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MINUTES

 

REGULAR BOARD MEETING
Regional University System of Oklahoma

 

February 20, 2004

 

East Central University

Ada, Oklahoma

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TABLE OF CONTENTS

 

 

Agenda of February 20, 2004.................................................................................... 1-24

Minutes of February 20, 2004.................................................................................. 25-49

    Attachments to Minutes........................................................................................... 50-219

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES

 

Friday, February 20, 2004, 9:00 a.m.

East Central University

235 Danley Hall

Ada, Oklahoma

 

I.          ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT

 

            The Board of Regents of Oklahoma Colleges met in regular session at 9:10 a.m., February 20, 2004, East Central University, 235 Danley Hall, Ada, Oklahoma.  Notice of the meeting had been properly filed with the Secretary of State December 11, 2003, and a copy of the Agenda posted by 9:00 a.m., February 19, 2004 in compliance with the Open Meeting Act.

 

II.         CALL TO ORDER AND REGENTS’ ROLL CALL

 

            Board Chair Ryerson called the meeting to order.  Roll call established the presence of a quorum with eight Regents present.

 

            Richard Ryerson, Chair, Position 6

            Steve Poag, Vice Chair, Position 1

            Marseda Garrison, Regent, Position 3

Jan Gordon, Regent, Position 4

Mickey Thompson, Regent, Position 5

            Ann Holloway, Regent, Position 7

Mark Stansberry, Regent, Position 8

            Sandy Garrett, Regent, Position 9

 

            R. #132 – EXCUSE ABSENT REGENT

 

            Regent Thompson made the motion, seconded by Regent Gordon, to excuse Regent Belva Howard, Position 2.

II.         CALL TO ORDER AND REGENTS’ ROLL CALL  (Continued)

 

            R. #132

 

Voting for the motion:  Regents Thompson, Gordon, Poag, Garrison, Holloway, Stansberry, Garrett, Ryerson

 

            Voting against the motion:  None

 

GUESTS

 

Duane Anderson, Vice President for Academic Affairs, East Central University,

  Ada, Oklahoma

Harrell Kennedy, Vice President of Institutional Advancement, East Central

  University, Ada, Oklahoma

Shelley Ross, Director of Purchasing, East Central University, Ada, Oklahoma

Jill Frye, Public Information Specialist, East Central University, Ada, Oklahoma

       Ron Bussert, Vice President for Fiscal Affairs, East Central University, Ada,

                                                                Oklahoma

James A. Thomas, Sr., Executive Director, East Central University Foundation,

  Ada, Oklahoma

Leo Kelley, Ada News, Ada, Oklahoma

    Kim Cherry, Vice President for Business and Development, Northeastern State

                                             University, Tahlequah, Oklahoma

        Steve Kelley, Legislative Liaison, Board of Regents of Oklahoma Colleges,

                                                   Oklahoma City, Oklahoma                                               

                                                                       

OTHERS PRESENT 

 

            University Presidents

 

Roger Webb, President, University of Central Oklahoma, Edmond, Oklahoma

John Hays, President, Southwestern Oklahoma State University, Weatherford,

  Oklahoma

Larry Williams, President, Northeastern State University, Tahlequah,

  Oklahoma

Glen Johnson, President, Southeastern Oklahoma State University, Durant,

  Oklahoma

Paul Beran, President, Northwestern Oklahoma State University, Alva,

  Oklahoma

Bill Cole, President, East Central University, Ada, Oklahoma

OTHERS PRESENT  (Continued)

 

Board Administrative Staff

 

Sheridan McCaffree, Interim Executive Director

Pat Shiflett, Administrative Secretary

 

III.        MINUTES OF PREVIOUS MEETING

 

            R. #133– MINUTES OF JANUARY 16, 2004

 

            Regent Garrison made the motion, seconded by Regent Stansberry, to approve the minutes of the January 16, 2004 regular meeting.

 

            Voting for the motion:  Regents Garrison, Stansberry, Poag, Gordon, Thompson, Holloway, Garrett, Ryerson

 

            Voting against the motion:  None

 

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS

 

A.         ACADEMIC AFFAIRS COMMITTEE REPORT – Chair Jan Gordon 

            (Attachment A, Pages 50-106)

 

            Informational Items

 

Southwestern Oklahoma State University 

 

·                     The National League for Nursing Accrediting Commission program evaluator report for our nursing program.

