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MINUTES

 

REGULAR BOARD MEETING
Regional University System of Oklahoma

 

May 21, 2004

 

Board of Regents of Oklahoma Colleges

Administrative Office

Oklahoma City, Oklahoma

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TABLE OF CONTENTS

 

 

Agenda of May 21, 2004............................................................................................ 1-21

Minutes of May 21, 2004.......................................................................................... 22-43

    Attachments to Minutes........................................................................................... 44-178

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES

 

Friday, May 21, 2004, 9:00 a.m.

Board of Regents of Oklahoma Colleges

Administrative Office

3555 NW 58th, Suite 320

Oklahoma City, Oklahoma

 

I.          ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT

 

            The Board of Regents of Oklahoma Colleges met in regular session at 9:00 a.m., May 21, 2004, Board of Regents of Oklahoma Colleges Administrative Office, 3555 NW 58th, Suite 320, Oklahoma City, Oklahoma.  Notice of the meeting had been properly filed with the Secretary of State December 11, 2003, and a copy of the Agenda posted by 9:00 a.m., May 20, 2004 in compliance with the Open Meeting Act.

 

II.         CALL TO ORDER AND REGENTS’ ROLL CALL

 

            Board Chair Ryerson called the meeting to order.  Roll call established the presence of a quorum with six Regents present.

 

            Richard Ryerson, Chair, Position 6

            Belva Howard, Regent, Position 2

            Marseda Garrison, Regent, Position 3

Jan Gordon, Regent, Position 4

Mickey Thompson, Regent, Position 5

            Ann Holloway, Regent, Position 7

 

            Regent Garrett arrived at 9:05 and Regent Stansberry arrived at 9:20 a.m.

 

            R. #206 – EXCUSE ABSENT REGENT

 

            Regent Howard made the motion, seconded by Regent Garrison, to excuse Regent Steve Poag, Position 1.

II.         CALL TO ORDER AND REGENTS’ ROLL CALL  (Continued)

 

            R. #206

 

Voting for the motion:  Regents Howard, Garrison, Gordon, Thompson, Holloway, Ryerson

 

            Voting against the motion:  None

 

GUESTS

 

      Edward Neparko, Oklahoma Conference American Association of University

   Professors (AAUP), Weatherford, Oklahoma

Tom J. Thompson, Kirkpatrick Pettis, Norman, Oklahoma

Lynn Driver, Floyd Law Firm P.C., Norman, Oklahoma

Ross Walkup, Vice President for Business Services, Southeastern Oklahoma

  State University, Durant, Oklahoma

Steve Kreidler, Vice President for Administration and Finance, University of

  Central Oklahoma, Edmond, Oklahoma

                                                                       

OTHERS PRESENT 

 

            University Presidents

 

Larry Williams, President, Northeastern State University, Tahlequah,

  Oklahoma

Glen Johnson, President, Southeastern Oklahoma State University, Durant,

  Oklahoma

Paul Beran, President, Northwestern Oklahoma State University, Alva,

  Oklahoma

Bill Cole, President, East Central University, Ada, Oklahoma

Roger Webb, President, University of Central Oklahoma, Edmond, Oklahoma

John Hays, President, Southwestern Oklahoma State University, Weatherford,

  Oklahoma

 

Board Administrative Staff

 

Sheridan McCaffree, Executive Director/General Counsel

Kathleen Burns, Director of Internal Auditing

Lynn Griswold, Administrative Assistant

Pat Shiflett, Administrative Secretary

III.        MINUTES OF PREVIOUS MEETING

 

            R. #207– MINUTES OF APRIL 22-23, 2004

 

            Regent Holloway made the motion, seconded by Regent Garrett, to approve the minutes of the April 22-23, 2004 regular meeting.

 

            Voting for the motion:  Regents Holloway, Garrett, Howard, Garrison, Gordon, Thompson, Ryerson

 

            Voting against the motion:  None

 

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS

 

A.         ACADEMIC AFFAIRS COMMITTEE REPORT – Chair Jan Gordon 

            (Attachment A, Pages 44-77)

 

            Informational Items

 

1.         Southwestern Oklahoma State University 

 

Program Modification Request to suspend the Business Administration BBA with options in Management Information Systems (MIS) and Business Information Systems (BIS).

