REGIONAL UNIVERSITY SYSTEM

MINUTES

Thursday, June 19, 2008, 9:00 a.m.

Regional University System of Oklahoma

Administrative Office

3555 N.W. 58^th Street, Suite 320

Oklahoma City, Oklahoma

I. ANNOUNCEMENT OF ADMINISTRATION OF OATH OF OFFICE TO MICHAEL W. MITCHEL

Oklahoma State Supreme Court Justice Marian P. Opala administered oath of office to Regent Michael W. Mitchel, Alva.

II. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT

The Board of Regents of the Regional University System of Oklahoma met in regular session at 9:00 a.m., June 19, 2008, Regional University System of Oklahoma Administrative Office, 3555 N.W. 58^th Street, Suite 320, Oklahoma City, Oklahoma. Notice of the meeting had been properly filed with the Secretary of State, June 11, 2008, and a copy of the Agenda posted by 9:00 a.m., June 18, 2008 in compliance with the Open Meeting Act.

III. CALL TO ORDER AND REGENTS’ ROLL CALL

Belva Howard, Chair, Position 2

Joe Anna Hibler, Vice Chair, Position 3

Jan Gordon, Secretary, Position 4

Harold Jackson, Regent, Position 1

Connie Reilly, Regent Position 5

Michael W. Mitchel, Regent, Position 6

Ann Holloway, Regent Position 7

A. R. #258 EXCUSE ABSENT REGENTS

Regent Hibler made the motion, seconded by Regent Gordon, to excuse Regents Mark Stansberry, Position 8 and Sandy Garrett, Position 9.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Mitchel, and Holloway

Voting against the motion: None

Vice Chair Joe Anna Hibler recognized those in attendance:

University Presidents

Kim Cherry, Interim President, Northeastern State University, Tahlequah, Oklahoma

Janet Cunningham, President, Northwestern Oklahoma State University, Alva, Oklahoma

John Hays, President, Southwestern Oklahoma State University, Weatherford, Oklahoma

Richard Rafes, President, East Central University, Ada, Oklahoma

Michael Turner, President, Southeastern Oklahoma State University, Durant, Oklahoma

Roger Webb, President, University of Central Oklahoma, Edmond, Oklahoma

Regional University System of Oklahoma Administrative Staff

Sheridan McCaffree, Executive Director

Charlie Babb, General Counsel

Lauren Eichinger, Executive Assistant

Others in attendance

Duane Anderson, Provost and Vice President for Academic Affairs, East Central University, Ada, Oklahoma

Tom Fagan, Vice President for Administration and Finance, Southwestern Oklahoma State University, Weatherford, Oklahoma

Steve Kreidler, Executive Vice President, University of Central Oklahoma, Edmond, Oklahoma

Christy Landsaw, Budget Director, Northeastern State University, Tahlequah, Oklahoma

Steve Lohmann, Executive Vice President, Northwestern Oklahoma State University, Alva, Oklahoma

Larry Minks, Executive Vice President for Academic Affairs, Southeastern Oklahoma State University, Durant, Oklahoma

David Pecha, Vice President for Administration, Northwestern Oklahoma State University, Alva, Oklahoma

Blake Sonobe, Provost, Southwestern Oklahoma State University, Weatherford, Oklahoma

Steve Turner, Vice President for Administration, East Central University, Ada, Oklahoma

Ross Walkup, Vice President for Business Affairs, Southeastern Oklahoma State University, Durant, Oklahoma

IV. R. #259 CONSENT DOCKET

Regent Gordon made the motion, seconded by Regent Holloway, to approve the following items on the consent docket.

A. MINUTES OF PREVIOUS MEETING

Approval of Minutes of Regular Meeting, May 2, 2008

B. ACADEMIC AFFAIRS COMMITTEE REPORT

(Attachment A, Pages 37-104)

1. Northwestern Oklahoma State University

(Pages 37-49)

a. Interlocal Cooperative Agreement

Approval to enter into an interlocal cooperative agreement between the Oklahoma Department of Corrections and Northwestern Oklahoma State University to provide continued residential substance abuse treatment services at the Charles E. “Bill” Johnson Correctional Center, Alva, Oklahoma, for a term of one (1) year. NWOSU will receive an amount not to exceed three hundred fifty thousand dollars ($350,000) for said services.

