Search for:

HOME
BACK

 

MINUTES

 

REGULAR BOARD MEETING
Regional University System of Oklahoma

 

June 17-18, 2004

 

 

University of Central Oklahoma

Edmond, Oklahoma

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TABLE OF CONTENTS

 

 

 

Agenda of June 17-18, 2004...................................................................................... 1-26

Minutes of June 17-18, 2004.................................................................................... 27-45

Attachments to Minutes.......................................................................................... 46-147

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES

 

Thursday, June 17, 2004, 1:00 p.m.

Friday, June 18, 2004, 8:30 a.m.

University of Central Oklahoma

Evans Hall, Great Room

Edmond, Oklahoma

 

 

I.          ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT

 

            The Board of Regents of Oklahoma Colleges met in regular session at 1:00 P.M., June 17, 2004, University of Central Oklahoma, Evans Hall, Great Room, Edmond, Oklahoma.  Notice of the meeting had been properly filed with the Secretary of State December 11, 2003, and a copy of the Agenda posted by 1:00 p.m., June 16, 2004 in compliance with the Open Meeting Act.

 

II.         ADMINISTRATION OF OATH OF OFFICE FOR JOE ANNA HIBLER

 

            Justice Yvonne Kauger, Oklahoma State Supreme Court, administered the Oath of Office to Regent Joe Anna Hibler, Weatherford, Oklahoma.  Joe Anna Hibler was appointed by Governor Brad Henry for a nine-year term in Position 3, expiring on June 10, 2013.

 

III.        CALL TO ORDER AND REGENTS’ ROLL CALL

 

            Board Chair Ryerson called the meeting to order.  Roll call established the presence of a quorum with five Regents present.

 

            Richard Ryerson, Chair, Position 6

            Steve Poag, Vice Chair, Position 1

Ann Holloway, Secretary, Position 7

            Joe Anna Hibler, Regent, Position 3

            Jan Gordon, Regent, Position 4

           

Regent Stansberry arrived at 1:15 p.m.

           


III.        CALL TO ORDER AND REGENTS’ ROLL CALL  (Continued)

 

R. #242 – EXCUSE ABSENT REGENTS

 

            Regent Holloway made the motion, seconded by Regent Hibler, to excuse Regents Belva Howard, Position 2, Mickey Thompson, Position 5 and Sandy Garrett, Position 9.

 

            Voting for the motion:  Regents Holloway, Hibler, Poag, Gordon, Ryerson

 

            Voting against the motion:  None

 

            GUESTS

 

            Justice Yvonne Kauger, Oklahoma Supreme Court

            Christopher Terbrueggen, Edmond Sun, Edmond, Oklahoma

            Mick Hinton, Daily Oklahoman, Oklahoma City, Oklahoma

            Beth Gollob, Daily Oklahoman, Oklahoma City, Oklahoma

            Caroline Duke, The Vista, University of Central Oklahoma, Edmond,

              Oklahoma

            Lauren Pulsinelli, The Vista, University of Central Oklahoma, Edmond,

              Oklahoma

Janet Cunningham, Executive Vice President, Northwestern Oklahoma

  State University, Alva, Oklahoma

            Steve Lohmann, Vice President for Academic Affairs, Northwestern

  Oklahoma State University, Alva, Oklahoma

Steve Valencia, Director of Public Relations, Northwestern Oklahoma

  State University, Alva, Oklahoma

Dan Smith, Director, Photographic Services, University of Central  

  Oklahoma, Edmond, Oklahoma

Don Betz, Provost/Vice President for Academic Affairs, University of

  Central Oklahoma, Edmond, Oklahoma

            Steve Kreidler, Vice President for Administration and Finance, University

              of Central Oklahoma, Edmond, Oklahoma

David Koehn, Comptroller, University of Central Oklahoma, Edmond,

  Oklahoma

Jean Benson, Associate Director of Financial Services, Budget Office,  

              University of Central Oklahoma, Edmond, Oklahoma

            Cynthia E. Rolfe, Assistant to the President/Vice President of Information

  Technology, University of Central Oklahoma, Edmond, Oklahoma

Kathryn Gage, Vice President for Student Services, University of Central

  Oklahoma, Edmond, Oklahoma

III.        CALL TO ORDER AND REGENTS’ ROLL CALL  (Continued)

 

