MINUTES
Southeastern
TABLE
OF CONTENTS
Agenda of
Minutes of
Attachments to Minutes........................................................................................... 60-263
MINUTES
Southeastern
I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT
The Board of Regents
of Oklahoma Colleges met in regular session at
II. CALL TO ORDER AND REGENTS’ ROLL CALL
Board Chair Ryerson called the meeting to order. Roll call established the presence of a quorum with six Regents present.
Richard Ryerson, Chair, Position 6
Steve Poag, Vice Chair, Position 1
Belva Howard, Regent, Position 2
Jan Gordon, Regent, Position 4
Mickey Thompson, Regent, Position 5
Ann Holloway, Regent, Position 7
R. #167 – EXCUSE ABSENT REGENTS
Regent Howard
made the motion, seconded by Regent Holloway, to excuse Regents Marseda
Garrison, Position 3, Mark Stansberry, Position 7, and Sandy Garrett, Position
9.
II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)
R. #167
Voting for the motion:
Regents Howard, Holloway, Poag, Gordon, Thompson, Ryerson
Voting against
the motion: None
GUESTS
Debbie Smarr, Assistant to the
President, Southeastern
University,
OTHERS PRESENT
University President
Glen Johnson, President,
Southeastern
Board Administrative Staff
Pat Shiflett, Administrative Secretary
III. R. #168 - EXECUTIVE SESSION
At 2:25 p.m.
Regent Thompson made the motion, seconded by Regent Poag, to go into Executive Session
pursuant to 25 O.S. § 307 (B)
(1), to discuss:
Pursuant to 25
O.S. §307 (B) (1),
conduct employment evaluation of the President of
Voting
for the motion: Regents Thompson,
Poag, Howard, Gordon, Holloway, Ryerson
Voting against the motion: None
Regent Garrison arrived at
IV. ANNOUNCEMENT TO RECONVENE IN PUBLIC
SESSION
The
Board reconvened in public session at
The
meeting recessed at
CONTINUED MEETING
V. CALL TO ORDER AND REGENTS’ ROLL CALL
Board Chair Ryerson called the meeting to order. Roll call established the presence of a quorum with seven Regents present.
Richard Ryerson, Chair, Position 6
Steve Poag, Vice Chair, Position 1
Belva Howard, Regent, Position 2
Jan Gordon, Regent, Position 4
Mickey Thompson, Regent, Position 5
Mark Stansberry, Regent, Position 8
Sandy Garrett, Regent, Position 9
Regent Garrison
arrived at
GUESTS
Grady
Pennington,
Southeastern
Richard Ayers,
Director for University Advancement,
Jesse Snowden,
Vice President for Academic Affairs,
Ross Walkup,
Vice President for Business Services,
Sharon Berish,
Vice President for Student Services,
Jeff Hale,
Assistant Vice President for Academic Affairs,
Kathy Carrington, Director of Public Information and Special Events,
Southeastern
Alan Burton, Assistant Director of Public Information and Special Events,
Southeastern
V. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)
GUESTS
Debbie Smarr,
Assistant to the President,
Starla Davis, Information Systems Technician, President’s Office, Southeastern
OTHERS PRESENT
University Presidents
John Hays, President, Southwestern
Larry Williams, President,
Northeastern
Glen Johnson, President,
Southeastern
Paul Beran, President, Northwestern
Bill Cole, President,
Roger Webb, President,
Board Administrative Staff
Pat Shiflett, Administrative Secretary
VI. MINUTES OF PREVIOUS MEETINGS
R.
#169 – MINUTES OF FEBRUARY 20 AND
Regent
Poag made the motion, seconded by Regent Gordon, to approve the minutes of the
Regular meeting of February 20, 2004 and the Special meeting of April 2-3,
2004.
Voting
for the motion: Regents Poag,
Gordon, Howard, Garrison, Thompson, Stansberry, Garrett, Ryerson
Voting against the motion: None
VII. REPORT OF BOARD COMMITTEE PROCEEDINGS
A. ACADEMIC AFFAIRS
COMMITTEE REPORT – Chair Jan Gordon
(Attachment A, Pages 60-152)
Informational Items
1. Northwestern
Informational
Items
a. Program Modification to change requirements for Bachelor of
Science in Early Childhood Education.
b. Program Modification to change requirements for Bachelor of
Science in Special Education.
c. Program Modification to change requirements for Bachelor of
Science in Elementary Education.
2. Southwestern
Informational
Items
a. The National
League for Nursing Accrediting Commission continued accreditation of our
nursing program.
b. Program Modification Request to change
the name of the Administration Allied Health Services degree program.
c. Program Modification Request to delete
the Pre-Pharmacy BS degree program.
d. Program
Modification Request to make program and course requirement changes to the
Bachelor of Arts in Communication Arts degree program.
VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. ACADEMIC
AFFAIRS COMMITTEE REPORT
3. Northeastern
Informational
Items
a. Program Modifications - Non-substantive
1) Chemistry (B.S.)
