MINUTES
Board of Regents of Oklahoma
Colleges
Southwestern
TABLE
OF CONTENTS
Agenda of
Minutes of
Attachments to Minutes.......................................................................................... 39-114
MINUTES
Southwestern
I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT
The Board of Regents
of Oklahoma Colleges met in regular session at
II. CALL TO ORDER AND REGENTS’ ROLL CALL
Board Chair Ryerson called the meeting to order. Roll call established the presence of a quorum with eight Regents present.
Richard Ryerson, Chair, Position 6
Steve Poag, Vice Chair, Position 1
Belva Howard, Regent, Position 2
Marseda Garrison, Regent, Position 3
Jan Gordon, Regent, Position 4
Ann Holloway, Regent, Position 7
Mark Stansberry, Regent, Position 8
Sandy Garrett, Regent, Position 9
R. #50 – EXCUSE ABSENT REGENT
Regent Garrison made the motion, seconded
by Regent Howard, to excuse Regent Mickey Thompson, Position 5.
II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)
R. #50
Voting
for the motion: Regents Garrison,
Howard, Poag, Gordon, Holloway, Stansberry, Garrett, Ryerson
Voting against the motion: None
GUESTS
Edward
Professors (AAUP),
Ann Marcy, Weatherford
News,
Jim Howard, Vice President for Business & Development, Northeastern State
University,
Jim Waites, Director of Development and Alumni Services, Southwestern
H.F.
Timmons, President, Southwestern Pharmacy Alumni Foundation, Inc.,
David
Ralph, Financial Administrator, Southwestern Pharmacy Alumni
Foundation, Inc.,
Thomas
Fagan, Vice President for Administration and Finance, Southwestern
Bettie
Becker, Provost and Vice President for Academic Affairs and Student
Affairs, Southwestern
Brian
Adler, Director of Public Information, Southwestern
University,
David
Gwinn, Director of Instructional Media and
Southwestern
Jim R. James, Dean, College of Associate and
Applied Programs, Southwestern
David Bergman, Dean,
Vilas
A. Prabhu, Associate Provost for Academic and Student Services,
Southwestern
Radwan
Al-Jarrah, Interim Dean, College of Arts and Sciences, Southwestern
Ken
Rose, Dean,
Marvin
Hankins, Director, Center for Economic and Business Development,
Southwestern
Randy
Beutler, Office of Institutional Advancement,
OTHERS PRESENT (Continued)
University Presidents
Bill Cole,
President,
Larry
Williams, President, Northeastern
Paul Beran, President, Northwestern
Glen Johnson, President,
Southeastern
John Hays, President, Southwestern
Roger Webb,
President,
Board Administrative Staff
Bette Leone, Executive Director
Pat Shiflett, Administrative Secretary
III. MINUTES OF PREVIOUS MEETING
R. #51– MINUTES OF
Regent Garrison
made the motion, seconded by Regent Howard, to approve the minutes of the
Voting for the
motion: Regents Garrison, Howard,
Poag, Gordon, Holloway, Stansberry, Garrett, Ryerson
Voting against
the motion: None
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS
A. ACADEMIC AFFAIRS
COMMITTEE REPORT – Chair Jan Gordon (Attachment
A, Pages 39-44)
Informational Item
1. Southwestern
Master of Music Education
to include an addition of an emphasis in Piano Pedagogy
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
B. BUILDING
COMMITTEE REPORT – Chair Ann Holloway (Attachment B, Pages 45-63)
1. Southwestern
Informational
Item
Tom
Fagan, Vice President for
Administration and Finance, presented the following updates on the status and
future plans for new construction and renovation at
a.
Architectural drawings of the regional field house were presented to the committee. The field house should be completed within 1 to 1 ½ years.
b. Baseball and softball fields are complete.
c. Student Union Renovation – Project #6650023 - Asbestos removal to begin during the semester break – estimates for the asbestos removal to be presented at the November Board meeting.
d. Chemistry, Pharmacy and Physics North Wing Renovation – Project #6650021 – in the process of architectural planning.
e. Parker Hall Renovation – Project #6650035 – After reviewing several plans it is not economically feasible at this time to renovate Parker Hall. The building is being used for storage at this time.