            GUESTS

 

Charles Johnson, News Bureau Director, University Relations, University

              of Central Oklahoma, Edmond, Oklahoma

Nancy Busby, Administrative Assistant III, University of Central Oklahoma,

  Edmond, Oklahoma

Brad Williams, Interim Executive Director, University of Central Oklahoma,

  Edmond, Oklahoma

Jere W. Roberson, President, Faculty Senate, University of Central

  Oklahoma, Edmond, Oklahoma

Kim Cherry, Vice President for Administration, Northeastern State

  University, Tahlequah, Oklahoma

           

            OTHERS PRESENT

 

            University Presidents

 

Paul Beran, President, Northwestern Oklahoma State University, Alva,

  Oklahoma

Roger Webb, President, University of Central Oklahoma, Edmond,

  Oklahoma

Larry Williams, President, Northeastern State University, Tahlequah,

  Oklahoma

Bill Cole, President, East Central University, Ada, Oklahoma

John Hays, President, Southwestern Oklahoma State University,

  Weatherford, Oklahoma

 

Board Administrative Staff

 

Sheridan A. McCaffree, Executive Director/General Counsel

Pat Shiflett, Administrative Assistant

 

IV.       PRESIDENTS’ RECOMMENDATIONS, COMMITTEE REQUESTS AND BUDGET HEARINGS

 

A.        NORTHWESTERN OKLAHOMA STATE UNIVERSITY 

(Attachment A, Pages 46-64)

 

1.         R. #243 – PRESIDENT’S RECOMMENDATIONS, COMMITTEE REQUESTS AND FY-2005

 

Regent Holloway made the motion, seconded by Regent Stansberry, to approve the President’s Recommendations, Building Committee request, and FY-2005 Budget for Northwestern Oklahoma State University as presented by President Beran.  President Beran was assisted with the presentation of the budget by Janet Cunningham, Executive Vice President, Steve Lohmann, Vice President for Academic Affairs and Steve Valencia, Director of Public Relations. 

 

2.         ACADEMIC AFFAIRS COMMITTEE

 

Informational Item

 

Program Suspension for Master of Education, Administrative Certification.

 

3.         BUILDING COMMITTEE

 

R. #244 - ALLOCATION AND ALLOTMENT FROM SECTION 13 AND NEW COLLEGE FUNDS

 

Physical Plant

 

Construction of Farm Nursery and Fitting Barn     $    8,000

(additional amount for items to include

 concrete flooring)

 

Modification of HVAC                                                197,000

(includes equipment & master lease payments)

 

Major Repairs and Renovation for Various

Campus Buildings                                                        82,000                                                                                                        ________

 

                                                                                    TOTAL            $287,000


IV.       PRESIDENTS’ RECOMMENDATIONS, COMMITTEE REQUESTS AND BUDGET HEARINGS  (Continued)

 

A.        NORTHWESTERN OKLAHOMA STATE UNIVERSITY 

 

R. #244

 

            Voting for the motion:  Regents, Holloway, Stansberry, Poag, Hibler, Gordon, Ryerson

 

                        Voting against the motion:  None

 

The Board Chair declared a break at 2:20 p.m.  The meeting reconvened at 2:30 p.m.

 

            B.        UNIVERSITY OF CENTRAL OKLAHOMA

(Attachment B, Pages 65-90)

 

1.         R. #245 – PRESIDENT’S RECOMMENDATIONS

 

Regent Stansberry made the motion, seconded by Regent Holloway, to approve the President’s Recommendations for the University of Central Oklahoma as presented by President Webb.

 

Voting for the motion:  Regents Stansberry, Holloway, Poag, Hibler, Gordon, Ryerson

 

                                    Voting against the motion:  None

 

                        2.         BUILDING COMMITTEE REQUEST

 

Regent Holloway made the motion, seconded by Regent Poag, to approve the following Building Committee requests submitted by the University of Central Oklahoma:

 

a.         R. #246 - WELLNESS CENTER PROJECT PHASE II  PROJECT #1200044

 

Fund the project and retain the firm of Lotti Krishan Short, Inc. as the Wellness Center Project architects. Design, bid and award contract to the lowest responsible bidder for the enclosed third