 

·                     A New Program Proposal for a Bachelor of Science in Park Law Enforcement.

 

·                     A Program Modification of the Master of Education with a specialization in Health Sciences and Microbiology.

 

·                     A Program Modification of the Master of Education with a new option in Parks and Recreation Management.

 

·                     A Program Modification of the Master of Education with a new option in Sports Management.

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT – Chair Ann Holloway

(Attachment B, Pages 107-166)

 

1.         Southeastern Oklahoma State University 

 

Regent Holloway made the motion, seconded by Regent Stansberry, to approve the following items submitted by Southeastern Oklahoma State University:

 

a.         R. #134 – CAMPUS MASTER PLAN

 

             The Durant City Council approved a Southeastern Oklahoma State University proposal to pursue a ¼ penny city sales tax increase for the purpose of building a new arena, conference, & community center, renovation of the Paul Laird football field, and the building of a tennis court complex totaling $9.2 million.  Additionally, the City Council approved a ¼ penny city sales tax proposal for a Durant Multi-Sports Complex project totaling $7.2 million.  A May 11, 2004 city wide vote has been tentatively scheduled.

 

             The addition of three (3) projects to the Fiscal Years 2004 through 2008 Campus Master Plan. 

 

These projects are:

 

Construction of an Arena, Conference & Community

  Center

Renovation of Football Field

Relocation of Tennis Courts

 

b.         R. #135 – RENOVATION OF AVIATION BUILDING – EAKER AIRFIELD

 

Proceed with the renovation of the Aviation Building at Eaker Airfield for an amount not to exceed $150,000.  (State Capitol Bond Issue Funds)

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

1.         Southeastern Oklahoma State University 

 

b.         R. #135

 

Approve this item as the Capital Bond Purchase Reimbursement Resolution allowing Southeastern Oklahoma State University to proceed with the project prior to the availability of funds.  Under Federal guidelines, a reimbursement allocation is a designated use of bond proceeds to pay an expenditure which was previously paid from sources other than bond proceeds. 

 

            According to Internal Revenue Code, Section 1.150-2, certain preliminary original expenditures related to capital projects may be reimbursed from bond proceeds if the Board declares the intent to do so in a formal resolution.  This item will serve as the formal resolution for reimbursement of core operating funds expended on the purchase approved or the Capital Bond Program.

              

c.        R. #136 – OKLAHOMA SMALL BUSINESS DEVELOPMENT CENTER AND SOUTHEASTERN SECURITY AND SAFETY DEPARTMENT

 

Bid and award a contract to construct a new facility for the Oklahoma Small Business Development Center and Southeastern Security & Safety Department at the SW corner of University and 3rd Street.  Cost not to exceed $750,000.  Funding:  Capital Improvements Fund 295 and State Regents Master Lease Program.

 

Voting for the motion:  Regents Holloway, Stansberry, Poag, Garrison, Gordon, Thompson, Garrett, Ryerson

 

                                    Voting against the motion:  None

 

d.         Discussion of capital project priorities

 

             President Johnson presented a list of Capital Project Priorities and the Campus Master Plan.

 

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

2.         Southwestern Oklahoma State University 

 

Regent Holloway made the motion, seconded by Regent Garrett, to approve the following change orders submitted by Southwestern Oklahoma State University:

 

a.         Change Orders

 

1)        R. #137 – WELLNESS CENTER - LANDMARK CONSTRUCTION – PROJECT #6650016

 

Change Order Number 1 - decrease in the amount of $12,846 to relocate transformer and cooling tower.  (Student Facility Fees)

 

2)        R. #138 - WELLNESS CENTER - LANDMARK CONSTRUCTION – PROJECT #6650016

 

Change Order Number 2 – decrease in the amount of $5,294 to delete expansion loops, add ethylene propylene diene methylene terpolymer (epdm) gaskets.   (Student Facility Fees)

 

3)        R. #139 - WELLNESS CENTER - LANDMARK CONSTRUCTION – PROJECT #6650016

 

Change Order Number 3 – increase in the amount of $4,449 to add water softener capacity.  (Student Facility Fees)

 

Voting for the motion:  Regents Holloway, Garrett, Poag, Garrison, Gordon, Thompson, Stansberry, Ryerson

 

                                    Voting against the motion:  None

 

                                    b.         Discussion of capital project priorities

 

President Hays presented a list of Capital Project Priorities and the Campus Master Plan.

