalize an agreement with Dr. Moore and to increase the administrative office budget for this item from $15,000 to $25,000.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson, Holloway, Stansberry, and Garrett

Voting against the motion: None

R. #242 Amendment

Regent Gordon made the motion, seconded by Regent Garrett, to amend the previous motion to require the costs of the formal presidential reviews to be borne by the institution being reviewed.

Voting for the motion: Regents Howard, Gordon, Reilly, Holloway, Stansberry, and Garrett

Voting against the motion: Regents Jackson, Hibler, and Ryerson

R. #243 Formal Presidential Reviews – Motion as Amended

The Board considered the original motion as amended.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson, Holloway, Stansberry, and Garrett

Voting against the motion: None

The order of the agenda resumed at item IV.B.

B. AUDIT & FINANCE COMMITTEE REPORT

1. R. #244 NSU TRANSITIONAL AUDIT

Regent Hibler made the motion, seconded by Regent Stansberry to accept the NSU transitional audit which covered the transition from Dr. Williams to Interim President Kim Cherry.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson, Holloway, Stansberry, and Garrett

Voting against the motion: None

2. R. #245 RFP for Internal Audit and Quality Assurance Review

Regent Hibler made the motion, seconded by Regent Jackson, to delegate authority to the Audit and Finance Committee Chair to award contracts for outsourcing the Internal Audit Department and for the Quality Assurance Review after consultation with Mike Gibson of Cole and Reed and the Executive Director and General Counsel.

The RFP for outsourcing Internal Audit and the Quality Assurance Review was issued on April 18, 2008. Responses to the RFP are due on May 9, 2008.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson, Holloway, Stansberry, and Garrett

Voting against the motion: None

3. R. #246 ADMINISTRATIVE OFFICE BUDGET FOR FY2009

(Attachment C, Pages 132-135)

Regent Hibler made the motion, seconded by Regent Gordon, to approve the Administrative Office Budget for FY 2009 as amended.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson, Holloway, Stansberry, and Garrett

Voting against the motion: None

4. R. #247 INCREASED FEES FOR EXTERNAL AUDITORS

Regent Hibler made the motion, seconded by Regent Garrett, to increase fees for external auditors for the year ending June 30, 2008 in the amount of $15,000. This request is based on recently issued statements of Auditing Standards which have resulted in a 20-25% increase in costs.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson, Holloway, Stansberry, and Garrett

Voting against the motion: None

D. POLICY & PROCEDURES COMMITTEE REPORT --

Chair Jan Gordon (Attachment D, Pages 136-138)

1. R. #248 PRESIDENTS’ CONTRACTS FOR FY 2009

Regent Gordon made the motion, seconded by Regent Holloway, to approve the presidents’ contracts for FY 2009.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson, Holloway, Stansberry, and Garrett

Voting against the motion: None

The contracts have been reviewed and approved by the presidents and the General Counsel.

2. R. #249 SUPPLEMENTAL RETIREMENT PLAN

Regent Gordon made the motion, seconded by Regent Ryerson, to amend the Supplemental Retirement Plan to include Don Betz as a participant.

Voting for the motion: Regents Howard, Gordon, Jackson, Reilly, Ryerson, Holloway, Stansberry, and Garrett

Voting against the motion: Regent Hibler

V. PRESIDENTS’ RECOMMENDATIONS

A. R. #250 SOUTHEASTERN OKLAHOMA STATE UNIVERSITY

(Attachment E, Pages 139-143)

Regent Stansberry made the motion, seconded by Regent Holloway, to approve the President’s Recommendations for Southeastern Oklahoma State University as presented by Vice President Larry Minks.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson, Holloway, Stansberry, and Garrett

Voting against the motion: None

Regent Reilly complimented SEOSU on the Massey Family Lecture Series.

B. R. #251 EAST CENTRAL UNIVERSITY

(Attachment F, Pages 144-148)

Regent Hibler made the motion, seconded by Regent Ryerson, to approve the President’s Recommendations for East Central University as presented by President Richard Rafes.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson, Holloway, Stansberry, and Garrett

Voting against the motion: None

President Rafes announced the opening of ECU’s new nursing facility in Ardmore, OK.

C. R. #252 NORTHWESTERN OKLAHOMA STATE UNIVERSITY

(Attachment G, Pages 149-160)

Regent Ryerson made the motion, seconded by Regent Hibler, to approve the President’s Recommendations for Northwestern Oklahoma State University as presented by President Janet Cunningham.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson, Holloway, Stansberry, and Garrett

Voting against the motion: None

Regent Ryerson complimented President Cunningham on NWOSU’s grants.