2) Music (B.A.)
3) Meetings and Destination Management (B.B.A.)
4) English (M.A.)
5) Early Childhood Education (M.Ed.)
b. Program Modifications - Substantive
1) Art (B.A.) and Art (B.A.Ed.)
2) Business Administration (B.B.A.)
3) Geography (B.A.)
4) Health & Physical Education (B.S.Ed.)
5) Family and Consumer Science (B.S.)
6) Industrial Operations Management (B.S.)
7) Mass Communication (B.A.)
8) Special Education (B.S.Ed.)
9) Industrial Management (M.S.)
10) Computer Science (B.S.)
11) Science Education (B.S.Ed)
c. Program
Modifications - Abeyance
1) Technology Education (B.S.Ed.)
2) Mass Communication Education (B.A.Ed.)
3) Special Education (M.Ed.)
4) Family and Consumer Science Education-Vocational (B.S.Ed.)
5) Telecommunications Management (B.B.A.)
d. Program
Modifications - Deleted
1) Music - Combined Instrumental/Vocal (B.A.Ed.)
2) Physics (B.S.)
VII. REPORT
OF BOARD COMMITTEE PROCEEDINGS
(Continued)
B. PERSONNEL COMMITTEE REPORT – Chair Mickey Thompson
(Attachment
B, Pages 153-155)
Southeastern
1. R. #170 - EARLY RETIREMENT
INCENTIVE AND UNIVERSITY PAID GROUP HEALTH AND LIFE BENEFITS FOR RUDY MANLEY
Regent Thompson made the
motion, seconded by Regent Stansberry, to approve the request for the early retirement
incentive with paid benefits for Mr. Rudy Manley and waive the Board of Regents
of Oklahoma Colleges retirement insurance program (RUSO Policy 5.4.3)
requirement of ten years continuous service immediately preceding retirement.
Voting
for the motion: Regents Thompson,
Stansberry, Poag, Howard, Garrison, Gordon, Garrett, Ryerson
Voting against the motion:
None
2. Request Approval to Continue
University Paid Group Health and Life Benefits for Ronald Faubion, Ellen Marcy,
and Richard Woolheater.
Approval
is requested to authorize continued university paid health and life insurance
benefits for retirees: Ronald Faubion, Ellen Marcy, and Richard
Woolheater. These individuals have
received the retirement insurance program benefits since retirement. This request is subject to a waiver of the
Regional University System of Oklahoma retirement insurance program (RUSO
Policy 5.4.3) requirement of ten years continuous service immediately
preceding retirement.
No action
was taken on this item.
The order of the agenda was changed to item VIII - Presidents’ Recommendations.
C. BUILDING COMMITTEE
REPORT – Chair Ann Holloway
(Attachment C, Pages 156-183)
This item follows item VIII. in the minutes.
VIII. PRESIDENTS’ RECOMMENDATIONS
A. R. #171 – SOUTHWESTERN
Regent
Thompson made the motion, seconded by Regent Garrison, for approval of the
President’s Recommendations for
Voting
for the motion: Regents Thompson,
Garrison, Poag, Howard, Gordon, Stansberry, Garrett, Ryerson
Voting
against the motion: None
B. R. #172 – NORTHEASTERN
Regent Gordon made the motion,
seconded by Regent Garrett, for approval of the President’s Recommendations for
(Attachment E, Pages 198-218)
Voting
for the motion: Regents Gordon,
Garrett, Thompson, Garrison, Poag, Howard, Stansberry, Ryerson
Voting
against the motion: None
C. R. #173 – SOUTHEASTERN
Regent
Gordon made the motion, seconded by Regent Stansberry, for approval of the
President’s Recommendations for
(Attachment F, Pages 219-229)
Voting
for the motion: Regents Gordon,
Stansberry, Thompson, Garrison, Poag, Howard, Garrett, Ryerson
Voting
against the motion: None
D. R. #174 – NORTHWESTERN
Regent Gordon made the motion,
seconded by Regent Garrison, for approval of the President’s Recommendations
for
(Attachment G, Pages 230-236)
VIII. PRESIDENTS’ RECOMMENDATIONS (Continued)
D. R. #174
Voting
for the motion: Regents Gordon,
Garrison, Thompson, Poag, Howard, Stansberry, Garrett, Ryerson
Voting
against the motion: None
E. R. #175 -
Regent
Gordon made the motion, seconded by Regent Poag, for approval of the
President’s Recommendations for
Voting
for the motion: Regents Gordon,
Poag, Howard, Garrison, Thompson, Stansberry, Garrett, Ryerson
Voting
against the motion: None
F. R. #176 –
Regent
Stansberry made the motion, seconded by Regent Thompson, for approval of the
President’s Recommendations for the
(Attachment I, Pages 243-255)
Voting
for the motion: Regents Stansberry,
Thompson, Poag, Howard, Garrison, Gordon, Garrett, Ryerson
Voting
against the motion: None
The order of
the agenda resumed.
