BOARD OF REGENTS

TABLE OF CONTENTS

Agenda of June 17-18, 2004...................................................................................... 1-26

Minutes of June 17-18, 2004.................................................................................... 27-45

Attachments to Minutes.......................................................................................... 46-147

MINUTES

Thursday, June 17, 2004, 1:00 p.m.

Friday, June 18, 2004, 8:30 a.m.

University of Central Oklahoma

Evans Hall, Great Room

Edmond, Oklahoma

I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT

The Board of Regents of Oklahoma Colleges met in regular session at 1:00 P.M., June 17, 2004, University of Central Oklahoma, Evans Hall, Great Room, Edmond, Oklahoma. Notice of the meeting had been properly filed with the Secretary of State December 11, 2003, and a copy of the Agenda posted by 1:00 p.m., June 16, 2004 in compliance with the Open Meeting Act.

II. ADMINISTRATION OF OATH OF OFFICE FOR JOE ANNA HIBLER

Justice Yvonne Kauger, Oklahoma State Supreme Court, administered the Oath of Office to Regent Joe Anna Hibler, Weatherford, Oklahoma. Joe Anna Hibler was appointed by Governor Brad Henry for a nine-year term in Position 3, expiring on June 10, 2013.

III. CALL TO ORDER AND REGENTS’ ROLL CALL

Board Chair Ryerson called the meeting to order. Roll call established the presence of a quorum with five Regents present.

Richard Ryerson, Chair, Position 6

Steve Poag, Vice Chair, Position 1

Ann Holloway, Secretary, Position 7

Joe Anna Hibler, Regent, Position 3

Jan Gordon, Regent, Position 4

Regent Stansberry arrived at 1:15 p.m.

III. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)

R. #242 – EXCUSE ABSENT REGENTS

Regent Holloway made the motion, seconded by Regent Hibler, to excuse Regents Belva Howard, Position 2, Mickey Thompson, Position 5 and Sandy Garrett, Position 9.

Voting for the motion: Regents Holloway, Hibler, Poag, Gordon, Ryerson

Voting against the motion: None

GUESTS

Justice Yvonne Kauger, Oklahoma Supreme Court

Christopher Terbrueggen, Edmond Sun, Edmond, Oklahoma

Mick Hinton, Daily Oklahoman, Oklahoma City, Oklahoma

Beth Gollob, Daily Oklahoman, Oklahoma City, Oklahoma

Caroline Duke, The Vista, University of Central Oklahoma, Edmond,

Oklahoma

Lauren Pulsinelli, The Vista, University of Central Oklahoma, Edmond,

Oklahoma

Janet Cunningham, Executive Vice President, Northwestern Oklahoma

State University, Alva, Oklahoma

Steve Lohmann, Vice President for Academic Affairs, Northwestern

Oklahoma State University, Alva, Oklahoma

Steve Valencia, Director of Public Relations, Northwestern Oklahoma

State University, Alva, Oklahoma

Dan Smith, Director, Photographic Services, University of Central

Oklahoma, Edmond, Oklahoma

Don Betz, Provost/Vice President for Academic Affairs, University of

Central Oklahoma, Edmond, Oklahoma

Steve Kreidler, Vice President for Administration and Finance, University

of Central Oklahoma, Edmond, Oklahoma

David Koehn, Comptroller, University of Central Oklahoma, Edmond,

Oklahoma

Jean Benson, Associate Director of Financial Services, Budget Office,

University of Central Oklahoma, Edmond, Oklahoma

Cynthia E. Rolfe, Assistant to the President/Vice President of Information

Technology, University of Central Oklahoma, Edmond, Oklahoma

Kathryn Gage, Vice President for Student Services, University of Central

Oklahoma, Edmond, Oklahoma

III. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)

