Search for:

HOME
BACK

 

MINUTES

 

REGULAR BOARD MEETING
Regional University System of Oklahoma

 

February 20, 2004

 

East Central University

Ada, Oklahoma

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TABLE OF CONTENTS

 

 

Agenda of February 20, 2004.................................................................................... 1-24

Minutes of February 20, 2004.................................................................................. 25-49

    Attachments to Minutes........................................................................................... 50-219

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES

 

Friday, February 20, 2004, 9:00 a.m.

East Central University

235 Danley Hall

Ada, Oklahoma

 

I.          ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT

 

            The Board of Regents of Oklahoma Colleges met in regular session at 9:10 a.m., February 20, 2004, East Central University, 235 Danley Hall, Ada, Oklahoma.  Notice of the meeting had been properly filed with the Secretary of State December 11, 2003, and a copy of the Agenda posted by 9:00 a.m., February 19, 2004 in compliance with the Open Meeting Act.

 

II.         CALL TO ORDER AND REGENTS’ ROLL CALL

 

            Board Chair Ryerson called the meeting to order.  Roll call established the presence of a quorum with eight Regents present.

 

            Richard Ryerson, Chair, Position 6

            Steve Poag, Vice Chair, Position 1

            Marseda Garrison, Regent, Position 3

Jan Gordon, Regent, Position 4

Mickey Thompson, Regent, Position 5

            Ann Holloway, Regent, Position 7

Mark Stansberry, Regent, Position 8

            Sandy Garrett, Regent, Position 9

 

            R. #132 – EXCUSE ABSENT REGENT

 

            Regent Thompson made the motion, seconded by Regent Gordon, to excuse Regent Belva Howard, Position 2.

II.         CALL TO ORDER AND REGENTS’ ROLL CALL  (Continued)

 

            R. #132

 

Voting for the motion:  Regents Thompson, Gordon, Poag, Garrison, Holloway, Stansberry, Garrett, Ryerson

 

            Voting against the motion:  None

 

GUESTS

 

Duane Anderson, Vice President for Academic Affairs, East Central University,

  Ada, Oklahoma

Harrell Kennedy, Vice President of Institutional Advancement, East Central

  University, Ada, Oklahoma

Shelley Ross, Director of Purchasing, East Central University, Ada, Oklahoma

Jill Frye, Public Information Specialist, East Central University, Ada, Oklahoma

       Ron Bussert, Vice President for Fiscal Affairs, East Central University, Ada,

                                                                Oklahoma

James A. Thomas, Sr., Executive Director, East Central University Foundation,

  Ada, Oklahoma

Leo Kelley, Ada News, Ada, Oklahoma

    Kim Cherry, Vice President for Business and Development, Northeastern State

                                             University, Tahlequah, Oklahoma

        Steve Kelley, Legislative Liaison, Board of Regents of Oklahoma Colleges,

                                                   Oklahoma City, Oklahoma                                               

                                                                       

OTHERS PRESENT 

 

            University Presidents

 

Roger Webb, President, University of Central Oklahoma, Edmond, Oklahoma

John Hays, President, Southwestern Oklahoma State University, Weatherford,

  Oklahoma

Larry Williams, President, Northeastern State University, Tahlequah,

  Oklahoma

Glen Johnson, President, Southeastern Oklahoma State University, Durant,

  Oklahoma

Paul Beran, President, Northwestern Oklahoma State University, Alva,

  Oklahoma

Bill Cole, President, East Central University, Ada, Oklahoma

OTHERS PRESENT  (Continued)

 

Board Administrative Staff

 

Sheridan McCaffree, Interim Executive Director

Pat Shiflett, Administrative Secretary

 

III.        MINUTES OF PREVIOUS MEETING

 

            R. #133– MINUTES OF JANUARY 16, 2004

 

            Regent Garrison made the motion, seconded by Regent Stansberry, to approve the minutes of the January 16, 2004 regular meeting.

 

            Voting for the motion:  Regents Garrison, Stansberry, Poag, Gordon, Thompson, Holloway, Garrett, Ryerson

 

            Voting against the motion:  None

 

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS

 

A.         ACADEMIC AFFAIRS COMMITTEE REPORT – Chair Jan Gordon 

            (Attachment A, Pages 50-106)

 

            Informational Items

 

Southwestern Oklahoma State University 

 

·                     The National League for Nursing Accrediting Commission program evaluator report for our nursing program.

 

·                     A New Program Proposal for a Bachelor of Science in Park Law Enforcement.

 

·                     A Program Modification of the Master of Education with a specialization in Health Sciences and Microbiology.

 

·                     A Program Modification of the Master of Education with a new option in Parks and Recreation Management.

 

·                     A Program Modification of the Master of Education with a new option in Sports Management.

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT – Chair Ann Holloway

(Attachment B, Pages 107-166)

 

1.         Southeastern Oklahoma State University 

 

Regent Holloway made the motion, seconded by Regent Stansberry, to approve the following items submitted by Southeastern Oklahoma State University:

 

a.         R. #134 – CAMPUS MASTER PLAN

 

             The Durant City Council approved a Southeastern Oklahoma State University proposal to pursue a Ό penny city sales tax increase for the purpose of building a new arena, conference, & community center, renovation of the Paul Laird football field, and the building of a tennis court complex totaling $9.2 million.  Additionally, the City Council approved a Ό penny city sales tax proposal for a Durant Multi-Sports Complex project totaling $7.2 million.  A May 11, 2004 city wide vote has been tentatively scheduled.