 

2.         Southeastern Oklahoma State University 

 

Informational Items

 

                        Program Modifications

 

                        Environmental Science (B.S.) (100)

                        Mathematics (B.S.) (028)

                        Music (B.M.) (068)

                        Accounting (B.B.A) (001)

                        Finance (B.B.A.) (096)

                        Business Education (B.S.) (008)

                        School Counseling (M.Ed.) (071)

                        Communication and Visual Media (B.S.) (101)

                        Physics (B.S.) (040)

                        Management (B.B.A.) (027)

                        General Business (B.B.A.) (105)

                        Marketing (B.B.A.) (095)     

 

The order of the agenda changed to item IV-C.

 

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

C.        AUDIT & FINANCE COMMITTEE REPORT – Chair Marseda Garrison

            (Attachment B, Pages 78-103)      

 

1.         R. #208 - FY 2005 AUDIT PLAN  (Attachment B, Pages 80-99)

 

            Regent Garrison made the motion, seconded by Regent Thompson, to approve the FY 2005 Audit Plan.

 

Voting for the motion:  Regents Garrison, Thompson, Howard, Gordon, Holloway, Garrett, Ryerson

 

Voting against the motion:  None

 

2.         Request approval of Board of Regents of Oklahoma Colleges Administrative Office Budget for FY-2005.

 

            Item IV-C-2 follows item VI on the agenda.

 

D.        PERSONNEL COMMITTEE REPORT (Attachment C, Pages 104-110)

 

1.         Southeastern Oklahoma State University 

 

            R. #209 – WAIVER OF THE Regional University System of Oklahoma RETIREMENT INSURANCE PROGRAM – POLICY 5.4.3

 

Regent Thompson made the motion, seconded by Regent Garrison, to authorize continued university-paid group health and life insurance benefits for the following retirees:  Ronald Faubion, Ellen Marcy, and Richard Woolheater.  Based on a misrepresentation of policy, these individuals have been receiving the retirement insurance program benefits since they retired.  This request is subject to a waiver of the Board of Regents of Oklahoma Colleges retirement insurance program (RUSO Policy 5.4.3) requirement of ten years continuous service immediately preceding retirement.

 

Voting for the motion:  Regents Thompson, Garrison, Howard, Gordon, Holloway, Stansberry, Garrett, Ryerson

 

Voting against the motion:  None

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

D.        PERSONNEL COMMITTEE REPORT

 

2.         R. #210 – SEARCH FOR GENERAL COUNSEL

 

Regent Thompson made the motion, seconded by Regent Garrison, for approval for the Executive Director to begin the search process for a General Counsel for the Board of Regents of Oklahoma Colleges.

 

Voting for the motion:  Regents Thompson, Garrison, Howard, Gordon, Holloway, Stansberry, Garrett, Ryerson

 

Voting against the motion:  None

 

3.         R. #211 – RUSO ADMINISTRATIVE OFFICE JOB TITLES AND DESCRIPTIONS

 

Regent Thompson made the motion, seconded by Regent Garrett, to approve changes in job titles and descriptions for Lynn Griswold from Administrative Assistant to Finance Officer and Pat Shiflett from Administrative Secretary to Administrative Assistant.

 

Voting for the motion:  Regents Thompson, Garrett, Howard, Garrison, Gordon, Holloway, Stansberry, Ryerson

 

Voting against the motion:  None

 

V.        PRESIDENTS’ RECOMMENDATIONS

 

A.        R. #212 – NORTHEASTERN STATE UNIVERSITY

 

            Regent Howard made the motion, seconded by Regent Gordon, for approval of the President’s Recommendations for Northeastern State University as presented by President Williams.  (Attachment D, Pages 111-120)

 

Voting for the motion:  Regents Howard, Gordon, Garrison, Thompson, Holloway, Stansberry, Garrett, Ryerson

 

Voting against the motion:  None

The order of the agenda changed to item IV-B.

