MINUTES

 

Tuesday, October 23, 1:00 p.m.

Regional University System of Oklahoma

Administrative Office

Oklahoma City, Oklahoma

 

      I.        ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT

 

The Board of Regents of the Regional University System of Oklahoma met in regular session at 1:00 p.m., October 23, 2007, in the Administrative Office, Regional University System of Oklahoma, Oklahoma City, Oklahoma. Notice of the meeting had been properly filed with the Secretary of State, on September 17, 2007, and a copy of the Agenda posted by 1:00 p.m., October 22, 2007 in compliance with the Open Meeting Act.

 

    II.        CALL TO ORDER AND REGENTS’ ROLL CALL

 

Belva Howard, Chair, Position 2

Joe Anna Hibler, Vice Chair, Position 3

Jan Gordon, Secretary, Position 4

Ann Holloway, Regent, Position 7

Harold Jackson, Regent, Position 1

Connie Reilly, Regent, Position 5

Richard Ryerson, Regent, Position 6

Mark Stansberry, Regent, Position 8

 

Chairman Howard called the meeting to order. Roll call established the presence of a quorum with eight regents present.

 

R. #117 – EXCUSE ABSENT REGENTS

 

Regent Hibler made the motion, seconded by Regent Ryerson, to excuse Regent Sandy Garrett from the meeting.

 

Voting for the motion:  Regent Howard, Hibler, Gordon, Holloway, Jackson, Reilly, Ryerson, and Stansberry

 

Voting against the motion: None

 

  III.        EXECUTIVE SESSION

 

R. #118 DISCUSSION OF HIRING SEOSU PRESIDENT

 

Regent Holloway made the motion, seconded by Regent Stansberry, to convene in Executive Session pursuant to 25 O. S. §307 (B) (1) to discuss hiring the Southeastern Oklahoma State University President.

 

Voting for the motion: Regents Howard, Hibler, Gordon, Holloway, Jackson, Reilly, Ryerson, and Stansberry

 

Voting against the motion: None

 

At 5:30 p.m., Chairman Howard announced that the Board would reconvene the meeting in Executive Session on October 24, 2007 at 1:00 p.m. in the Administrative Office of the Regional University System of Oklahoma.

 

At 1:00 p.m. on October 24, 2007, the Board reconvened in Executive Session.

 

RECONVENE IN PUBLIC SESSION

 

At 5:40 p.m. the Board reconvened in Public Session.

 

R. #119 HIRING SEOSU PRESIDENT

 

Regent Holloway made the motion, seconded by Regent Ryerson, to approve the hiring of Dr. Michael Turner as President of Southeastern Oklahoma State University at an annual salary of $160,000.

 

Voting for the motion: Regents Howard, Hibler, Gordon, Holloway, Reilly, and Ryerson

 

Voting against the motion: Regents Jackson and Stansberry

 

At 6:00 p.m., Chairman Howard announced that the Board would reconvene the meeting at 6:30 p.m. at Quail Creek Country Club.

 

At 6:30 p.m., the meeting reconvened at Quail Creek Country Club.

 

The order of the agenda changed to item IV (B) SYSTEM ADVANCEMENT COMMITTEE REPORT

 

The Board discussed ideas for planning a follow-up event to the Best of the Best Centennial Dinner and Celebration gala which was held April 30, 2007.

 

At 9:00 p.m., Regent Howard announced that the Board would reconvene the meeting at 9:00 a.m. in the Administrative Office, Regional University System of Oklahoma, Oklahoma City, Oklahoma.

 

IV.    RECONVENE MEETING

 

         The Board reconvened the meeting at 9:05 a.m. on October 25, 2007.

