BOARD OF REGENTS

TABLE OF CONTENTS

Agenda of April 22-23, 2004...................................................................................... 1-30

Minutes of April 22-23, 2004.................................................................................... 31-59

Attachments to Minutes........................................................................................... 60-263

MINUTES

April 22-23, 2004

Southeastern Oklahoma State University

Russell Building Auditorium, 3^rd Floor

Durant, Oklahoma

I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT

The Board of Regents of Oklahoma Colleges met in regular session at 2:20 p.m., April 22, 2004, Southeastern Oklahoma State University, Russell Building Auditorium, 3^rd Floor, Durant, Oklahoma. Notice of the meeting had been properly filed with the Secretary of State December 11, 2003, and a copy of the Agenda posted by 2:00 p.m., April 21, 2004 in compliance with the Open Meeting Act.

II. CALL TO ORDER AND REGENTS’ ROLL CALL

Board Chair Ryerson called the meeting to order. Roll call established the presence of a quorum with six Regents present.

Richard Ryerson, Chair, Position 6

Steve Poag, Vice Chair, Position 1

Belva Howard, Regent, Position 2

Jan Gordon, Regent, Position 4

Mickey Thompson, Regent, Position 5

Ann Holloway, Regent, Position 7

R. #167 – EXCUSE ABSENT REGENTS

Regent Howard made the motion, seconded by Regent Holloway, to excuse Regents Marseda Garrison, Position 3, Mark Stansberry, Position 7, and Sandy Garrett, Position 9.

II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)

R. #167

Voting for the motion: Regents Howard, Holloway, Poag, Gordon, Thompson, Ryerson

Voting against the motion: None

GUESTS

Debbie Smarr, Assistant to the President, Southeastern Oklahoma State

University, Durant, Oklahoma

OTHERS PRESENT

University President

Glen Johnson, President, Southeastern Oklahoma State University, Durant,

Oklahoma

Board Administrative Staff

Sheridan McCaffree, Interim Executive Director

Pat Shiflett, Administrative Secretary

III. R. #168 - EXECUTIVE SESSION

At 2:25 p.m. Regent Thompson made the motion, seconded by Regent Poag, to go into Executive Session pursuant to 25 O.S. § 307 (B) (1), to discuss:

Pursuant to 25 O.S. §307 (B) (1), conduct employment evaluation of the President of Southeastern Oklahoma State University.

Voting for the motion: Regents Thompson, Poag, Howard, Gordon, Holloway, Ryerson

Voting against the motion: None

Regent Garrison arrived at 2:35 p.m.

IV. ANNOUNCEMENT TO RECONVENE IN PUBLIC SESSION

The Board reconvened in public session at 5:25 p.m. No action was taken regarding items discussed in Executive Session.

The meeting recessed at 5:30 p.m.

CONTINUED MEETING

April 23, 2004, 8:30 a.m.

V. CALL TO ORDER AND REGENTS’ ROLL CALL

Board Chair Ryerson called the meeting to order. Roll call established the presence of a quorum with seven Regents present.

Richard Ryerson, Chair, Position 6

Steve Poag, Vice Chair, Position 1

Belva Howard, Regent, Position 2

Jan Gordon, Regent, Position 4

Mickey Thompson, Regent, Position 5

Mark Stansberry, Regent, Position 8

Sandy Garrett, Regent, Position 9

Regent Garrison arrived at 8:50 a.m. and Regent Holloway arrived at 9:20 a.m.

GUESTS

Grady Pennington, Oklahoma Small Business Development Center,

Southeastern Oklahoma State University, Durant, Oklahoma

Richard Ayers, Director for University Advancement, Southeastern Oklahoma

State University, Durant, Oklahoma

Jesse Snowden, Vice President for Academic Affairs, Southeastern Oklahoma

State University, Durant, Oklahoma

Ross Walkup, Vice President for Business Services, Southeastern Oklahoma

State University, Durant, Oklahoma

Sharon Berish, Vice President for Student Services, Southeastern Oklahoma

State University, Durant, Oklahoma

Jeff Hale, Assistant Vice President for Academic Affairs, Southeastern Oklahoma

State University, Durant, Oklahoma

Kathy Carrington, Director of Public Information and Special Events,

Southeastern Oklahoma State University, Durant, Oklahoma

Alan Burton, Assistant Director of Public Information and Special Events,

Southeastern Oklahoma State University, Durant, Oklahoma

V. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)