 

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT – Regent Mark Stansberry  (Attachment E, Pages 121-146)

 

1.         Southwestern Oklahoma State University 

 

Regent Garrison made the motion, seconded by Holloway, to approve the following items submitted by Southwestern Oklahoma State University:

 

a.          R. #213 – PHARMACY CLINICAL SITE

 

Bid and award a multi-year office lease for approximately 850 square feet for a pharmacy clinical site in Oklahoma City.  The budget for this leased space is $11.00 to $13.00 per square foot per year.  (E&G1 Funds)

 

b.          R. #214 - WELLNESS CENTER – PROJECT #6650016 LANDMARK CONSTRUCTION

 

             Change Order #8 – Increase in the amount of $940 to modify domestic and irrigation service piping.   (Student Facility Fees)

 

c.          Informational Item

 

In conjunction with the planned remodel of the Student Union, we have agreed with our bookstore operator to move our store to the vacant area in the Rogers and Jefferson Cafeteria next to the University C-Store. The internal remodel of this space is planned for this summer.  SWOSU will be furnishing an empty “white room” space for Follett to complete to retail space.  The investment proposal by Follett for this project is expected to be furnished to us by the end of May and the space is scheduled to be occupied by the first of December 2004.           

 

Voting for the motion:  Regents Garrison, Holloway, Howard, Gordon, Thompson, Stansberry, Garrett, Ryerson

 

                                    Voting against the motion:  None


IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

2.         Southeastern Oklahoma State University 

 

a.         R. #215 – CONSTRUCTION MANAGEMENT AT-RISK SELECTION PROCESS

 

Regent Holloway made the motion, seconded by Regent Garrett, for approval of the Construction Management “At-Risk” selection process regarding: 

 

1)        Ranking of the firms that are under consideration to provide at-risk construction management services (ranking of firms will be provided at the May Building Committee meeting);

 

2)        Authorizing the University administration to negotiate the terms of an agreement, including a fee for preconstruction phase construction management services, starting with the highest-ranked firm;

 

3)        Authorizing the President or his designee to execute the Agreement for At-Risk Construction Management Services; and

 

4)        Authorizing the University administration to negotiate a guaranteed maximum price for construction which shall be presented to the Board for formal approval.  (Revenue Bond Funds)

 

Voting for the motion:  Regents Holloway, Garrett, Howard, Garrison, Gordon, Thompson, Stansberry, Ryerson

 

                                                Voting against the motion:  None


IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

2.         Southeastern Oklahoma State University 

 

b.         R. #216 – EAKER FIELD – APRON REPAIR

 

             Regent Stansberry made the motion, seconded by Regent Howard, to approve the award of a contract to LBR Inc. Airport Consultants for engineering services on a grant application with the Oklahoma Aeronautics Commission to repair the apron at Eaker Airfield.  Cost for engineering services not to exceed $60,000.  Funding: Auxiliary Funds. (The Oklahoma Aeronautics Commission has committed $360,000 for this project with a match of $40,000 from Southeastern for total funds available of $400,000).

 

Voting for the motion:  Regents Stansberry, Howard, Garrison, Gordon, Thompson, Holloway, Garrett, Ryerson

 

                                                Voting against the motion:  None

 

c.          R. #217 – RESIDENTIAL HOUSING CONSTRUCTION

 

Regent Stansberry made the motion, seconded by Regent Garrison, for approval to begin the selection process for a firm to provide the development and construction of residential housing by issuing a Request for Qualifications (RFQ).   This project will involve a land lease with the Southeastern Foundation (or another 501(c) 3).