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
B. BUILDING COMMITTEE REPORT
2. Northeastern
R. #52 – BROKEN ARROW CAMPUS – PHASE II –
PROJECT #4850057
Regent Holloway made the motion, seconded by
Regent Howard, to approve the selection of an architect and bidding the
construction project for Phase II of the
Voting for the motion: Regents
Holloway, Howard, Poag, Garrison, Gordon, Stansberry, Garrett, Ryerson
Voting
against the motion: None
3. Northwestern
R.
#53 – MODIFICATION OF HVAC – PROJECT #5050004
Regent Holloway made the motion, seconded by
Regent Stansberry, to approve the modification of HVAC in the amount of
$110,000 to include replacement of a chiller in Herod Hall auditorium and
condensing units for the museum and other areas of Jesse Dunn. (Section
13 and New College Funds)
Voting for the motion:
Holloway, Stansberry, Poag, Howard, Garrison, Gordon, Garrett, Ryerson
Voting
against the motion: None
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
B. BUILDING COMMITTEE REPORT
4.
a. Projects
Regent Holloway made the
motion, seconded by Regent Howard, to approved the following projects submitted
by the
1) R. #54 - EAST HALL DEMOLITION - PROJECT
#1201003
Final completion of
the East Hall Demolition Project contract with Mid-West Wrecking, as completed
on September 12, 2003. The total cost of
the contract is $138,544.92. (Board approved award of the contract
2) R. #55 - WANTLAND STADIUM
IMPROVEMENTS - TURF - PROJECT #1200032
Final completion of
the Wantland Stadium Improvements Turf contract to United Golf, LLC, as
completed on October 9, 2003. The total
cost of the contract is $1,979,851.94.
(Board approved of contract
3) R. #56 - TUCKPOINTING &
WATERPROOFING
Award the contract to
Mid-Continental Restoration, Inc. for Base Bid, Alternate One and Two in the
amount of $84,621.00 for the
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
B. BUILDING COMMITTEE REPORT
4.
a. Projects
4) R. #57 - INTRAMURAL PLAYING FIELD - PROJECT #1200013
Approval of project and preparation of plans
and authorization to bid. Project
includes shaping, sod and irrigation for the Intramural Playing Field. Cost is $30,000.00.
(Section 13 Funds)
Voting
for the motion: Regents Holloway,
Howard, Garrison, Poag, Gordon, Stansberry, Garrett, Ryerson
Voting against the motion:
None
b.
Change Order Approval
Regent Holloway made
the motion, seconded by Regent Poag, to approve the following change orders
submitted by the
1) R. #58 - NIGH
UNIVERSITY CENTER MISCELLANEOUS RENOVATION AND IMPROVEMENTS - INTERNATIONAL
STUDENT OFFICE AREA - PROJECT #1201010 - JL WALKER CONSTRUCTION, INC.
Change Order #1 -
increase in the amount of $967.00 for removal of existing vinyl composition
tile (VCT) flooring within the project area. Also install new suspended ceiling
grid. (E&G & Section 13 Funds)
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
B. BUILDING COMMITTEE REPORT
4.
b.
Change Order Approval
2) R. #59 - WANTLAND STADIUM
IMPROVEMENTS - TURF PROJECT #1200032 - UNITED GOLF, LLC
Change Order #6 - increase
in the amount of $44,652.19. The purpose
is: 1) to add 400 ft. 2 inches conduit from the base of
the score board to the NW corner of the field and SW corner of the field; 2)
haul off the old scoreboard and dispose of it; 3) extend the fencing and gates;
install additional conduits from scoreboard to the north end of the field to
the stadium bleachers and to cell tower; 4) provide and install conduit from
power supply to booster pump for irrigation system; 5) additional fence post
sleeves in concrete, remediate old bury pit in field, additional concrete
flatwork, relocate scoreboard electric service and re-install the
flagpole; 6) adjust the grades and
handrails on the south stairs, change the paint on the goal posts and replace
the speakers; 7) build two concrete
vault lids to cover electric vaults under the new sidewalk; and 8) extend completion
time (15) fifteen days and deduct seven days of liquidated damages at $250.00
per day. (Student Facility Fees)
3) R.