IV.       PRESIDENTS’ RECOMMENDATIONS, COMMITTEE REQUESTS AND BUDGET HEARINGS  (Continued)

           

            B.        UNIVERSITY OF CENTRAL OKLAHOMA

 

            2.         BUILDING COMMITTEE REQUEST

a.         R. #246

 

basketball court at the Wellness Center.  The project cost is $900,000.  Board approved the project June 2001, R#201.  (Revenue Bonds and Student Fees)

 

b.         R. #247 - MAX CHAMBERS LIBRARY RENOVATION – WEAVER CONTRACTING, INC. PROJECT # 1200047

 

Change Order #2 – increase in the amount of  $2,661.00 for removal of existing plaster soffit and insulation to comply with State Fire Code requirements. Board approved the project April 4, 2003 (R#143) (Library Facility Fees and Private Funds)

 

Voting for the motion:  Regents Holloway, Poag, Hibler, Gordon, Stansberry, Ryerson

 

                                                Voting against the motion:  None

 

                        3.         PERSONNEL COMMITTEE

 

                                    No report

 

                        4.         R. #248 - BUDGET REVIEW

 

Regent Holloway made the motion, seconded by Regent Poag, to approve the FY-2005 Budget for the University of Central Oklahoma as presented by President Webb.  President Webb was assisted with the presentation of the budget by Steve Kreidler, Vice President for Administration and Finance and Don Betz, Provost/Vice President for Academic Affairs. 


IV.       PRESIDENTS’ RECOMMENDATIONS, COMMITTEE REQUESTS AND BUDGET HEARINGS  (Continued)

           

            B.        UNIVERSITY OF CENTRAL OKLAHOMA

 

4.         R. #248

 

Voting for the motion:  Regents Holloway, Poag, Hibler, Gordon, Stansberry, Ryerson

 

                                    Voting against the motion:  None

 

                        The order of the agenda was changed to item VIII.

 

VIII.      UNIVERSITY OF CENTRAL OKLAHOMA FOUNDATION REPORT

 

Mr. Brad Williams, Interim Executive Director, presented the University of Central Oklahoma Foundation report.

 

·                    Assets totaled $8,728,692.24 as of June 30, 2004.

 

·                    Gifts totaled $2,035,248.33 as of June 30, 2004.

 

·        Endowed Chairs, Professorships, Lectureships:

 

College of Arts, Media & Design – Swigeart Artist-In-Residence in  

  Music

College of Business Administration – Barnabus Endowed Chair in

  Information System Operations Management

College of Business Administration – Barnabus Lectureship in

  Information Technology

College of Education – Inez Miller Endowed Chair in Speech

  Pathology

College of Liberal Arts – Edith Gaylord Chair in Journalism Ethics

 

·                    Estate gift of approximately $500,000 to provide faculty awards.

 

·                    Financial commitments from graduates and friends will provide approximately $300,000 for campus beautification projects.

 

·                    Presidential Partners Program consisting of 313 members contributing at least $1,000 each to provide student awards and scholarships, excellence in teaching, as well as faculty and staff development.

The Board Chair declared a break at 3:35 p.m.  The meeting reconvened at 3:50 p.m.

 

The order of the agenda resumed.

 

IV.       PRESIDENTS’ RECOMMENDATIONS, COMMITTEE REQUESTS AND BUDGET HEARINGS

 

C.        NORTHEASTERN STATE UNIVERSITY

(Attachment C, Pages 91-108)

 

1.         R. #249 – PRESIDENT’S RECOMMENDATIONS

 

Regent Holloway made the motion, seconded by Regent Stansberry, to approve the President’s Recommendations for Northeastern State University as presented by President Williams.

 

Voting for the motion:  Regents Holloway, Stansberry, Poag, Hibler, Gordon, Ryerson

 

                                    Voting against the motion:  None

 

                        2.         BUILDING COMMITTEE REQUEST

 

Regent Poag made the motion, seconded by Regent Hibler, to approve the following Building Committee request submitted by Northeastern State University:

 

R. #250 - PROJECT #4850064 – FOOTBALL STADIUM REPAIRS AND RENOVATIONS

 

Increase the project amount from $2,000,000 to $3,500,000.  The increase is requested to accommodate the additional costs associated with the original project and to increase the scope of the project to include additional expansion, such as coach’s offices and meeting rooms, ADA compliance, field lighting, parking lot repair, and locker room equipment.