 

Voting for the motion:  Regents Stansberry, Garrison, Howard, Gordon, Thompson, Holloway, Garrett, Ryerson

 

                                                Voting against the motion:  None


IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

3.         University of Central Oklahoma 

 

a.         R. #218 - HEALTH AND SAFETY PROJECTS

PROJECT #1200060 – WANTLAND HALL

 

Regent Stansberry made the motion, seconded by Regent Howard, for approval to fund, design, bid and award contract to the lowest responsible bidder for the Wantland Hall Woodworking Dust Collection system.  The project cost is $55,000.  (E&G Funds)

 

Voting for the motion:  Regents Stansberry, Howard, Garrison, Gordon, Thompson, Holloway, Garrett, Ryerson

 

                                                Voting against the motion:  None

 

b.         R. #219 - SPORTS STADIUM COMPLEX IMPROVEMENTS

PROJECT #1200032 – HAMILTON FIELD HOUSE

 

Regent Stansberry made the motion, seconded by Regent Thompson, for approval to fund, design, bid and award contract to the lowest responsible bidder for HVAC modifications to Hamilton Field House.  The project cost is $250,000.  (Section 13 Offset Funds)

 

Voting for the motion:  Regents Stansberry, Thompson, Howard, Garrison, Gordon, Holloway, Garrett, Ryerson

 

                                                Voting against the motion:  None

 

c.          R. #220 - MINOR REPAIRS AND DEFERRED MAINTENANCE PROJECT #1200027 – TUCKPOINTING AND WATERPROOFING

 

Regent Stansberry made the motion, seconded by Regent Howard, for approval to fund, design, bid and award contract to the lowest responsible bidder for the next phase Tuckpointing & Waterproofing Repair project.  The project cost is $80,000.  (E&G Funds)


IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

3.         University of Central Oklahoma 

 

            c.         R. #220

 

Voting for the motion:  Regents Stansberry, Howard, Garrison, Gordon, Thompson, Holloway, Garrett, Ryerson

 

                        Voting against the motion:  None

 

d.         R. #221 - SPORTS STADIUM COMPLEX IMPROVEMENTS

PROJECT # 120-0032

 

Regent Stansberry made the motion, seconded by Regent Garrett, for approval to withdraw the bid presented on April 20, 2004 by Landmark Construction Group, Inc. in the amount of $11,150,000 without forfeiture of bid bond.  On April 22, 2004, Landmark Construction Group, Inc. requested their bid be withdrawn after discovery of a scrivner’s error (numerical error) in their bid in the amount of $1,000,000.  A mechanical sub contract bid was incorrectly entered into their bid in the amount of $130,000 in lieu of the correct amount of $1,130,000.  In accordance with Title 61, Section 107, sub paragraph D, the awarding public agency may exonerate the bidder from liability of bid bond upon a timely showing that the bidder committed what the courts under common law have determined to be an excusable bidding error and for that reason it would not be equitable to enforce bid security.

 

Voting for the motion:  Regents Stansberry, Garrett, Howard, Garrison, Gordon, Thompson, Holloway, Ryerson

 

                        Voting against the motion:  None

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

3.         University of Central Oklahoma 

 

e.         R. #222 - SPORTS STADIUM COMPLEX IMPROVEMENTS

PROJECT #1200032  (Approved by the Board on February 20, 2004, R. #143)

 

1)        Regent Stansberry made the motion, seconded by Regent Garrison, for approval to award a contract to Flintco, Inc. in the amount of $11,774,912 for base bid plus selected alternates, contingent upon the execution of a deduct change order amount of not less than $1,209,117 for a net contract amount not to exceed $10,565,795.

 

Voting for the motion:  Regents Stansberry, Garrison, Howard, Gordon, Thompson, Holloway, Garrett, Ryerson

 

                                    Voting against the motion:  None

 

            R. #223 - SPORTS STADIUM COMPLEX IMPROVEMENTS

PROJECT #1200032 

 

Regent Stansberry made the motion, seconded by Regent Garrett, to approve items 2 – 6 as follows:

 

2)        Ratify prior Board action authorizing and approving the issuance of the Regional University System of Oklahoma (University of Central Oklahoma Stadium Project) Revenue Bonds, Series 2004, in the approximate amount of $13,000,000 (the “Bonds”) the proceeds of which will be used for the purpose of constructing, renovating and equipping (or reimbursing the University for improvements recently made and anticipated to be funded from the Series 2004 Bonds) a Stadium on the University’s campus located in Edmond, Oklahoma, fund a debt service reserve or purchase a surety bond policy, to provide for municipal bond insurance and for paying certain costs of issuance (the “Project”).