VII. REPORT OF BOARD COMMITTEE PROCEEDINGS
C. BUILDING COMMITTEE
REPORT – Chair Ann Holloway
(Attachment C, Pages 156-183)
1. Southeastern
Regent Holloway made
the motion, seconded by Regent Thompson, to approve the following items
submitted by
VII. REPORT OF BOARD COMMITTEE PROCEEDINGS
C. BUILDING COMMITTEE REPORT
1. Southeastern
a. R. #177 - STUDENT
UNION –PROJECT #6600440 CONSTRUCTION MANAGER
Select
a Construction Manager as outlined in the procedures established by the State
of Oklahoma - Department of Central Services - Construction and Properties
Division for Construction Management, (CM), on the Student Union Project, including
construction associated with the relocation of departments off the student
union site. Construction Management includes an “At-Risk” provision whereby the
construction entity, after providing construction management during the
pre-construction period, takes on the financial obligation to carry out
construction under a specified cost agreement. (Board approved project
b. R. #178 -
STUDENT UNION – PROJECT #6600440 TELECOMMUNICATION LINES
Bid and award a contract to relocate the telecommunication lines (fiber and copper) due to the construction of the new Student Union. Cost not to exceed $600,000. (Capital Improvements Fund 295 and Fund 700)
Voting
for the motion: Regents Holloway,
Thompson, Poag, Howard, Garrison, Gordon, Stansberry, Garrett, Ryerson
Voting against the motion:
None
VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. BUILDING COMMITTEE REPORT
2. Northeastern
a. Campus Master Plan
1) R. #179 - BROKEN
ARROW PHASE II
Project
# 4850057 – AGREEMENT FOR CAPITAL
IMPROVEMENTS
Regent Holloway made the motion, seconded by
Regent Howard, for approval of the Agreement for Capital Improvements by and
among the Tulsa County Industrial Authority, an Oklahoma public trust; and the
Board Regents of Oklahoma Colleges, acting for and on behalf of Northeastern
State University. This Agreement covers the administration of
Voting
for the motion: Regents Holloway,
Howard, Poag, Garrison, Gordon, Thompson, Stansberry, Garrett, Ryerson
Voting against the motion:
None
2) R. #180 - INDOOR ATHLETIC
FACILITY- PROJECT #4850065 – NEW PROJECT
Regent Holloway made
the motion, seconded by Regent Howard, to approve the addition of the Indoor Athletic Facility to the Campus Master Plan and
authorization for the Foundation to build this facility on University property at an estimated cost of
$600,000.00.
The University has received an offer from an
anonymous donor for a donation of approximately $270,000.00, with the expressed
desire to provide an athletic practice facility for the University, which would
potentially house a practice field, weight room, computer/study room, official
dressing rooms, coach’s
VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. BUILDING COMMITTEE REPORT
2. Northeastern
a. Campus
Master Plan
2) R. #180
offices, conference and meeting rooms. A fund raising effort is being launched to
secure the balance needed for the project from other potential athletic donors. The donors will provide the funds to the
Foundation for the construction and upon completion the Foundation will donate
the building to the University.
Voting
for the motion: Regents Holloway,
Howard, Poag, Garrison, Gordon, Thompson, Stansberry, Garrett, Ryerson
Voting against the motion:
None
b. Informational
Item
FOOTBALL STADIUM REPAIRS AND RENOVATION
PROJECT # 4850064
The elections held March 9, 2004 resulted in
a positive vote for the sales tax referendum, and as a result we are moving forward
with this project to bid and award contracts for the renovation of the stadium
areas and artificial turf through the Stadium Renovation Oversight
Committee. This is the $2,000,000 sales
tax initiative initially approved by the residents of the City of
VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. BUILDING COMMITTEE REPORT
3.
a. R. #181 – STUDENT HOUSING CONSTRUCTION-RENOVATION –
PROJECT #2300044 – PONTOTOC RESIDENCE HALL RENOVATION
Regent Holloway made the motion, seconded by
Regent Garrison, to approve change order #1, an increase in the amount of
$176,100, to provide labor, materials and equipment necessary to install a
fully operational water sprinkler system. (Revenue Bond Funds)
Voting
for the motion: Regents Holloway,
Garrison, Poag, Howard, Gordon, Thompson, Stansberry, Garrett, Ryerson
Voting
against the motion: None
b. R. #182 - STUDENT HOUSING CONSTRUCTION-RENOVATION -
NEW STUDENT HOUSING PROJECT #2300044 - FURNISHINGS
Regent Holloway made the motion, seconded by
Regent Thompson, to accept the low bid in the amount of $157,954.00, submitted by
Southwest Contract,
Southwest Contract--
OK
Correctional Industries--
University
Loft--
Voting
for the motion: Regents Holloway,
Thompson, Poag, Howard, Garrison, Gordon, Stansberry, Garrett, Ryerson
Voting
against the motion: None
VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. BUILDING COMMITTEE REPORT