REGIONAL UNIVERSITY SYSTEM

AGENDA

Thursday, June 19, 2008, 9:00 a.m.

Regional University System of Oklahoma

Administrative Office

3555 N.W. 58^th Street, Suite 320

Oklahoma City, Oklahoma

I. ANNOUNCEMENT OF ADMINISTRATION OF OATH OF OFFICE TO MICHAEL W. MITCHEL

Supreme Court Justice Marian P. Opala officiating

II. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT

III. CALL TO ORDER AND REGENTS’ ROLL CALL

A. EXCUSE ABSENT REGENTS

B. INTRODUCTION OF GUESTS

IV. CONSENT DOCKET

A. MINUTES OF PREVIOUS MEETING

Approval of Minutes of Regular Meeting, May 2, 2008

B. ACADEMIC AFFAIRS COMMITTEE REPORT

1. Northwestern Oklahoma State University

a. Interlocal Cooperative Agreement

Request approval to enter into an interlocal cooperative agreement between the Oklahoma Department of Corrections and Northwestern Oklahoma State University to provide continued residential substance abuse treatment services at the Charles E. “Bill” Johnson Correctional Center, Alva, Oklahoma, for a term of one (1) year. NWOSU will receive an amount not to exceed three hundred fifty thousand dollars ($350,000) for said services.

2. Southeastern Oklahoma State University

a. Master of Technology (076)

Option deletion, option name change, change in option requirements

b. Master of Secondary Education (074)

Mathematics option deletion

c. Master of Education-Mathematics Specialist (108)

New program proposal

3. Southwestern Oklahoma State University

a. Bachelor of Science in Wildland Fire Management (see attached proposal)

New program proposal

b. Associate of Science in Tribal Administration

(see attached proposal)

New program proposal

c. Associate of Science in Wildland Firefighting

(see attached proposal)

New program proposal

4. University of Central Oklahoma

a. Program Modifications

Request approval of the following program modifications:

1) Program admission requirements for the Bachelor of Science in Organizational Leadership.

2) Permission to offer the Bachelor of Science in Organization Leadership electronically

b. Mission Statement

Request approval to change the university mission statement to the following:

UCO exists to help students learn by providing transformative educational experiences to students so that they may become productive, creative, ethical and engaged citizens and leaders serving our global community.

UCO contributes to the intellectual, cultural, economic and social advancement of the communities and individuals it serves.

c. Vision Statement

Request approval to change the university vision statement to the following:

UCO will become one of the Top 10 metropolitan universities of our kind in the United States by providing a transformative education as well as development experiences that help learners achieve their highest level of leadership potential.

d. Peer Group

Request approval to modify the university peer group to the following:

Boise State University

California State University – Fresno

Kennesaw State University

Missouri State University

Sam Houston State University

San Jose State University

Texas State University – San Marcos

Towson University

Wichita State University

Youngstown State University

V. REPORT OF RUSO COMMITTEE PROCEEDINGS

A. BUILDING COMMITTEE REPORT

1. East Central University

a. Campus Master Plan

Request approval of the updated Campus Master Plan

2. Southwestern Oklahoma State University

a. Office of Juvenile Affairs Project

Request permission to extend the work of Meyers Architecture to include the design of the new Office of Juvenile Affairs facility for the Lawton area. Meyers Architecture is currently under contract with the town of Nash in conjunction with their Office of Juvenile Affairs project.

3. Northwestern Oklahoma State University

a. Ranger Field Project

Request permission to bid and award a contract for the construction of a football locker room and baseball facility which will include permanent seating and new dugouts. Projected cost of the project is $2.5 million with funds coming from a combination of private sources, Section 13/New College/Offset funds, E&G I funds, and student facility fees.