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

3.         University of Central Oklahoma 

 

e.         R. #223

 

3)        Authorize and approve a Bond Resolution dated as of this date; authorizing the form of the Bond Resolution and other financing documents, including but not limited to the Bond Resolution, Bond Purchase Agreement, Preliminary Official Statement, Official Statement, General Certificate, Closing Certificate, Investment Letter and Trust Agreement to be completed subject to final approval of General Counsel and Bond Counsel and executed by the officers of the Regional University System of Oklahoma; authorizing all things necessary to consummate the transaction contemplated herein, including, but not limited to execution and delivery by the officers of the Board of Regents of Oklahoma Colleges of any and all financing and closing documents.

 

4)        Approve and authorize the award of the sale of the Bonds on a negotiated basis by the Regional University System of Oklahoma and the execution of a related Bond Purchase Agreement, based upon the final determination of the financing team and as approved by the State Bond Advisor and as determined to be in the best financial interest of the University of Central Oklahoma to do all things necessary to consummate the transaction contemplated herein including, but not limited to, execution and delivery of any and all financing and closing documents.

 

5)        Authorize the officers of the Board of Regents of Oklahoma Colleges to execute and deliver any and all financing documents and related closing documents and to consummate the transaction as required by Bond Counsel and approved by General Counsel.

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

3.         University of Central Oklahoma 

 

e.         R. #223

 

6)        Authorize the officers of the University of Central Oklahoma to execute any closing documents required by Bond Counsel and approved by General Counsel and to take any further action required to complete the transaction described herein.

 

Voting for the motion:  Regents Stansberry, Garrett, Howard, Garrison, Gordon, Thompson, Holloway, Ryerson

 

                        Voting against the motion:  None

 

f.          R. #224 - PARKING, SIDEWALKS, LIGHTS & LANDSCAPING PROJECT #1200013 – IRRIGATION SYSTEM

 

Regent Stansberry made the motion, seconded by Regent Howard, for approval to fund, design, bid and award contract(s) to the lowest responsible bidder(s) for exterior site improvement elements on campus for extension of campus irrigation systems.  The project cost is $100,000. (E&G Funds)

 

Voting for the motion:  Regents Stansberry, Howard, Garrison, Gordon, Thompson, Holloway, Garrett, Ryerson

 

                        Voting against the motion:  None

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

3.         University of Central Oklahoma 

 

g.         R. #225 - PARKING, SIDEWALKS, LIGHTS & LANDSCAPING PROJECT #1200013 – INTRAMURAL PLAYING FIELD

 

Regent Stansberry made the motion, seconded by Regent Howard, for approval to increase funding for the Intramural Playing Field.  The revised project cost is $60,000.  The Board approved the award within identified funds at the February 20, 2004 meeting however, the costs for the work have increased by $30,000 due to the necessity to relocate shallow existing sanitary sewer lines and manholes that cross the site. (R #140)(E&G Funds)

 

Voting for the motion:  Regents Stansberry, Howard, Garrison, Gordon, Thompson, Holloway, Garrett, Ryerson

 

                        Voting against the motion:  None

 

h.         R. #226 - MAX CHAMBERS LIBRARY RENOVATION PROJECT #1200047 - WEAVER CONTRACTING INC.