 

Enter into a contract with the architectural firm, Sparks Sports.  This is the firm selected by the City of Tahlequah Oversight Committee to serve as the architect for the portion of the project supported by the Tahlequah sales tax initiative.

IV.       PRESIDENTS’ RECOMMENDATIONS, COMMITTEE REQUESTS AND BUDGET HEARINGS  (Continued)

 

C.        NORTHEASTERN STATE UNIVERSITY

 

                        2.         BUILDING COMMITTEE REQUEST

 

R. #250

 

This project will be funded as follows:  City of Tahlequah - $2,100,000; Stadium Renovation funds - $450,000; Auxiliary Capital funds - $420,000; Student Facility Fees - $300,000; and Donated funds - $230,000 (Board approved the project July 18, 2002 R#2, 2002).

 

Voting for the motion:  Regents Poag, Hibler, Gordon, Holloway, Stansberry, Ryerson

 

                                    Voting against the motion:  None

 

                        3.         R. #251 - BUDGET REVIEW

 

Regent Hibler made the motion, seconded by Regent Gordon, to approve the FY-2005 Budget for Northeastern State University as presented by President Williams.  President Williams was assisted with the presentation of the budget by Kim Cherry, Vice President for Administration.

 

Voting for the motion:  Regents Hibler, Gordon, Poag, Holloway, Stansberry, Ryerson

 

                                    Voting against the motion:  None

 

 

CONTINUED MEETING

 

Friday, June 18, 2004

 

V.        CALL TO ORDER AND REGENTS’ ROLL CALL

 

            Board Chair Ryerson called the meeting to order at 8:30 a.m., Friday, June 18, 2004 at the University of Central Oklahoma, Evans Hall, Great Room, Edmond, Oklahoma.  Roll call established the presence of a quorum with seven regents present, two absent.

V.         CALL TO ORDER AND REGENTS’ ROLL CALL  (Continued)

 

MEMBERS OF THE BOARD OF REGENTS OF OKLAHOMA COLLEGES

 

Richard Ryerson, Chair, Position 6

            Steve Poag, Vice Chair, Position 1

Ann Holloway, Secretary, Position 7

Belva Howard, Regent, Position 2

Joe Anna Hibler, Regent, Position 3

            Jan Gordon, Vice Chair, Position 4                                               

            Mark Stansberry, Regent, Position 8

 

MEMBERS ABSENT: Regents Mickey Thompson and Sandy Garrett

 

            GUESTS 

 

               Edward Neparko, Oklahoma Conference American Association of

                          University Professors (AAUP), Weatherford, Oklahoma

Ron Bussert, Vice President for Fiscal Affairs, East Central University,

  Ada, Oklahoma

Duane Anderson, Vice President for Academic Affairs, East Central

              University, Ada, Oklahoma

            Ross Walkup, Vice President for Business Services, Southeastern

  Oklahoma State University, Durant, Oklahoma

            Jesse Snowden, Vice President for Academic Affairs, Southeastern

              Oklahoma State University, Durant, Oklahoma

            Sharon Berish, Vice President for Student Services, Southeastern

  Oklahoma State University, Durant, Oklahoma

Jeff Hale, Assistant Vice President for Enrollment Management and

              Marketing, Southeastern Oklahoma State University, Durant, Oklahoma       

Debbie Smarr, Assistant to the President, Southeastern Oklahoma State

  University, Durant, Oklahoma

            Tom Fagan, Vice President for Administration and Finance, Southwestern

  Oklahoma State University, Weatherford, Oklahoma    

Bettie Rice, Provost and Vice President for Academic and Student Affairs,

  Southwestern Oklahoma State University, Weatherford, Oklahoma    

 

OTHERS PRESENT

 

            University Presidents

 

Bill Cole, President, East Central University, Ada, Oklahoma

Glen Johnson, President, Southeastern Oklahoma State University,

  Durant, Oklahoma

V.         CALL TO ORDER AND REGENTS’ ROLL CALL  (Continued)

 

OTHERS PRESENT

 

            University Presidents

 

John Hays, President, Southwestern Oklahoma State University,

  Weatherford, Oklahoma

 