 

         The following attended the meeting:  

 

University Presidents

       

Kim Cherry, Acting President, Northeastern State University, Tahlequah, Oklahoma

Janet Cunningham, President, Northwestern Oklahoma State University, Alva, Oklahoma

John Hays, President, Southwestern Oklahoma State University, Weatherford, Oklahoma

Richard Rafes, President, East Central University, Ada, Oklahoma

Jesse Snowden, Interim President, Southeastern Oklahoma State University, Durant, Oklahoma

Roger Webb, President, University of Central Oklahoma, Edmond, Oklahoma

 

Regional University System of Oklahoma Administrative Staff

 

Sheridan McCaffree, Executive Director

Charlie Babb, General Counsel

Marilyn Ellsworth, Senior Paralegal

Lauren Eichinger, Executive Assistant

 

 Others in Attendance

 

Steve Kreidler, Executive Vice President, University of Central Oklahoma, Edmond, Oklahoma

 

 

 

Regent Howard announced the selection of Dr. Michael Turner as the new president of Southeastern Oklahoma State University. Regent Howard expressed the board’s appreciation to Interim President Jesse Snowden for his dedication and his able leadership of SOSU over the last year.

 

         Regent Howard presented a commemoration for David Gordon to Regent Jan Gordon. David Gordon was a Regent from 1997 to 2006. The Commemoration was originally approved by the Board on the 21st day of May 1999. (Attachment L)

        

         President Webb read a posthumous resolution for Bill Wiseman, Director of University Relations, University of Central Oklahoma. (Attachment M)

 

         Regent Howard read a posthumous resolution for Bill Pennington, President of Murray State College. (Attachment N)

 

R. #120 APPROVAL OF RESOLUTIONS

 

         Regent Holloway made the motion, seconded by Regent Hibler, to approve the resolutions for Dr. Bill Wiseman and President Bill Pennington

 

Voting for the motion: Regents Howard, Hibler, Gordon, Holloway, Jackson, Reilly, Ryerson, and Stansberry

 

Voting against the motion: None

 

V.     CONSENT DOCKET

 

Regent Ryerson made the motion, seconded by Regent Holloway to approve the following items on the consent docket.

 

Voting for the motion: Regents Howard, Hibler, Gordon, Holloway, Jackson, Reilly, Ryerson, and Stansberry

 

Voting against the motion: None

 

A.     MINUTES OF PREVIOUS MEETING

 

R. #121 MINUTES OF REGULAR MEETING, SEPTEMBER 20, 2007

 

B.    ACADEMIC AFFAIRS COMMITTEE
Chair Connie Reilly (Attachment A, Page 41)

 

1.   R. #122 East Central University

    

a.            Program Review – College of Arts and Social Sciences

 

1)     English, BA

2)     Legal Studies, BA

3)     Social Work, BSW

 

b.            Program Review – College of Health and Sciences

 

1)     Cartography and Geography, BS

2)     Family and Consumer Sciences, BS

3)     Physics, BS

 

VI. REPORT OF RUSO COMMITTEE PROCEEDINGS

 

A.   BUILDING COMMITTEE– Chair Richard Ryerson

(Attachment B, Pages 42-56)

 

Report of the Building Committee, Wednesday, October 24, 2007, 8:00 a.m., Regional University System of Oklahoma, Administrative Office.

 

Regent Ryerson made the motion, seconded by Regent Holloway to approve the following items:

 

Voting for the motion: Regents Howard, Gordon, Holloway, Jackson, Reilly, Ryerson, and Stansberry

 

Voting against the motion: None

 

Abstaining: Regent Hibler

 

2.            Southwestern Oklahoma State University 

 

a.      R. #123 –  NAME BUILDINGS

 

Rename the Education Building -- The Dr. Joe Anna Hibler Education Center.

 

Rename the Music Building -- The Ed and Winnie Berrong Music Hall.

 

President Hays stated that Dr. Joe Anna Hibler received a bachelor’s degree from Southwestern State College, a master’s degree from Oklahoma State University and doctorate from the University of Oklahoma. Dr. Hibler retired from SWOSU after serving initially as an Instructor, Department Chair of the Office Administration/Business Education Department, Dean of the School of Business, Executive Vice President for Academic Affairs, and finally President of the University.

 

Dr. Hibler was the first woman in 55 years to serve as president of a university in Oklahoma. She has held leadership positions at the state, regional and national levels. She is active in community organizations and a board member of several statewide organizations.  