GUESTS

Debbie Smarr, Assistant to the President, Southeastern Oklahoma

State University, Durant, Oklahoma

Starla Davis, Information Systems Technician, President’s Office, Southeastern

Oklahoma State University, Durant, Oklahoma

OTHERS PRESENT

University Presidents

John Hays, President, Southwestern Oklahoma State University, Weatherford,

Oklahoma

Larry Williams, President, Northeastern State University, Tahlequah,

Oklahoma

Glen Johnson, President, Southeastern Oklahoma State University, Durant,

Oklahoma

Paul Beran, President, Northwestern Oklahoma State University, Alva,

Oklahoma

Bill Cole, President, East Central University, Ada, Oklahoma

Roger Webb, President, University of Central Oklahoma, Edmond, Oklahoma

Board Administrative Staff

Sheridan McCaffree, Interim Executive Director

Pat Shiflett, Administrative Secretary

VI. MINUTES OF PREVIOUS MEETINGS

R. #169 – MINUTES OF FEBRUARY 20 AND APRIL 2-3, 2004

Regent Poag made the motion, seconded by Regent Gordon, to approve the minutes of the Regular meeting of February 20, 2004 and the Special meeting of April 2-3, 2004.

Voting for the motion: Regents Poag, Gordon, Howard, Garrison, Thompson, Stansberry, Garrett, Ryerson

Voting against the motion: None

VII. REPORT OF BOARD COMMITTEE PROCEEDINGS

A. ACADEMIC AFFAIRS COMMITTEE REPORT – Chair Jan Gordon

(Attachment A, Pages 60-152)

Informational Items

1. Northwestern Oklahoma State University

Informational Items

a. Program Modification to change requirements for Bachelor of Science in Early Childhood Education.

b. Program Modification to change requirements for Bachelor of Science in Special Education.

c. Program Modification to change requirements for Bachelor of Science in Elementary Education.

2. Southwestern Oklahoma State University

Informational Items

a. The National League for Nursing Accrediting Commission continued accreditation of our nursing program.

b. Program Modification Request to change the name of the Administration Allied Health Services degree program.

c. Program Modification Request to delete the Pre-Pharmacy BS degree program.

d. Program Modification Request to make program and course requirement changes to the Bachelor of Arts in Communication Arts degree program.

VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

A. ACADEMIC AFFAIRS COMMITTEE REPORT

3. Northeastern State University

Informational Items

a. Program Modifications - Non-substantive

1) Chemistry (B.S.)

2) Music (B.A.)

3) Meetings and Destination Management (B.B.A.)

4) English (M.A.)

5) Early Childhood Education (M.Ed.)

b. Program Modifications - Substantive

1) Art (B.A.) and Art (B.A.Ed.)

2) Business Administration (B.B.A.)

3) Geography (B.A.)

4) Health & Physical Education (B.S.Ed.)

5) Family and Consumer Science (B.S.)

6) Industrial Operations Management (B.S.)

7) Mass Communication (B.A.)

8) Special Education (B.S.Ed.)

9) Industrial Management (M.S.)

10) Computer Science (B.S.)

11) Science Education (B.S.Ed)

c. Program Modifications - Abeyance

1) Technology Education (B.S.Ed.)

2) Mass Communication Education (B.A.Ed.)

3) Special Education (M.Ed.)

4) Family and Consumer Science Education-Vocational (B.S.Ed.)

5) Telecommunications Management (B.B.A.)

d. Program Modifications - Deleted

1) Music - Combined Instrumental/Vocal (B.A.Ed.)

2) Physics (B.S.)

VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. PERSONNEL COMMITTEE REPORT – Chair Mickey Thompson

(Attachment B, Pages 153-155)

Southeastern Oklahoma State University

1. R. #170 - EARLY RETIREMENT INCENTIVE AND UNIVERSITY PAID GROUP HEALTH AND LIFE BENEFITS FOR RUDY MANLEY

Regent Thompson made the motion, seconded by Regent Stansberry, to approve the request for the early retirement incentive with paid benefits for Mr. Rudy Manley and waive the Board of Regents of Oklahoma Colleges retirement insurance program (RUSO Policy 5.4.3) requirement of ten years continuous service immediately preceding retirement.

Voting for the motion: Regents Thompson, Stansberry, Poag, Howard, Garrison, Gordon, Garrett, Ryerson

Voting against the motion: None

2. Request Approval to Continue University Paid Group Health and Life Benefits for Ronald Faubion, Ellen Marcy, and Richard Woolheater.

Approval is requested to authorize continued university paid health and life insurance benefits for retirees: Ronald Faubion, Ellen Marcy, and Richard Woolheater. These individuals have received the retirement insurance program benefits since retirement. This request is subject to a waiver of the Regional University System of Oklahoma retirement insurance program (RUSO Policy 5.4.3) requirement of ten years continuous service immediately preceding retirement.

No action was taken on this item.

The order of the agenda was changed to item VIII - Presidents’ Recommendations.

C. BUILDING COMMITTEE REPORT – Chair Ann Holloway

(Attachment C, Pages 156-183)

This item follows item VIII. in the minutes.

