BOARD OF REGENTS

MINUTES

Friday, October 24, 2003, 9:00 a.m.

Southwestern Oklahoma State University

Conference Center, Redbud Room

Weatherford, Oklahoma

I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT

The Board of Regents of Oklahoma Colleges met in regular session at 9:06 a.m., October 24, 2003, Southwestern Oklahoma State University, Conference Center, Redbud Room, Weatherford, Oklahoma. Notice of the meeting had been properly filed with the Secretary of State November 14, 2002, and a copy of the Agenda posted by 9:00 a.m., October 23, 2003 in compliance with the Open Meeting Act.

II. CALL TO ORDER AND REGENTS’ ROLL CALL

Board Chair Ryerson called the meeting to order. Roll call established the presence of a quorum with eight Regents present.

Richard Ryerson, Chair, Position 6

Steve Poag, Vice Chair, Position 1

Belva Howard, Regent, Position 2

Marseda Garrison, Regent, Position 3

Jan Gordon, Regent, Position 4

Ann Holloway, Regent, Position 7

Mark Stansberry, Regent, Position 8

Sandy Garrett, Regent, Position 9

R. #50 – EXCUSE ABSENT REGENT

Regent Garrison made the motion, seconded by Regent Howard, to excuse Regent Mickey Thompson, Position 5.

II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)

R. #50

Voting for the motion: Regents Garrison, Howard, Poag, Gordon, Holloway, Stansberry, Garrett, Ryerson

Voting against the motion: None

GUESTS

Edward Neparko, Oklahoma Conference American Association of University

Professors (AAUP), Weatherford, Oklahoma

Ann Marcy, Weatherford News, Weatherford, Oklahoma

Jim Howard, Vice President for Business & Development, Northeastern State

University, Tahlequah, Oklahoma

Jim Waites, Director of Development and Alumni Services, Southwestern

Oklahoma State University Foundation, Weatherford, Oklahoma

H.F. Timmons, President, Southwestern Pharmacy Alumni Foundation, Inc.,

Weatherford, Oklahoma

David Ralph, Financial Administrator, Southwestern Pharmacy Alumni

Foundation, Inc., Weatherford, Oklahoma

Thomas Fagan, Vice President for Administration and Finance, Southwestern

Oklahoma State University, Weatherford, Oklahoma

Bettie Becker, Provost and Vice President for Academic Affairs and Student

Affairs, Southwestern Oklahoma State University, Weatherford, Oklahoma

Brian Adler, Director of Public Information, Southwestern Oklahoma State

University, Weatherford, Oklahoma

David Gwinn, Director of Instructional Media and Conference Center,

Southwestern Oklahoma State University, Weatherford, Oklahoma

Jim R. James, Dean, College of Associate and Applied Programs, Southwestern

Oklahoma State University, Sayre, Oklahoma

David Bergman, Dean, College of Pharmacy, Southwestern Oklahoma State,

Weatherford, Oklahoma

Vilas A. Prabhu, Associate Provost for Academic and Student Services,

Southwestern Oklahoma State University, Weatherford, Oklahoma

Radwan Al-Jarrah, Interim Dean, College of Arts and Sciences, Southwestern

Oklahoma State University, Weatherford, Oklahoma

Ken Rose, Dean, College of Professional and Graduate Studies, Southwestern

Oklahoma State University, Weatherford, Oklahoma

Marvin Hankins, Director, Center for Economic and Business Development,

Southwestern Oklahoma State University, Weatherford, Oklahoma

Randy Beutler, Office of Institutional Advancement, Southwestern Oklahoma

State University, Weatherford, Oklahoma

OTHERS PRESENT (Continued)

University Presidents

Bill Cole, President, East Central University, Ada, Oklahoma

Larry Williams, President, Northeastern State University, Tahlequah,

Oklahoma

Paul Beran, President, Northwestern Oklahoma State University, Alva,

Oklahoma

Glen Johnson, President, Southeastern Oklahoma State University, Durant,

Oklahoma

John Hays, President, Southwestern Oklahoma State University,

Weatherford, Oklahoma

Roger Webb, President, University of Central Oklahoma, Edmond, Oklahoma

Board Administrative Staff

Bette Leone, Executive Director

Sheridan McCaffree, General Counsel

Pat Shiflett, Administrative Secretary

III. MINUTES OF PREVIOUS MEETING

R. #51– MINUTES OF SEPTEMBER 26, 2003

Regent Garrison made the motion, seconded by Regent Howard, to approve the minutes of the September 26, 2003 regular meeting.

