MINUTES
Friday, May 2, 2008, 9:00 a.m.
Robert S. Kerr Room, Nigh
I. ANNOUNCEMENT OF FILING
MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING
ACT
The Board of
Regents of the Regional University System of Oklahoma met in regular session at
9:00 a.m., Friday, May 2, 2008 in the Robert S. Kerr Room, Nigh University
Center,
II. CALL TO
ORDER AND REGENTS’ ROLL CALL
Belva Howard, Chair, Position 2
Joe Anna Hibler, Vice Chair, Position 3
Harold Jackson, Regent, Position 1
Connie Reilly, Regent, Position 5
Richard Ryerson, Regent, Position 6
Ann Holloway, Regent, Position 7
Mark Stansberry, Regent Position 8
Sandy Garrett, Regent, Position 9
Chairman Howard called the meeting to order. Roll call established the presence of a quorum with all nine regents present.
A. EXCUSE ABSENT REGENTS
No action taken.
B. INTRODUCTION OF GUESTS
Vice Chair Joe Anna Hibler recognized those in attendance:
University
Presidents
Kim Cherry, Interim President,
Northeastern
Janet Cunningham, President,
Northwestern
John Hays, President, Southwestern
Richard Rafes, President,
Roger Webb, President,
Charlie Babb, General Counsel
Lynn Griswold, Finance Officer
Others in
attendance
Duane Anderson, Vice President for Academic
Affairs,
Anne Holzberlein, Vice President of
Development and Executive Director of the UCO Foundation, University of Central
Oklahoma, Edmond, Oklahoma
Jarrett Jobe, Assistant to the President,
Charlie Johnson, Executive Director of
University Relations,
Larry Minks, Executive Vice President for
Academic Affairs, Southeastern
Michael W. Mitchel, Regent Designate,
David Pecha, Vice President for Administration,
Northwestern Oklahoma
Myron Pope, Vice President of Enrollment
Management,
Bill Radke, Provost and Vice President for
Academic Affairs,
Cynthia Rolfe, Vice President of Information
Technology,
Raquel Schmitz, Chief of Staff, Southeastern
Steve Turner, Vice President for Finance and
Administration,
Ross Walkup, Vice President for Business
Affairs, Southeastern
III. R. #239 CONSENT DOCKET
A. MINUTES OF PREVIOUS MEETINGS
Approval of Minutes of Regular Meeting, March
13, 2008
Approval of Minutes of Special Meeting April
7, 2008
B. ACADEMIC AFFAIRS COMMITTEE REPORT
Chair Connie Reilly
(Attachment A, Pages 37-105)
1.
(Pages
37-38)
a. UCO Music/Business Academy
Request authorization to create an interdisciplinary certificate or
diploma in Music/Business and begin negotiations to enter into a contractual
agreement with The Academy for Contemporary Music (ACM) of
b. Request Board
support and approval for UCO’s request to the Chancellor for the Oklahoma State
Regents for Higher Education for an institutional exception to section
3.14.5.C.2 of the Undergraduate Degree Requirements policy. The
exception applies to UCO students only and allows the University to use correspondence
credit earned at UCO as resident credit to satisfy the 30 hour resident credit
requirement. Rationale for this request
includes the following:
1) The Correspondence Education Office is administered by
the Office of Academic Affairs.
2) Correspondence
courses display the same rigor and have been vetted through the same course
approval process as traditional courses.
3) Tutorial support and direct faculty member interaction
occurs throughout the course.
4) There is a strong support network for correspondence
courses, including a highly skilled full-time staff.
5) UCO considers correspondence to be an alternative course
delivery method, rather than a separate category of coursework.
6) There is a one-year time limit to complete correspondence
courses. A semester/term based option is
under review that would allow students to gain access to federal financial aid.
7) This request is consistent with the Academic Calendar
policy that supports the master of core competencies regardless of “seat time.”
8) Students will
be limited to 30 hours of correspondence study toward any degree at UCO.
2. Southeastern
a. Program requirement change in Bachelor of General Studies
b. Request approval to move the Group VII
option be removed from an area of major concentration. Due to AACSB International Accreditation
requirements, students who are non-business students are not allowed to
complete more than 25% of their degree program in the business area.
3. Northwestern
a. Program
modification for the Bachelor of Science Degree in Organizational Leadership.
b. Program
modification for the Bachelor of Science Degree in Mass Communications.