 

President Hays stated that Senator Ed, Sr. and Winnie Ola Berrong have served the State of Oklahoma, the City of Weatherford, and SWOSU with many years of generous gifts of their time, talents, and monetary support. Ed Berrong was a man respected in every profession. He was a SWOSU graduate, a teacher, and an elementary principal. He became a lawyer, and later an officer in the Navy during World War II when he was commanding officer of Sub-Chaser 769 operating in the South Pacific and Southwest Pacific theaters.

 

After the war, he was in charge of the veteran’s training program at Southwestern State College. He later owned a real estate and insurance business in Weatherford. In 1949, he was elected major of Weatherford for three consecutive year terms. He was then elected state senator and served 22 years.

 

Winnie Ola Berrong is a SWOSU graduate. She was a teacher in Retrop, Sayre and Weatherford before retiring to raise their three sons, Ed, Jr., Mark, and Brad. All three sons have expanded the business endeavors that were started by their father.

 

b.     R. #124 –  NAME A PORTION OF THE FACILITY WITHIN A BUILDING

 

Name the basketball court in the Rankin Williams Field House – The Kelli Litsch Court.

 

Kelli Litsch played on three National Championship teams for SWOSU during the 1980’s. She earned All-American honors four times. To the best of our knowledge, this feat has not been duplicated on any level of athletics in the state of Oklahoma.

 

Kelli is a member of the SWOSU Athletic Hall of Fame, the NAIA Women’s Basketball Hall of Fame, the Oklahoma Women’s Athletic Hall of Fame and the National Women’s Athletic Hall of Fame.

 

Kelli currently serves as the Associate Athletic Director at SWOSU.

 

Regent Ryerson made the motion, seconded by Regent Holloway, to approve the following items:

 

Voting for the motion: Regents Howard, Hibler, Gordon, Holloway, Jackson, Reilly, Ryerson, and Stansberry

 

Voting against the motion: None

 

3.            University of Central Oklahoma

 

a.   Approval for projects as follows:

 

3)     R. #125 PARKING, SIDEWALKS, LIGHTS & LANDSCAPING – PROJECT # 120-0013

 

Final Completion of the Student Plaza at Library/West/Murdaugh by Greenturf, Inc., as complete on September 28, 2007.  The total cost of the contract is $55,412.65.  The Board approved the project April 2004.  (R# 193) (E&G Funds, Section 13 Funds)

 

6)   R. #126 COLLEGE OF ARTS, MEDIA, AND DESIGN

 

Final Lease Agreement, including funding and modification of space to meet program requirements for the property located at 401 E. California Ave, Oklahoma City, 73104, in Bricktown for the use by the College of Arts, Media and Design as Art Gallery space and space for the Mural Art painting and other program classes.  The estimated lease costs are $100,000 per year for annual terms up to five years.  Funds are to be provided by E&G Funds.

 

Regent Ryerson made the motion, seconded by Regent Holloway, to approve the following remaining items on the Building Committee Agenda.

 

Voting for the Motion: Regents Howard, Hibler, Gordon, Holloway, Jackson, Reilly, Ryerson, and Stansberry

 

Voting against the Motion: None

 

1.      East Central University

 

R. #127 CHANGE ORDER #12 – TOTAL INCREASE $5,795.50

This connects the Hallie Brown Ford Fine Arts Center water line to the City line.

 

R. #128 CHANGE ORDER #13 – TOTAL DECREASE $8,854.00

Deletion of darkroom equipment and related items

 

b. Update on University Center expansion

 

President Richard Rafes presented an update on the University Center expansion. The total project cost is $15.5 million.

 

Regent Jackson complimented President Rafes for seeing the need for a convention center in Ada. The regents expressed their approval of the planning process.

 

3.   University of Central Oklahoma

 

a.      Request approval for projects as follows:

 

1)     R. #129 HEALTH AND SAFETY – PROJECT # 120-0060

 

Final Completion of Howell Hall HVAC Air Intake System by Diversified Construction of Oklahoma, Inc., the Indefinite Delivery General Contractor, as complete on July 31, 2007.  The total cost of the contract is $19,899.18.  The Board approved the project June 2006.  (R# 370)  (FY06 Section 13 Offset)

 

2)     R. #130 HOWELL HALL RENOVATIONS – PROJECT #120-0019

 