VIII. PRESIDENTS’ RECOMMENDATIONS

A. R. #171 – SOUTHWESTERN OKLAHOMA STATE UNIVERSITY

Regent Thompson made the motion, seconded by Regent Garrison, for approval of the President’s Recommendations for Southwestern Oklahoma State University as presented by President Hays. (Attachment D, Pages 184-197)

Voting for the motion: Regents Thompson, Garrison, Poag, Howard, Gordon, Stansberry, Garrett, Ryerson

Voting against the motion: None

B. R. #172 – NORTHEASTERN STATE UNIVERSITY

Regent Gordon made the motion, seconded by Regent Garrett, for approval of the President’s Recommendations for Northeastern State University as presented by President Williams.

(Attachment E, Pages 198-218)

Voting for the motion: Regents Gordon, Garrett, Thompson, Garrison, Poag, Howard, Stansberry, Ryerson

Voting against the motion: None

C. R. #173 – SOUTHEASTERN OKLAHOMA STATE UNIVERSITY

Regent Gordon made the motion, seconded by Regent Stansberry, for approval of the President’s Recommendations for Southeastern Oklahoma State University as presented by President Johnson.

(Attachment F, Pages 219-229)

Voting for the motion: Regents Gordon, Stansberry, Thompson, Garrison, Poag, Howard, Garrett, Ryerson

Voting against the motion: None

D. R. #174 – NORTHWESTERN OKLAHOMA STATE UNIVERSITY

Regent Gordon made the motion, seconded by Regent Garrison, for approval of the President’s Recommendations for Northwestern Oklahoma State University as presented by President Beran.

(Attachment G, Pages 230-236)

VIII. PRESIDENTS’ RECOMMENDATIONS (Continued)

D. R. #174

Voting for the motion: Regents Gordon, Garrison, Thompson, Poag, Howard, Stansberry, Garrett, Ryerson

Voting against the motion: None

E. R. #175 - EAST CENTRAL UNIVERSITY

Regent Gordon made the motion, seconded by Regent Poag, for approval of the President’s Recommendations for East Central University as presented by President Cole. (Attachment H, Pages 237-242)

Voting for the motion: Regents Gordon, Poag, Howard, Garrison, Thompson, Stansberry, Garrett, Ryerson

Voting against the motion: None

F. R. #176 – UNIVERSITY OF CENTRAL OKLAHOMA

Regent Stansberry made the motion, seconded by Regent Thompson, for approval of the President’s Recommendations for the University of Central Oklahoma as presented by President Webb.

(Attachment I, Pages 243-255)

Voting for the motion: Regents Stansberry, Thompson, Poag, Howard, Garrison, Gordon, Garrett, Ryerson

Voting against the motion: None

The order of the agenda resumed.

VII. REPORT OF BOARD COMMITTEE PROCEEDINGS

C. BUILDING COMMITTEE REPORT – Chair Ann Holloway

(Attachment C, Pages 156-183)

1. Southeastern Oklahoma State University

Regent Holloway made the motion, seconded by Regent Thompson, to approve the following items submitted by Southeastern Oklahoma State University:

VII. REPORT OF BOARD COMMITTEE PROCEEDINGS

C. BUILDING COMMITTEE REPORT

1. Southeastern Oklahoma State University

a. R. #177 - STUDENT UNION –PROJECT #6600440 CONSTRUCTION MANAGER

Select a Construction Manager as outlined in the procedures established by the State of Oklahoma - Department of Central Services - Construction and Properties Division for Construction Management, (CM), on the Student Union Project, including construction associated with the relocation of departments off the student union site. Construction Management includes an “At-Risk” provision whereby the construction entity, after providing construction management during the pre-construction period, takes on the financial obligation to carry out construction under a specified cost agreement. (Board approved project January 18, 2001, R. #82) (Student Union Revenue Bond Funds)

b. R. #178 - STUDENT UNION – PROJECT #6600440 TELECOMMUNICATION LINES

Bid and award a contract to relocate the telecommunication lines (fiber and copper) due to the construction of the new Student Union. Cost not to exceed $600,000. (Capital Improvements Fund 295 and Fund 700)

Voting for the motion: Regents Holloway, Thompson, Poag, Howard, Garrison, Gordon, Stansberry, Garrett, Ryerson

Voting against the motion: None

VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

C. BUILDING COMMITTEE REPORT

2. Northeastern State University

a. Campus Master Plan

1) R. #179 - BROKEN ARROW PHASE II

Project # 4850057 – AGREEMENT FOR CAPITAL IMPROVEMENTS

Regent Holloway made the motion, seconded by Regent Howard, for approval of the Agreement for Capital Improvements by and among the Tulsa County Industrial Authority, an Oklahoma public trust; and the Board Regents of Oklahoma Colleges, acting for and on behalf of Northeastern State University. This Agreement covers the administration of Tulsa County’s sales tax election in the amount of $26 million which will fund Phase II of the Broken Arrow campus.

