Regular
Board Meeting
Friday, January 18, 2008, 9:00 a.m.
James Thomas Regents Room
Memorial Student Union Complex
I. ANNOUNCEMENT OF FILING MEETING NOTICE AND
POSTING OF THE AGENDA IN ACCORDANCE
WITH THE OPEN MEETING ACT
The Board
of Regents of the Regional University System of Oklahoma met in regular session
at 9:00 a.m., Friday, January 18, 2008, in the James Thomas Regents Room,
Memorial Student Union Complex,
II. CALL TO ORDER AND
REGENTS’ ROLL CALL
Belva Howard, Chair, Position 2
Joe Anna Hibler, Vice Chair, Position 3
Jan Gordon, Secretary, Position 4
Harold Jackson, Regent, Position 1
Connie Reilly, Regent, Position 5
Richard Ryerson, Regent, Position 6
Ann Holloway, Regent, Position 7
Sandy Garrett, Regent Position 9
Chairman Howard called the meeting to order. Roll call established the presence of a quorum with eight regents present.
R. #190
EXCUSE ABSENT REGENTS
Voting for the motion: Regents
Howard, Hibler, Gordon, Garrett, Holloway, Jackson, Reilly, and Ryerson
Voting against the motion: None
Vice Chair Joe Anna Hibler recognized those in attendance:
University
Presidents
Kim Cherry,
Acting President, Northeastern
Janet
Cunningham, President, Northwestern
John Hays,
President, Southwestern
Richard Rafes, President,
Michael
Turner, President, Southeastern
Roger Webb, President,
Charlie Babb, General Counsel
Others in
attendance
Duane Anderson, Provost and Vice President for
Academic Affairs,
Richard Ayers, Vice President for Advancement,
Scott Barton, Dean, College of Liberal Arts and Social Sciences, East Central University, Ada, Oklahoma
Patrick Baumann, Library,
Frank Crawford, President, Crawford &
Associates, P.C.,
Tom Fagan, Vice President for Administration and
Finance, Southwestern
George Foster, Dean,
Delma Hall, Associate Professor of
Communication,
Janet Jackson,
Glen Johnson, Chancellor,
Adrianna Lancaster, Director, Linscheid Library,
Larry Minks, Executive Vice President for
Academic Affairs, Southeastern
Joan Minks,
Bill Osborne, Dean,
David Pecha, Vice President for Administration, Northwestern
Raquel Schmitz, Chief of Staff, Southeastern
Jesse Snowden, Vice President for Academic
Affairs, Southeastern
Ross Walkup, Vice President for Business
Services, Southeastern
Bruce Weems, Dean,
III.
CONSENT DOCKET
A. MINUTES OF PREVIOUS MEETINGS
Approval of Minutes and ratification of action taken at Regular Meeting, November 30, 2007
B. ACADEMIC AFFAIRS COMMITTEE REPORT
Chair Connie Reilly
1.
R. #191
a. Program requirement change in the BA in
Communication Studies (Communication Studies concentration) degree;
b. Program requirement change in the BA
in Communication Studies (Speech Teacher Certification concentration) degree;
c. Program requirement change in the BA
in Communication Studies (Musical Theatre concentration) degree;
d. Program requirement change in the BS in Education – Special
Education for Exceptional Children degree; and
e.
Program requirement change in the Dance Minor degree.
2. R.
#192 Northwestern
a. Program name change for the Bachelor of
Science in Social Work.
b. Option
addition for the Bachelor of Arts in Political Science.
3. R.
#193 Southwestern
a. Action taken by the National Association of Industrial Technology relative to the accreditation of the industrial technology program that is offered at SWOSU.
