OKLAHOMA COLLEGES
MINUTES
Southwestern
TABLE
OF CONTENTS
Minutes of
MINUTES
Friday, October 15,
Southwestern
I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT
The Board of Regents
of Oklahoma Colleges met in regular session at
II. CALL TO ORDER AND REGENTS’ ROLL CALL
Board Chair Poag called the meeting to order. Roll call established the presence of a quorum with seven Regents present.
Steve Poag, Chair, Position 1
Belva Howard, Regent, Position 2
Joe Anna Hibler, Regent, Position 3
Jan Gordon, Regent, Position 4
Ann Holloway, Regent, Position 7
Mark Stansberry, Regent, Position 8
Sandy Garrett, Regent, Position 9
R. #67 –
EXCUSE ABSENT REGENT
Regent Gordon
made the motion, seconded by Regent Howard, to excuse
Voting for the motion:
Regents Gordon, Howard, Hibler, Holloway, Stansberry, Garrett, Poag
II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)
R. #67
Voting against
the motion: None
GUESTS
Edward
Professors (AAUP),
Jim Waites, Director of Development and Alumni Services,
Southwestern
Dr. H.F. Timmons, President, Southwestern Pharmacy Alumni Foundation, Inc.,
Radwan Al-Jarrah, Chair, Mathematics, Southwestern
University,
Bettie Rice, Provost/Vice President for Academic and Student Affairs,
Southwestern
Brian Adler, Director of Public Information, Southwestern
University,
Kyle Wright, Web Graphic Designer, Office of the Web Manager, Southwestern
OTHERS PRESENT
University Presidents
Paul Beran, President, Northwestern
Bill Cole, President,
Don Betz, Provost/Vice President for Academic Affairs, representing President
Roger Webb,
John Hays, President, Southwestern
Glen Johnson, President,
Southeastern
Kim Cherry, Vice President for Administration, representing President Larry
Williams, Northeastern
Board Administrative Staff
Pat Shiflett, Administrative Assistant
III. MINUTES OF PREVIOUS MEETING
R. #68 – MINUTES OF SEPTEMBER 14-15-, 2004
Regent Stansberry
made the motion, seconded by Regent Holloway, to approve the minutes of the September 14-15, 2004
regular meeting.
Voting for the
motion: Regents Stansberry,
Holloway, Howard, Hibler, Gordon, Garrett, Poag
Voting against
the motion: None
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS
A. ACADEMIC AFFAIRS
COMMITTEE REPORT – Chair Mark Stansberry
(Attachment A, Pages 21-39)
1. R.
#69 – RUSO STRATEGIC ADVANCEMENT
Regent Stansberry made the motion, seconded
by Regent Hibler, to refer the items listed below, recommended by the Academic
Affairs Committee, to the Presidents’ Council for review, and to report to the
Board at the November meeting.
a. Establish collaborative alternative delivery, on-line
learning/e-business, and technology training processes.
b. Develop stronger collaborations/partnerships for sharing
academic programs.
c. Coordinate class descriptions, goals, days, and start
times.
d. Enhance
financial aid, scholarships, and grants.
e. Increase
graduation rates.
Voting
for the motion: Regents Stansberry,
Hibler, Howard, Gordon, Holloway, Garrett, Poag
Voting
against the motion: None
The committee requested that the Board members consider and suggest three (3) top priorities for the Academic Affairs Committee regarding: streamlining our efforts and developing our vision as they related to the agenda and committee structure.
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS
A. ACADEMIC AFFAIRS COMMITTEE REPORT
2. Southwestern
Informational Items
a. Action
taken by The Higher Learning Commission relative to “The Agenda for
Excellence: A Vision for Southwestern”
that was recently submitted to the Commission.
b. A
New Program Proposal for a Bachelor of Science in Information Systems.
c. A
Degree Program Modification for a department name change for the Health,
Physical Education and Recreation Department.