 

Regent Stansberry made the motion, seconded by Regent Thompson, to approve change order #1, an increase in the amount of $4,591 to add one viewing window to create an observation room, additional footings and removal of unstable concrete flooring and substitution of face brick for color and texture match.  (Board approved the project April 4, 2003, R. #143) (Library Facility Fees and Private Funds)

 

Voting for the motion:  Regents Stansberry, Thompson, Howard, Garrison, Gordon, Holloway, Garrett, Ryerson

 

                        Voting against the motion:  None

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

4.         Northeastern State University

 

R. #227 - RENOVATION AND REPAIR OF BUILDINGS, CLASSROOMS AND OFFICES PROJECT #4850045

 

Regent Stansberry made the motion, seconded by Regent Howard, for approval to solicit bids and award a contract for the expansion and renovation of the clinical area of the Optometry building.  The renovation will include HVAC and electrical upgrades; ceiling, wall and floor treatments; updated clinic examination rooms; and an expanded Vision Training area.  The project will not exceed $300,000.00 and is to be paid for from donated funds in the amount of $250,000.00 and $50,000.00 from Section 13 Funds.  (Resolutions: 1997-R. #136, 1998-R. #106, 1999-R. #98, 2004-R. #149)

 

Voting for the motion:  Regents Stansberry, Howard, Garrison, Gordon, Thompson, Holloway, Garrett, Ryerson

 

            Voting against the motion:  None

 

5.         Northwestern Oklahoma State University 

 

R. #228 – CAMPUS MASTER PLAN UPDATE

 

Regent Stansberry made the motion, seconded by Regent Gordon, to approve the updated Campus Master Plan for Fiscal Year 2004-2005.  

 

Voting for the motion:  Regents Stansberry, Gordon, Howard, Garrison, Thompson, Holloway, Garrett, Ryerson

 

Voting against the motion:  None

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

6.         East Central University 

 

a.         R. #229 - STUDENT HOUSING CONSTRUCTION AND /RENOVATION - NEW STUDENT HOUSING PROJECT #2300044 – FENIX CONSTRUCTORS, INC.

 

Regent Stansberry made the motion, seconded by Regent Garrison, to approve change Order #2, an increase in the amount of $29,911 to install one-half inch resilient channels, 5/8 inch gypsum board and draftstop construction throughout structures.  (Revenue Bond Funds)

 

Voting for the motion:  Regents Stansberry, Garrison, Howard, Gordon, Thompson, Holloway, Garrett, Ryerson

 

Voting against the motion:  None

 

b.         R, # 230 - STUDENT HOUSING CONSTRUCTION AND RENOVATION NEW STUDENT HOUSING PROJECT #2300044 - APPLIANCES

 

Regent Stansberry made the motion, seconded by Regent Garrison, to award the bid submitted by Sears Roebuck and Company, Ada, Oklahoma, in the amount of $29,686.30 The following bids were received for stoves and refrigerators for the new forty-two units of the new student housing. (Revenue Bond Funds)

 

Sears Contract Sales-Augusta, Georgia          $25,876.00

                                                Metro Builders Supply--Oklahoma City            $28,644.00

                                                Sears Roebuck and Company-Ada                  $29,686.30

 

Voting for the motion:  Regents Stansberry, Garrison, Howard, Gordon, Thompson, Holloway, Garrett, Ryerson

 

Voting against the motion:  None

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

B.        BUILDING COMMITTEE REPORT

 

6.         East Central University 

 

            Informational Item

 

c.         Purchase of Property - Project #2300031

 

ECU is purchasing property adjacent to the campus known as 823 East 10. The legal description is: All of Lot 3 and the East Half of Lot 4 in Block 10, Donaghey Addition, Ada, Oklahoma. The purchase price is $37,500.  (Section 13/New College Funds)

 

d.         R. #231 - ADDENDUM - WOMEN'S ATHLETIC FACILITY-PROJECT #2300046

 

Regent Stansberry made the motion, seconded by Regent Garrett, to approve the selection of an architect/engineering firm for the design or redesign of a Women's Athletic Dressing Facility. (Board approved   selection and awarding of a construction management contract on April 23, 2004, R. #185) (Student Activity Facility Fees Funds)

 

Voting for the motion:  Regents Stansberry, Garrett, Howard, Garrison, Gordon, Thompson, Holloway, Ryerson

 

Voting against the motion:  None

 

The Board Chair declared a break at 9:50 a.m.  The meeting reconvened at 10:05 a.m.