Voting for the motion: Regents Holloway, Howard, Poag, Garrison, Gordon, Thompson, Stansberry, Garrett, Ryerson

Voting against the motion: None

2) R. #180 - INDOOR ATHLETIC FACILITY- PROJECT #4850065 – NEW PROJECT

Regent Holloway made the motion, seconded by Regent Howard, to approve the addition of the Indoor Athletic Facility to the Campus Master Plan and authorization for the Foundation to build this facility on University property at an estimated cost of $600,000.00.

The University has received an offer from an anonymous donor for a donation of approximately $270,000.00, with the expressed desire to provide an athletic practice facility for the University, which would potentially house a practice field, weight room, computer/study room, official dressing rooms, coach’s

VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

C. BUILDING COMMITTEE REPORT

2. Northeastern State University

a. Campus Master Plan

2) R. #180

offices, conference and meeting rooms. A fund raising effort is being launched to secure the balance needed for the project from other potential athletic donors. The donors will provide the funds to the Foundation for the construction and upon completion the Foundation will donate the building to the University.

Voting for the motion: Regents Holloway, Howard, Poag, Garrison, Gordon, Thompson, Stansberry, Garrett, Ryerson

Voting against the motion: None

b. Informational Item

FOOTBALL STADIUM REPAIRS AND RENOVATION

PROJECT # 4850064

The elections held March 9, 2004 resulted in a positive vote for the sales tax referendum, and as a result we are moving forward with this project to bid and award contracts for the renovation of the stadium areas and artificial turf through the Stadium Renovation Oversight Committee. This is the $2,000,000 sales tax initiative initially approved by the residents of the City of Tahlequah and confirmed by the March 9 elections. (Board approved project July 18, 2002, R. #3, 2002)

VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

C. BUILDING COMMITTEE REPORT

3. East Central University

a. R. #181 – STUDENT HOUSING CONSTRUCTION-RENOVATION – PROJECT #2300044 – PONTOTOC RESIDENCE HALL RENOVATION

Regent Holloway made the motion, seconded by Regent Garrison, to approve change order #1, an increase in the amount of $176,100, to provide labor, materials and equipment necessary to install a fully operational water sprinkler system. (Revenue Bond Funds)

Voting for the motion: Regents Holloway, Garrison, Poag, Howard, Gordon, Thompson, Stansberry, Garrett, Ryerson

Voting against the motion: None

b. R. #182 - STUDENT HOUSING CONSTRUCTION-RENOVATION - NEW STUDENT HOUSING PROJECT #2300044 - FURNISHINGS

Regent Holloway made the motion, seconded by Regent Thompson, to accept the low bid in the amount of $157,954.00, submitted by Southwest Contract, Temple, Texas. The following bids were received for furnishing the new forty-two units of the new student housing. (Revenue Bond Funds)

Southwest Contract--Temple, Texas $157,954.00

OK Correctional Industries--Oklahoma City $175,226.40

University Loft--Indianapolis, IN $207,140.12

Voting for the motion: Regents Holloway, Thompson, Poag, Howard, Garrison, Gordon, Stansberry, Garrett, Ryerson

Voting against the motion: None

VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

C. BUILDING COMMITTEE REPORT

3. East Central University

Regent Holloway made the motion, seconded by Regent Stansberry, to approve the following item submitted by East Central University:

c. R. #183 - FINE ARTS CENTER REVENUE BONDS PROJECT #2300038

Five million dollars in Revenue Bonds will be used as the "dollar for dollar" matching of the private gift given by Ms. Hallie Brown Ford.

1) Authorize and approve the issuance of the Regional University System of Oklahoma (East Central University) Fine Arts Center Revenue Bonds, Series 2004, in the approximate amount of $5,000,000 (the "Bonds") which will provide funds to construct and equip (or reimburse East Central University for improvements recently made and anticipated to be funded from the Series 2004 Bonds) a Fine Arts Center on the Ada, Oklahoma campus of East Central University, to fund a Debt Service Reserve Account, capitalize interest and to pay costs of issuance. A Student Facility Fee will be used to pay the bond indebtedness.

2) Authorize and approve a Bond Resolution dated as of this date, authorizing the form of the financing documents related thereto, including, but not limited to, a Bond Resolution, Bond Purchase Agreement, Official Statement, and Trust Agreement authorizing the officers of the Board of Regents to execute and deliver all necessary documents and authorizing the execution of the form of the herein described documents.

VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

C. BUILDING COMMITTEE REPORT

3. East Central University

c. R. #183

3) Approve and authorize the award of the sale of the Bonds on a negotiated basis by the Regional University System of Oklahoma, based upon the final determination of the financing team and as approved by the State Bond Advisor and as determined to be in the best financial interest of East Central University and authorizing the officers of East Central University to do all things necessary to consummate the transaction contemplated herein including, but not limited to,

execution and delivery of any and all financing and closing documents; and

4) Authorize the officers of East Central University to execute any closing documents required by Bond Counsel and to take any further action required to consummate the transaction contemplated herein.