B. BUILDING COMMITTEE REPORT – Chair Ann Holloway
(Attachment B, Pages 40-50)
1. Northeastern
R. #70 -
Regent Holloway made the motion, seconded by Regent Gordon,
for approval to bid the construction of the Science Lab Building
to be located on the Tahlequah campus and that the Board delegate authority to
President Williams to award the contract after consultation with the Chair of
the Board and the Building Committee Chair, to be ratified at the next Board
meeting. This phase of the project is
estimated to cost $9 million and is funded through the 2004
Voting
for the motion: Regents Holloway,
Gordon, Howard, Hibler, Stansberry, Garrett, Poag
Voting
against the motion: None
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
B. BUILDING COMMITTEE REPORT
2.
R. #71 - MAX CHAMBERS LIBRARY RENOVATION – PROJECT #1200047 - WEAVER
CONTRACTING, INC.
Regent Holloway made the motion, seconded by Regent Howard, to approve change order #4, an increase in the amount of $3,953 for additional electrical circuits to support newly installed HVAC systems recommended by JCI, and other work to complete the project. (Board approved project April 4, 2003 – R. #143) (Library Facility Fees and Private Funds)
Voting
for the motion: Regents Holloway,
Howard, Hibler, Gordon, Stansberry, Garrett, Poag
Voting
against the motion: None
3. Southwestern
R. #72 – ARCHITECT
SELECTION
Regent
Holloway made the motion, seconded by Regent Stansberry, for approval to
proceed with the architect selection process for the capital master plan
projects to be funded during the next three years.
Voting
for the motion: Regents Holloway,
Stansberry, Howard, Hibler, Gordon, Garrett, Poag
Voting
against the motion: None
4.
1) R. #73 - STUDENT HOUSING
CONSTRUCTION-RENOVATION-PROJECT #2300044 - PONTOTOC RESIDENCE
HALL RENOVATION – FENIX
CONSTRUCTORS, INC.
Regent Holloway
made the motion, seconded by Regent Hibler, to approve change 0rder #2, Payment
of "Timely Completion Incentive" per substantial completion letter
dated August 14, 2004. Increase
$21,000. Deduction for
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
B. BUILDING COMMITTEE REPORT
4.
1) contract savings
based upon original contract. Deduct
$5,433. Total change for change
order #2 - increase $15,567.00.
(Revenue Bonds)
Voting
for the motion: Regents Holloway,
Hibler, Howard, Gordon, Stansberry, Garrett, Poag
Voting
against the motion: None
2) R. #74 - CRIMINAL JUSTICE CENTER OF EXCELLENCE
PROJECT #2300048
Regent
Holloway made the motion, seconded by Regent Howard, to approve that $800,000
of ECU's allocation of the higher education bond issue be allocated for the construction
of a training skills center. Coupled with $1,000,000 in federal money, the
Center will include a three-quarter mile driving track, an indoor firing range,
skid pad, and shooting simulation facilities. The Center will allow for
expansion and regionalization of the federally supported Police Corps of
Voting
for the motion: Regents Holloway,
Howard, Hibler, Gordon, Stansberry, Garrett, Poag
Voting
against the motion: None
Informational Items
3) FAUST GYMNASIUM - PROJECT #2300043
A bequest was made by the estate of Ayleene
McKeel to renovate the Faust Gymnasium to house the ECU Dance Program. This
will vacate space for a third ITV classroom for
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
B. BUILDING COMMITTEE REPORT
4.
3) the Nursing Program. The Dance Studio will be named for Mr.
John Boyce McKeel. The dance-related project will cost approximately $85,000
and the nursing classroom will require approximately $15,000.
4) STUDENT
APARTMENTS UPDATE-INFORMATIONAL ITEM - PROJECT #2300044
5. Southeastern
R.