#60 - EAST HALL DEMOLITION - PROJECT #1201003 -
Change Order #2 -
increase in the amount of $5,704.92.
This is to cover the costs of the chain link security fence rental
extended by the contractor during the asbestos removal service. (Auxiliary, State and
Federal Funds)
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
B. BUILDING
COMMITTEE REPORT
4.
b.
Change Order Approval
Voting
for the motion: Regents Holloway,
Poag, Howard, Garrison, Gordon, Stansberry, Garrett, Ryerson
Voting against the motion: None
5.
Regent Holloway made the motion,
seconded by Regent Gordon, to approve the following change orders submitted by
R. #61 - DOROTHY SUMMERS AUDITORIUM - PROJECT #2300009 - Change Order #2 - Unbolt and remove balcony seating; patch and refinish balcony floors. Increase $3,947.00. (Section 13/New College, Auxiliary and Activity Facility Fee Funds)
R. #62 -
DOROTHY SUMMERS
AUDITORIUM - PROJECT #2300009 - Change Order #3 - Provide additional framing, drywall and
revision to fire sprinkler line and mechanical under balcony. Increase
$3,593.00. (Section 13/New College,
Auxiliary and Activity Facility Fee Funds)
R. # 63
- DOROTHY SUMMERS
AUDITORIUM - PROJECT #2300009 - Change Order #4 - Balcony carpet changes. Increase
$718.00. (Section 13/New College,
Auxiliary and Activity Facility Fee Funds)
Voting
for the motion: Regents Holloway,
Gordon, Poag, Howard, Garrison, Stansberry, Garrett, Ryerson
Voting against the motion:
None
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
B. BUILDING
COMMITTEE REPORT
6. Southeastern
R.
#64 - $8 MILLION STUDENT UNION REVENUE BONDS, SERIES 2003
Regent Holloway made the
motion, seconded by Regent Stansberry, for approval to enter into permitted
investments as defined in the Bond Resolution. This
transaction will maximize the University’s investment opportunity and provide
immediate cash benefits to the University.
Voting for the motion:
Holloway, Stansberry, Poag, Howard, Garrison, Gordon, Garrett, Ryerson
Voting
against the motion: None
V. PRESIDENTS’
RECOMMENDATIONS
A. R. #65 – NSU RECOMMENDATIONS
APPROVED
Regent Gordon
made the motion, seconded by Regent Poag, for approval of the President’s
Recommendations for
Voting
for the motion: Regents Gordon,
Poag, Howard, Garrison, Holloway, Stansberry, Garrett, Ryerson
Voting against the motion: None
B. R. #66 – NWOSU RECOMMENDATIONS
APPROVED
Regent
Poag made the motion, seconded by Regent Gordon, for approval of the
President’s Recommendations for
Voting
for the motion: Regents Poag,
Gordon, Howard, Garrison, Holloway, Stansberry, Garrett, Ryerson
Voting against the motion: None
V. PRESIDENTS’ RECOMMENDATIONS (Continued)
C. R. #67 – UCO RECOMMENDATIONS
APPROVED
Regent
Gordon made the motion, seconded by Regent Stansberry, for approval of the
President’s Recommendations for the
Voting
for the motion: Regents Gordon,
Stansberry, Poag, Howard, Garrison, Holloway, Garrett, Ryerson
Voting against the motion: None
D. R. #68 – ECU RECOMMENDATIONS
APPROVED
Regent Garrison made the motion, seconded by Regent Gordon,
for approval of the President’s Recommendations for
Voting
for the motion: Regents Garrison,
Gordon, Poag, Howard, Holloway, Stansberry, Garrett, Ryerson
Voting against the motion: None
E. R. #69 - SEOSU RECOMMENDATIONS APPROVED
Regent Stansberry made the motion, seconded
by Regent Garrett, for approval of the President's Recommendations for
Voting
for the motion: Regents Stansberry,
Garrett, Poag, Howard, Garrison, Gordon, Holloway, Ryerson
Voting against the motion: None
F. R. #70 – SWOSU RECOMMENDATIONS APPROVED
Regent Garrison made the motion, seconded by Regent Gordon,
for approval of the President’s Recommendations for
V. PRESIDENTS’ RECOMMENDATIONS (Continued)
F. R. #70
Voting
for the motion: Regents Garrison,
Gordon, Poag, Howard, Holloway, Stansberry, Garrett, Ryerson
Voting
against the motion: None
The
Board Chair declared a break at
VI. PRESIDENTS’
COUNCIL REPORT
President Hays requested that President Johnson report to the Board on the following item:
President Johnson informed the Board that the Presidents received a discussion paper from Chancellor Risser regarding a potential change in the higher education funding formula for the institutions. The Presidents’ Council will keep the Board advised concerning this matter.