 

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

3.         University of Central Oklahoma 

 

             a.        Project Approval

 

Regent Holloway made the motion, seconded by Regent Garrison, to approve the following projects submitted by the University of Central Oklahoma:

 

1)        R. #140 - PARKING, SIDEWALKS, LIGHTS & LANDSCAPING INTRAMURAL PLAYING FIELD - PROJECT #1200013

 

Award contract to the lowest responsible bidder for the work that is within the identified funds upon approval by the Chairman of the Board and the Building Committee. Estimated cost is $30,000. (Board approved project, preparation of plans and authorization to bid on October 24, 2003 – R. #57) (Section 13 Funds)

 

2)        R. #141 - MAX CHAMBERS LIBRARY RENOVATION – PHASE I PROJECT #1200047

 

Award contract to Weaver Contracting, Inc., Edmond, Oklahoma in the amount of $564,800 for the Base Bid, Alternate Number 1 and Alternate Number 2.   (Board approved the project and authorization to bid on April 4, 2003 – R. #143)  (Library Facility Fees)

 

3)        R. #142 - SPORTS COMPLEX IMPROVEMENTS - GOLF TEAM FACILITY - PROJECT #1200032 

 

Create project and prepare plans for bid.  The project is to construct a 5,500 square foot golf facility with a 2,400 square foot partial ground floor for use as visitor football lockers at a cost of $850,000.  This project will be done as a part of the Wantland Stadium Improvements – Sports Complex project.  (Private Funds). 


IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

3.         University of Central Oklahoma 

 

a.         Project Approval

 

Voting for the motion:  Regents Holloway, Garrison, Poag, Gordon, Thompson, Stansberry, Garrett, Ryerson

 

                                                Voting against the motion:  None

 

4)        R. # 143 - SPORTS COMPLEX IMPROVEMENTS – PROJECT #1200032     

 

            Regent Holloway made the motion, seconded by Regent Stansberry, to delegate the authority to Board Chair Ryerson to approve, upon passage of the Concurrent Resolution by the Legislature: 1) to award the sale of Board of Regents of Oklahoma Colleges, Student Facilities Revenue Bonds (University of Central Oklahoma Stadium Renovation Project) Series 2004 in the amount of $15,000,000 to Kirkpatrick Pettis, Inc., Senior Underwriting Manager; 2) to award selection of Bond Counsel to Glen Floyd Law Firm; and 3) to approve and execute the Resolutions, Bond Purchase Agreement, Trust Agreement and all bond financing documents related thereto.

 

Voting for the motion:  Regents Holloway, Stansberry, Poag, Garrison, Gordon, Thompson, Garrett, Ryerson

 

                                                            Voting against the motion:  None

 

5)         R. #144 - SPORTS COMPLEX IMPROVEMENTS - WANTLAND STADIUM - PROJECT #1200032

 

             Regent Holloway made the motion, seconded by Regent Poag, to approve the award of a contract for the initial Bid Package to the lowest responsible bidder for the work that is within the


IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

3.         University of Central Oklahoma 

 

a.         Project Approval

 

5)         R. #144

 

identified funds upon approval by the Board Chair and the Chair of the Building Committee.  (Board approved Campus Master Plan update on June 20, 2003 – R. #219; project approval, preparation of plans and authorization to bid on November 21, 2003 – R. #82)  (Student Facility Fees, Private Funds and Rental Revenue)

 

Voting for the motion:  Regents Holloway, Poag, Garrison, Gordon, Thompson, Stansberry, Garrett, Ryerson

 

             Voting against the motion:  None

 

                                    b.         Discussion of capital project priorities

 

President Webb presented a list of Capital Project Priorities and the Campus Master Plan.

 

4.         East Central University 

 

                                    a.         Change Order

 

Regent Holloway made the motion, seconded by Regent Garrison, to approve the following change order submitted by East Central University:

 

R. #145 - STUDENT HOUSING – CONSTRUCTION  AND RENOVATION - FENIX CONSTRUCTION, INC.

PROJECT #2300044

 

Change Order 1 – increase in the amount of $19,416.00 to provide labor, material and equipment necessary to install a water softener system.  (Revenue Bonds)

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

4.         East Central University 

 

                                    a.         Change Order

           

R. #145

 

Voting for the motion:  Regents Holloway, Garrison, Poag, Gordon, Thompson, Stansberry, Garrett, Ryerson

 

Voting against the motion:  None

 

                                    b.         Discussion of capital project priorities

 

President Cole presented a list of Capital Project Priorities and the Campus Master Plan.