2. Southeastern Oklahoma State University

(Pages 50-69)

a. Master of Technology (076)

Option deletion, option name change, change in option requirements

b. Master of Secondary Education (074)

Mathematics option deletion

c. Master of Education-Mathematics Specialist (108)

New program proposal

3. Southwestern Oklahoma State University

(Pages 70-102)

a. Bachelor of Science in Wildland Fire Management (see attached proposal)

New program proposal

b. Associate of Science in Tribal Administration

(see attached proposal)

New program proposal

c. Associate of Science in Wildland Firefighting

(see attached proposal)

New program proposal

4. University of Central Oklahoma

(Pages 103-104)

a. Program Modifications

Approval of the following program modifications:

1) Program admission requirements for the Bachelor of Science in Organizational Leadership.

2) Permission to offer the Bachelor of Science in Organization Leadership electronically

b. Mission Statement

Approval to change the university mission statement to the following:

UCO exists to help students learn by providing transformative educational experiences to students so that they may become productive, creative, ethical and engaged citizens and leaders serving our global community.

UCO contributes to the intellectual, cultural, economic and social advancement of the communities and individuals it serves.

c. Vision Statement

Approval to change the university vision statement to the following:

UCO will become one of the Top 10 metropolitan universities of our kind in the United States by providing a transformative education as well as development experiences that help learners achieve their highest level of leadership potential.

d. Peer Group

Approval to modify the university peer group to the following:

Boise State University

California State University – Fresno

Kennesaw State University

Missouri State University

Sam Houston State University

San Jose State University

Texas State University – San Marcos

Towson University

Wichita State University

Youngstown State University

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Mitchel, and Holloway

Voting against the motion: None

V. REPORT OF RUSO COMMITTEE PROCEEDINGS

A. R. #260 BUILDING COMMITTEE REPORT

(Attachment B, Pages 105-121)

Regent Holloway made the motion, seconded by Regent Gordon, to approve the following items on the Building Committee Report.

1. East Central University

(Pages 105-106)

a. Campus Master Plan

Approval of the updated Campus Master Plan

2. Southwestern Oklahoma State University

(Page 107)

a. Office of Juvenile Affairs Project

Permission to extend the work of Meyers Architecture to include the design of the new Office of Juvenile Affairs facility for the Lawton area. Meyers Architecture is currently under contract with the town of Nash in conjunction with their Office of Juvenile Affairs project.

3. Northwestern Oklahoma State University

(Page 108)

a. Ranger Field Project

Permission to bid and award a contract for the construction of a football locker room and baseball facility which will include permanent seating and new dugouts. Projected cost of the project is $2.5 million with funds coming from a combination of private sources, Section 13/New College/Offset funds, E&G I funds, and student facility fees.

4. Southeastern Oklahoma State University

(Pages 109-112)

a. Campus Master Plan

Approval of the updated Campus Master Plan

b. Real Property Lease

Permission to authorize the President to execute the Real Property Lease by and between the University and the Southeastern Foundation, Inc., subject to approval by RUSO General Counsel, for property located at 1624 N. 9^th Street, Durant, OK.

c. Chemistry Lab Renovation

Permission to negotiate and award contract (based on cost and completion date) for the renovation of the Chemistry Lab Room at the McCurtain County Branch Campus, Idabel Ok. Project was approved at the May 2008 board meeting.

5. Northeastern State University

(Pages 113-115)

a. Enrollment Management Center – Project 4850058

Approval of Change Order #1 with Boldt Construction. This change order will result in an increase to the contract in the amount of $10,833.00, for a total of $3,844,333.00. This project is funded through the 2005 State Higher Education Bond Issue.

1) Relocation of job trailer - $1,150.00 increase

2) Removal of tree - $800.00 increase

3) Excavation and backfill for a new gas line - $8,883.00 increase

b. Information Items

Enrollment Management Center – Project 4850058

This information item is an update to Change Order #2 with Boldt Construction relating to the roof deck replacement for the Enrollment Management Center. Previous Board approval was granted for $218,820.00, which was for the entire cost of the roof deck replacement. Because funds were already included in the contract for partial replacement of the deck, the net increase to the contract is only $185,220.00, resulting in a new contract total of $4,029,553.00.