4. Southeastern Oklahoma State University

a. Campus Master Plan

Request approval of the updated Campus Master Plan

b. Real Property Lease

Request permission to authorize the President to execute the Real Property Lease by and between the University and the Southeastern Foundation, Inc., subject to approval by RUSO General Counsel, for property located at 1624 N. 9^th Street, Durant, OK.

c. Chemistry Lab Renovation

Request permission to negotiate and award contract (based on cost and completion date) for the renovation of the Chemistry Lab Room at the McCurtain County Branch Campus, Idabel Ok. Project was approved at the May 2008 board meeting.

5. Northeastern State University

a. Enrollment Management Center – Project 4850058

NSU requests approval of Change Order #1 with Boldt Construction. This change order will result in an increase to the contract in the amount of $10,833.00, for a total of $3,844,333.00. This project is funded through the 2005 State Higher Education Bond Issue.

1) Relocation of job trailer - $1,150.00 increase

2) Removal of tree - $800.00 increase

3) Excavation and backfill for a new gas line - $8,883.00 increase

b. Information Items

Enrollment Management Center – Project 4850058

This information item is an update to Change Order #2 with Boldt Construction relating to the roof deck replacement for the Enrollment Management Center. Previous Board approval was granted for $218,820.00, which was for the entire cost of the roof deck replacement. Because funds were already included in the contract for partial replacement of the deck, the net increase to the contract is only $185,220.00, resulting in a new contract total of $4,029,553.00.

Broken Arrow Phase I Completion – Project #4850050

This information item is an update to approvals provided by the Board for the Guaranteed Maximum Price established with Oakridge Builders, Inc. for projects under the Construction Managers contract for completion of Broken Arrow Phase I. Each of the amendments has resulted in savings which will be applied to future projects included in the Broken Arrow Phase I completion. The projects and amended amounts are listed below:

Project Original Amount Revised Amount Savings

Banquet Room $617,027.57 $545,237.88 $71,789.69

Reading Lab $336,639.07 $303,592.83 $33,046.24

Enrollment Services $213,401.27 $186,456.90 $26,944.37

Bus & Tech Offices $ 62,709.63 $ 56,546.83 $ 6,162.80

Bldg A Admin Offices $149,811.59 $149,323.42 $ 488.17

Vision Care Institute $179,068.79 $174,329.35 $ 4,739.44

Total Savings $143,170.71

6. University of Central Oklahoma

Request approval for funds for projects as follows:

a. Forensic Science Building – Project #120-0065

Increase project budget for the project in the amount of $1,000,000. The Board approved the project November 2005. (R#115) (OCIA Bonds 2006 Issue, Legislative Allocation, E&G Funds, Section 13, Section 13 Offset, Auxiliary Funds & Private Funds)

b. University Center Miscellaneous Renovations and Improvements – Project #120-1010

Fund, design and bid the University Center West Stair Repairs project. The project budget is $375,000. (Physical Plant E&G Funds, Auxiliary Funds)

c. University Center Miscellaneous Renovations and Improvements – Project #120-1010

Fund, design and bid the Expansion of the Student Counseling Center at the Nigh University Center. The project budget is $160,000. (E&G Funds)

d. Howell Hall Renovations & Additions – Project #120-0010

Fund, design and bid Howell Hall Science Building Miscellaneous Facilities Improvements project. The project budget is $220,000. (E&G Funds)

e. Residence Hall Improvements – Project #120-1012

Request approval for Final Completion of the demolition of the Bronchos I and II by Midwest Wrecking, Inc., as completed on May 14, 2008. The total cost of the contract is $188,840.00. The Board approved the project November, 2008. (R#167) (Housing Funds, Auxiliary Funds, and E&G Funds)

f. Forensic Science Institute I & II – Project #120-0065

Request approval for Final Completion of the Forensic Science Building Parking lot by Connelly Paving Inc., as completed May 30, 2008. The total cost of the contract is $348,880.00. The Board approved the project June 2006. (R#381) (OCIA Bonds, 2006 Issue)

g. Parking, Sidewalks, Lights and Landscaping

Project #120-0013

Increase the approved project amount for the Display Garden Elements from $125,000 to $400,000. The Board approved the project July 2007 (R#40) (FY 08 Section 13 Offset Funds, E&G Funds)

h. Request approval of On-call Consultants:

The current five year terms of On Call Consultants will expire at the end of June 2008. At this time, we request approval of the new list of firms to provide professional consulting services based upon hourly rates that will be jointly established. The professional consulting services will have an annual fee limit not to exceed $100,000.00 for each professional consultant during each one year per current State Statute. The terms of the Agreements will be one year with options to renew for up to four additional years for a total of five years. Consultants will perform work on an as needed basis and will not generate fee costs unless authorized in advance, in writing and with the approval of the Vice President for Administration.