Final Completion of Howell Hall Room 118 by Diversified Construction of Oklahoma, Inc., the Indefinite Delivery General Contractor, as complete on August 24, 2007.  The total cost of the contract is $58,013.23.  The Board approved the project May 2006.  (R# 339)  (E&G Funds, FY06 Section 13 Offset)   

 

4)     R. #131 MAJOR REPAIRS AND DEFERRED MAINTENANCE – PROJECT # 120-0027

 

Final Completion of East Entry Lobby Room 127 Lillard Administration Building renovation by Diversified Construction of Oklahoma, Inc., as completed on October 15, 2007.  The total cost of the contract is $78,714.01. The Board approved the project July, 2007.  (R# 33)  (FY07 Section 13 Offset and E&G Funds)

 

5)  R. #132 UNIVERSITY CITY MAINTENANCE RENOVATIONS AND IMPROVEMENTS - PROJECT # 120-1010.

 

Increase in funding $20,000 for the International Offices Project.  The revised project budget is $75,000. The Board approved the project July, 2007.  (R# 34) (FY08 Section 13 Offset and E&G Funds)

 

  7)   R. #133 HOWELL HALL SCIENCE LABORATORIES – PROJECT # 120-0010

 

Request approval for Final Completion of Howell Hall Rooms 165 and 167 by Diversified Construction of Oklahoma, Inc., the Indefinite Delivery General Contractor, as complete on October 10, 2007.  The total of the Contract is $227,983.75.  The Board approved the project June 2006, (R#369) in the amount of $450,000 and increased the project budget May 2007 (R# 258) in the amount of $125,000 for a total of $575,000. (E&G Funds, FY07 Section 13 Offset, Private Gifts)

 

         b.   Change Order Report

 

1)     R. #134 HOWELL HALL SCIENCE LABORATORIES – PROJECT #  120-0010 DIVERSIFIED CONSTRUCTION OF OKLAHOMA, INC.

 

Change Order No. 2 in the amount of $50,993.25 for Howell Hall Rooms 165 and 167, for incorporation of the Electrical and Mechanical work scope into the project.  The Board approved the project May 2007.   (R# 258) (E&G Funds, FY07 Section 13 Offset, Private Gifts)

 

2)     R. #135 HOWELL HALL SCIENCE LABORATORIES – PROJECT #  120-0010 DIVERSIFIED CONSTRUCTION OF OKLAHOMA, INC.

 

Change Order No. 3 in the amount of $51,740.42 for Howell Hall Rooms 165 and 167, for additional plumbing work, and epoxy flooring into the project.  The Board approved the project May 2007.

(R# 258) (E&G Funds, FY07 Section 13 Offset, Private Gifts)

 

3)     R. #136 HOWELL HALL SCIENCE LABORATORIES – PROJECT #  120-0010 DIVERSIFIED CONSTRUCTION OF OKLAHOMA, INC.

 

Change Order No. 4 for a credit of $8,177.70 for Howell Hall Rooms 165 and 167 for miscellaneous cost savings.  The Board approved the project May 2007.  (R# 258) (E&G Funds, FY07 Section 13 Offset, Private Gifts)

 

c. Informational Items Report:

 

1)  R. #137 HOWELL HALL SCIENCE LABORATORIES – PROJECT #  120-0019 DIVERSIFIED CONSTRUCTION OF OKLAHOMA, INC.

 

Change Order No. 1 in the amount of $6,235.96 for Howell Hall Room 118, for additional work required by the State Fire Marshal.  The Board approved the project May 2006.

(R# 339)  (E&G Funds, FY06 Section 13 Offset)

 

2)  R. #138 PARKING, SIDEWALKS, LIGHTS, & LANDSCAPING– PROJECT # 120-0013 GREENTURN, INC.

 

Change Order #2 in the amount of $1,392.44 for the Student Plaza for additional plant material. The Board approved the project April 2004.  (R# 193) (E&G Funds, Section 13 Funds)

 

3)  R. #139 MAJOR REPAIRS AND DEFERRED MAINTENANCE – PROJECT # 120-0027 DIVERSIFIED CONSTUCTION OF OKLAHOMA, INC.

 

Change Order #1 in the amount of $3,727.39 for the East Entry Lobby Room 127 at the Lillard Administration Building for additional window treatments.  The Board approved the project July 2007.