 

             The addition of three (3) projects to the Fiscal Years 2004 through 2008 Campus Master Plan. 

 

These projects are:

 

Construction of an Arena, Conference & Community

  Center

Renovation of Football Field

Relocation of Tennis Courts

 

b.         R. #135 – RENOVATION OF AVIATION BUILDING – EAKER AIRFIELD

 

Proceed with the renovation of the Aviation Building at Eaker Airfield for an amount not to exceed $150,000.  (State Capitol Bond Issue Funds)

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

1.         Southeastern Oklahoma State University 

 

b.         R. #135

 

Approve this item as the Capital Bond Purchase Reimbursement Resolution allowing Southeastern Oklahoma State University to proceed with the project prior to the availability of funds.  Under Federal guidelines, a reimbursement allocation is a designated use of bond proceeds to pay an expenditure which was previously paid from sources other than bond proceeds. 

 

            According to Internal Revenue Code, Section 1.150-2, certain preliminary original expenditures related to capital projects may be reimbursed from bond proceeds if the Board declares the intent to do so in a formal resolution.  This item will serve as the formal resolution for reimbursement of core operating funds expended on the purchase approved or the Capital Bond Program.

              

c.        R. #136 – OKLAHOMA SMALL BUSINESS DEVELOPMENT CENTER AND SOUTHEASTERN SECURITY AND SAFETY DEPARTMENT

 

Bid and award a contract to construct a new facility for the Oklahoma Small Business Development Center and Southeastern Security & Safety Department at the SW corner of University and 3rd Street.  Cost not to exceed $750,000.  Funding:  Capital Improvements Fund 295 and State Regents Master Lease Program.

 

Voting for the motion:  Regents Holloway, Stansberry, Poag, Garrison, Gordon, Thompson, Garrett, Ryerson

 

                                    Voting against the motion:  None

 

d.         Discussion of capital project priorities

 

             President Johnson presented a list of Capital Project Priorities and the Campus Master Plan.

 

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

2.         Southwestern Oklahoma State University 

 

Regent Holloway made the motion, seconded by Regent Garrett, to approve the following change orders submitted by Southwestern Oklahoma State University:

 

a.         Change Orders

 

1)        R. #137 – WELLNESS CENTER - LANDMARK CONSTRUCTION – PROJECT #6650016

 

Change Order Number 1 - decrease in the amount of $12,846 to relocate transformer and cooling tower.  (Student Facility Fees)

 

2)        R. #138 - WELLNESS CENTER - LANDMARK CONSTRUCTION – PROJECT #6650016

 

Change Order Number 2 – decrease in the amount of $5,294 to delete expansion loops, add ethylene propylene diene methylene terpolymer (epdm) gaskets.   (Student Facility Fees)

 

3)        R. #139 - WELLNESS CENTER - LANDMARK CONSTRUCTION – PROJECT #6650016

 

Change Order Number 3 – increase in the amount of $4,449 to add water softener capacity.  (Student Facility Fees)

 

Voting for the motion:  Regents Holloway, Garrett, Poag, Garrison, Gordon, Thompson, Stansberry, Ryerson

 

                                    Voting against the motion:  None

 

                                    b.         Discussion of capital project priorities

 

President Hays presented a list of Capital Project Priorities and the Campus Master Plan.

 

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

3.         University of Central Oklahoma 

 

             a.        Project Approval

 

Regent Holloway made the motion, seconded by Regent Garrison, to approve the following projects submitted by the University of Central Oklahoma:

 

1)        R. #140 - PARKING, SIDEWALKS, LIGHTS & LANDSCAPING INTRAMURAL PLAYING FIELD - PROJECT #1200013

 

Award contract to the lowest responsible bidder for the work that is within the identified funds upon approval by the Chairman of the Board and the Building Committee. Estimated cost is $30,000. (Board approved project, preparation of plans and authorization to bid on October 24, 2003 – R. #57) (Section 13 Funds)

 

2)        R. #141 - MAX CHAMBERS LIBRARY RENOVATION – PHASE I PROJECT #1200047

 

Award contract to Weaver Contracting, Inc., Edmond, Oklahoma in the amount of $564,800 for the Base Bid, Alternate Number 1 and Alternate Number 2.   (Board approved the project and authorization to bid on April 4, 2003 – R. #143)  (Library Facility Fees)

 

3)        R. #142 - SPORTS COMPLEX IMPROVEMENTS - GOLF TEAM FACILITY - PROJECT #1200032 

 

Create project and prepare plans for bid.  The project is to construct a 5,500 square foot golf facility with a 2,400 square foot partial ground floor for use as visitor football lockers at a cost of $850,000.  This project will be done as a part of the Wantland Stadium Improvements – Sports Complex project.  (Private Funds). 


IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

3.         University of Central Oklahoma 

 

a.         Project Approval

 

Voting for the motion:  Regents Holloway, Garrison, Poag, Gordon, Thompson, Stansberry, Garrett, Ryerson

 

                                                Voting against the motion:  None

 

4)        R. # 143 - SPORTS COMPLEX IMPROVEMENTS – PROJECT #1200032     

 

            Regent Holloway made the motion, seconded by Regent Stansberry, to delegate the authority to Board Chair Ryerson to approve, upon passage of the Concurrent Resolution by the Legislature: 1) to award the sale of Board of Regents of Oklahoma Colleges, Student Facilities Revenue Bonds (University of Central Oklahoma Stadium Renovation Project) Series 2004 in the amount of $15,000,000 to Kirkpatrick Pettis, Inc., Senior Underwriting Manager; 2) to award selection of Bond Counsel to Glen Floyd Law Firm; and 3) to approve and execute the Resolutions, Bond Purchase Agreement, Trust Agreement and all bond financing documents related thereto.

 

Voting for the motion:  Regents Holloway, Stansberry, Poag, Garrison, Gordon, Thompson, Garrett, Ryerson

 

                                                            Voting against the motion:  None

 

5)         R. #144 - SPORTS COMPLEX IMPROVEMENTS - WANTLAND STADIUM - PROJECT #1200032

 

             Regent Holloway made the motion, seconded by Regent Poag, to approve the award of a contract for the initial Bid Package to the lowest responsible bidder for the work that is within the


IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

3.         University of Central Oklahoma 

 

a.         Project Approval

 

5)         R. #144

 

identified funds upon approval by the Board Chair and the Chair of the Building Committee.  (Board approved Campus Master Plan update on June 20, 2003 – R. #219; project approval, preparation of plans and authorization to bid on November 21, 2003 – R. #82)  (Student Facility Fees, Private Funds and Rental Revenue)

 

Voting for the motion:  Regents Holloway, Poag, Garrison, Gordon, Thompson, Stansberry, Garrett, Ryerson

 

             Voting against the motion:  None

 

                                    b.         Discussion of capital project priorities

 

President Webb presented a list of Capital Project Priorities and the Campus Master Plan.

 

4.         East Central University 

 

                                    a.         Change Order

 

Regent Holloway made the motion, seconded by Regent Garrison, to approve the following change order submitted by East Central University:

 

R. #145 - STUDENT HOUSING – CONSTRUCTION  AND RENOVATION - FENIX CONSTRUCTION, INC.

PROJECT #2300044

 

Change Order 1 – increase in the amount of $19,416.00 to provide labor, material and equipment necessary to install a water softener system.  (Revenue Bonds)

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

4.         East Central University 

 

                                    a.         Change Order

           

R. #145

 

Voting for the motion:  Regents Holloway, Garrison, Poag, Gordon, Thompson, Stansberry, Garrett, Ryerson

 

Voting against the motion:  None

 

                                    b.         Discussion of capital project priorities

 

President Cole presented a list of Capital Project Priorities and the Campus Master Plan.

 

5.         Northwestern Oklahoma State University 

 

a.         R. #146 - MODIFICATION OF HVAC – PROJECT #5050004

 

Regent Holloway made the motion, seconded by Regent Garrison, to approve payments to the Master Lease Program for energy retrofit and to award the following contracts:

 

1)        Luckinbill, Inc., Enid, Oklahoma - Base bid of $123,217.00 for the air-cooled liquid chiller for the Enid Campus Building (Board approval on February 20, 2004 - Section 13 and New College Funds).  

 

2)        Kline Mechanical, Inc., Woodward, Oklahoma Base bid of $62,981.00 for the air-cooled liquid chiller for Herod Hall (Board approval on October 24, 2003 - Section 13 and New College Funds).

 

3)        Newberg Mechanical, Enid, Oklahoma - Base bid of $37,000.00 for two air-cooled condensing units for Jesse Dunn (Board approval on October 24, 2003 - Section 13 and New College Funds).

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

5.         Northwestern Oklahoma State University 

 

a.         R. #146

 

Voting for the motion:  Regents Holloway, Garrison, Poag, Gordon, Thompson, Stansberry, Garrett, Ryerson

 

Voting against the motion:  None

 

                                    b.         Discussion of capital project priorities

 

President Beran presented a list of Capital Project Priorities and the Campus Master Plan.

 

6.         Northeastern State University 

 

a.         Information Items

 

1)        Broken Arrow Phase II  - Project # 4850057

 

As authorized by the Board, Bates LZW was selected as the architect for this project. (Board approved solicitation and award of contract on October 24, 2003 - R.  #52)  (Tulsa County Vision 2025 Funds)

 

2)        Science Building - Project # 4850047 

 

As authorized by the Board, Dewberry Design Group was selected as the architect for this project. (Board approved solicitation and selection of the architect on February 7, 2003 - R. #123) (Revenue Bond Funds)

 

Presentation of bond team selected and approved by the Bond Oversight Council on January 29, 2004:

 

Financial Advisor – Oppenheim

Bond Counsel – Floyd Law Firm, P.C

Trustee – Bank of Oklahoma