GUESTS

Charles Johnson, News Bureau Director, University Relations, University

of Central Oklahoma, Edmond, Oklahoma

Nancy Busby, Administrative Assistant III, University of Central Oklahoma,

Edmond, Oklahoma

Brad Williams, Interim Executive Director, University of Central Oklahoma,

Edmond, Oklahoma

Jere W. Roberson, President, Faculty Senate, University of Central

Oklahoma, Edmond, Oklahoma

Kim Cherry, Vice President for Administration, Northeastern State

University, Tahlequah, Oklahoma

OTHERS PRESENT

University Presidents

Paul Beran, President, Northwestern Oklahoma State University, Alva,

Oklahoma

Roger Webb, President, University of Central Oklahoma, Edmond,

Oklahoma

Larry Williams, President, Northeastern State University, Tahlequah,

Oklahoma

Bill Cole, President, East Central University, Ada, Oklahoma

John Hays, President, Southwestern Oklahoma State University,

Weatherford, Oklahoma

Board Administrative Staff

Sheridan A. McCaffree, Executive Director/General Counsel

Pat Shiflett, Administrative Assistant

IV. PRESIDENTS’ RECOMMENDATIONS, COMMITTEE REQUESTS AND BUDGET HEARINGS

A. NORTHWESTERN OKLAHOMA STATE UNIVERSITY

(Attachment A, Pages 46-64)

1. R. #243 – PRESIDENT’S RECOMMENDATIONS, COMMITTEE REQUESTS AND FY-2005

Regent Holloway made the motion, seconded by Regent Stansberry, to approve the President’s Recommendations, Building Committee request, and FY-2005 Budget for Northwestern Oklahoma State University as presented by President Beran. President Beran was assisted with the presentation of the budget by Janet Cunningham, Executive Vice President, Steve Lohmann, Vice President for Academic Affairs and Steve Valencia, Director of Public Relations.

2. ACADEMIC AFFAIRS COMMITTEE

Informational Item

Program Suspension for Master of Education, Administrative Certification.

3. BUILDING COMMITTEE

R. #244 - ALLOCATION AND ALLOTMENT FROM SECTION 13 AND NEW COLLEGE FUNDS

Physical Plant

Construction of Farm Nursery and Fitting Barn $ 8,000

(additional amount for items to include

concrete flooring)

Modification of HVAC 197,000

(includes equipment & master lease payments)

Major Repairs and Renovation for Various

Campus Buildings 82,000 ________

TOTAL $287,000

IV. PRESIDENTS’ RECOMMENDATIONS, COMMITTEE REQUESTS AND BUDGET HEARINGS (Continued)

A. NORTHWESTERN OKLAHOMA STATE UNIVERSITY

R. #244

Voting for the motion: Regents, Holloway, Stansberry, Poag, Hibler, Gordon, Ryerson

Voting against the motion: None

The Board Chair declared a break at 2:20 p.m. The meeting reconvened at 2:30 p.m.

B. UNIVERSITY OF CENTRAL OKLAHOMA

(Attachment B, Pages 65-90)

1. R. #245 – PRESIDENT’S RECOMMENDATIONS

Regent Stansberry made the motion, seconded by Regent Holloway, to approve the President’s Recommendations for the University of Central Oklahoma as presented by President Webb.

Voting for the motion: Regents Stansberry, Holloway, Poag, Hibler, Gordon, Ryerson

Voting against the motion: None

2. BUILDING COMMITTEE REQUEST

Regent Holloway made the motion, seconded by Regent Poag, to approve the following Building Committee requests submitted by the University of Central Oklahoma:

a. R. #246 - WELLNESS CENTER PROJECT PHASE II PROJECT #1200044

Fund the project and retain the firm of Lotti Krishan Short, Inc. as the Wellness Center Project architects. Design, bid and award contract to the lowest responsible bidder for the enclosed third

IV. PRESIDENTS’ RECOMMENDATIONS, COMMITTEE REQUESTS AND BUDGET HEARINGS (Continued)

B. UNIVERSITY OF CENTRAL OKLAHOMA

2. BUILDING COMMITTEE REQUEST

a. R. #246

basketball court at the Wellness Center. The project cost is $900,000. Board approved the project June 2001, R#201. (Revenue Bonds and Student Fees)

b. R. #247 - MAX CHAMBERS LIBRARY RENOVATION – WEAVER CONTRACTING, INC. PROJECT # 1200047

Change Order #2 – increase in the amount of $2,661.00 for removal of existing plaster soffit and insulation to comply with State Fire Code requirements. Board approved the project April 4, 2003 (R#143) (Library Facility Fees and Private Funds)

Voting for the motion: Regents Holloway, Poag, Hibler, Gordon, Stansberry, Ryerson

Voting against the motion: None

3. PERSONNEL COMMITTEE

No report

4. R. #248 - BUDGET REVIEW

Regent Holloway made the motion, seconded by Regent Poag, to approve the FY-2005 Budget for the University of Central Oklahoma as presented by President Webb. President Webb was assisted with the presentation of the budget by Steve Kreidler, Vice President for Administration and Finance and Don Betz, Provost/Vice President for Academic Affairs.