President Cunningham announced NWOSU’s commencement exercises on May 3, 2008. Regent Ryerson will represent the regents.

D. R. #253 NORTHEASTERN STATE UNIVERSITY

(Attachment H, Pages 161-170)

Regent Gordon made the motion, seconded by Regent Holloway, to approve the President’s Recommendations for Northeastern State University as presented by Interim President Kim Cherry.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson, Holloway, Stansberry, and Garrett

Voting against the motion: None

Interim President Cherry announced a cultural exchange center being developed between NSU and the Upper Volga Institute in Tver, Russia.

Interim President Cherry announced the hosting of NSU’s new president Dr. Don Betz on campus May 8-9, 2008.

E. R. #254 SOUTHWESTERN OKLAHOMA STATE UNIVERSITY

(Attachment I, Pages 171-182)

Regent Gordon made the motion, seconded by Regent Stansberry, to approve the President’s Recommendations for Southwestern Oklahoma State University as presented by President John Hays.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson, Holloway, Stansberry, and Garrett

Voting against the motion: None

President Hays announced the Presidents’ Leadership Class trip to Washington D.C. May 11, 2008.

Regent Hibler acknowledged the service of Cecil Perkins as Athletic Director at SWOSU since 1981.

President Hays commented that Oklahoma’s support for education is declining. The value of public education is not recognized and supported. It’s becoming a critical issue we all need to be aware of.

F. R. #255 UNIVERSITY OF CENTRAL OKLAHOMA

(Attachment J, Pages 183-196)

Regent Hibler made the motion, seconded by Regent Garrett, to approve the President’s Recommendations for University of Central Oklahoma as presented by President Roger Webb.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson, Holloway, Stansberry, and Garrett

Voting against the motion: None

Executive Vice President Steve Kreidler announced that UCO won the Southern Association of College and University Business Officers Best Practices Grand Finalist award two years in a row and the Grand Finalist award at this year’s SACUBO Annual Meeting in New Orleans. The awards recognized UCO’s campus-wide sustainable energy program. They also received a Journal Record Innovator of the Year award for developing a biodiesel fuel production process.

VI. PRESIDENTS’ COUNCIL REPORT – President Roger Webb and

President John Hays

President Hays gave an update regarding legislation affecting higher education.

The Presidents’ Council presented Regent Richard Ryerson with a gift of appreciation.

VII. EXECUTIVE DIRECTOR’S REPORT – Sheridan McCaffree

Executive Director McCaffree reported on the Association of Governing Boards annual conference April 12-15 in Boston.

The order of the agenda changed to Item X.

X. RECOGNITION OF OUTGOING REGENT

(Attachment K, Page 197)

Regent Howard complimented the System Advancement Committee and all of the RUSO universities for their hard work on the Best of the Best reception.

Regent Howard presented Regent Richard Ryerson with a Retirement Resolution and a gift of appreciation.

Regent Ryerson expressed his gratitude toward the board and universities.

The board declared a break at 10:45 a.m. The meeting resumed at 11:00 a.m.

The order of the agenda resumed at Item VIII.

VIII. CHAIR’S REPORT – Regent Belva Howard

Regent Howard presented OSRHE legislative agenda information.

Regent Howard thanked the NSU presidential search committee for their hard work.

IX. REGENTS’ COMMENTS AND ANNOUNCEMENTS

XI. UCO HIGHLIGHTS -- PRESIDENT ROGER WEBB

President Webb reported on UCO’s year in review.

XII. R. #256 EXECUTIVE SESSION

Regent Garrett made the motion, seconded by Regent Hibler to go into Executive Session pursuant to 25 O.S. §307 (B)(1) to discuss evaluation of UCO President and pursuant to 25 O.S. §307 (B)(4) for confidential communications with General Counsel concerning a pending investigation claim or action.

Voting for the motion: Regents Howard, Hibler, Gordon, Holloway, Jackson, Reilly, Ryerson, Stansberry, and Garrett

Voting against the motion: None

XIII. RECONVENE IN PUBLIC SESSION

No action was taken in Executive Session.

XIV. NEW BUSINESS

Consideration of any matters not known about or which could not have been reasonably foreseen prior to the posting of the agenda.

XV. R. #257 ADJOURNMENT

At 1:00 p.m., Regent Gordon made the motion, seconded by Regent Holloway, to adjourn the meeting.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson, Holloway, Stansberry, and Garrett

Voting against the motion: None

Attachments to Minutes