Broken Arrow Phase I Completion – Project #4850050

This information item is an update to approvals provided by the Board for the Guaranteed Maximum Price established with Oakridge Builders, Inc. for projects under the Construction Managers contract for completion of Broken Arrow Phase I. Each of the amendments has resulted in savings which will be applied to future projects included in the Broken Arrow Phase I completion. The projects and amended amounts are listed below:

Project Original Amount Revised Amount Savings

Banquet Room $617,027.57 $545,237.88 $71,789.69

Reading Lab $336,639.07 $303,592.83 $33,046.24

Enrollment Services $213,401.27 $186,456.90 $26,944.37

Bus & Tech Offices $ 62,709.63 $ 56,546.83 $ 6,162.80

Bldg A Admin Offices $149,811.59 $149,323.42 $ 488.17

Vision Care Institute $179,068.79 $174,329.35 $ 4,739.44

Total Savings $143,170.71

6. University of Central Oklahoma

(Pages 116-121)

Approval for funds for projects as follows:

a. Forensic Science Building – Project #120-0065

Increase project budget for the project in the amount of $1,000,000. The Board approved the project November 2005. (R#115) (OCIA Bonds 2006 Issue, Legislative Allocation, E&G Funds, Section 13, Section 13 Offset, Auxiliary Funds & Private Funds)

b. University Center Miscellaneous Renovations and Improvements – Project #120-1010

Fund, design and bid the University Center West Stair Repairs project. The project budget is $375,000. (Physical Plant E&G Funds, Auxiliary Funds)

c. University Center Miscellaneous Renovations and Improvements – Project #120-1010

Fund, design and bid the Expansion of the Student Counseling Center at the Nigh University Center. The project budget is $160,000. (E&G Funds)

d. Howell Hall Renovations & Additions – Project #120-0010

Fund, design and bid Howell Hall Science Building Miscellaneous Facilities Improvements project. The project budget is $220,000. (E&G Funds)

e. Residence Hall Improvements – Project #120-1012

Approval for Final Completion of the demolition of the Bronchos I and II by Midwest Wrecking, Inc., as completed on May 14, 2008. The total cost of the contract is $188,840.00. The Board approved the project November, 2008. (R#167) (Housing Funds, Auxiliary Funds, and E&G Funds)

f. Forensic Science Institute I & II – Project #120-0065

Approval for Final Completion of the Forensic Science Building Parking lot by Connelly Paving Inc., as completed May 30, 2008. The total cost of the contract is $348,880.00. The Board approved the project June 2006. (R#381) (OCIA Bonds, 2006 Issue)

g. Parking, Sidewalks, Lights and Landscaping

Project #120-0013

Increase the approved project amount for the Display Garden Elements from $125,000 to $400,000. The Board approved the project July 2007 (R#40) (FY 08 Section 13 Offset Funds, E&G Funds)

h. Request approval of On-call Consultants:

The current five year terms of On Call Consultants will expire at the end of June 2008. Request approval of the new list of firms to provide professional consulting services based upon hourly rates that will be jointly established. The professional consulting services will have an annual fee limit not to exceed $100,000.00 for each professional consultant during each one year per current State Statute. The terms of the Agreements will be one year with options to renew for up to four additional years for a total of five years. Consultants will perform work on an as needed basis and will not generate fee costs unless authorized in advance, in writing and with the approval of the Vice President for Administration.

The University of Central Oklahoma has identified several consultants within each professional consultant category for approval.

i. Wellness Center Phase II & III- Project #120-0044

Fund and prepare initial design concepts for the Wellness Center Archery Center project. The project budget is $20,000. (E&G Funds & Private Funds)

j. Wellness Center Phase II & III – Project #120-0044

Fund and prepare initial design concepts for the Wellness Center Paralympic Annex. The project budget is $30,000. (E&G Funds & Private Funds)

k. Forensic Science Laboratory III- Project #120-0074

Fund and prepare initial design concepts for the Forensic Science Laboratory building. The project budget is $50,000. (E&G Funds & Private Funds)

l. Old North Restoration Phase II & III – Project #120-0007

Fund and prepare design concepts for fund raising for Old North Phase II and III. The project budget is $20,000. (E&G Funds & Private Funds)

m. Parking, Sidewalks, Lights & Landscaping

Project #120-0013

Approve an increase to the project budget for the Chowning Street Parking Lot and Sidewalk Improvements project in the amount of $125,000 for a revised budget of $575,000. The Board approved the project and award of the work November, 2007. (R# 168) (Auxiliary Funds, E&G Funds, OCIA Bond Funds 2006 Issue)