IV. PRESIDENTS’ RECOMMENDATIONS, COMMITTEE REQUESTS AND BUDGET HEARINGS (Continued)

B. UNIVERSITY OF CENTRAL OKLAHOMA

4. R. #248

Voting for the motion: Regents Holloway, Poag, Hibler, Gordon, Stansberry, Ryerson

Voting against the motion: None

The order of the agenda was changed to item VIII.

VIII. UNIVERSITY OF CENTRAL OKLAHOMA FOUNDATION REPORT

Mr. Brad Williams, Interim Executive Director, presented the University of Central Oklahoma Foundation report.

· Assets totaled $8,728,692.24 as of June 30, 2004.

· Gifts totaled $2,035,248.33 as of June 30, 2004.

· Endowed Chairs, Professorships, Lectureships:

College of Arts, Media & Design – Swigeart Artist-In-Residence in

Music

College of Business Administration – Barnabus Endowed Chair in

Information System Operations Management

College of Business Administration – Barnabus Lectureship in

Information Technology

College of Education – Inez Miller Endowed Chair in Speech

Pathology

College of Liberal Arts – Edith Gaylord Chair in Journalism Ethics

· Estate gift of approximately $500,000 to provide faculty awards.

· Financial commitments from graduates and friends will provide approximately $300,000 for campus beautification projects.

· Presidential Partners Program consisting of 313 members contributing at least $1,000 each to provide student awards and scholarships, excellence in teaching, as well as faculty and staff development.

The Board Chair declared a break at 3:35 p.m. The meeting reconvened at 3:50 p.m.

The order of the agenda resumed.

IV. PRESIDENTS’ RECOMMENDATIONS, COMMITTEE REQUESTS AND BUDGET HEARINGS

C. NORTHEASTERN STATE UNIVERSITY

(Attachment C, Pages 91-108)

1. R. #249 – PRESIDENT’S RECOMMENDATIONS

Regent Holloway made the motion, seconded by Regent Stansberry, to approve the President’s Recommendations for Northeastern State University as presented by President Williams.

Voting for the motion: Regents Holloway, Stansberry, Poag, Hibler, Gordon, Ryerson

Voting against the motion: None

2. BUILDING COMMITTEE REQUEST

Regent Poag made the motion, seconded by Regent Hibler, to approve the following Building Committee request submitted by Northeastern State University:

R. #250 - PROJECT #4850064 – FOOTBALL STADIUM REPAIRS AND RENOVATIONS

Increase the project amount from $2,000,000 to $3,500,000. The increase is requested to accommodate the additional costs associated with the original project and to increase the scope of the project to include additional expansion, such as coach’s offices and meeting rooms, ADA compliance, field lighting, parking lot repair, and locker room equipment.

Enter into a contract with the architectural firm, Sparks Sports. This is the firm selected by the City of Tahlequah Oversight Committee to serve as the architect for the portion of the project supported by the Tahlequah sales tax initiative.

IV. PRESIDENTS’ RECOMMENDATIONS, COMMITTEE REQUESTS AND BUDGET HEARINGS (Continued)

C. NORTHEASTERN STATE UNIVERSITY

2. BUILDING COMMITTEE REQUEST

R. #250

This project will be funded as follows: City of Tahlequah - $2,100,000; Stadium Renovation funds - $450,000; Auxiliary Capital funds - $420,000; Student Facility Fees - $300,000; and Donated funds - $230,000 (Board approved the project July 18, 2002 R#2, 2002).

Voting for the motion: Regents Poag, Hibler, Gordon, Holloway, Stansberry, Ryerson

Voting against the motion: None

3. R. #251 - BUDGET REVIEW

Regent Hibler made the motion, seconded by Regent Gordon, to approve the FY-2005 Budget for Northeastern State University as presented by President Williams. President Williams was assisted with the presentation of the budget by Kim Cherry, Vice President for Administration.