Voting for the motion: Regents
Howard, Hibler, Gordon, Garrett, Holloway, Jackson, Reilly, and Ryerson
Voting
against the motion: None
IV. INFORMATIONAL PRESENTATION – CHANCELLOR GLEN
JOHNSON
A. 2008 LEGISLATIVE AGENDA
FOR THE
Chancellor Johnson reported on OSRHE’s 2008 Legislative Agenda. The Agenda requires $145.2 million in new funding which results in a total requested appropriation of $1.2 billion. The appropriation will:
·
Maximize state appropriations to
· Reduce financial barriers for student access
· Honor endowed chair matches
· Enhance economic development
· Boost the EDGE endowment
B. R.
#194 POSSIBLE ACTION REGARDING THE LEGISLATIVE AGENDA
Voting for the motion: Regents
Howard, Hibler, Gordon, Garrett, Holloway, Jackson, Reilly, and Ryerson
Voting against the motion: None
V. REPORT OF RUSO COMMITTEE PROCEEDINGS
A. BUILDING COMMITTEE REPORT – Chair Richard
Ryerson
1. R.
#195 Southwestern
a. CAMPUS
ENERGY IMPROVEMENTS, PROJECT #6650048
TAC -- Change Order Number 1 – decrease in the amount of $625
to switch HPE units, delete
TAC -- Change Order Number 2 – increase in the amount of
$5,376 to add five room humidity sensors in the Library.
TAC -- Change Order Number 3 – decrease in the amount of
$4,470 to disable old zones in Neff and Stewart Halls.
TAC -- Change Order Number 4 – increase in the amount of
$10,590 to replace low limit thermostats in the
TAC -- Change Order Number 5 – increase in the amount of
$10,613 to replace seven smoke detectors for ducts.
TAC -- Change Order Number 6 – change order rejected.
TAC -- Change Order Number 7 – increase in the amount of
$20,369 for
TAC -- Change Order Number 8 – increase in the amount of
$35,018 for Oklahoma Hall controls.
b. OLD
SCIENCE THEATRE/BLACK BOX THEATRE
PROJECT
#6650018 – EASMENT FOR SANITARY SEWAGE.
Request approval of easement which has been
reviewed by legal counsel.
c.
INDUSTRIAL TECHNOLOGY BUILDING ADDITION AND RENOVATION – PROJECT #6650054
Request approval to bid and award Phase I of
the project based on the presented final architectural plan. The estimate for Phase
I is approximately $2.4 million available from the Higher Education Bond Issue,
S-13 Offset and E&G funds. The
additional estimated cost of Phase II is $500,000.
d. CROWDER
Request
permission to design, bid and award or build internally improvements to the
lake shore including boat docks, fishing docks, swimming and beach areas and
other recreational improvements as requested by the Parks and Recreational
Management Department at
Voting for the motion: Regents
Howard, Hibler, Gordon, Garrett, Holloway, Jackson, Reilly, and Ryerson
Voting against the motion: None
2. R.
#196 Northeastern
a.
PROPERTY TRANSFER
Request approval of a General Warranty Deed
to the City of
b. CHANGE
ORDER #6
Request approval of Change Order #6 with
Oakridge Builders, Inc. There will be an
increase of $18,724.80 to the contract with Oakridge Builders. The contract total will be
$5,401,196.15. This project is funded
through the 2005 State Higher Education Bond Issue.
1)
Grinding and bead blasting 5,280 square feet of the 2nd floor
– Contract increase of $13,285.30.
2) Refund of 4% fee from Oakridge Builders
for the unused allowance package – Contract decrease of ($1,240.00).
3) Provide louver vents at stair and
mechanical room – Contract increase of $1,574.47.
4) Shim and provide wood trim for
chalkboards at 3 tiered classrooms – Contract increase of $3,644.94.
5)
Provide and install additional hardware for door at north east entrance
– Contract increase of $837.43.
6)
Modify line that drains MAU #1 to allow drainage of the unit to be
redirected – Contract increase $622.66.
c. CHANGE ORDER #7
Ratification
of approval granted December 20, 2007 by Building Committee Chair Richard
Ryerson for Change Order #7 in the amount of $96,286.06 to Oakridge Builders on
the Science Building Renovations project.
The contract amount with the latest change order is $5,497,482.21. This change order will address sound issues
in the classrooms related to the HVAC equipment. This project is funded through the 2005 State
Higher Education Bond Issue.