 

5.         Northwestern Oklahoma State University 

 

a.         R. #146 - MODIFICATION OF HVAC – PROJECT #5050004

 

Regent Holloway made the motion, seconded by Regent Garrison, to approve payments to the Master Lease Program for energy retrofit and to award the following contracts:

 

1)        Luckinbill, Inc., Enid, Oklahoma - Base bid of $123,217.00 for the air-cooled liquid chiller for the Enid Campus Building (Board approval on February 20, 2004 - Section 13 and New College Funds).  

 

2)        Kline Mechanical, Inc., Woodward, Oklahoma Base bid of $62,981.00 for the air-cooled liquid chiller for Herod Hall (Board approval on October 24, 2003 - Section 13 and New College Funds).

 

3)        Newberg Mechanical, Enid, Oklahoma - Base bid of $37,000.00 for two air-cooled condensing units for Jesse Dunn (Board approval on October 24, 2003 - Section 13 and New College Funds).

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

5.         Northwestern Oklahoma State University 

 

a.         R. #146

 

Voting for the motion:  Regents Holloway, Garrison, Poag, Gordon, Thompson, Stansberry, Garrett, Ryerson

 

Voting against the motion:  None

 

                                    b.         Discussion of capital project priorities

 

President Beran presented a list of Capital Project Priorities and the Campus Master Plan.

 

6.         Northeastern State University 

 

a.         Information Items

 

1)        Broken Arrow Phase II  - Project # 4850057

 

As authorized by the Board, Bates LZW was selected as the architect for this project. (Board approved solicitation and award of contract on October 24, 2003 - R.  #52)  (Tulsa County Vision 2025 Funds)

 

2)        Science Building - Project # 4850047 

 

As authorized by the Board, Dewberry Design Group was selected as the architect for this project. (Board approved solicitation and selection of the architect on February 7, 2003 - R. #123) (Revenue Bond Funds)

 

Presentation of bond team selected and approved by the Bond Oversight Council on January 29, 2004:

 

Financial Advisor – Oppenheim

Bond Counsel – Floyd Law Firm, P.C

Trustee – Bank of Oklahoma N.A.

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

6.         Northeastern State University 

 

a.         Information Items

 

2)         Science Building - Project # 4850047 

 

Underwriters – Lead firm – Capital West  

  Securities, Inc.

                        and co-underwriter – A.G. Edwards & Sons, Inc.

 

(Board approved selection of additional service providers on April 20, 2000 – R. #140)

 

b.         Projects

 

1)         R. #147 - SCIENCE BUILDING

PROJECT  # 4850047

 

Regent Holloway made the motion, seconded by Regent Stansberry, to approve the following items submitted by Northeastern State University regarding the Science Building Bond issue:

 

a)        Ratify prior Board action authorizing and approving the issuance of the Regional University System of Oklahoma (Northeastern State University) Revenue Bonds, Series 2004, in the approximate amount of $10,000,000 (the “Bonds”) the proceeds of which will be used for the purpose of constructing, furnishing and equipping a new Science Building on the University’s primary campus located in Tahlequah, Oklahoma, and for paying certain costs of issuance (the “Project”).

 

b)         Authorize and approve a Bond Resolution dated as of this date; authorizing the form of the Bond Resolution and other financing documents, to be completed subject to final approval of General Counsel and Bond Counsel.

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

6.         Northeastern State University 

 

b.         Projects

 

1)         R. #147

 

c)         Approve and authorize the award of the sale of the Bonds on a negotiated basis by the Board of Regents of Oklahoma Colleges and the execution of a related Bond Purchase Agreement, based upon the final determination of the financing team and as approved by the State Bond Advisor.

 

d)        Authorize the officers of Northeastern State University to execute and deliver any and all financing documents and related closing documents and to complete the transaction described herein as required by Bond Counsel and approved by General Counsel.