Voting for the motion: Regents Hibler, Gordon, Poag, Holloway, Stansberry, Ryerson

Voting against the motion: None

CONTINUED MEETING

Friday, June 18, 2004

V. CALL TO ORDER AND REGENTS’ ROLL CALL

Board Chair Ryerson called the meeting to order at 8:30 a.m., Friday, June 18, 2004 at the University of Central Oklahoma, Evans Hall, Great Room, Edmond, Oklahoma. Roll call established the presence of a quorum with seven regents present, two absent.

V. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)

MEMBERS OF THE BOARD OF REGENTS OF OKLAHOMA COLLEGES

Richard Ryerson, Chair, Position 6

Steve Poag, Vice Chair, Position 1

Ann Holloway, Secretary, Position 7

Belva Howard, Regent, Position 2

Joe Anna Hibler, Regent, Position 3

Jan Gordon, Vice Chair, Position 4

Mark Stansberry, Regent, Position 8

MEMBERS ABSENT: Regents Mickey Thompson and Sandy Garrett

GUESTS

Edward Neparko, Oklahoma Conference American Association of

University Professors (AAUP), Weatherford, Oklahoma

Ron Bussert, Vice President for Fiscal Affairs, East Central University,

Ada, Oklahoma

Duane Anderson, Vice President for Academic Affairs, East Central

University, Ada, Oklahoma

Ross Walkup, Vice President for Business Services, Southeastern

Oklahoma State University, Durant, Oklahoma

Jesse Snowden, Vice President for Academic Affairs, Southeastern

Oklahoma State University, Durant, Oklahoma

Sharon Berish, Vice President for Student Services, Southeastern

Oklahoma State University, Durant, Oklahoma

Jeff Hale, Assistant Vice President for Enrollment Management and

Marketing, Southeastern Oklahoma State University, Durant, Oklahoma

Debbie Smarr, Assistant to the President, Southeastern Oklahoma State

University, Durant, Oklahoma

Tom Fagan, Vice President for Administration and Finance, Southwestern

Oklahoma State University, Weatherford, Oklahoma

Bettie Rice, Provost and Vice President for Academic and Student Affairs,

Southwestern Oklahoma State University, Weatherford, Oklahoma

OTHERS PRESENT

University Presidents

Bill Cole, President, East Central University, Ada, Oklahoma

Glen Johnson, President, Southeastern Oklahoma State University,

Durant, Oklahoma

V. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)

OTHERS PRESENT

University Presidents

John Hays, President, Southwestern Oklahoma State University,

Weatherford, Oklahoma

Board Administrative Staff

Sheridan A. McCaffree, Executive Director/General Counsel

Pat Shiflett, Administrative Assistant

VI. PRESIDENTS’ RECOMMENDATIONS, COMMITTEE REQUESTS AND BUDGET HEARINGS

A. EAST CENTRAL UNIVERSITY (Attachment D, Pages 109-118)

1. R. #252 – PRESIDENT’S RECOMMENDATIONS AND COMMITTEE REQUEST

Regent Poag made the motion, seconded by Regent Hibler, to approve the President’s Recommendations and Building Committee request for East Central University as presented by President Cole.

2. BUILDING COMMITTEE

Informational Items

a. TELECOMMUNICATIONS EQUIPMENT-NEW STUDENT HOUSING - PROJECT #2300044

The following bids were received for telecommunications equipment for the forty-two units of the new student housing. We have awarded the bid to Inter-Tel, Inc. Funding source is Revenue Bonds.

Inter-Tel, Inc.--Lenexa, Kansas $34,528.26

Travis Voice and Data--Oklahoma City $45,348.00

VI. PRESIDENTS’ RECOMMENDATIONS, COMMITTEE REQUESTS AND BUDGET HEARINGS (Continued)

A. EAST CENTRAL UNIVERSITY

2. BUILDING COMMITTEE

Informational Items

b. PURCHASE OF PROPERTY - PROJECT #2300031

Purchase property known as 908 East 10th. This property is adjacent to the campus. The legal description is: All of Lot 11 in Block 6, Donaghey Addition, Ada, Oklahoma. The purchase price is $30,000. (Section 13/New College Funds)

c. R. # 25

REGULAR BOARD MEETING Regional University System of Oklahoma

June 17-18, 2004

2. ACADEMIC AFFAIRS COMMITTEE

3. BUILDING COMMITTEE

2. BUILDING COMMITTEE

REGULAR BOARD MEETING
Regional University System of Oklahoma