#75 – LEASE AGREEMENTS
Regent
Holloway made the motion, seconded by Regent Stansberry, to authorize the
President to execute the Lease Agreement by and between the University and the
Durant Community Facilities Authority and the Sub-Lease Agreement from the
Durant Community Facilities Authority to the University subject to approval by
General Counsel on the projects funded by the Durant city sales tax vote to
include: 1) construction of an arena, conference and community center, 2)
renovation of football field, and 3) relocation of tennis courts.
Voting
for the motion: Regents Holloway,
Stansberry, Howard, Hibler, Gordon, Garrett, Poag
Voting
against the motion: None
C. AUDIT
& FINANCE COMMITTEE REPORT – Chair Mickey Thompson
R.
#76 – EXTERNAL QUALITY ASSURANCE REVIEW
Regent Stansberry made the motion, seconded
by Regent Holloway, to engage the firm of Crawford & Associates to perform
the FY 2004 External Quality Assurance Review of Internal Audit in the amount
of $10,500.00 for the period ended June 30, 2004.
Voting
for the motion: Regents Stansberry,
Holloway, Howard, Hibler, Gordon, Garrett, Poag
Voting against the motion: None
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
D. PERSONNEL COMMITTEE REPORT –
R. #77 – TRANSFER
OF LEAVE BALANCES
Regent Gordon made the
motion, seconded by Regent Hibler, to approve the transfer of leave balances of
Charles K. Babb, General Counsel, from the Attorney General’s Office; 389 hours of sick leave and
113.75 hours of annual leave.
Voting
for the motion: Regents Gordon, Hibler,
Howard, Poag
Voting against the motion: Regents Holloway, Stansberry, Garrett
V. PRESIDENTS’ RECOMMENDATIONS
A. R. #78 – NORTHWESTERN
Regent Gordon made the motion,
seconded by Regent Hibler, for approval of the President’s Recommendations for
(Attachment C, Pages 51-54)
Voting
for the motion: Regents Gordon,
Hibler, Howard, Holloway, Stansberry, Garrett, Poag
Voting
against the motion: None
B. R. #79 -
Regent
Howard made the motion, seconded by Regent Stansberry, for approval of the
President’s Recommendations for
(Attachment D, Pages 55-56)
Voting
for the motion: Regents Howard,
Stansberry, Hibler, Gordon, Holloway, Garrett, Poag
Voting
against the motion: None
V. PRESIDENTS’ RECOMMENDATIONS (Continued)
C. R. #80 –
Regent
Gordon made the motion, seconded by Regent Hibler, for approval of the
President’s Recommendations for the
Voting
for the motion: Regents Gordon,
Hibler, Howard, Holloway, Stansberry, Garrett, Poag
Voting against the motion:
None
D. R. #81 – SOUTHWESTERN
Regent
Gordon made the motion, seconded by Regent Stansberry, for approval of the
President’s Recommendations for
Voting
for the motion: Regents Gordon,
Stansberry, Howard, Hibler, Holloway, Garrett, Poag
Voting against the motion:
None
E. R. #82 – SOUTHEASTERN
Regent Hibler
made the motion, seconded by Regent Gordon, for approval of the President’s
Recommendations for
Voting
for the motion: Regents Hibler,
Gordon, Howard, Holloway, Stansberry, Garrett, Poag
Voting
against the motion: None
F. R. #83 – NORTHEASTERN
Regent Gordon made the motion,
seconded by Regent Stansberry, for approval of the President’s Recommendations for
V. PRESIDENTS’ RECOMMENDATIONS (Continued)
F. R. #83
Voting
for the motion: Regents Gordon,
Stansberry, Howard, Hibler, Holloway, Garrett, Poag
Voting against the motion:
None
VI. PRESIDENTS’ COUNCIL REPORT –
President
Beran provided the Board with the following information:
1. State Questions for the General
Election
2. Higher Education Alumni Council of Oklahoma (HEACO) talking
points regarding the State Questions
3. The
4. Correspondence to President George Bush and Senator John Kerry from the American Association of State Colleges and Universities (AASCU) regarding higher education issues and opportunities
5. Doing More with Less – a data comparison between the six regional universities reflecting how the regional universities combine serve more students and create more graduates while working with less state appropriated dollars and a lower cost to students.