 

Voting for the motion:  Regents Holloway, Stansberry, Poag, Garrison, Gordon, Thompson, Garrett, Ryerson

 

Voting against the motion:  None

 

Regent Holloway made the motion, seconded by Regent Gordon, to approve the following projects submitted by Northeastern State University:

 

2)        R. #148 - RENOVATION OF THE SCIENCE BUILDING PROJECT # 4850041

 

Increase in the total project amount from $6,500,000 to $7,000,000.  (Resolutions: 1996-R #79, 1999-R #194, 2000-R #143, 2002-R #191)


IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

6.         Northeastern State University 

 

b.         Projects

 

3)        R. #149 - RENOVATION AND REPAIR OF BUILDINGS, CLASSROOMS AND OFFICES   PROJECT # 4850045

 

Increase in the total project amount from $1,250,000 to $8,250,000.  (Resolutions: 1997-R #136, 1998-R #106,1999-R #98)

 

Voting for the motion:  Regents Holloway, Gordon, Poag, Garrison, Thompson, Stansberry, Garrett, Ryerson

 

Voting against the motion:  None

 

c.         Discussion of capital project priorities

 

President Williams presented a list of Capital Project Priorities and the Campus Master Plan.

 

                        R. #150 – RESOLUTION - HOUSE JOINT RESOLUTION 1039

 

Regent Holloway made the motion, seconded by Regent Garrett, for approval to draft a resolution from the Board in support of House Joint Resolution 1039 regarding the State Bond issue.

 

Voting for the motion:  Regents Holloway, Garrett, Poag, Garrison, Gordon, Thompson, Stansberry, Ryerson

 

Voting against the motion:  None

 

Board Chair Ryerson requested that Steve Kelley, Legislative Liaison, assist the Board with drafting the resolution.


IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

C.        AUDIT & FINANCE COMMITTEE REPORT – Chair Marseda Garrison

            (Attachment C, Pages 167-174)

 

            R. #151 – EXTERNAL AUDIT ENGAGEMENT LETTER

 

             Regent Garrison made the motion, seconded by Gordon, to approve the external audit engagement letter submitted by Havern, Behrens, and Heim, Oklahoma City, Oklahoma for the six regional universities and the Regional University System of Oklahoma for the Fiscal Year ending June 30, 2004.

 

Voting for the motion:  Regents Garrison, Gordon, Poag, Thompson, Holloway, Stansberry, Garrett, Ryerson

 

Voting against the motion:  None

 

D.        POLICY & PROCEDURES COMMITTEE REPORT – Chair Belva Howard  (Attachment D, Pages 175-177)

 

            R. #152 – IMMUNIZATION POLICY

 

            Regent Gordon made the motion, seconded by Regent Garrison, to approve the immunization policy and forms as required by Title 70, §3243 of the Oklahoma Statutes. 

 

Voting for the motion:  Regents Gordon, Garrison, Poag, Thompson, Holloway, Stansberry, Garrett, Ryerson

 

Voting against the motion:  None

 

Regent Garrett requested further review of the policy; recommended changes to the policy will be presented at the April 2004 meeting.

 

E.        PERSONNEL COMMITTEE REPORT – Chair Mickey Thompson

 

            R. #153 – LEGISLATIVE LIAISON

 

             Regent Thompson made the motion, seconded by Regent Stansberry, to retain Steve Kelley, Kelley and Associates, Tulsa, Oklahoma, as the legislative liaison for the 2004 calendar year, to be paid $30,000 by the universities from non-appropriated funds.


IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

E.        PERSONNEL COMMITTEE REPORT

 

            R. #153

 

Voting for the motion:  Regents Thompson, Stansberry, Poag, Garrison, Gordon, Holloway, Garrett, Ryerson

 

Voting against the motion:  None

 

                         Board Chair Ryerson introduced Mr. Steve Kelley to the Board.  Mr. Kelley addressed questions from the Board stating that he hopes to represent the Board with the legislative process, keep the Board and Presidents informed regarding issues at the capitol, and making sure that all 149 legislators know that there is a presence at the capitol. 

 

                         Board Chair Ryerson requested that Mr. Kelley furnish weekly reports at the end of each week to the Executive Director of the Board; the reports would then be emailed to each of the Regents and Presidents.  Requests to Mr. Kelley from the Regents should be sent to the Executive Director of the Board, reviewed by the Board Chair and emailed to Mr. Kelley.  In addition, Mr. Kelley will prepare a written agreement to be presented to the Board for their approval.

 

V.         PRESIDENTS’ RECOMMENDATIONS  

 

A.         R. # 154 – UCO RECOMMENDATIONS APPROVED

 

Regent Gordon made the motion, seconded by Regent Poag, for approval of the President’s Recommendations for the University of Central Oklahoma as presented by President Webb. 