Informational Items

a. Sports Complex Improvement Projects

Project # 120-0032

Diversified Construction of Oklahoma, Inc., the Indefinite Delivery General Conditions Contractor, has completed work on Wantland Stadium South End Zone Erosions Control, upper and lower section in the amounts of $16,300.00 and $38,426.00 on May 8, 2008. The Board approved the project May, 2004. (R#223) (Bond Funds, Private Funds)

b. Parking, Sidewalks, Lights & Landscaping

Project # 120-0013

A contract has been awarded to Diversified Construction of Oklahoma, Inc., the Indefinite Delivery General Conditions Contractor, for the Chowning Street Parking Lot and Sidewalk Improvements project in the amount of $543,969. The Board approved the project and award November 2007. (R# 168) (Auxiliary Funds, E&G Funds, OCIA Bond Funds 2006 Issue)

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Mitchel, and Holloway

Voting against the motion: None

B. AUDIT AND FINANCE COMMITTEE REPORT

1. R. #261 OUTSOURCING INTERNAL AUDIT

Regent Hibler made the motion, seconded by Regent Gordon, to award a contract for internal audit services to Crawford & Associates at a rate of $115 per hour.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Mitchel, and Holloway

Voting against the motion: None

Regent Hibler discussed the request for proposals process and thanked Mike Gibson for his assistance to the committee.

2. R. #262 QUALITY ASSURANCE REVIEW

Regent Hibler made the motion, seconded by Regent Gordon, to award a contract for the Quality Assurance Review to Tullius, Taylor, Sartain & Sartain at a flat fee of $12,000.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Mitchel, and Holloway

Voting against the motion: None

C. POLICY AND PROCEDURES COMMITTEE REPORT

(Attachment C, Page 122)

1. R. #263 RUSO POLICY 1.10.2

Regent Gordon made the motion, seconded by Regent Holloway, to amend RUSO Policy 1.10.2.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Mitchel, and Holloway

Voting against the motion: None

Regent Gordon thanked the Vice Presidents for Academic Affairs and stated that the purpose of the amendment is to resolve any conflicts regarding new programs internally before requests are submitted to the State Regents.

The order of the agenda changed to Item VII.

VII. PRESIDENTS’ COUNCIL REPORT – President Roger Webb and President John Hays

President Hays announced the new Presidents’ Council Chair Janet Cunningham for FY 2009.

President Hays expressed appreciation to Interim President Kim Cherry for her service to NSU.

VIII. EXECUTIVE DIRECTOR’S REPORT

Executive Director McCaffree announced the hiring of Administrative Assistant Sheila Williams.

IX. CHAIR’S REPORT

(Attachment D, Page 123)

Regent Howard presented Interim President Cherry with a Resolution.

Regent Howard thanked the regents for their tireless service on RUSO committees during FY 2008.

X. REGENTS’ COMMENTS AND ANNOUNCEMENTS

Regent Gordon commented that she would like to have more preliminary information about university budgets during the academic year.

Regent Reilly requested more process information on program additions and deletions.

XI. NEW BUSINESS

None.

XII. R. #264 ELECTION OF OFFICERS FOR FISCAL YEAR 2008-2009

Regent Holloway made the motion, seconded by Regent Mitchel, to approve the following Regional University System of Oklahoma officers for Fiscal Year 2009: Regent Joe Anna Hibler, Chair; Regent Jan Gordon, Vice Chair; Regent Connie Reilly, Secretary.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Mitchel, and Holloway

Voting against the motion: None

XIII. RECOGNITION OF OUTGOING CHAIR

(Attachment E, Page 124)

Regent Hibler presented Regent Belva Howard with a Resolution.

Regent Howard expressed her gratitude toward the Board and the universities.

The order of the agenda changed to Item VI.

VI. PRESIDENTS’ RECOMMENDATIONS

A. UNIVERSITY OF CENTRAL OKLAHOMA

1. R. #265 PRESIDENT’S RECOMMENDATIONS

(Attachment F, Pages 125-140)

Regent Gordon made the motion, seconded by Regent Hibler, to approve the President’s Recommendations for the University of Central Oklahoma as presented by President Webb.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Mitchel, and Holloway

Voting against the motion: None

2. R. #266 BUDGET REVIEW AND TUITION INCREASES

(Attachment G, Pages 141-197)

Regent Gordon made the motion, seconded by Regent Jackson, to approve the 2008-2009 budget and tuition increases for the University of Central Oklahoma.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Mitchel, and Holloway

Voting against the motion: None

Regent Hibler left the meeting at 12:00 p.m.