Voting for the motion: Regents Holloway, Stansberry, Poag, Howard, Garrison, Gordon, Thompson, Garrett, Ryerson

Voting against the motion: None

d. R. #184 - FINE ARTS CENTER - PROJECT #2300038 - REIMBURSE AUXILIARY ACCOUNTS WITH BOND PROCEEDS

Regent Holloway made the motion, seconded by Regent Garrison, to approve the following item submitted by East Central University:

Under federal guidelines, a reimbursement allocation is a designated use of bond proceeds to pay an expenditure which was previously paid from sources other than revenue bond proceeds. Section 1.150-2 of the Internal Revenue Code says certain original

VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

C. BUILDING COMMITTEE REPORT

3. East Central University

d. R. #184

expenditures related to capital projects may be reimbursed from bond proceeds if the governing board declares the intent to do so in a formal Board action. This item will serve as the formal action to allow reimbursement of Auxiliary funds expended on the design phase of the Fine Arts Center revenue bond project.

Voting for the motion: Regents Holloway, Garrison, Poag, Howard, Gordon, Thompson, Stansberry, Garrett, Ryerson

Voting against the motion: None

e. R. #185 - WOMEN'S ATHLETIC FACILITY - PROJECT #2300046 – CONSTRUCTION MANAGEMENT CONTRACT

Regent Holloway made the motion, seconded by Regent Howard, for approval to award a construction management contract to build this building. The bids have been rejected for the construction of a Women's Facility. The scope of the project is being revised and a new bid date will be set. (Board approved project May 9, 2003, R. #197) (Board approved the solicitation of bids September 26, 2003, R. #36) (Student Activity Facility Fee Funds)

Voting for the motion: Regents Holloway, Howard, Poag, Garrison, Gordon, Thompson, Stansberry, Garrett, Ryerson

Voting against the motion: None

VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

C. BUILDING COMMITTEE REPORT

4. Southwestern Oklahoma State University

Regent Holloway made the motion, seconded by Regent Poag, to approve the following change orders submitted by Southwestern Oklahoma State University:

a. Change Orders

1) R. #186 - WELLNESS CENTER – PROJECT #6650016 – LANDMARK CONSTRUCTION

Change Order #4 – increase in the amount of $17,055 to add windows for the second story of the west wing. (Student Facility Fee)

2) R. #187 - WELLNESS CENTER – PROJECT #6650016 – LANDMARK CONSTRUCTION

Change Order #5 – increase in the amount of $6,284 to add automatic bleed and feed equipment for cooler. (Student Facility Fee)

3) R. #188 - WELLNESS CENTER – PROJECT #6650016 – LANDMARK CONSTRUCTION

Change Order #6 – increase in the amount of $1,814 for mechanical adjustments for tower relocation. (Student Facility Fee)

4) R. #189 - WELLNESS CENTER – PROJECT #6650016 – LANDMARK CONSTRUCTION

Change Order #7 – decrease in the amount of $9,086 for modification of the Chilled water pump configuration. (Student Facility Fee)

Voting for the motion: Regents Holloway, Poag, Howard, Garrison, Gordon, Thompson, Stansberry, Garrett, Ryerson

Voting against the motion: None

VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

C. BUILDING COMMITTEE REPORT

4. Southwestern Oklahoma State University

b. R. #190 – OIL AND GAS LEASE – SAYRE CAMPUS

Regent Holloway made the motion, seconded by Regent Garrison, to approve the oil and gas lease for the Sayre Campus and to amend the lease to include a statement that no drilling will be done on the campus. The offer is $502 per acre for three years with a 3/16ths royalty for the 18.88752 acre track.

Voting for the motion: Regents Holloway, Garrison, Poag, Howard, Gordon, Thompson, Stansberry, Garrett, Ryerson

Voting against the motion: None

5. University of Central Oklahoma

a. R. #191 - HEALTH AND SAFETY PROJECT

PROJECT #1200060

Regent Holloway made the motion, seconded by Regent Garrison, for approval to fund, design, bid and award contract to the lowest responsible bidder for the construction of a 600 square foot addition to the Art Building for the relocation of ceramics glazing materials. The project cost is $40,000. (E&G Funds)

Voting for the motion: Regents Holloway, Garrison, Poag, Howard, Gordon, Thompson, Stansberry, Garrett, Ryerson

Voting against the motion: None

Regent Holloway made the motion, seconded by Regent Howard, to approve the following items submitted by the University of Central Oklahoma:

VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

C. BUILDING COMMITTEE REPORT

5. University of Central Oklahoma

b. R. #192 - PARKING, SIDEWALKS, LIGHTS & LANDSCAPING PROJECT # 1200013

Fund, design, bid and award contract to the lowest responsible bidder for initial elements of a coordinated campus exterior directional signage program. The project cost is $50,000. (E&G Funds)

c. R. #193 - PARKING, SIDEWALKS, LIGHTS & LANDSCAPING PROJECT #1200013

Fund, design, bid and award contracts to the lowest responsible bidders for exterior site improvement elements at Second Street, Broncho Lake, Student Plaza and other locations on campus. The project cost is $175,000. (E&G Funds)