(Attachment E, Pages 178-185)

 

Voting for the motion:  Regents Gordon, Poag, Garrison, Thompson, Holloway, Stansberry, Garrett, Ryerson

 

Voting against the motion:  None

V.        PRESIDENTS’ RECOMMENDATIONS  (Continued)

 

            B.        R. #155 – SWOSU RECOMMENDATIONS APPROVED

 

Regent Poag made the motion, seconded by Regent Garrison, for approval of the President’s Recommendations for Southwestern Oklahoma State University as presented by President Hays.  (Attachment F, Pages 186-198)

 

Voting for the motion:  Regents Poag, Garrison, Gordon, Thompson, Holloway, Stansberry, Garrett, Ryerson

 

Voting against the motion:  None

 

            C.        R. #156 – NSU RECOMMENDATIONS APPROVED

 

            Regent Stansberry made the motion, seconded by Regent Garrett, for approval of the President’s Recommendations for Northeastern State University as presented by President Williams. 

(Attachment G, Pages 199-204)

 

Voting for the motion:  Regents Stansberry, Garrett, Poag, Garrison, Gordon, Thompson, Holloway, Ryerson

 

Voting against the motion:  None

 

            D.        R. #157 – SEOSU RECOMMENDATIONS APPROVED

 

Regent Thompson made the motion, seconded by Regent Garrett, for approval of the President’s Recommendations for Southeastern Oklahoma State University as presented by President Johnson.

(Attachment H, Pages 205-208)

 

Voting for the motion:  Regents Thompson, Garrett, Poag, Garrison, Gordon, Holloway, Stansberry, Ryerson

 

Voting against the motion:  None

 

            E.        R. #158 – NWOSU RECOMMENDATIONS APPROVED

 

                        Regent Poag made the motion, seconded by Regent Stansberry, for approval of the President’s Recommendations for Northwestern Oklahoma State University as presented by President Beran.

                                    (Attachment I, Pages 209-214)

V.        PRESIDENTS’ RECOMMENDATIONS  (Continued)

 

E.        R. #158

 

Voting for the motion:  Regents Poag, Stansberry, Gordon, Thompson, Holloway, Garrett, Ryerson

 

Voting against the motion:  None

 

Regent Garrison was not present for the vote.      

 

            F.         R. #159 – ECU RECOMMENDATIONS APPROVED

 

Regent Thompson made the motion, seconded by Regent Garrett, for approval of the President’s Recommendations for East Central University as presented by President Cole. 

(Attachment J, Pages 215-219)

 

Voting for the motion:  Regents Thompson, Garrett, Poag, Gordon, Holloway, Stansberry, Ryerson

 

Voting against the motion:  None

 

Regent Garrison was not present for the vote.

 

The Board Chair declared a break at 10:40 a.m.  The meeting reconvened at 10:55 a.m.

 

VI.        EAST CENTRAL UNIVERSITY FOUNDATION REPORT

           

            Dr. James Thomas, Sr., Executive Director, presented the East Central University Foundation report.

 

·                                Assets increased the last four years from approximately $11.9 million to $14.7 million.

 

·                                Allocation is approximately 70 percent in bonds and thirty percent in equities.

 

·                                Approximately 20 percent of East Central’s students apply to the Foundation for assistance each year, last year over 1,000 students applied; 700 received assistance; 346 freshman received assistance, with over half scoring 24 or above on the ACT.  This year 947 students applied for assistance.


VI.        EAST CENTRAL UNIVERSITY FOUNDATION REPORT   (Continued)

 

·                                Scholarship assistance over the last four years totaling over $1.6 million.

 

·        Foundation is liquidating two properties for approximately $500,000 to underwrite two additional endowed chairs; private gift for $250,000 for an endowed chair; and matching funds from the Oklahoma State Regents for Higher Education will bring the total to approximately $20 million in assets.

 

VII.       PRESIDENTS’ COUNCIL REPORT – President John Hays

 

President Hays encouraged the Regents to attend Higher Education Day at the Capitol, scheduled for Tuesday, March 9, 2004, with registration beginning at 8:30 a.m. 

