MINUTES
Tuesday, October 23, 1:00 p.m.
Administrative Office
I.
ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN
ACCORDANCE WITH THE OPEN MEETING ACT
The Board of
Regents of the Regional University System of Oklahoma met in regular session at
1:00 p.m., October 23, 2007, in the Administrative Office, Regional University
System of Oklahoma, Oklahoma City,
II.
CALL TO ORDER AND REGENTS’ ROLL CALL
Belva Howard, Chair, Position 2
Joe Anna Hibler, Vice Chair, Position 3
Ann Holloway, Regent, Position 7
Harold Jackson, Regent, Position 1
Connie Reilly, Regent, Position 5
Richard Ryerson, Regent, Position 6
Mark Stansberry, Regent, Position 8
Chairman Howard called the meeting to order. Roll call established the presence of a quorum with eight regents present.
R. #117 – EXCUSE
ABSENT REGENTS
Voting for the motion:
Voting against the motion: None
III.
EXECUTIVE SESSION
R. #118
DISCUSSION OF HIRING SEOSU PRESIDENT
Voting for the motion: Regents Howard, Hibler, Gordon, Holloway,
Jackson, Reilly, Ryerson, and Stansberry
Voting against the motion: None
At 5:30 p.m., Chairman Howard announced that the Board would reconvene the meeting in Executive Session on October 24, 2007 at 1:00 p.m. in the Administrative Office of the Regional University System of Oklahoma.
At 1:00 p.m. on October 24, 2007, the Board reconvened in Executive Session.
RECONVENE IN PUBLIC SESSION
At 5:40 p.m. the Board reconvened in Public Session.
R. #119 HIRING SEOSU PRESIDENT
Voting for the motion: Regents Howard, Hibler, Gordon, Holloway,
Reilly, and Ryerson
Voting against the motion: Regents Jackson and Stansberry
At 6:00 p.m., Chairman Howard announced that the Board would reconvene the meeting at 6:30 p.m. at Quail Creek Country Club.
At 6:30 p.m., the meeting reconvened at Quail Creek Country Club.
The
order of the agenda changed to item IV
(B) SYSTEM ADVANCEMENT COMMITTEE REPORT
The Board discussed ideas for planning a follow-up event to the Best of the Best Centennial Dinner and Celebration gala which was held April 30, 2007.
At 9:00 p.m.,
IV. RECONVENE MEETING
The
Board reconvened the meeting at 9:05 a.m. on October 25, 2007.
The
following attended the meeting:
University Presidents
Kim Cherry, Acting President,
Northeastern
Janet Cunningham, President,
Northwestern
John Hays, President, Southwestern
Richard Rafes, President,
Jesse Snowden, Interim President,
Southeastern
Roger Webb, President,
Charlie Babb, General Counsel
Marilyn Ellsworth, Senior Paralegal
Lauren Eichinger, Executive Assistant
Others in Attendance
Steve
Kreidler, Executive Vice President,
President
Webb read a posthumous resolution for Bill Wiseman, Director of University
Relations,
R. #120 APPROVAL
OF RESOLUTIONS
Voting for the motion: Regents Howard, Hibler, Gordon, Holloway,
Jackson, Reilly, Ryerson, and Stansberry
Voting against the motion: None
V. CONSENT DOCKET
Voting for the motion: Regents Howard, Hibler, Gordon, Holloway,
Jackson, Reilly, Ryerson, and Stansberry
Voting against the motion: None
A.
MINUTES OF PREVIOUS MEETING
R. #121 MINUTES OF REGULAR MEETING, SEPTEMBER
20, 2007
B.
ACADEMIC AFFAIRS COMMITTEE
Chair Connie Reilly (Attachment A, Page 41)
1.
R. #122
a.
Program Review –
1)
English, BA
2)
Legal Studies, BA
3)
Social
Work, BSW
b.
Program Review –
1)
Cartography and Geography, BS
2)
Family and Consumer Sciences, BS
3)
Physics, BS
VI. REPORT OF RUSO COMMITTEE PROCEEDINGS
A. BUILDING
COMMITTEE– Chair Richard Ryerson
(Attachment B, Pages 42-56)
Report of the Building Committee, Wednesday, October 24,
2007, 8:00 a.m., Regional University System of Oklahoma, Administrative Office.
Voting for the motion: Regents Howard, Gordon, Holloway,
Jackson, Reilly, Ryerson, and Stansberry
Voting against the motion: None
Abstaining:
2.
Southwestern
a.
R. #123 – NAME BUILDINGS
Rename the
Rename the
President Hays stated that Dr.