Voting for the motion: Regents Garrison, Howard, Poag, Gordon, Holloway, Stansberry, Garrett, Ryerson

Voting against the motion: None

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS

A. ACADEMIC AFFAIRS COMMITTEE REPORT – Chair Jan Gordon (Attachment A, Pages 39-44)

Informational Item

1. Southwestern Oklahoma State University

Informational Item – Program Modification

Master of Music Education to include an addition of an emphasis in Piano Pedagogy

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT – Chair Ann Holloway (Attachment B, Pages 45-63)

1. Southwestern Oklahoma State University

Informational Item

Tom Fagan, Vice President for Administration and Finance, presented the following updates on the status and future plans for new construction and renovation at Southwestern Oklahoma State University:

a. Wellness Center – Project #6650016 – Award of contract to Landmark Construction, Oklahoma City, Oklahoma, in the amount of $5,885,556 for construction of Phase I, II and III. The interior of Phase III will not be finished until a later date. (Board approved the solicitation of bids and award of contract on June 20, 2003, R. #228)

Architectural drawings of the regional field house were presented to the committee. The field house should be completed within 1 to 1 ½ years.

b. Baseball and softball fields are complete.

c. Student Union Renovation – Project #6650023 - Asbestos removal to begin during the semester break – estimates for the asbestos removal to be presented at the November Board meeting.

d. Chemistry, Pharmacy and Physics North Wing Renovation – Project #6650021 – in the process of architectural planning.

e. Parker Hall Renovation – Project #6650035 – After reviewing several plans it is not economically feasible at this time to renovate Parker Hall. The building is being used for storage at this time.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

2. Northeastern State University

R. #52 – BROKEN ARROW CAMPUS – PHASE II – PROJECT #4850057

Regent Holloway made the motion, seconded by Regent Howard, to approve the selection of an architect and bidding the construction project for Phase II of the Broken Arrow campus. The Tulsa County Vision 2025 election will provide $26 million to initiate the project. (Board approval dates: April 19, 2000, R. #142, $6.4 million; May 17, 2002, R. #191, increase total project from $6.4 million to $8.4 million; May 9, 2003, R. #183, increase total project from $8.4 to $32 million)

Voting for the motion: Regents Holloway, Howard, Poag, Garrison, Gordon, Stansberry, Garrett, Ryerson

Voting against the motion: None

3. Northwestern Oklahoma State University

R. #53 – MODIFICATION OF HVAC – PROJECT #5050004

Regent Holloway made the motion, seconded by Regent Stansberry, to approve the modification of HVAC in the amount of $110,000 to include replacement of a chiller in Herod Hall auditorium and condensing units for the museum and other areas of Jesse Dunn. (Section 13 and New College Funds)

Voting for the motion: Holloway, Stansberry, Poag, Howard, Garrison, Gordon, Garrett, Ryerson

Voting against the motion: None

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

4. University of Central Oklahoma

a. Projects

Regent Holloway made the motion, seconded by Regent Howard, to approved the following projects submitted by the University of Central Oklahoma:

1) R. #54 - EAST HALL DEMOLITION - PROJECT #1201003

Final completion of the East Hall Demolition Project contract with Mid-West Wrecking, as completed on September 12, 2003. The total cost of the contract is $138,544.92. (Board approved award of the contract April 4, 2003 – R. #145) (Auxiliary, State, and Federal Funds).

2) R. #55 - WANTLAND STADIUM IMPROVEMENTS - TURF - PROJECT #1200032

Final completion of the Wantland Stadium Improvements Turf contract to United Golf, LLC, as completed on October 9, 2003. The total cost of the contract is $1,979,851.94. (Board approved of contract April 4, 2003 – R. #147) (Student Facility Fees).