 

VIII.      UNIVERSITY HIGHLIGHTS – President Bill Cole

 

            Dr. Duane Anderson, Vice President for Academic Affairs, presented information on the following topics:

 

            Campus Update

 

            A.        Instructional Technology

 

1.         Smart Classrooms – 10 Smart Classrooms

2.         ITV Rooms – 6 ITV classrooms connected to the Oklahoma State Regents for Higher Education OneNet system.

3.         Online/Blended Courses

 

            B.        Title III Faculty Training

 

                        1.         Location – Room 7A Education Building

                        2.         Fully Trained – 32

                        3.         On-Demand – Short-term Training – 71

 

            C.        Academic Building Renovation Updates

 

1.         Danley Hall

 

                                    a.         Office of Academic Affairs

                                    b.         Graduate School      

                                    c.         Computer Services

                                    d.         Grants Research Information Center

                                    e.         Institutional Research

VIII.     UNIVERSITY HIGHLIGHTS  (Continued)

 

C.        Academic Building Renovation Updates

 

1.         Danley Hall

 

f.          Academic Advising Center/Computer Lab

g.         ECU Writing Center/Computer Lab

                                    h.         The President’s Office

2.         Dorothy Summers Theatre Grand Re-Opening

3.         Fentem Hall - Conference Room and Training Room for Continuing Education

4.         Business Administration Faculty Offices

5.         Business Education and Office Technology

6.         Student Housing Construction and Renovation

7.         Renovation of Pontotoc Dorm

 

            D.        New Initiatives

 

                        1.         Title III Co-op Grant

 

                                    a.         Focus on transfer students

                                    b.         Partnerships with:

 

                                                - Eastern Oklahoma State College

                                                - Murray State College

                                                - Seminole State College

 

                        2.         Nursing Grant from Health and Human Services

 

                                    a.         Focus on student retention

                                    b.         Noel Levitz consultation

 

                        3.         Endowed Chair in Native American Studies

 

                                    a.         Established Center for Native American Studies

                                    b.         Endowed Chair in Native Studies

                                    c.         Minor in Native American Studies

VIII.     UNIVERSITY HIGHLIGHTS  (Continued)

 

E.        Academic Centers of Excellence

 

                        1.         Center of Excellence in Nursing

 

                                    a.         Established the equivalent of four endowed chairs

b.         Received OSRHE special allocation of $250,000 for generic nursing program at Southeastern Oklahoma State University

c.          Put RN-Completion Programs in place at Ardmore, Southeastern Oklahoma State University, Idabel, Talihina, and McAlester

 

                        2.         Center of Excellence in History

 

                                    In Planning Stage:

 

                                    a.         $1.5 million scholarship endowment

                                    b.         Center for Native American Studies

                                    c.         Teaching American History Grant

 

                        3.         Center of Excellence in Criminal Justice

           

                                    a.         CLEET relocation to Ada

                                    b.         Initiatives with BIA Office of Law Enforcement Services

c.          Department of Justice Office of Community-Oriented Policing Grant

                                    d.         Oklahoma Police Academy located at ECU

 

                        4.         Center of Excellence in Computer Science

 

                                    In Planning Stage:

 

                                    a.         OSRHE Initiative

                                    b.         Faculty Development

                                    c.         Equipment/Technology Needs

 

                        5.         Center of Excellence in Educational Technology

 

                                    In Planning Stage:

 

                                    a.         PT-3 grants

                                    b.         $2.2 million grant submitted to NSF

                                    c.         M.Ed. in Secondary Ed – Ed Tech

d.         Professional Development with Area Schools                             


VIII.     UNIVERSITY HIGHLIGHTS  (Continued)

 

E.        Academic Centers of Excellence

 

                        6.         Center for Excellence in Business/Entrepreneurship

 

                                    In Planning Stage:

 

                                    a.         Center established and partially funded

                                    b.         Limes Lectureship in Entrepreneurship

                                    c.         Annual business plan competition

                                    d.         Hatchery proposal

e.         Faculty Support: Nelson Chair, Crabtree Professorship, and Pogue Lectureship

 

            F.                                     Planning for the Future

 

                                                                       1.                                       Strategic Planning

 

                                                                                                       Revising two-year plans

 

                                                                                                                                             a.            Departments and Schools

                                                                                                                                             b.            Other academic units

                                                                                                                                             c.            The University: A campus-wide dialog

 

2.        East Central University at the Centennial Mark: Strategic Plan for 2004-2009

 

3.        Institutional Effectiveness

 

           Continual planning for the next self-study for the Higher Learning Commission re-accreditation visit in 2011-12

 

IX.        NEW BUSINESS

 

            None

 

X.        EXECUTIVE DIRECTOR’S REPORT

 

A.         Status Report on Administrative Office

 

             Sheridan McCaffree, Interim Executive Director, reported to the Board on the following items:

X.        EXECUTIVE DIRECTOR’S REPORT  (Continued)

 

A.         Status Report on Administrative Office

 

·                     The Regional University System of Oklahoma organizational chart has been revised, as approved by the Board, to reflect all employees reporting to the Executive Director.