Voting for the motion: Regents Holloway, Howard, Poag, Garrison, Gordon, Thompson, Stansberry, Garrett, Ryerson

Voting against the motion: None

d. R. #194 - MINOR REPAIRS AND DEFERRED MAINTENANCE PROJECT #1200027

Regent Holloway made the motion, seconded by Regent Garrison, for approval of the Final Completion of the Tuckpointing & Waterproofing Repair Liberal Arts Building, Thatcher Hall and Wantland Hall Project contract with Mid-Continental Restoration, Inc. as completed on March 3, 2004. The total cost of the contract is $84,621. (Board approved project October 24, 2003, R. #56) (Section 13 Offset and E&G Funds)

Voting for the motion: Regents Holloway, Garrison, Poag, Howard, Gordon, Thompson, Stansberry, Garrett, Ryerson

Voting against the motion: None

VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

C. BUILDING COMMITTEE REPORT

5. University of Central Oklahoma

e. R. #195 - SELMAN LIVING LABORATORY IMPROVEMENT PROJECT

Regent Holloway made the motion, seconded by Regent Garrison, to approve the College of Mathematics and Science to purchase and install one modular building including a water well and septic system at the Selman Living Laboratory site located near Freedom, Oklahoma. The cost of this project will be $50,000. The project will be added to the Campus Master Plan. (National Science Foundation Grant)

Also included in this project, accessible restroom facilities will be added to two existing small modular buildings located at the site. The total cost of the project will be $14,000. (Private Funds)

Voting for the motion: Regents Holloway, Garrison, Poag, Howard, Gordon, Thompson, Stansberry, Garrett, Ryerson

Voting against the motion: None

f. R. #196 - PARKING, SIDEWALKS, LIGHTING AND LANDSCAPING PROJECT #1200013 - S9, FS9, AND FS5 PARKING LOTS

Regent Holloway made the motion, seconded by Regent Howard, for approval to award a contract to Connelly Paving, Inc. Oklahoma City, Oklahoma in the amount of $176,400, for the Base Bid, Alternate Number 1 and Alternate Number 2. (Board approved project November 21, 2003, R. #84) (Auxiliary Funds)

Voting for the motion: Regents Holloway, Howard, Poag, Garrison, Gordon, Thompson, Stansberry, Garrett, Ryerson

Voting against the motion: None

VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

C. BUILDING COMMITTEE REPORT

5. University of Central Oklahoma

g. SPORTS STADIUM COMPLEX IMPROVEMENTS

PROJECT #1200032

1. Ratify prior Board action authorizing and approving the issuance of the Regional University System of Oklahoma (University of Central Oklahoma Stadium Project) Revenue Bonds, Series 2004, in the approximate amount of $13,000,000 (the “Bonds”) the proceeds of which will be used for the purpose of constructing, renovating and equipping (or reimbursing the University for improvements recently made and anticipated to be funded from the Series 2004 Bonds) a Stadium on the University’s campus located in Edmond, Oklahoma, fund a debt service reserve or purchase a surety bond policy, to provide for municipal bond insurance and for paying certain costs of issuance (the “Project”).

2. Authorize and approve a Bond Resolution dated as of this date; authorizing the form of the Bond Resolution and other financing documents, including but not limited to the Bond Resolution, Bond Purchase Agreement, Preliminary Official Statement, Official Statement, General Certificate, Closing Certificate, Investment Letter and Trust Agreement to be completed subject to final approval of General Counsel and Bond Counsel and executed by the officers of the Board of Regents of Oklahoma Colleges; authorizing all things necessary to consummate the transaction contemplated herein, including, but not limited to execution and delivery by the officers of the Regional University System of Oklahoma of any and all financing and closing documents.

VII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

C. BUILDING COMMITTEE REPORT

5. University of Central Oklahoma

g. SPORTS STADIUM COMPLEX IMPROVEMENTS

PROJECT #1200032

3. Approve and authorize the award of the sale of the Bonds on a negotiated basis by the Regional University System of Oklahoma and the execution of a related Bond Purchase Agreement, based upon the final determination of the financing team and as approved by the State Bond Advisor and as determined to be in the best financial interest of the University of Central Oklahoma to do all things necessary to consummate the transaction contemplated herein including, but not limited to, execution and delivery of any and all financing and closing documents.

4. Authorize the officers of the Board of Regents of Oklahoma Colleges to execute and deliver any and all financing documents and related closing documents and to consummate the transaction as required by Bond Counsel and approved by General Counsel.