The University of Central Oklahoma has identified several consultants within each professional consultant category for approval.

Mechanical, Electrical, Plumbing Contracts

Alvine Engineering

Byntergy Architecture & Engineering

Flynt & Kallenerger, Inc.

Frankfurt Short Bruza Associates, PC

High Plains Technical Services, Inc.

MATRIX Architects Engineers Planners

050 Engineering

Structural Engineering Contracts:

Cyntergy Architecture & Engineering

Frankfurt Short Bruza Associates

High Plains Technical Services, Inc.

MATRIX Architects Engineer Planners

O.J.C. Company

Wallace Engineering – Structural Consultants

Zahl-Ford, Inc.

Civil Engineers and site Survey Contracts

Bennett Surveying, Inc.

Bob Manley, PLS LLC

Breisch & Associates, Inc.

Cardinal Engineering, Inc.

CH Guernsey & Company

Clour Engineering of Oklahoma, Inc.

Cobb Engineering Company

Crafton, Tull, Sparks & Associates

Cyntergy Architecture & Engineering

Fox Pools Of Central Oklahoma

GMR & Associates

High Plains Technical Services, Inc.

Holloway, Updike & Bellen, Inc.

Johnson & Associates, Inc.

Mehlburger Brawley (formerly NRS, Inc.)

O.J.C. Consulting

Poe & Associates

Red Plains Professional, Inc.

RH Osborne Engineering

SMC Consulting Engineers

The Benham Companies LLC

Wallace Engineering – Structural Consultants

WDB Engineering PLLC

Soils and Materials/Testing Contracts

Cyntergy Architecture & Engineering

Frankfurt Short Bruza Associates

High Plains Technical Services, Inc.

MATRIX Architects Engineers Planners

O.J.C. Company

Wallace Engineering – Structural Consultants

Zahl-Ford, Inc.

Interior Design Consultant Contracts

Architectural Design Group, Inc.

CH Guernsey & Company

Cavin Design Group

Crafton, Tull, Sparks & Associates

Kinslow, Keith & Todd, Inc.

LWPB Architects & Planners

McFarland Davies Architects

Meyer Architecture Plus, LLC

Miles Associates, Inc.

Miller Architects, Inc.

Rees Associates, Inc.

TAP/The Architectural Partnership

i. Wellness Center Phase II & III- Project #120-0044

Fund and prepare initial design concepts for the Wellness Center Archery Center project. The project budget is $20,000. (E&G Funds & Private Funds)

j. Wellness Center Phase II & III – Project #120-0044

Fund and prepare initial design concepts for the Wellness Center Paralympic Annex. The project budget is $30,000. (E&G Funds & Private Funds)

k. Forensic Science Laboratory III- Project #120-0074

Fund and prepare initial design concepts for the Forensic Science Laboratory building. The project budget is $50,000. (E&G Funds & Private Funds)

l. Old North Restoration Phase II & III – Project #120-0007

Fund and prepare design concepts for fund raising for Old North Phase II and III. The project budget is $20,000. (E&G Funds & Private Funds)

m. Parking, Sidewalks, Lights & Landscaping

Project #120-0013

Approve an increase to the project budget for the Chowning Street Parking Lot and Sidewalk Improvements project in the amount of $125,000 for a revised budget of $575,000. The Board approved the project and award of the work November, 2007. (R# 168) (Auxiliary Funds, E&G Funds, OCIA Bond Funds 2006 Issue)