4.
a. Program name change and option name change in
the Bachelor of Arts in Speech.
b. Program
requirement change in Bachelor of Science in Organizational Leadership.
c. Program requirement change in Bachelor of
Science in Nursing.
5. Northeastern
a. Program
Modifications
1) Business
Administration, B.B.A.
2) Counseling
Psychology, M.S.
3) Early
Childhood Education, B.S.Ed.
4) Human
and Family Science, B.S.
5) International
Business, B.B.A.
6) Entrepreneurship,
B.B.A.
7) Organizational
Leadership, B.S.
7) Psychology,
B.A.
8)
Safety Management, B.S.
9) Special
Education-Mild Moderate Disorders, B.S.Ed
b. Program
Deletion:
1)
Environmental Management, B.S. (Being combined with Safety Management into a new double major,
Environmental, Health and Safety Management)
Voting
for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson,
Holloway, Stansberry, and Garrett
Voting
against the motion: None
IV. REPORT OF RUSO COMMITTEE PROCEEDINGS
A. R. #240 BUILDING COMMITTEE REPORT – Chair
Richard Ryerson
(Attachment B, Pages 106-131)
Report of
the Building Committee, Thursday, May 1, 2008, 3:00 p.m., University of Central
Oklahoma, Robert S. Kerr Room, Nigh University Center, 3rd Floor,
Edmond, Oklahoma
1.
a. Request approval for funds
for projects as follows
1)
Request
Approval for final completion of the
2)
Annual Campus Master Plan
Approve the Fiscal Year 2009 Campus Master Plan for Capital Improvements Projects for forwarding to the Oklahoma State Regents for Higher Education for approval and forwarding to the State Long Range Planning Commission.
3) Residence Hall Improvements – Project # 120-1012
Approve modifications to various Housing and Auxiliary Food Services venues in the amount of $4,809,800 or as amended by the contract between Chartwells/ Compass Group and UCO for renovations and enhancements to facilities including Central Cafeteria, Nigh University Center, University Suites and other facilities as defined by the contract. (Private, Auxiliary)
b.
Change Order Report
None to report
c. Ratification
Items
None to report
d. Information Items
Annual
Expenditure report for Environmental Action Inc., (EAI) the selected on call
Asbestos Abatement, Operations, Maintenance and Reinsulation of Piping
contractor for the University in the aggregate amount of $137,327.56 for FY 08.
2.
a. Change Order #14 – Total Increase -
$36,862.00
Request approval of Change Order #14 for the
Hallie Brown Ford Fine Arts Center.
3. Northwestern
a. Campus Master Plan
Request approval of the updated Campus
Master Plan for
4. Southeastern
a. Request approval to submit bids and award
contracts to renovate the Chemistry Lab Room at the McCurtain Branch Campus in
5. Southwestern
a. Request approval of the FY09 Campus Master
Plan
(see
attachment)
b. Blackbox
Theatre, Project #6650051
Request that the Board ratify the emergency approval granted on
March 31, 2008 to enter into an easement agreement to expand the parking
and street area for this project. Funds,
approximately $12,000, for this project will be provided by the Higher
Education Bond issue and Auxiliary funds.
c. Request permission
to bid and award roof replacements for the following buildings:
1) Fine Arts
Music addition at an estimated cost of $90,000 to be funded by Section 13, New
College or Section 13 Offset funds.
2) North Wing
of the Chemistry, Physics,
3) Bulldog Apartments at an estimated cost of
$80,000 to be funded by Auxiliary funds.
d. Request permission to bid and award the
replacement of the Jefferson Hall boiler at an estimated cost of $120,000 to be
funded by Auxiliary funds.
e. Request
permission to name the football practice field in honor of Cecil Perkins who
has served as the athletic director at SWOSU for 27 years.
6. Northeastern
a. Project #4850045 - Renovation and Repair of Classrooms and Buildings
Request permission to design and bid
contracts for the Fine Arts Building Renovation through the Nabholz
Construction Management agreement. This project will consist of repairs to the
exterior envelope of the building to include roof replacement, masonry, windows,
and correction of drainage issues.