5. Authorize the officers of the University of Central Oklahoma to execute any closing documents required by Bond Counsel and approved by General Counsel and to take any further action required to complete the transaction described herein. (Board approval on February 20, 2004, R. #143)

No action was taken on this item.

The order of the agenda resumed.

VIII. PRESIDENTS’ RECOMMENDATIONS

This item follows item VII-B in the minutes.

The Board Chair declared a break at 9:50 a.m. The meeting reconvened at 10:15 a.m.

IX. SOUTHEASTERN OKLAHOMA STATE UNIVERSITY FOUNDATION REPORT

Mr. Richard Ayers, Director for University Advancement, presented the Southeastern Oklahoma State University Foundation report.

· Assets totaled $10,173,173.34.

· Allocations of 17.17% in equities, 26.74% in mutual funds, 4.51% in bonds and fixed income, 5.90% in U.S. government securities, and 45.68% in other assets.

· Awarded $207,874.00 in scholarships.

· Gifts-In-Kind totaling $82,220.46.

· Staff/Faculty Campaign generated a cumulative total of $184,458.67 over the past five years.

· Presidential Partners Program with fifty-nine members contributing $1,000 annually and raising more than $150,000.00 since its inception.

· Massey Endowed Chair, number six, to the School of Business through a donation of $250,000.00 from alumnus Regent John Massey.

OKLAHOMA SMALL BUSINESS DEVELOPMENT CENTER REPORT

Dr. Grady Pennington, State Director, presented the Oklahoma Small Business Development Center (OSBDC) report.

· Provided business tax training for the Internal Revenue Service for the state of Oklahoma this year.

· Initiated new program in cooperation with the School of Business entitled: “Business Health Checkup” whereby a team analyzes all the systems of a small business and makes recommendations for improvement in a written report.

· Hosted a National Procurement Government Conference with a total of 189 attendees representing 16 states, Mexico, Canada and Israel.

· Opened a satellite office in the Capitol Hill area of Oklahoma City and assisted the start-up of over 200 Hispanic businesses.

OKLAHOMA SMALL BUSINESS DEVELOPMENT CENTER REPORT (Continued)

· Initiating a series of training events with 7 communities in central and southeast Oklahoma to aid them in promoting their tourism potential.

· Generated in excess of $5 million from financial institutions in small business loans.

X. PRESIDENTS’ COUNCIL REPORT – President John Hays

No report.

Board Chair Ryerson requested that the universities add the following items to their quarterly out-of-state travel reports:

· Explanation of fund codes (type of funds) at the end of the travel report.

· Add a column after departure date indicating the number of days in travel status.

XI. NEW BUSINESS

R. #197 – MCCURTAIN COUNTY HIGHER EDUCATION PROGRAM

Regent Garrison made the motion, seconded by Regent Stansberry for approval to negotiate the acquisition of the McCurtain County Higher Education Program as a branch campus of Southeastern Oklahoma State University.

Voting for the motion: Regents Garrison, Stansberry, Poag, Howard, Gordon, Thompson, Holloway, Garrett, Ryerson

Voting against the motion: None

XII. EXECUTIVE DIRECTOR’S REPORT

A. Status Report on Administrative Office

Sheridan McCaffree, Interim Executive Director, reported to the Board on the following items:

XII. EXECUTIVE DIRECTOR’S REPORT (Continued)

A. Status Report on Administrative Office

· Problems continue with the CORE People Soft system - we have not been able to reconcile the administrative office end of the month reports to the Office of State Finance figures since December 2003. Purchase orders continue to be a problem and officials at the Office of State Finance have been made aware of the problems.

· Subsequent to the last Board meeting a temporary lawyer, Mindy Blackman, has been employed and she is working out very well.

· The Auditing Department has completed 9 audits, 14 audits are in progress and there are 7 audits remaining to be completed for the FY2004. The Director of Internal Auditing is developing the audit plan for FY 2005.

· The following information was provided at the Higher Education Alumni Council of Oklahoma (HEACO) Legislative breakfast on April 14, 2004. Chancellor Risser presented a comparison of State Population With Bachelors Degrees or Higher in relation to State Per Capita Personal Income and President Johnson reported on Higher Education Critical Funding Needs for FY2005.

B. Out-of-State Travel Reports (Attachment J, Pages 256-263)

XIII. REGENTS’ COMMENTS

Vice Chair Poag stated that the Board retreat is scheduled for September 14-15, 2004 at the Harrison House, Guthrie, Oklahoma and requested that possible topics for the retreat be submitted within the next two weeks. He requested that an Executive Committee consisting of the officers of the Board and President John Hays help in developing the topics for the retreat. The September Board meeting will be combined with the Board Retreat.

XIV. R. #198 - EXECUTIVE SESSION

At 11:10 a.m. Regent Thompson made the motion, seconded by Regent Stansberry, to go into Executive Session pursuant to 25 O.S. § 307 (B) (1), to discuss:

XIV. R. #198

Hiring of the Executive Director for the Regional University System of Oklahoma and conduct an interview with candidate G for the position of Executive Director.