VII. SOUTHWESTERN
Mr.
Jim Waites, Director of Development
and Alumni Services, presented the Southwestern Oklahoma State
University Foundation report for the period ending
President
Hays introduced Dr. H.F. Timmons, President, Southwestern Pharmacy Alumni
Foundation, Inc. and Mr. David Ralph who provides liaison between the
·
The Foundation has been in operation for over
forty years and was established for the purpose of providing financing to the
· Income for the Foundation is derived from alumni and friend contributions, investments and various services that are rendered.
· Current assets totaling $2 million including CD’s, mutual funds, bonds and equities.
VII. SOUTHWESTERN
· Assets are divided into restricted and unrestricted assets. The restricted assets primarily provide for prescribed benefits by the donors.
· Primary expenditures are scholarships and continuing education for pharmacists. Expenditures for scholarships in 2002 totaled $57,000. Other expenditures include faculty development, equipment, workshops, etc.
The order of the agenda changed to Item IX.
IX. NEW BUSINESS
None.
X. EXECUTIVE DIRECTOR’S REPORT
A. Enrollment Reports - Fall 2003
(Attachment J, Pages 96-103)
B. Out-of-State Travel Reports (Attachment K, Pages 104-111)
C. Retirement of Regional University System of Oklahoma Executive Director (Attachment L, Page 112)
Dr. Leone elaborated on the changes of the position in the past sixteen years. She expressed her appreciation to the Board for allowing her to staff very efficient, compatible personnel and for supplying the Board office with excellent equipment.
The
order of the agenda resumed.
VIII. SOUTHWESTERN
President
Hays provided the Board with a packet containing the Southwestern Oklahoma
State University Fact Book, an organizational chart showing the reorganization
of the academic leadership and updated university brochures.
Dr. Vilas A. Prabhu, Associate Provost for Academic and Student Services, and Brian Adler, Director of Public Information, explained the current marketing plan including radio and television commercials.
VIII. SOUTHWESTERN
Dr. Bettie Becker, Provost and Vice President for Academic Affairs and Student Affairs, presented the organizational chart to the Board and introduced the Deans as she reviewed the organizational structure. (Attachment H, Pages 90-94)
President Hays presented the following highlights:
·
Over 5,000 students from all 77 counties in
·
One of the safest four-year universities in the
state of
· An educational bargain! Cost for in-state tuition, room and board, fees and books average $2,962 per semester.
· Southwestern’s annual economic impact is over $146 million
·
Houses a Center for Economic and Business
Development to help with economic development activities in western
·
Works with Oklahoma Juvenile Affairs with five
youth locations in Cherokee, Comanche, Custer, Garfield and
·
Manages
·
Received North Central Accreditation in 2001 for
a 10-year period and has 14 nationally-accredited academic programs – the most
among
· 100 fields of study and more than 1,000 different classes
· Degrees are offered in the following colleges: Arts & Sciences, Professional & Graduate Studies, Pharmacy, and Associate and Applied Programs
· Offers associate degree programs with open admission on the Sayre campus
VIII. SOUTHWESTERN
· Teaching and clinical sites:
Goodwell Woodward
· Classes taught by full-time faculty
· Small class size
· Low student to faculty ratio
· Lowest administrative cost among senior regional universities
· Fall 2003 Enrollment By County – Weatherford and Sayre Campuses (Attachment M, Pages 113-114)
XI. REGENTS’ COMMENTS
XII. ADJOURNMENT
The meeting adjourned at
Submitted by:
_______________________________ ________________________________
Richard
Board Chair Secretary
Minutes approved by the Regional University System of Oklahoma this day of ___________, ______.
The
next regular meeting of the Regional University System of Oklahoma is scheduled
for