Interior repairs/renovations will include HVAC, electrical service,
stage and rigging, sound, lighting, seating, paint, carpet, ceilings and
bathrooms. The band practice room will
be reviewed for sound attenuation and possible expansion.
b. Project #485007 – Broken Arrow Phase II
Change
Order #7
Request approval of Change Order #7 with
Oakridge Builders, Inc. There will be no
increase/decrease to the contract with Oakridge Builders. All changes are
reductions to the allowance package in the amount of $24,470.41. The contract
total remains $25,427,544.21.
1) Light fixtures selected for
meeting room A106-$10,141.62
2) Furnish and install banners
for meeting room A106-$3,324.00
3) Repaint wall in room E209 -
$235.00
4) Revise
door in E121 and E123 from H.M. to solid core wood doors - $532.00
5) Relocate
fire hydrant for access to fire lane south of Building E -$1,000.00
6)
Delete furr down column caps in room E107 and place columns in
storage-$540.00
7)
Furnish and install power and data in rooms E106 and E110-$200.00
8) Install
courtyard benches-$1,749.50
9)
Furnish and install additional hardware at doors A105, A109,
A106-$1,047.00
10) Furnish and install plumbing and electrical
for DI system-$4,667.29
11) Furnish and install piping for the DI system
in Building D,
rooms 244 and 238-$1,034.00
c. Campus Master Plan Update
(Please see the attached
1) Deleted
Projects
a) Project #4850040 – Gold Practice Complex
This project is no longer a valid project.
b) Project
#4850064–Football Stadium Repairs and Renovations
This project has been completed.
2)
Project Changes
a) Project #4850039 – Physical Plant Complex
Increase the total project amount from
$500,000 to $1,500,000 to be funded through Section 13/New College.
b) Project #4850041 – Renovations and Repairs
to Buildings, Classrooms and Offices
Change the name to Academic Building
Renovations and increase the total project from $11,000,000 to $13,200,000.
This increase to the project will be covered by the interest earned on the OCIA
funding.
c) Project #4850056 – University Signage
Increase the total project amount from
$250,000 to $500,000 to be funded through Section 13/New College.
d) Project #4850060-Haskell Hall Renovation
Change the name to Haskell Hall and Annex
Renovation and increase the total project from $1,500,000 to $4,500,000 to be
funded through Infrastructure Fees and Facility Fees.
e) Project #4850061 – Repairs and
Renovations to Campus Buildings
Increase the total project from $1,000,000
to $1,250,000 to be funded through Section 13 Offset.
f) Project #4850067 – Landscaping, Outdoor
Art and Courtyards
Increase the total project from $500,000 to
$750,000 to be funded through Section 13/New College.
3) New Projects
a) Project #4850072 – Athletic Facilities
NSU is requesting permission to add this
project for the construction of Athletic Facilities to be built on University
property. Projects include a Baseball and Softball Complex, renovation of the
existing Soccer Complex, and a Stadium Office Complex. The estimated cost of
this project is $5,000,000. This project will be funded through the Athletic
Facility Fees and donations.
Voting
for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson,
Holloway, Stansberry, and Garrett
Voting
against the motion: None
The order of the agenda changed to item IV.C.
C. PERSONNEL COMMITTEE REPORT
Chair
Harold Jackson
Report of
the Personnel Committee, Thursday, May 1, 2008, 1:00 p.m.,
1. R. #241 Formal Presidential Reviews
Voting
for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson,
Holloway, Stansberry, and Garrett
Voting
against the motion: None
R.
#242 Amendment
Regent Gordon made the motion, seconded by
Regent Garrett, to amend the previous motion to require the costs of the formal
presidential reviews to be borne by the institution being reviewed.
Voting
for the motion: Regents Howard, Gordon, Reilly, Holloway, Stansberry, and
Garrett
Voting
against the motion: Regents Jackson, Hibler, and Ryerson
R. #243
Formal Presidential Reviews – Motion as Amended
The Board considered the original motion as
amended.
Voting
for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson,
Holloway, Stansberry, and Garrett
Voting
against the motion: None
The order of the agenda resumed at item IV.B.
B. AUDIT & FINANCE COMMITTEE REPORT
1. R.
#244 NSU TRANSITIONAL AUDIT
Voting
for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson,
Holloway, Stansberry, and Garrett
Voting
against the motion: None
2. R.
#245 RFP for Internal Audit and Quality Assurance Review
The RFP for outsourcing Internal Audit and the Quality
Assurance Review was issued on April 18, 2008. Responses to the RFP are due on
May 9, 2008.