Voting for the motion: Regents
Howard, Hibler, Gordon, Garrett, Holloway, Jackson, Reilly, and Ryerson
Voting against the motion: None
3. R. #197
a. CONCURRENT RESOLUTION
Request that the board authorize and approve
the University administration to propose a concurrent resolution to the 2008 session
of the Oklahoma Legislature allowing for the issuance of revenue bonds not to
exceed $10 million for the construction, renovation, remodeling, and expansion
of the University Center Facilities.
b. REAL
ESTATE PURCHASE
Request approval to purchase real estate
located at 828 and
c.
–
PROJECT #230-0038
Request approval to award the contract for
the installation of stage lighting, rigging, and audio visual equipment for the
d. SELECTION
OF ARCHITECT THROUGH ON CALL
CONSULTANT PROGRAM
Request
permission to contract with Childers and Childers Architects and Associates,
P.C., for the purpose of designing the construction documents, assisting with
the bid phase, and construction observation for the Pat O’Neal Strength and
Voting for the motion: Regents
Howard, Hibler, Gordon, Garrett, Holloway, Jackson, Reilly, and Ryerson
Voting against the motion: None
4. R. #198
a. Approval for funds for projects as follows:
1) FORENSIC
Increase project budget for the project in the amount of $4,000,000 for the Forensic Science Building Phase II project. The Board approved the project November 2005. (R# 115) (OCIA Bonds 2006 Issue)
2)
FORENSIC
Approve award of contract for the Forensic Science Institute Phase I and II project to the lowest responsive bidder for the project. Bids for the project are to be received shortly after the January meeting. A tabulation of the bids received will be presented to the Board at the next scheduled meeting on March 13, 2008 for Ratification. The Board approved the project November, 2005. (R# 115)(OCIA Bonds 2006 Issue, E&G Funds, Section 13, Section 13 Offset Funds)
3) INDEFINITE DELIVERY GENERAL CONSTRUCTION
CONTRACT
Renew contract with Diversified Construction of Oklahoma, Inc., the Indefinite Delivery General Conditions Contractor for the period December 20, 2007 thru January 16, 2009. This is the third year of a potential five year renewal option for the IDGCC Contractor exercised at the discretion of the University. The Board approved the project February 2005 (R#162)
4) HEALTH AND SAFETY - PROJECT # 120-0060
Fund, design and bid the Coyner Hall Room 151C Exhaust System Improvements Project. The project budget is $325,000. (E&G Funds)
5)
MAJOR REPAIR AND DEFERRED
MAINTENANCE
PROJECT # 120-0027
Fund,
design and bid to the lowest responsible bidder for the Communications Building
Auditorium Room 120 Remodel. The project
budget is $150,000. (E&G Funds)
6) MAJOR REPAIR AND DEFERRED
MAINTENANCE
PROJECT # 120-0027 MID
CONTINENTAL RESTORATION, INC.
Request approval for Final Completion of the Tuckpointing and Waterproofing Project by Mid Continental Restoration, Inc., as complete on November 18, 2007. The total cost of the contract is $492,894.15. The Board approved the project February 2006 (R#219) and June 2006 (R# 374) (Section 13, Section 13 Offset and E & G Funds).
7) PARKING,
SIDEWALKS, LIGHTS AND LANDSCAPING PROJECT #120-0013
Request approval for Final Completion of the Parking Lot 10 & 11 Improvements Project by Diversified Construction of Oklahoma City, Inc., the Indefinite Delivery General Construction Contractor, as complete on October 31, 2007. The total cost of the contract is $262,458.81. The board approved the project March 2007 (R#211) (Auxiliary Funds).
b. Change
Order Report:
1)
MAJOR REPAIRS AND DEFERRED
MAINTENANCE
- PROJECT # 120-0032 MID CONTINENTAL RESTORATION, INC.
Total Change Order increase in the amount of $14,833.15.