Board Administrative Staff

 

Sheridan A. McCaffree, Executive Director/General Counsel

Pat Shiflett, Administrative Assistant

 

VI.       PRESIDENTS’ RECOMMENDATIONS, COMMITTEE REQUESTS AND BUDGET HEARINGS

 

A.        EAST CENTRAL UNIVERSITY  (Attachment D, Pages 109-118)

 

1.         R. #252 – PRESIDENT’S RECOMMENDATIONS AND COMMITTEE REQUEST  

 

Regent Poag made the motion, seconded by Regent Hibler, to approve the President’s Recommendations and Building Committee request for East Central University as presented by President Cole.

 

2.         BUILDING COMMITTEE

 

                                    Informational Items

 

a.         TELECOMMUNICATIONS EQUIPMENT-NEW STUDENT HOUSING - PROJECT #2300044

 

The following bids were received for telecommunications equipment for the forty-two units of the new student housing. We have awarded the bid to Inter-Tel, Inc. Funding source is Revenue Bonds.

 

                                    Inter-Tel, Inc.--Lenexa, Kansas                            $34,528.26

                                                Travis Voice and Data--Oklahoma City                 $45,348.00

VI.       PRESIDENTS’ RECOMMENDATIONS, COMMITTEE REQUESTS AND BUDGET HEARINGS (Continued)

 

A.        EAST CENTRAL UNIVERSITY

 

            2.         BUILDING COMMITTEE

 

                                    Informational Items

 

            b.         PURCHASE OF PROPERTY - PROJECT #2300031

 

Purchase property known as 908 East 10th. This property is adjacent to the campus. The legal description is: All of Lot 11 in Block 6, Donaghey Addition, Ada, Oklahoma. The purchase price is $30,000.  (Section 13/New College Funds)

 

                                    c.         R. # 253 - CAMPUS MASTER PLAN UPDATE

                                                FY2005-2009

 

Voting for the motion:  Regents Poag, Hibler, Howard, Gordon, Holloway, Stansberry, Ryerson

 

                                    Voting against the motion:  None

 

3.         R. #254 - BUDGET REVIEW

 

Regent Howard made the motion, seconded by Regent Stansberry, to approve the FY-2005 Budget for East Central University as presented by President Cole.  President Cole was assisted with the presentation of the budget by Ron Bussert, Vice President for Fiscal Affairs and Duane Anderson, Vice President for Academic Affairs. 

 

Voting for the motion:  Regents Howard, Stansberry, Poag, Hibler, Gordon, Holloway, Ryerson

 

                        Voting against the motion:  None

 

The Board Chair declared a break at 9:45 a.m.  The meeting reconvened at 10:00 a.m.

VI.       PRESIDENTS’ RECOMMENDATIONS, COMMITTEE REQUESTS AND BUDGET HEARINGS 

 

B.        SOUTHEASTERN OKLAHOMA STATE UNIVERSITY

(Attachment E, Pages 119-129)

 

1.         R. #255 – PRESIDENT’S RECOMMENDATIONS AND  COMMITTEE REQUEST   

 

Regent Howard made the motion, seconded by Regent Stansberry, to approve the President’s Recommendations and Building Committee request for Southeastern Oklahoma State University as presented by President Johnson. 

 

a.         R. #256 – GROUND LEASE AGREEMENTS DURANT COMMUNITY FACILITIES AUTHORITY

 

Authorize the University administration to negotiate the terms of ground lease agreement(s) and lease back agreement(s) with the Durant Community Facilities Authority established by the passing of the Durant City Sales Tax on May 11, 2004 which will provide funding for capitol projects on the main campus. 

 

Authorize the President or his designee to execute such agreements upon final review by legal council.