Voting for the motion: Regents Thompson, Stansberry, Poag, Howard, Garrison, Gordon, Holloway, Garrett, Ryerson

Voting against the motion: None

XV. ANNOUNCEMENT TO RECONVENE IN PUBLIC SESSION

The Board reconvened in public session at 12:20 p.m. No action was taken regarding items discussed in Executive Session.

R. #199 - EXECUTIVE SESSION

At 1:05 p.m. Regent Thompson made the motion, seconded by Regent Poag, to go into Executive Session pursuant to 25 O.S. § 307 (B) (1), to discuss:

Hiring of the Executive Director for the Board of Regents of Oklahoma Colleges and conduct interviews with candidates A and E for the position of Executive Director.

Voting for the motion: Regents Thompson, Poag, Howard, Garrison, Gordon, Holloway, Stansberry, Garrett, Ryerson

Voting against the motion: None

ANNOUNCEMENT TO RECONVENE IN PUBLIC SESSION

The Board reconvened in public session at 4:50 p.m.

R. # 200 – EXECUTIVE DIRECTOR ‘S POSITION

Regent Holloway made the motion, seconded by Regent Stansberry, to offer the position of Executive Director to Anthony Hutchison.

Voting for the motion: Regents Holloway, Stansberry, Poag, Garrison, Ryerson

Voting against the motion: Regents Howard, Gordon, Thompson, Garrett

R. #201 – EXECUTIVE SESSION

At 4:55 p.m. Regent Howard made the motion, seconded by Regent Garrett, to go into Executive Session pursuant to 25 O.S. § 307 (B) (1), to discuss:

Hiring of the Executive Director for the Board of Regents of Oklahoma Colleges.

Voting for the motion: Regents Howard, Garrett, Poag, Garrison, Gordon, Thompson, Holloway, Stansberry, Ryerson

Voting against the motion: None

ANNOUNCEMENT TO RECONVENE IN PUBLIC SESSION

The Board reconvened in public session at 5:05 p.m.

R. #202 – STIPEND FOR INTERIM EXECUTIVE DIRECTOR

Regent Holloway made the motion, seconded by Regent Garrison, to give Sheridan McCaffree a stipend in the amount of $5,000 as compensation for her service as Interim Executive Director from January 1 through April 23, 2004.

Voting for the motion: Regents Holloway, Garrison, Poag, Howard, Gordon, Thompson, Stansberry, Garrett, Ryerson

Voting against the motion: None

The Board offered the position of Executive Director to Anthony Hutchison and Mr. Hutchison accepted the position pending the discussion of the salary.

R. #203 – EXECUTIVE SESSION

At 5:20 p.m. Regent Gordon made the motion, seconded by Regent Howard to go into Executive Session pursuant to 25 O.S. § 307 (B) (1), to discuss:

Hiring of the Executive Director for the Board of Regents of Oklahoma Colleges.

ANNOUNCEMENT TO RECONVENE IN PUBLIC SESSION

The Board reconvened in public session at 5:25 p.m. No action was taken regarding items discussed in Executive Session.

The Board offered the position of Executive Director to Anthony Hutchison at a salary of $87,000.00 plus benefits. Mr. Hutchison declined the offer. The Board expressed their appreciation to Mr. Hutchison for his time and patience during the interview process.

R. #204 – EXECUTIVE DIRECTOR’S POSITION

Regent Garrison made the motion, seconded by Regent Howard, to employ Sheridan McCaffree as the Executive Director for the Regional University System of Oklahoma, effective April 26, 2004, for an annual salary of $87,000.00 plus benefits, to serve at the will of the Board.

Voting for the motion: Regents Garrison, Howard, Poag, Gordon, Thompson, Holloway, Stansberry, Garrett, Ryerson

Voting against the motion: None

Ms. McCaffree accepted the offer.

XVI. R. #205 - ADJOURNMENT

Regent Gordon made the motion, seconded by Regent Garrett, to adjourn the meeting at 5:30 p.m.

Voting for the motion: Regents Gordon, Garrett, Poag, Howard, Garrison, Thompson, Holloway, Stansberry, Ryerson

Voting against the motion: None

Submitted by:

_______________________________ ________________________________

Richard N. Ryerson Ann Holloway

Board Chair Secretary

Minutes approved by the Regional University System of Oklahoma this day of ___________, ______.

The next regular meeting of the Regional University System of Oklahoma is scheduled for 9:00 a.m., May 21, 2004, Board of Regents of Oklahoma Colleges Administrative Office, Oklahoma City, Oklahoma City, Oklahoma.

REGULAR BOARD MEETINGRegional University System of Oklahoma

April 22-23, 2004

REGULAR BOARD MEETING
Regional University System of Oklahoma