This includes the following small Change Orders:
i. Change Order No. 5 to deduct north side waterproofing
at the
ii. Change Order No. 6 for waterproofing and sealant at the Wellness Center Rotunda.
iii. Change Order No. 7 for additional tuck-pointing at Evans Hall.
iv. Change Order No.8 to revise drainage work based upon site conditions exposed during work.
v. Change Order No. 9 to replace an existing
defective sump pit exposed during site work at the
The board approved the project September 2004 (R# 43, #46,#48), June 2005 (#288, #290) and June 2006 (R# 374) (Section 13, Section 13 Offset and E & G Funds).
2) PARKING, SIDEWALKS, LIGHTS AND LANDSCAPING
PROJECT #120-0013 DIVERSIFIED CONSTRUCTION OF OKLAHOMA, INC.
Change Order No. 1 in the amount of $11,874.71 for Parking Lot 10 & 11 Improvements Project, for fencing, barricades, and signage to enclose and direct pedestrians and drivers around the work area.
3) PARKING, SIDEWALKS, LIGHTS AND
LANDSCAPING PROJECT #120-0013 DIVERSIFIED CONSTRUCTION OF OKLAHOMA, INC.
Change Order No. 2 in the amount of $11,291.65 for Parking 10 & 11 Improvements Project, for a retaining wall, guardrails, and additional pavement repairs.
c.
Ratification Items:
None to report.
d. Information Items:
1)
A contract
was awarded to Diversified Construction of Oklahoma, Inc., the Indefinite
Delivery General Construction Contractor for the
Voting for the motion: Regents
Howard, Hibler, Gordon, Garrett, Holloway, Jackson, Reilly, and Ryerson
Voting against the motion: None
B. AUDIT
& FINANCE COMMITTEE REPORT – Chair Joe Anna Hibler
1. Status
report on outsourcing Internal Auditing.
The Executive Director is working with consultant Mike Gibson of Cole and Reed, Inc. on an RFP to outsource our internal audit needs.
2.
Status report on ECU Personnel and Payroll
Audit.
A follow up review was conducted in November and December 2007. ECU has made good progress however, a few items remain partially implemented. ECU will provide a complete report on remaining items no later than June 1, 2008.
3. R.
#199 APPROVAL OF TRANSITIONAL AUDIT FOR INTERIM PRESIDENT OF SEOSU TO BE
CONDUCTED IMMEDIATELY
Voting for the motion: Regents
Howard, Hibler, Gordon, Garrett, Holloway, Jackson, Reilly, and Ryerson
Voting
against the motion: None
4. R. #200
APPROVAL OF TRANSITIONAL AUDIT FOR PRESIDENT OF NSU TO BE CONDUCTED IMMEDIATELY
Voting for the motion: Regents
Howard, Hibler, Gordon, Garrett, Holloway, Jackson, Reilly, and Ryerson
Voting
against the motion: None
C. SYSTEM ADVANCEMENT COMMITTEE REPORT – Chair
Mark Stansberry
1. Discussion
of Legislative Agenda.
No report at this time.
2. Report on Spring Reception.
The Spring Reception
is scheduled for April 2, 2008 from 5:00 to 6:30 p.m. at the Chesapeake
Boathouse in
3. Discuss updating RUSO business cards.
The Administrative Office is directed to issue single instead of tri fold business cards for regents.
4. Discussion of Higher Ed Day.
The Higher Ed day breakfast is scheduled for February 27, 2008 at 8:15 a.m. in the Governor’s Large Conference room. Chancellor Johnson will make a presentation.
D.
PERSONNEL COMMITTEE REPORT – Chair Harold Jackson
1. Discussion
and approval of online evaluations of presidents and other university
personnel.
The Personnel Committee discussed possible evaluation questions and will continue to work on this project. A Committee meeting has been scheduled for February 6, 2008 at 9:00 a.m. at the Administrative Office to continue the discussion.
E. R. #201 POLICY AND PROCEDURES COMMITTEE – Chair Jan Gordon
1. Ratify approval of the following amended RUSO
Policy 5.4.2:
5.4.2 Retirement
Annuity. Employing entities of
the
2. Approve authorizing SEOSU
to implement RUSO policy 5.4.2 effective July 1, 2008.