 

b.         R. #257 – PURCHASE OF PROPERTY

 

Property located at 1423 N. 8th street for $45,000.00.  This property is adjacent to university property on the north, south, east and west sides.  Legal description:  City of Durant, Twin Oaks Addition Lots 1-3 inclusive, Block 7.  (Auxiliary Funds)

 

Voting for the motion:  Regents Howard, Stansberry, Poag, Hibler, Gordon, Holloway, Ryerson

 

                                    Voting against the motion:  None


VI.       PRESIDENTS’ RECOMMENDATIONS, COMMITTEE REQUESTS AND BUDGET HEARINGS  (Continued)

 

B.        SOUTHEASTERN OKLAHOMA STATE UNIVERSITY

 

3.         R. #258 - BUDGET REVIEW

 

Regent Stansberry made the motion, seconded by Regent Holloway, to approve the FY-2005 Budget for Southeastern Oklahoma State University as presented by President Johnson. President Johnson was assisted with the presentation of the budget by Ross Walkup, Vice President for Business Services, Jesse Snowden, Vice President for Academic Affairs, Sharon Berish, Vice President for Student Services, Jeff Hale, Assistant Vice President for Enrollment Management and Marketing and Debbie Smarr, Assistant to the President.  

 

Voting for the motion:  Regents Stansberry, Holloway, Poag, Howard, Hibler, Gordon, Ryerson

 

                                    Voting against the motion:  None

 

The Board Chair declared a break at 11:25 a.m.  The meeting reconvened at 12:15 p.m.

 

            C.        SOUTHWESTERN OKLAHOMA STATE UNIVERSITY 

(Attachment F, Pages 130-143)

 

1.         R. #259 – PRESIDENT’S RECOMMENDATIONSAND COMMITTEE REQUEST

 

Regent Poag made the motion, seconded by Regent Holloway, to approve the President’s Recommendations and Building Committee request for Southwestern Oklahoma State University as presented by President Hays. 

 

2.         BUILDING COMMITTEE

 

                                    R. #260 - SCIENCE BUILDING RENOVATION

                                    PROJECT #6650018

 

Bid and award external waterproofing for the Old Science Building estimated at $65,000.  (Section 13 Funds).

VI.        PRESIDENTS’ RECOMMENDATIONS, COMMITTEE REQUESTS AND BUDGET HEARINGS  (Continued)

 

C.        SOUTHWESTERN OKLAHOMA STATE UNIVERSITY 

 

2.         BUILDING COMMITTEE

 

                        R. #260

                                

Voting for the motion:  Regents Poag, Holloway, Howard, Hibler, Gordon, Stansberry, Ryerson

 

                                    Voting against the motion:  None

 

3.         R. #261 - BUDGET REVIEW

 

Regent Holloway made the motion, seconded by Regent Stansberry, to approve the FY-2005 Budget for Southwestern Oklahoma State University as presented by President Hays.  President Hays was assisted with the presentation of the budget by Tom Fagan, Vice President for Administration and Finance. 

 

Voting for the motion:  Regents Holloway, Stansberry, Poag, Howard, Hibler, Gordon, Ryerson

 

                                    Voting against the motion:  None

 

VII.       PRESIDENTS’ COUNCIL REPORT

 

R. #262 – HIGHMARK LIFE & CASUALTY GROUP – Regional University System of Oklahoma EMPLOYEE LIFE INSURANCE

 

Regent Holloway made the motion, seconded by Regent Howard, to renew the contract with Highmark Life & Casualty Group and the premium adjustment increase for one year until June 30, 2005, for the Regional University System of Oklahoma employee life insurance.  (Attachment  G, Page 144)

 

 Voting for the motion:  Regents Holloway, Howard, Poag, Hibler, Gordon, Stansberry, Ryerson

 

Voting against the motion:  None


VIII.     UNIVERSITY OF CENTRAL OKLAHOMA FOUNDATION REPORT

 

            This item follows item V-B on the agenda.

 

IX.       R. #263 – MINUTES OF MAY 21, 2004

 

Regent Gordon made the motion, seconded by Regent Howard, to approve the minutes of the May 21, 2004 regular meeting.        

 

Voting for the motion:  Regents Gordon, Howard, Poag, Hibler, Holloway, Stansberry, Ryerson

 

            Voting against the motion:  None

 

X.        EXECUTIVE DIRECTOR’S REPORT

 

A.        R. #264 – RESIGNATION

 

            Regent Gordon made the motion, seconded by Regent Hibler, to accept the resignation of Melinda Blackman from the position of temporary part-time employee in the office of General Counsel effective June 9, 2004.  She has accepted a position with McAfee & Taft P.C., Oklahoma City, Oklahoma.  She was employed March 1, 2004. 