B. SOUTHEASTERN OKLAHOMA STATE UNIVERSITY

1. R. #267 PRESIDENT’S RECOMMENDATIONS

(Attachment H, Pages 198-202)

Regent Mitchel made the motion, seconded by Regent Reilly, to approve the President’s Recommendations for Southeastern Oklahoma State University as presented by President Turner.

Voting for the motion: Regents Howard, Gordon, Jackson, Reilly, Mitchel, and Holloway

Voting against the motion: None

2. R. #268 BUDGET REVIEW AND TUITION INCREASES

(Attachment I, Pages 203-247)

Regent Gordon made the motion, seconded by Regent Hibler, to approve the 2008-2009 budget and tuition increases for Southeastern Oklahoma State University.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Mitchel, and Holloway

Voting against the motion: None

SEOSU will give an update on their budget at the September Regular Board meeting.

The board declared a break at 12:20 p.m.

The meeting resumed at 1:15 p.m.

Regent Hibler returned to the meeting at 1:15 p.m.

C. EAST CENTRAL UNIVERSITY

1. R. #269 PRESIDENT’S RECOMMENDATIONS

(Attachment J, Pages 248-255)

Regent Reilly made the motion, seconded by Regent Holloway, to approve the President’s Recommendations for East Central University as presented by President Rafes.

Voting for the motion: Regents Howard, Hibler, Jackson, Reilly, Mitchel, and Holloway

Voting against the motion: None

Regent Gordon was not present for the vote.

2. R. #270 BUDGET REVIEW AND TUITION INCREASES

(Attachment K, Pages 256-300)

Regent Reilly made the motion, seconded by Regent Holloway, to approve the 2008-2009 budget and tuition increases for East Central University.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Mitchel, and Holloway

Voting against the motion: None

D NORTHWESTERN OKLAHOMA STATE UNIVERSITY

1. R. #271 PRESIDENT’S RECOMMENDATIONS

(Attachment L, Pages 301-304)

Regent Gordon made the motion, seconded by Regent Mitchel, to approve the President’s Recommendations for Northwestern Oklahoma State University as presented by President Cunningham.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Mitchel, and Holloway

Voting against the motion: None

2. R. #272 BUDGET REVIEW AND TUITION INCREASES

(Attachment M, Pages 305-340)

Regent Mitchel made the motion, seconded by Regent Reilly, to approve the 2008-2009 budget and tuition increases for Northwestern Oklahoma State University.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Mitchel, and Holloway

Voting against the motion: None

E. NORTHEASTERN STATE UNIVERSITY

1. R. #273 PRESIDENT’S RECOMMENDATIONS

(Attachment N, Pages 341-346)

Regent Gordon made the motion, seconded by Regent Holloway, to approve the President’s Recommendations for Northeastern State University as presented by Interim President Cherry.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Mitchel, and Holloway

Voting against the motion: None

2. R. #274 BUDGET REVIEW AND TUITION INCREASES

(Attachment O, Pages 347-389)

Regent Gordon made the motion, seconded by Regent Holloway, to approve the 2008-2009 budget and tuition increases for Northeastern State University.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, Mitchel, and Holloway

Voting against the motion: None

Regent Holloway left the meeting at 2:15 p.m.

F. SOUTHWESTERN OKLAHOMA STATE UNIVERSITY

1. R. #275 PRESIDENT’S RECOMMENDATIONS

(Attachment P, Pages 390-399)

Regent Hibler made the motion, seconded by Regent Reilly, to approve the President’s Recommendations for Southwestern Oklahoma State University as presented by President Hays.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, and Mitchel

Voting against the motion: None

2. R. #276 BUDGET REVIEW AND TUITION INCREASES

(Attachment Q, Pages 400-436)

Regent Hibler made the motion, seconded by Regent Mitchel, to approve the 2008-2009 budget and tuition increases for Southwestern Oklahoma State University.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, and Mitchel

Voting against the motion: None

The order of the agenda changed to Item XIV.

XIV. R. #277 ADJOURNMENT

At 2:45 p.m., Regent Gordon made the motion, seconded by Regent Hibler, to adjourn the meeting.

Voting for the motion: Regents Howard, Hibler, Gordon, Jackson, Reilly, and Mitchel

Voting against the motion: None

Academic Affairs Attachments

Building Committee Attachments

Kim Cherry Resolution

Belva Howard Resolution

Policy & Procedure Committee Attachment

Presidents’ Recommendations