3) R. #56 - TUCKPOINTING & WATERPROOFING REPAIR LIBERAL ARTS BUILDING, THATCHER HALL AND WANTLAND HALL - PROJECT #1200027

Award the contract to Mid-Continental Restoration, Inc. for Base Bid, Alternate One and Two in the amount of $84,621.00 for the Tuckpointing & Waterproofing Repair Liberal Arts Building, Thatcher Hall and Wantland Hall. (Board approved the project on September 26, 2003, R. #31 for a cost of $100,000.00) (Physical Plant & Section 13)

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

4. University of Central Oklahoma

a. Projects

4) R. #57 - INTRAMURAL PLAYING FIELD - PROJECT #1200013

Approval of project and preparation of plans and authorization to bid. Project includes shaping, sod and irrigation for the Intramural Playing Field. Cost is $30,000.00. (Section 13 Funds)

Voting for the motion: Regents Holloway, Howard, Garrison, Poag, Gordon, Stansberry, Garrett, Ryerson

Voting against the motion: None

b. Change Order Approval

Regent Holloway made the motion, seconded by Regent Poag, to approve the following change orders submitted by the University of Central Oklahoma:

1) R. #58 - NIGH UNIVERSITY CENTER MISCELLANEOUS RENOVATION AND IMPROVEMENTS - INTERNATIONAL STUDENT OFFICE AREA - PROJECT #1201010 - JL WALKER CONSTRUCTION, INC.

Change Order #1 - increase in the amount of $967.00 for removal of existing vinyl composition tile (VCT) flooring within the project area. Also install new suspended ceiling grid. (E&G & Section 13 Funds)

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

4. University of Central Oklahoma

b. Change Order Approval

2) R. #59 - WANTLAND STADIUM IMPROVEMENTS - TURF PROJECT #1200032 - UNITED GOLF, LLC

Change Order #6 - increase in the amount of $44,652.19. The purpose is: 1) to add 400 ft. 2 inches conduit from the base of the score board to the NW corner of the field and SW corner of the field; 2) haul off the old scoreboard and dispose of it; 3) extend the fencing and gates; install additional conduits from scoreboard to the north end of the field to the stadium bleachers and to cell tower; 4) provide and install conduit from power supply to booster pump for irrigation system; 5) additional fence post sleeves in concrete, remediate old bury pit in field, additional concrete flatwork, relocate scoreboard electric service and re-install the flagpole; 6) adjust the grades and handrails on the south stairs, change the paint on the goal posts and replace the speakers; 7) build two concrete vault lids to cover electric vaults under the new sidewalk; and 8) extend completion time (15) fifteen days and deduct seven days of liquidated damages at $250.00 per day. (Student Facility Fees)

3) R. #60 - EAST HALL DEMOLITION - PROJECT #1201003 - MIDWEST WRECKING CO.

Change Order #2 - increase in the amount of $5,704.92. This is to cover the costs of the chain link security fence rental extended by the contractor during the asbestos removal service. (Auxiliary, State and Federal Funds)

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

4. University of Central Oklahoma

b. Change Order Approval

Voting for the motion: Regents Holloway, Poag, Howard, Garrison, Gordon, Stansberry, Garrett, Ryerson

Voting against the motion: None

5. East Central University

Regent Holloway made the motion, seconded by Regent Gordon, to approve the following change orders submitted by East Central University:

R. #61 - DOROTHY SUMMERS AUDITORIUM - PROJECT #2300009 - Change Order #2 - Unbolt and remove balcony seating; patch and refinish balcony floors. Increase $3,947.00. (Section 13/New College, Auxiliary and Activity Facility Fee Funds)

R. #62 - DOROTHY SUMMERS AUDITORIUM - PROJECT #2300009 - Change Order #3 - Provide additional framing, drywall and revision to fire sprinkler line and mechanical under balcony. Increase $3,593.00. (Section 13/New College, Auxiliary and Activity Facility Fee Funds)

R. # 63 - DOROTHY SUMMERS AUDITORIUM - PROJECT #2300009 - Change Order #4 - Balcony carpet changes. Increase $718.00. (Section 13/New College, Auxiliary and Activity Facility Fee Funds)

Voting for the motion: Regents Holloway, Gordon, Poag, Howard, Garrison, Stansberry, Garrett, Ryerson

Voting against the motion: None

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

6. Southeastern Oklahoma State University

R. #64 - $8 MILLION STUDENT UNION REVENUE BONDS, SERIES 2003

Regent Holloway made the motion, seconded by Regent Stansberry, for approval to enter into permitted investments as defined in the Bond Resolution. This transaction will maximize the University’s investment opportunity and provide immediate cash benefits to the University.