Joe Anna Hibler received a bachelor’s degree from Southwestern State College, a
master’s degree from
Dr. Hibler was the first woman in
55 years to serve as president of a university in
President Hays stated that
Senator Ed, Sr. and Winnie Ola Berrong have served the State of
After the war, he was in charge
of the veteran’s training program at
Winnie Ola Berrong is a SWOSU
graduate. She was a teacher in Retrop, Sayre and Weatherford before retiring to
raise their three sons, Ed, Jr., Mark, and Brad. All three sons have expanded
the business endeavors that were started by their father.
b.
R. #124 – NAME A PORTION OF THE FACILITY WITHIN A
BUILDING
Name the basketball court in the Rankin Williams Field
House – The
Kelli Litsch played on three
National Championship teams for SWOSU during the 1980’s. She earned
All-American honors four times. To the best of our knowledge, this feat has not
been duplicated on any level of athletics in the state of
Kelli is a member of the SWOSU
Athletic Hall of Fame, the NAIA Women’s Basketball Hall of Fame, the Oklahoma
Women’s Athletic Hall of Fame and the National Women’s Athletic Hall of Fame.
Kelli currently serves as the
Associate Athletic Director at SWOSU.
Voting for the motion: Regents Howard, Hibler, Gordon, Holloway,
Jackson, Reilly, Ryerson, and Stansberry
Voting against the motion: None
3.
a. Approval
for projects as follows:
3)
R.
#125 PARKING, SIDEWALKS, LIGHTS & LANDSCAPING – PROJECT # 120-0013
Final Completion of the Student Plaza at Library/West/Murdaugh by Greenturf, Inc., as complete on September 28, 2007. The total cost of the contract is $55,412.65. The Board approved the project April 2004. (R# 193) (E&G Funds, Section 13 Funds)
6) R. #126
Final Lease Agreement, including funding and modification of space to meet program requirements for the property located at 401 E. California Ave, Oklahoma City, 73104, in Bricktown for the use by the College of Arts, Media and Design as Art Gallery space and space for the Mural Art painting and other program classes. The estimated lease costs are $100,000 per year for annual terms up to five years. Funds are to be provided by E&G Funds.
Voting for the Motion:
Regents Howard, Hibler, Gordon, Holloway, Jackson,
Reilly, Ryerson, and Stansberry
Voting against the Motion: None
1.
R. #127 CHANGE ORDER #12
– TOTAL INCREASE $5,795.50
This connects the Hallie Brown
Ford Fine Arts Center water line to the City line.
R. #128 CHANGE ORDER
#13 – TOTAL DECREASE $8,854.00
Deletion of darkroom equipment
and related items
b. Update
on
President Richard Rafes presented an update
on the
3.
a.
Request approval for projects as follows:
1) R. #129 HEALTH AND SAFETY – PROJECT #
120-0060
Final Completion of Howell Hall HVAC Air
Intake System by Diversified Construction of
2) R. #130 HOWELL HALL RENOVATIONS – PROJECT
#120-0019
Final Completion of Howell Hall Room 118 by
Diversified Construction of
4)
R.
#131 MAJOR REPAIRS AND DEFERRED MAINTENANCE – PROJECT # 120-0027
Final Completion of East Entry Lobby Room
127 Lillard Administration Building renovation by Diversified Construction of
5) R. #132
Increase in funding $20,000 for the International Offices Project. The revised project budget is $75,000. The Board approved the project July, 2007. (R# 34) (FY08 Section 13 Offset and E&G Funds)
7) R. #133 HOWELL HALL
SCIENCE LABORATORIES – PROJECT # 120-0010
Request approval for Final Completion of Howell Hall Rooms 165 and 167 by Diversified Construction of Oklahoma, Inc., the Indefinite Delivery General Contractor, as complete on October 10, 2007. The total of the Contract is $227,983.75. The Board approved the project June 2006, (R#369) in the amount of $450,000 and increased the project budget May 2007 (R# 258) in the amount of $125,000 for a total of $575,000. (E&G Funds, FY07 Section 13 Offset, Private Gifts)
b. Change Order Report
1)
R.
#134 HOWELL HALL SCIENCE LABORATORIES – PROJECT # 120-0010 DIVERSIFIED CONSTRUCTION OF OKLAHOMA,
INC.
Change Order No. 2 in the amount of $50,993.25 for Howell Hall Rooms 165 and 167, for incorporation of the Electrical and Mechanical work scope into the project. The Board approved the project May 2007. (R# 258) (E&G Funds, FY07 Section 13 Offset, Private Gifts)
2)
R.
#135 HOWELL HALL SCIENCE LABORATORIES – PROJECT # 120-0010 DIVERSIFIED CONSTRUCTION OF OKLAHOMA,
INC.
Change Order No. 3 in the amount of
$51,740.42 for Howell Hall Rooms 165 and 167, for additional plumbing work, and
epoxy flooring into the project. The
Board approved the project May 2007.
(R# 258) (E&G Funds, FY07 Section 13 Offset, Private Gifts)
3)
R.