Voting
for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson,
Holloway, Stansberry, and Garrett
Voting
against the motion: None
3. R.
#246 ADMINISTRATIVE OFFICE BUDGET FOR FY2009
(Attachment C, Pages 132-135)
Voting
for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson,
Holloway, Stansberry, and Garrett
Voting
against the motion: None
4. R.
#247 INCREASED FEES FOR EXTERNAL AUDITORS
Voting
for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson,
Holloway, Stansberry, and Garrett
Voting
against the motion: None
D. POLICY & PROCEDURES COMMITTEE REPORT --
Chair
1. R. #248 PRESIDENTS’ CONTRACTS FOR FY 2009
Regent
Gordon made the motion, seconded by
Voting
for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson,
Holloway, Stansberry, and Garrett
Voting
against the motion: None
The contracts have been reviewed and approved
by the presidents and the General Counsel.
2. R.
#249 SUPPLEMENTAL RETIREMENT PLAN
Regent
Gordon made the motion, seconded by
Voting
for the motion: Regents Howard, Gordon, Jackson, Reilly, Ryerson, Holloway,
Stansberry, and Garrett
Voting
against the motion:
V. PRESIDENTS’ RECOMMENDATIONS
A. R. #250 SOUTHEASTERN
(Attachment E, Pages 139-143)
Voting
for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson,
Holloway, Stansberry, and Garrett
Voting
against the motion: None
B. R. #251
(Attachment F, Pages 144-148)
Voting
for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson,
Holloway, Stansberry, and Garrett
Voting against
the motion: None
C. R. #252 NORTHWESTERN
(Attachment G, Pages 149-160)
Voting
for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson,
Holloway, Stansberry, and Garrett
Voting
against the motion: None
D. R. #253 NORTHEASTERN
(Attachment H, Pages 161-170)
Regent Gordon made the motion, seconded by
Voting
for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson,
Holloway, Stansberry, and Garrett
Voting
against the motion: None
E. R. #254 SOUTHWESTERN
(Attachment I, Pages 171-182)
Regent Gordon made the motion, seconded by
Voting
for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson,
Holloway, Stansberry, and Garrett
Voting
against the motion: None
F. R. #255
(Attachment J, Pages 183-196)
Voting
for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson,
Holloway, Stansberry, and Garrett
Voting
against the motion: None
Executive Vice
President
VI. PRESIDENTS’
COUNCIL REPORT – President Roger Webb and
President John Hays
The Presidents’ Council presented Regent Richard Ryerson with a gift of appreciation.
VII.
EXECUTIVE DIRECTOR’S REPORT –
Executive
Director McCaffree reported on the Association of Governing Boards annual
conference April 12-15 in
The order of the agenda changed
to Item X.
X. RECOGNITION
OF OUTGOING REGENT
(Attachment
K, Page 197)
Regent Howard complimented the System Advancement Committee and all of the RUSO universities for their hard work on the Best of the Best reception.
Regent
Howard presented Regent Richard Ryerson with a Retirement Resolution and a gift
of appreciation.
The board declared a break at 10:45 a.m. The meeting resumed at 11:00 a.m.
The order of the agenda resumed
at Item VIII.
VIII. CHAIR’S REPORT – Regent
Belva Howard
Regent Howard presented OSRHE legislative agenda information.
Regent Howard thanked the NSU presidential search committee for their hard work.
IX. REGENTS’ COMMENTS AND ANNOUNCEMENTS
XI. UCO HIGHLIGHTS -- PRESIDENT ROGER WEBB
XII. R. #256 EXECUTIVE SESSION
Regent
Garrett made the motion, seconded by
Voting for the motion:
Regents Howard, Hibler, Gordon, Holloway, Jackson, Reilly, Ryerson, Stansberry,
and Garrett
Voting against the motion:
None
XIII.
RECONVENE IN PUBLIC SESSION
No action was taken in Executive Session.
Consideration of any matters not known about or
which could not have been reasonably foreseen prior to the posting of the
agenda.
XV. R. #257 ADJOURNMENT
At 1:00
p.m., Regent Gordon made the motion, seconded by
Voting
for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Ryerson,
Holloway, Stansberry, and Garrett
Voting
against the motion: None