 

Voting for the motion:  Regents Gordon, Hibler, Poag, Howard, Holloway, Stansberry, Ryerson

 

                        Voting against the motion:  None

 

B.        Status Report on Administrative Office

 

·                     The advertisement for the Board of Regents of Oklahoma Colleges General Counsel position has been placed in the Bar Journal and the deadline for receipt of applications is July 2, 2004.

 

·                     The Department of Internal Auditing continues to make progress regarding their audit plan for the current fiscal year.  The schedule at this time is to complete 24 out of 30 audits scheduled for FY 2004 with six audits remaining in progress.  The audits that are not completed will be included in the FY 2005 audit plan.

X.        EXECUTIVE DIRECTOR’S REPORT  (Continued)

 

            B.        Status Report on Administrative Office

 

·                     At the request of Regent Poag, the Administrative Office is in the process of researching equipment that will be needed to update the Board’s website to include agendas, minutes, and the policy manual.

 

XI.       NEW BUSINESS

 

            None

 

XII.      REGENTS’ ANNOUNCEMENTS

 

            Board Chair Ryerson expressed his appreciation to the Board for their support during his term as board chair.

 

            Regent Poag reported that he appointed a committee consisting of the Board Chair, Vice Chair, Secretary, and the Chair of the Presidents’ Council to plan the board retreat.  The committee met and reviewed information regarding topics, facilitators and futurists and it was the consensus of the committee to engage Dr. Ed Penson as the facilitator for the retreat.

 

XIII.      ELECTION OF Regional University System of Oklahoma OFFICERS FOR FISCAL YEAR 2005

 

            R. #265 - CHAIR - FY2005

 

            Regent Howard made the motion, seconded by Regent Gordon, to elect Regent Steve Poag as Board Chair for FY-2005.

 

Voting for the motion:  Regents Howard, Gordon, Hibler, Holloway, Stansberry, Ryerson

 

            Voting against the motion:  None

 

R. #266 - VICE CHAIR - FY2005

 

Regent Howard made the motion, seconded by Regent Poag, to elect Regent Ann Holloway as Vice Chair for FY-2005.

 

Voting for the motion:  Regents Howard, Poag, Hibler, Gordon, Stansberry, Ryerson

 

            Voting against the motion:  None

XIII.      ELECTION OF BOARD OF REGENTS OF OKLAHOMA COLLEGES OFFICERS FOR FISCAL YEAR 2005  (Continued)

 

R. #267 - SECRETARY - FY2005

 

Regent Howard made the motion, seconded by Regent Gordon, to elect Regent Mark Stansberry as Secretary for FY-2005.

 

Voting for the motion:  Regents Howard, Gordon, Poag, Hibler, Holloway, Ryerson

 

            Voting against the motion:  None

 

XIV.     BOARD OF REGENTS OF OKLAHOMA COLLEGES COMMITTEE ASSIGNMENTS AND MEETING SCHEDULE FOR FISCAL YEAR 2005

 

            Board Chair Poag presented the committee assignments and meeting schedule for fiscal year 2005 to the Board.  (Attachment H, Pages 145-146)

 

XIV.     R. #268 – RECOGNITION OF OUTGOING CHAIR

 

            Regent Holloway made the motion, seconded by Regent Stansberry, to adopt the resolution for Regent Ryerson.  (Attachment I, Page 147)

 

Voting for the motion:  Regents Holloway, Stansberry, Poag, Gordon, Holloway, Stansberry

 

            Voting against the motion:  None

 

XIII.     R. #269 - ADJOURNMENT

 

            Regent Ryerson made the motion, seconded by Regent Holloway, to adjourn the meeting at 1:45 p.m.

 

Voting for the motion:  Regents Ryerson, Holloway, Poag, Howard, Hibler, Gordon, Stansberry,

 

            Voting against the motion:  None

 

 

 

Submitted by:           

 

 

 

_______________________________              ________________________________

Richard N. Ryerson                                                   Ann Holloway

Board Chair                                                               Secretary

 

 

Minutes approved by the Regional University System of Oklahoma this                 day of ___________, ______.

 

 

The next regular meeting of the Regional University System of Oklahoma is scheduled for 9:00 a.m., July 23, 2004, Northeastern State University, Tahlequah, Oklahoma.