#136 HOWELL HALL SCIENCE LABORATORIES – PROJECT # 120-0010 DIVERSIFIED CONSTRUCTION OF OKLAHOMA,
INC.
Change Order No. 4 for a credit of
$8,177.70 for Howell Hall Rooms 165 and 167 for miscellaneous cost
savings. The Board approved the project
May 2007. (R# 258) (E&G Funds,
FY07 Section 13 Offset, Private Gifts)
c. Informational Items Report:
1) R.
#137 HOWELL HALL SCIENCE LABORATORIES – PROJECT # 120-0019 DIVERSIFIED CONSTRUCTION OF OKLAHOMA,
INC.
Change Order No. 1 in the amount of
$6,235.96 for Howell Hall Room 118, for additional work required by the State
Fire Marshal. The Board approved the
project May 2006.
(R# 339) (E&G Funds, FY06 Section 13 Offset)
2) R.
#138 PARKING, SIDEWALKS, LIGHTS, & LANDSCAPING– PROJECT # 120-0013 GREENTURN,
INC.
Change Order #2 in the amount of $1,392.44
for the
3)
R. #139 MAJOR REPAIRS AND DEFERRED MAINTENANCE – PROJECT # 120-0027
DIVERSIFIED CONSTUCTION OF OKLAHOMA, INC.
Change Order #1 in the amount of $3,727.39
for the East Entry Lobby Room 127 at the
(R# 33) (FY 07 Section 13
Offset, E&G Funds)
4.
Northeastern
a. Approval
for funds for projects as follows:
1)
R. #140 PROJECT #4850045 – RENOVATION AND
REPAIR OF CLASSROOMS AND BUILDINGS
i. Award contracts for building masonry
restoration to Mid Continental Restoration in the amount of $184,414 for the
Education Building and $203,826 for Haskell Hall with a contingency of $50,400
for the per unit repair items included in this bid. This project will be
administered through the Nabholz Construction Management agreement and will be
funded through the 2005 State Higher Education Bond Issue.
ii. Award contracts to
2)
R.
#141 PROJECT #4850050 – BROKEN ARROW CAMPUS PHASE I
Increase
of the Guaranteed Maximum Price in the amount of $61,131.47 for a total of
$179,068.79 with Oakridge Construction Management for the completion of the
Vision Care Institute Training and
3) R. #142 PROJECT #4850063 – RESIDENCE
HALL RENOVATION AND REPAIR
i.
Award contracts for building masonry restoration
to Mid Continental Restoration in the amount of $97,060 for the Haskell Hall
Annex with a contingency of $12,600 for the per unit repair items included in
this bid.. This project will be administered through the Nabholz Construction
Management agreement and will be funded through Facility Fees.
ii.
Award contracts for re-roofing to Abbco
Roofing in the amount of $117,364 for the Haskell Hall Annex. This project will be administered through the
Nabholz Construction Management agreement and will be funded through Facility
Fees.
b.
Change Order Report
1) R.
#143 PROJECT #4850041 – SCIENCE BUILDING RENOVATION
Change
Order #2 with Oakridge Builders, Inc. There is $0 change to contract with
Oakridge Builders. Items are reductions/additions to the allowance package in
the amount of ($2,896.74). The contract
total remains at $5,336,800.
i.
Modify the fire alarm system and the MC
Cable – ($7,940) contract decrease.
ii.
Demolish and remove existing 3 tiered
drainage system on west side of north wing of building - $5,043.26 contract
increase.
2) R. #144 CHANGE ORDER #3
Change
Order #3 with Oakridge Builders, Inc.
There is $0 change to contract with Oakridge Builders. Items are reductions/additions to the
allowance package in the amount of $11,976.
The contract total remains at $5,336,800.
i.
Provide a smooth, level surface to receive
new flooring on the 2nd floor, north wing - $15,576 contract
increase.
ii.
Providing the standard EIFS (faux brick) in
lieu of custom brick product at the
3) R.
#145 CHANGE ORDER #4
Change
Order #4 with Oakridge Builders, Inc. in the amount of $24,462.37. Items total a $27,516.52 increase and using
the remaining allowance package $3,054.15, total changes to the contract will
be $24,462.37. The new contract amount
will be $5,361,262.37.
i.
Furring at Roof Drain leaders - $760.20
contract increase.
ii.
Conduit at teaching desks - $6,440.08
contract increase.
iii.
Sanitary
sewer line addition/revision at SE corner
of building - $1,700.52 contract
increase.
iv.
Louver added to server closet door - $241.50
contract increase.
v.
Pedestals under Laboratory Casework -
$7,057.15 contract increase.
vi.
Additional circuit to cooling tower -
$1,704.08 contract increase.
vii.
Paint south face of exterior tiered
classroom wall - $2,040.48 contract
increase.