Voting for the motion: Holloway, Stansberry, Poag, Howard, Garrison, Gordon, Garrett, Ryerson

Voting against the motion: None

V. PRESIDENTS’ RECOMMENDATIONS

A. R. #65 – NSU RECOMMENDATIONS APPROVED

Regent Gordon made the motion, seconded by Regent Poag, for approval of the President’s Recommendations for Northeastern State University as presented by President Williams. (Attachment C, Pages 64-69)

Voting for the motion: Regents Gordon, Poag, Howard, Garrison, Holloway, Stansberry, Garrett, Ryerson

Voting against the motion: None

B. R. #66 – NWOSU RECOMMENDATIONS APPROVED

Regent Poag made the motion, seconded by Regent Gordon, for approval of the President’s Recommendations for Northwestern Oklahoma State University as presented by President Beran. (Attachment D, Pages 70-72)

Voting for the motion: Regents Poag, Gordon, Howard, Garrison, Holloway, Stansberry, Garrett, Ryerson

Voting against the motion: None

V. PRESIDENTS’ RECOMMENDATIONS (Continued)

C. R. #67 – UCO RECOMMENDATIONS APPROVED

Regent Gordon made the motion, seconded by Regent Stansberry, for approval of the President’s Recommendations for the University of Central Oklahoma as presented by President Webb. (Attachment E, Pages 73-77)

Voting for the motion: Regents Gordon, Stansberry, Poag, Howard, Garrison, Holloway, Garrett, Ryerson

Voting against the motion: None

D. R. #68 – ECU RECOMMENDATIONS APPROVED

Regent Garrison made the motion, seconded by Regent Gordon, for approval of the President’s Recommendations for East Central University as presented by President Cole. (Attachment F, Pages 78-79)

Voting for the motion: Regents Garrison, Gordon, Poag, Howard, Holloway, Stansberry, Garrett, Ryerson

Voting against the motion: None

E. R. #69 - SEOSU RECOMMENDATIONS APPROVED

Regent Stansberry made the motion, seconded by Regent Garrett, for approval of the President's Recommendations for Southeastern Oklahoma State University as presented by President Johnson. (Attachment G, Pages 80-85)

Voting for the motion: Regents Stansberry, Garrett, Poag, Howard, Garrison, Gordon, Holloway, Ryerson

Voting against the motion: None

F. R. #70 – SWOSU RECOMMENDATIONS APPROVED

Regent Garrison made the motion, seconded by Regent Gordon, for approval of the President’s Recommendations for Southwestern Oklahoma State University as presented by President Hays. (Attachment H, Pages 86-94)

V. PRESIDENTS’ RECOMMENDATIONS (Continued)

F. R. #70

Voting for the motion: Regents Garrison, Gordon, Poag, Howard, Holloway, Stansberry, Garrett, Ryerson

Voting against the motion: None

The Board Chair declared a break at 9:30 a.m. The meeting reconvened at 9:45 a.m.

VI. PRESIDENTS’ COUNCIL REPORT

President Hays requested that President Johnson report to the Board on the following item:

President Johnson informed the Board that the Presidents received a discussion paper from Chancellor Risser regarding a potential change in the higher education funding formula for the institutions. The Presidents’ Council will keep the Board advised concerning this matter.