           

            The order of the agenda resumed.

 

V.        PRESIDENTS’ RECOMMENDATIONS 

 

B.        R. #232 – SOUTHEASTERN OKLAHOMA STATE UNIVERSITY

 

                         Regent Thompson made the motion, seconded by Regent Gordon, for approval of the President’s Recommendations for Southeastern Oklahoma State University as presented by President Johnson.

                         (Attachment F, Pages 147-153)

V.        PRESIDENTS’ RECOMMENDATIONS  (Continued)

 

B.         R. #232

 

Voting for the motion:  Regents Thompson, Gordon, Howard, Garrison, Holloway, Stansberry, Garrett, Ryerson

 

Voting against the motion:  None

 

C.        R. #233 – NORTHWESTERN OKLAHOMA STATE UNIVERSITY

 

            Regent Gordon made the motion, seconded by Regent Garrett, for approval of the President’s Recommendations for Northwestern Oklahoma State University as presented by President Beran.

(Attachment G, Pages 154-156)

 

Voting for the motion:  Regents Gordon, Garrett, Howard, Garrison, Thompson, Holloway, Stansberry, Ryerson

 

Voting against the motion:  None

 

D.        R. #234 - EAST CENTRAL UNIVERSITY

 

                         Regent Gordon made the motion, seconded by Regent Garrett, for approval of the President’s Recommendations for East Central University as presented by President Cole.  (Attachment H, Page 157)

 

Voting for the motion:  Regents Gordon, Garrett, Howard, Garrison, Thompson, Holloway, Stansberry, Ryerson

 

Voting against the motion:  None

 

E.        R. #235 – UNIVERSITY OF CENTRAL OKLAHOMA

 

                         Regent Stansberry made the motion, seconded by Regent Howard, for approval of the President’s Recommendations for the University of Central Oklahoma as presented by President Webb.  (Attachment I, Pages 158-173)

 

Voting for the motion:  Regents Stansberry, Howard, Garrison, Gordon, Thompson, Holloway, Garrett, Ryerson

 

Voting against the motion:  None

V.        PRESIDENTS’ RECOMMENDATIONS  (Continued)

 

F.         R. #236 – SOUTHWESTERN OKLAHOMA STATE UNIVERSITY

 

                         Regent Thompson made the motion, seconded by Regent Gordon, for approval of the President’s Recommendations for Southwestern Oklahoma State University as presented by President Hays.  (Attachment J, Pages 174-177)

 

Voting for the motion:  Regents Thompson, Gordon, Howard, Garrison, Holloway, Stansberry, Garrett, Ryerson

 

Voting against the motion:  None

 

President Hays presented Regent Marseda Garrison the Southwestern Oklahoma State University Alumni Award of Merit from the Alumni Association in recognition of her service to the Regional University System of Oklahoma for the past nine years.

 

President Hays announced that the Toyota Foundation awarded Southwestern funding for the continuation of the Math and Science Academy program beginning in the summer of 2005.  Five hundred applications were submitted to the Toyota Foundation from throughout the nation, 20 were interviewed, and 5 institutions were awarded funding for the program.

 

VI.       PRESIDENTS’ COUNCIL REPORT – President John Hays

 

            President Hays reported on the following items:

 

A.        The universities will be requesting a 7-8% increase in tuition and fees and a minimum of 3% in salary increases for faculty and staff at the June Board meeting when they present their budgets.

 

B.        Update on the Higher Education Capital Bond Issue, House Joint Resolution 1039.

 

C.        Dr. Paul Beran, Northwestern Oklahoma State University, Alva, Oklahoma, was elected chair of the Presidents’ Council for FY2005.