Informational Items

a. Sports Complex Improvement Projects

Project # 120-0032

Diversified Construction of Oklahoma, Inc., the Indefinite Delivery General Conditions Contractor, has completed work on Wantland Stadium South End Zone Erosions Control, upper and lower section in the amounts of $16,300.00 and $38,426.00 on May 8, 2008. The Board approved the project May, 2004. (R#223) (Bond Funds, Private Funds)

b. Parking, Sidewalks, Lights & Landscaping

Project # 120-0013

A contract has been awarded to Diversified Construction of Oklahoma, Inc., the Indefinite Delivery General Conditions Contractor, for the Chowning Street Parking Lot and Sidewalk Improvements project in the amount of $543,969. The Board approved the project and award November 2007. (R# 168) (Auxiliary Funds, E&G Funds, OCIA Bond Funds 2006 Issue)

B. AUDIT AND FINANCE COMMITTEE REPORT

1. Award contract for outsourcing Internal Audit.

2. Award contract for Quality Assurance Review.

C. POLICY AND PROCEDURES COMMITTEE REPORT

1. Amend RUSO Policy 1.10.2

VI. PRESIDENTS’ RECOMMENDATIONS

A. UNIVERSITY OF CENTRAL OKLAHOMA

1. PERSONNEL

2. PURCHASING

3. EXECUTIVE SUMMARY OF NEW GRANTS AND

CONTRACTS

Total grants and contracts: $67,535.00

4. INFORMATIONAL ITEMS

5. BUDGET REVIEW

Approval of the 2008-2009 Budget

6. TUITION INCREASE

Approval of 2008-2009 Tuition Increases

B. SOUTHEASTERN OKLAHOMA STATE UNIVERSITY

1. PERSONNEL

2. PURCHASES

3. NOTICE OF GRANT AWARDS

Total grants: $574,784.21

4. BUDGET REVIEW

Approval of the 2008-2009 Budget

5. TUITION INCREASE

Approval of 2008-2009 Tuition Increases

C. EAST CENTRAL UNIVERSITY

1. PERSONNEL

2. GRANTS AND CONTRACTS

Total grants and contracts: $ 950,534.00

3. RATIFICATION OF PURCHASE

4. PURCHASES

5. BUDGET REVIEW AND TUITION INCREASES

Approval of the 2008-2009 Budget and Tuition Increases

D. NORTHWESTERN OKLAHOMA STATE UNIVERSITY

1. PERSONNEL

2. GRANTS

Total grants: $39,928.00

3. PURCHASES

4. BUDGET REVIEW

Approval of the 2008-2009 Budget

5. TUITION INCREASE

Approval of 2008-2009 Tuition Increases

6. INFORMATIONAL ITEMS

E. NORTHEASTERN STATE UNIVERSITY

1. PERSONNEL

2. GRANTS AND CONTRACTS

Total grants and contracts: $2,454,087.00

3. BUDGET REVIEW AND TUITION INCREASES

Approval of 2008-2009 Budget and Tuition Increases

4. PURCHASES

5. INFORMATIONAL ITEMS

F. SOUTHWESTERN OKLAHOMA STATE UNIVERSITY

1. PERSONNEL

2. PURCHASES

3. GRANTS AND CONTRACTS

Total grants and contracts: $556,896.00

4. TUITION INCREASE

Approval of 2008-2009 Tuition Increases

5. BUDGET REVIEW

Approval of the 2008-2009 Budget

VII. PRESIDENTS’ COUNCIL REPORT – President Roger Webb and President John Hays

VIII. EXECUTIVE DIRECTOR’S REPORT

IX. CHAIR’S REPORT

X. REGENTS’ COMMENTS AND ANNOUNCEMENTS

XI. NEW BUSINESS

Consideration of any matters not known about or which could not have been reasonably foreseen prior to the posting of the agenda.

XII. ELECTION OF OFFICERS FOR FISCAL YEAR 2008-2009

XIII. RECOGNITION OF OUTGOING CHAIR

XIV. ADJOURNMENT