Voting for the motion: Regents
Howard, Hibler, Gordon, Garrett, Holloway, Jackson, Reilly, and Ryerson
Voting
against the motion: None
VI. PRESIDENTS’ RECOMMENDATIONS
A. R.
#202 NORTHWESTERN
Voting
for the motion: Regents Howard, Hibler, Gordon, Garrett, Holloway, Jackson,
Reilly, and Ryerson
Voting against the motion: None
B. R. #203
Voting for the motion: Regents
Howard, Hibler, Gordon, Garrett, Holloway, Jackson, Reilly, and Ryerson
Voting against the motion: None
C. R. #204
NORTHEASTERN
Voting for the motion: Regents
Howard, Hibler, Gordon, Garrett, Holloway, Jackson, Reilly, and Ryerson
Voting against the motion: None
D. R. #205
SOUTHWESTERN
Voting for the motion: Regents Howard,
Hibler, Gordon, Garrett, Holloway, Jackson, Reilly, and Ryerson
Voting against the motion: None
E. R. #206
SOUTHEASTERN
President Turner expressed his appreciation to Dr. Jesse Snowden.
President Turner announced the donation from Scott and Carol Crain of $100,000 for the Department of Intercollegiate Athletics at SEOSU.
Voting for the motion: Regents
Howard, Hibler, Gordon, Garrett, Holloway, Jackson, Reilly, and Ryerson
Voting against the motion: None
F. R. #207
Voting for the motion: Regents
Howard, Hibler, Gordon, Garrett, Holloway, Jackson, Reilly, and Ryerson
Voting against the motion: None
VII.
ECU
HIGHLIGHTS
Dr. Duane Anderson, Provost and Vice President for Academic Affairs, presented an overview of ECU’s academic partnerships which leverage resources, services and programs.
Dr. Scott Barton, Dean of College of Liberal Arts and Social Sciences, gave a presentation about ECU’s partnerships in global education.
Dr. Bruce
Weems, Dean for the
Dr. Bill
Osborne, Dean for the
Dr.
Rick Wetherill, Dean for the
VIII. PRESIDENTS’ COUNCIL REPORT – President Roger
Webb and President John Hays
No report.
IX. EXECUTIVE
DIRECTOR’S REPORT –
A. R. #
BUDGET REVISION REQUEST
Voting for the motion: Regents
Howard, Hibler, Gordon, Garrett, Holloway, Jackson, Reilly, and Ryerson
Voting against the motion: None
B.
Status report on office lease
The office lease was renewed until February 28, 2009. The lease includes one additional option to renew until February 28, 2010.
X. CHAIR’S
REPORT – Regent Belva Howard
XI. REGENTS’ COMMENTS AND ANNOUNCEMENTS
Regent Reilly asked for a calendar of significant events to be provided to the regents.
XII. NEW
BUSINESS
Consideration of any matters not known about or which could not have been reasonably foreseen prior to the posting of the agenda.
XIII.
EXECUTIVE SESSION
At
11:45 a.m.,
1) hiring
2) the employment of presidents of RUSO.
3) the employment resignation and exit interview of Dr. Jesse Snowden;
and
pursuant to 25 O.S. §307 (B)(4) to discuss pending
claims.
Voting for the motion: Regents
Howard, Hibler, Gordon, Garrett, Holloway, Jackson, Reilly, and Ryerson
Voting
against the motion: None
Regent Garrett left the meeting at 3:30
p.m.
XIV. RECONVENE
IN PUBLIC SESSION
The Board Reconvened in Public Session at 3:35 p.m.
R. #207 APPROVAL OF NSU PRESIDENTIAL SEARCH ITEMS
Voting for the motion: Regents
Howard, Gordon, Holloway, Jackson, Reilly, and Ryerson
Voting against the motion: None
R. #208 EXTEND THE DEADLINE REFERENCED IN RUSO POLICY
3.3.13
Voting for the motion: Regents
Howard, Gordon, Holloway, Jackson, Reilly, and Ryerson
Voting against the motion: None
XV. R.
#209 ADJOURNMENT
Voting for the motion: Regents
Howard, Gordon, Holloway, Jackson, Reilly, and Ryerson
Voting against the motion: None