 

The Auditing Department: 1) continues to focus on and make progress in the audit plan; 2) the new ACL software is installed and saves significant time in gathering information; 3) the People Soft system, implemented by the state in November, created issues with accessing information and the reliability of the data.  Ultimately, the auditors reduced scope of audit by 1 month and will add that month in next year’s audit; 4) monthly reporting format initiated by Regent Ryerson is saving time and energy; and 5) five audits have been completed, 13 are in progress, and 12 are left to complete audit plan.  Kathleen Shannonhouse thinks they will be completed on time.

 

·                     Problems continue with the CORE People Soft system resulting inaccurate information in the end of the month reports that prevent an accurate reconciliation.

 

·        The administrative office has replaced 3 computers due to hard drive problems at a cost of approximately $3,400.

 

·                     Staff review of committee and presidents’ recommendations began earlier to give presidents more time to make any requested changes and we continue to evaluate ways to increase efficiency related to the agenda.

 

·                     The result of the meeting with Chancellor was that we agreed to work on increasing communication between our boards.

 

·                     Attempt to contract with the Attorney General for an additional lawyer was unsuccessful.  A proposal for hiring a temporary lawyer  will be presented in Executive Session.

 

B.         AGB Registration/Travel

             Association of Governing Boards of Universities and Colleges National Conference on Trusteeship, March 27-30, 2004, Riverside Hilton, New Orleans, Louisiana.

XI.        REGENTS’ COMMENTS

 

            Board Chair Ryerson and Vice Chair Poag requested input from the Board and the Presidents regarding possible locations, dates, and topics for a retreat in fiscal year 2005.  Vice Chair Poag stated that synergies would be the theme of the retreat including the areas of academic affairs and information technology.  Tuition has also been suggested as a topic.

 

XII.       R. #160 - EXECUTIVE SESSION

 

            At 12:05 p.m. Regent Gordon made the motion, seconded by Regent Thompson, to go into Executive Session pursuant to 25 O.S. § 307 (B) (1), to discuss:

 

A.        Hiring a temporary lawyer.

 

B.        Employment of an Executive Director.

 

C.        Compensation of the Presidents of the six regional universities.

 

Voting for the motion:  Regents Gordon, Thompson, Poag, Garrison, Holloway, Stansberry, Garrett, Ryerson

 

Voting against the motion:  None

 

XIII.      ANNOUNCEMENT TO RECONVENE IN PUBLIC SESSION

 

            The Board reconvened in public session at 1:35 p.m.

 

            R. #161 – TEMPORARY LAWYER

 

            Regent Thompson made the motion, seconded by Regent Garrett, to engage the services of Melinda Blackman as a temporary full-time employee in the office of General Council beginning March 1, 2004 at an hourly rate of $25.00 with no benefits, to serve at the will of the Board.

 

Voting for the motion:  Regents Thompson, Garrett, Poag, Garrison, Gordon, Holloway, Stansberry, Ryerson

 

Voting against the motion:  None

XIV.     R. # 162 – ADJOURNMENT

 

            Regent Gordon made the motion, seconded by Regent Thompson, to adjourn the meeting at 1:45 p.m.

 

Voting for the motion:  Regents Gordon, Thompson, Poag, Garrison, Holloway, Stansberry, Garrett, Ryerson

 

Voting against the motion:  None

 

 

 

 

 

Submitted by:           

 

 

 

 

 

_______________________________              ________________________________

Richard N. Ryerson                                                   Ann Holloway

Board Chair                                                               Secretary

 

 

Minutes approved by the Regional University System of Oklahoma this                 day of ___________, ______.

 

 

The next regular meeting of the Regional University System of Oklahoma is scheduled for 9:00 a.m., April 23, 2004, Southeastern Oklahoma State University, Durant, Oklahoma.