(R# 33)  (FY 07 Section 13 Offset, E&G Funds)

 

4.      Northeastern State University 

 

a.   Approval for funds for projects as follows:

 

1)     R. #140 PROJECT #4850045 – RENOVATION AND REPAIR OF CLASSROOMS AND BUILDINGS

 

i. Award contracts for building masonry restoration to Mid Continental Restoration in the amount of $184,414 for the Education Building and $203,826 for Haskell Hall with a contingency of $50,400 for the per unit repair items included in this bid. This project will be administered through the Nabholz Construction Management agreement and will be funded through the 2005 State Higher Education Bond Issue.

 

ii. Award contracts to Oklahoma Roofing for re-roofing in the amount of $150,600 for Haskell Hall.  This project will be administered through the Nabholz Construction Management agreement and will be funded through the 2005 State Higher Education Bond Issue.

 

2)     R. #141 PROJECT #4850050 – BROKEN ARROW CAMPUS PHASE I

 

Increase of the Guaranteed Maximum Price in the amount of $61,131.47 for a total of $179,068.79 with Oakridge Construction Management for the completion of the Vision Care Institute Training and Executive Conference Center.  This increase accommodates the electrical package for the project.  This project will renovate a portion of Building C which was vacated by the Biology Department’s move to their new facilities.  This project will be funded through donations from Vision Care Institute.

 

3)   R. #142 PROJECT #4850063 – RESIDENCE HALL  RENOVATION AND REPAIR

 

                                                                          i.      Award contracts for building masonry restoration to Mid Continental Restoration in the amount of $97,060 for the Haskell Hall Annex with a contingency of $12,600 for the per unit repair items included in this bid.. This project will be administered through the Nabholz Construction Management agreement and will be funded through Facility Fees.

 

                                                                        ii.      Award contracts for re-roofing to Abbco Roofing in the amount of $117,364 for the Haskell Hall Annex.  This project will be administered through the Nabholz Construction Management agreement and will be funded through Facility Fees.

 

      b. Change Order Report

 

1)  R. #143 PROJECT #4850041 – SCIENCE BUILDING RENOVATION

 

Change Order #2 with Oakridge Builders, Inc. There is $0 change to contract with Oakridge Builders. Items are reductions/additions to the allowance package in the amount of ($2,896.74).  The contract total remains at $5,336,800.

 

                                                                          i.      Modify the fire alarm system and the MC Cable – ($7,940) contract decrease.

 

                                                                        ii.      Demolish and remove existing 3 tiered drainage system on west side of north wing of building - $5,043.26 contract increase.

 

2)   R. #144 CHANGE ORDER #3

 

Change Order #3 with Oakridge Builders, Inc.  There is $0 change to contract with Oakridge Builders.  Items are reductions/additions to the allowance package in the amount of $11,976.  The contract total remains at $5,336,800.

 

                                                                          i.      Provide a smooth, level surface to receive new flooring on the 2nd floor, north wing - $15,576 contract increase.

 

                                                                        ii.      Providing the standard EIFS (faux brick) in lieu of custom brick product at the South East Tower – ($3,600) contract decrease.

 

3)   R. #145 CHANGE ORDER #4

 

Change Order #4 with Oakridge Builders, Inc. in the amount of $24,462.37.  Items total a $27,516.52 increase and using the remaining allowance package $3,054.15, total changes to the contract will be $24,462.37.  The new contract amount will be $5,361,262.37.

 

                                                                    i.            Furring at Roof Drain leaders - $760.20 contract increase.

 

                                                                  ii.            Conduit at teaching desks - $6,440.08 contract increase.

 

                                                                iii.            Sanitary   sewer   line   addition/revision   at  SE  corner  of  building - $1,700.52 contract increase.

 

                                                                iv.            Louver added to server closet door - $241.50 contract increase.

 

                                                                  v.            Pedestals under Laboratory Casework - $7,057.15 contract increase.

 

                                                                vi.            Additional circuit to cooling tower - $1,704.08 contract increase.

 

                                                              vii.            Paint south face of exterior tiered classroom wall - $2,040.48    contract increase.