President Johnson presented information regarding the State Questions that impact higher education: 1) State Question 705 – net proceeds of the lottery will be used for education purposes, 2) State Question 706 – creates a trust fund from which monies may only be used for certain purposes, all relating to education, 3) State Question 712 – specific earmark for the Oklahoma Higher Learning Access Program (OHLAP) scholarships, and 4) State Question 713 – to be used for various health-related purposes.
President Johnson stated that priorities of the Presidents’ Council for the upcoming year are:
1. $500 million capital bond issue
2. Allocations
3. Identify a permanent funding source for the Oklahoma Higher Learning Access Program (OHLAP) scholarships
The order of the agenda changed to Item XI.
XI. CHAIR’S REPORT AND REGENTS’ COMMENTS
Regent Howard recommended that the Policy and Procedures Committee review the Administrative Office Handbook policy (2.13.1 Annual Leave and 2.13.2 Sick Leave) regarding the transfer of annual and sick leave from other state agencies for future hires.
Board Chair Poag stated that he will be sending out an e-survey to the Regents and Presidents requesting ideas regarding what we should do as a Board and what we can do individually as members in order to take a more proactive approach to the information presented by the Presidents’ Council.
The Board Chair declared a break at 10:35 a.m. The meeting reconvened at 10:45 a.m.
The order of the agenda resumed.
VII. SOUTHWESTERN
Mr. Jim Waites, Director of Development and Alumni Services, presented the Southwestern Oklahoma State University Foundation report for the period ending December 31, 2003.
· Assets total $9.3 million
· Rate of return on investments for the first three quarters is 3.65%
· Endowment total $14.5 million
· Challenge goal for the Focus Campaign is $5.1 million; total cash and deferred gifts to date is $3.7 million
VIII. SOUTHWESTERN PHARMACY ALUMNI FOUNDATION
REPORT
Dr. H.F. Timmons, President, presented the Southwestern Pharmacy Alumni Foundation, Inc. report.
·
Foundation founded in 1964 specifically for the
support of the
· Annual budget of approximately $250,000
· Scholarship expenditures are approximately $60,000 a year
· Expenditures are primarily for scholarships and for rendering services such as continuing education for Southwestern graduates and pharmacists across the state
IX. NEW BUSINESS
None
Segments of the Higher
Education Alumni Council of Oklahoma (HEACO) sponsored program, Candid Campus, which relates to telemedicine
and distance learning, and a
radio advertisement and television commercial clip from Southwestern’s
marketing campaign were shown to the Board by Brian Adler, Director of Public
Information.
X. EXECUTIVE DIRECTOR’S REPORT
The Executive Director reported on the following items:
A. The goal for launching the Regional University System of Oklahoma website is October 20, 2004.
B. The Executive Director and the Director of Internal Auditing will conduct interviews for the staff auditor’s position the week of October 18, 2004.
C. Out-of-State Travel Reports (Attachment I, Pages 84-92)
XI. CHAIR’S REPORT AND REGENTS’ COMMENTS
Item XI follows Item VI on the agenda.
XII. R. # 84 – ADJOURNMENT
Regent Stansberry
made the motion, seconded by Regent Garrett, to adjourn the meeting at 11:25
a.m.
Voting
for the motion: Regents Stansberry,
Garrett, Howard, Hibler, Gordon, Holloway, Poag
Voting
against the motion: None
Submitted by:
_______________________________ ________________________________
Stephen A. Poag Mark A. Stansberry
Board Chair Secretary
Minutes approved by the Regional University System of Oklahoma this day of ___________, ______.
The
next regular meeting of the Regional University System of Oklahoma is scheduled
for 9:00 a.m., November 12, 2004,