 

 

VI.       PRESIDENTS’ COUNCIL REPORT  (Continued)

 

D.        R. #237 - HIGHMARK LIFE INSURANCE COMPANY – Regional University System of Oklahoma EMPLOYEE LIFE INSURANCE

 

            Regent Gordon made the motion, seconded by Regent Stansberry, to appoint an ad hoc committee including President John Hays, Sheridan McCaffree, Tom Fagan, and Lynn Griswold, to: 1) negotiate with Highmark Life Insurance Company regarding the premium adjustment increase and length of the contract ; 2) take appropriate action; and 3) report to the Board at the June meeting.

 

Voting for the motion:  Regents Gordon, Stansberry, Howard, Garrison, Thompson, Holloway, Garrett, Ryerson

 

Voting against the motion:  None

 

 E.        The presidents have requested to meet with the Personnel Committee prior to the June meeting to discuss executive compensation.

 

President Hays stated that due to a shipping delay, a plaque from the six presidents commending Regent Marseda Garrison for her service to higher education and the Board would be presented to her at a future date.

 

The Board Chair declared a break at 10:50 a.m.  The meeting reconvened at 11:05 a.m.

 

The order of the agenda changed to item IV-C-2.

 

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS 

 

C.        AUDIT & FINANCE COMMITTEE REPORT

 

2.         R. #238 - BOARD OF REGENTS OF OKLAHOMA COLLEGES ADMINISTRATIVE OFFICE BUDGET – FY2005  (Attachment B, Pages 100-103)

 

Regent Garrison made the motion, seconded by Regent Holloway, to approve the Regional University System of Oklahoma Administrative Office Budget in the amount of $811,500.00 for FY-2005.

 

Voting for the motion:  Regents Garrison, Holloway, Thompson, Stansberry, Ryerson

 

Voting against the motion:  Regents Howard, Gordon, Garrett

The Board recess for lunch at 12:00.   The meeting reconvened at 12:40 p.m.

 

The order of the agenda resumed.

 

VII.       NEW BUSINESS

 

            None

 

VIII.     EXECUTIVE DIRECTOR’S REPORT

 

            None

 

IX.       R. #239 RECOGNITION OF OUTGOING REGENT  (Attachment K, Page 178)

 

            Regent Howard made the motion, seconded by Regent Stansberry, to approve the resolution for Regent Marseda Garrison, who has completed a term for Position 3, June 10, 1995 to June 10, 2004. 

 

Voting for the motion:  Regents Howard, Stansberry, Garrison, Gordon, Thompson, Holloway, Garrett, Ryerson

 

Voting against the motion:  None        

 

            Board Chair Ryerson commended Regent Marseda Garrison for her commitment as a Regent and her service on the Audit and Finance Committee during her term.

 

X.         REGENTS’ COMMENTS

 

            None

           

XI.        R. #240 - EXECUTIVE SESSION

 

            At 12:50 p.m. Regent Howard made the motion, seconded by Regent Gordon, to go into Executive Session pursuant to 25 O.S. § 307 (B) (1), to discuss:

 

Conduct employment evaluation of the President of Southwestern Oklahoma State University.

 

Voting for the motion:  Regents Howard, Gordon, Garrison, Thompson, Holloway, Stansberry, Garrett, Ryerson

 

Voting against the motion:  None

XII.       ANNOUNCEMENT TO RECONVENE IN PUBLIC SESSION

 

            The Board reconvened in public session at 2:15 p.m.

 

XIII.     R. # 241 – ADJOURNMENT

 

            Regent Garrison made the motion, seconded by Regent Holloway, to adjourn the meeting at 2:20 p.m.

 

Voting for the motion:  Regents Garrison, Holloway, Howard, Gordon, Thompson, Stansberry, Garrett, Ryerson

 

Voting against the motion:  None

 

 

 

 

 

Submitted by:           

 

 

 

 

 

_______________________________              ________________________________

Richard N. Ryerson                                                   Ann Holloway

Board Chair                                                               Secretary

 

 

Minutes approved by the Regional University System of Oklahoma this                 day of ___________, ______.

 

 

The next regular meeting of the Regional University System of Oklahoma is scheduled for 9:00 a.m., June 18, 2004, University of Central Oklahoma, Edmond, Oklahoma.