VII. SOUTHWESTERN OKLAHOMA STATE UNIVERSITY FOUNDATION REPORTS

Mr. Jim Waites, Director of Development and Alumni Services, presented the Southwestern Oklahoma State University Foundation report for the period ending December 31, 2002. (Attachment I, Page 95)

President Hays introduced Dr. H.F. Timmons, President, Southwestern Pharmacy Alumni Foundation, Inc. and Mr. David Ralph who provides liaison between the School of Pharmacy and the Foundation. Dr. Timmons presented the following information to the Board:

· The Foundation has been in operation for over forty years and was established for the purpose of providing financing to the School of Pharmacy.

· Income for the Foundation is derived from alumni and friend contributions, investments and various services that are rendered.

· Current assets totaling $2 million including CD’s, mutual funds, bonds and equities.

VII. SOUTHWESTERN OKLAHOMA STATE UNIVERSITY FOUNDATION REPORTS (Continued)

· Assets are divided into restricted and unrestricted assets. The restricted assets primarily provide for prescribed benefits by the donors.

· Primary expenditures are scholarships and continuing education for pharmacists. Expenditures for scholarships in 2002 totaled $57,000. Other expenditures include faculty development, equipment, workshops, etc.

The order of the agenda changed to Item IX.

IX. NEW BUSINESS

None.

X. EXECUTIVE DIRECTOR’S REPORT

A. Enrollment Reports - Fall 2003 (Attachment J, Pages 96-103)

B. Out-of-State Travel Reports (Attachment K, Pages 104-111)

C. Retirement of Regional University System of Oklahoma Executive Director (Attachment L, Page 112)

Dr. Leone elaborated on the changes of the position in the past sixteen years. She expressed her appreciation to the Board for allowing her to staff very efficient, compatible personnel and for supplying the Board office with excellent equipment.

The order of the agenda resumed.

VIII. SOUTHWESTERN OKLAHOMA STATE UNIVERSITY HIGHLIGHTS

President Hays provided the Board with a packet containing the Southwestern Oklahoma State University Fact Book, an organizational chart showing the reorganization of the academic leadership and updated university brochures.

Dr. Vilas A. Prabhu, Associate Provost for Academic and Student Services, and Brian Adler, Director of Public Information, explained the current marketing plan including radio and television commercials.

VIII. SOUTHWESTERN OKLAHOMA STATE UNIVERSITY HIGHLIGHTS (Continued)

Dr. Bettie Becker, Provost and Vice President for Academic Affairs and Student Affairs, presented the organizational chart to the Board and introduced the Deans as she reviewed the organizational structure. (Attachment H, Pages 90-94)

President Hays presented the following highlights:

· Over 5,000 students from all 77 counties in Oklahoma plus over 30 states and 30 foreign countries

· One of the safest four-year universities in the state of Oklahoma according to “Crime at College”

· An educational bargain! Cost for in-state tuition, room and board, fees and books average $2,962 per semester.

· Southwestern’s annual economic impact is over $146 million

· Houses a Center for Economic and Business Development to help with economic development activities in western Oklahoma

· Works with Oklahoma Juvenile Affairs with five youth locations in Cherokee, Comanche, Custer, Garfield and Washita counties

· Manages Crowder Lake Park

· Received North Central Accreditation in 2001 for a 10-year period and has 14 nationally-accredited academic programs – the most among Oklahoma’s senior regional universities

· 100 fields of study and more than 1,000 different classes

· Degrees are offered in the following colleges: Arts & Sciences, Professional & Graduate Studies, Pharmacy, and Associate and Applied Programs

· Offers associate degree programs with open admission on the Sayre campus

VIII. SOUTHWESTERN OKLAHOMA STATE UNIVERSITY HIGHLIGHTS (Continued)

· Teaching and clinical sites:

Ada Lawton

Altus Muskogee

Bethany Oklahoma City

Clinton Sayre

Elk City Tahlequah

El Reno Tulsa

Fort Supply Weatherford

Goodwell Woodward

· Classes taught by full-time faculty

· Small class size

· Low student to faculty ratio

· Lowest administrative cost among senior regional universities

· Fall 2003 Enrollment By County – Weatherford and Sayre Campuses (Attachment M, Pages 113-114)

XI. REGENTS’ COMMENTS

XII. ADJOURNMENT

The meeting adjourned at 10:35 a.m.

REGULAR BOARD MEETING

October 24, 2003

Informational Item – Program Modification