BOARD OF REGENTS

OF

OKLAHOMA COLLEGES

 

 

 

 

 

 

MINUTES

RETREAT & REGULAR BOARD MEETING

 

September 14-15, 2004

 

Harrison House/Pollard Inn

Guthrie, Oklahoma

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TABLE OF CONTENTS

 

 

Minutes of September 14-15, 2004........................................................................... 1-22

   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES

 

Tuesday, September 14, 2004, 7:45 a.m.

Wednesday, September 15, 2004, 9:00 a.m.

Harrison House/Pollard Inn

Guthrie, Oklahoma

 

I.          ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT

 

            The Board of Regents of Oklahoma Colleges met in regular session at 7:45 a.m., September 14, 2004, Harrison House/Pollard Inn, Guthrie, Oklahoma.  Notice of the meeting had been properly filed with the Secretary of State December 11, 2003, and a copy of the Agenda posted by 7:45 a.m., September 13, 2004 in compliance with the Open Meeting Act.

 

II.         CALL TO ORDER AND REGENTS’ ROLL CALL

 

            Board Chair Poag called the meeting to order.  Roll call established the presence of a quorum with nine Regents present.

 

            Steve Poag, Chair, Position 1

            Belva Howard, Regent, Position 2

            Joe Anna Hibler, Regent, Position 3

Jan Gordon, Regent, Position 4

Mickey Thompson, Regent, Position 5

            Richard Ryerson, Regent, Position 6

            Ann Holloway, Regent, Position 7

            Mark Stansberry, Regent, Position 8

            Sandy Garrett, Regent, Position 9

 

            Board Chair Poag welcomed the Regents, university presidents and their executive administrators, and the Board staff.  He stated that he was pleased at the number of attendees from the universities and requested their help and input. 

 

            Regent Poag stated that Ed Barlow, retreat facilitator, is a futurist, analyzing data and information and predicting future trends and events.  He is working with the Governor’s Workforce Council, the Oklahoma State Regents for Higher Education, Oklahoma Department of Tourism and several others in Oklahoma.  His client list is a Who’s Who within corporations, government, education and the not-for-profit sector.  He recently facilitated a two-day leadership conference of European manufacturers for executives from Ford, Conoco, Volvo, Air Liquid, DuPont, Jaguar, Leer, and Johnson Controls; a seminar for bankers with Federal Reserve Chairman Alan Greenspan; and keynotes an international leadership summit in New Zealand for the Asian Association of Management Organizations. 

 

GUESTS

 

Ed Barlow, President, Creating the Future, Inc.

Amy Polonchek, Deputy Director Research and Policy, Oklahoma Department of

  Commerce

Jim Purcell, Executive Director State System Research, Oklahoma State

  Regents for Higher Education

Lynn Gray, Economist, Oklahoma Employment Security Commission

Terry Watson, Workforce Solutions, Oklahoma Department of Commerce

Duane Anderson, Vice President of Academic Affairs, East Central University,

  Ada, Oklahoma

Ron Bussert, Vice President of Fiscal Affairs, East Central University, Ada,

  Oklahoma

Harrel Kennedy, Vice President of Institutional Development, East Central

  University, Ada, Oklahoma

Gerald Williamson, Vice President of Student Services, East Central University,

  Ada, Oklahoma

Jim Pate, Vice President of Academic Affairs, Northeastern State University,

  Tahlequah, Oklahoma

Janet Bahr, Associate Vice President of Academic Affairs, Northeastern State

  University, Tahlequah, Oklahoma

Kim Cherry, Vice President of Administration, Northeastern State University,

  Tahlequah, Oklahoma

Tim Foutch, Assistant Vice President of Administration, Northeastern State

  University, Tahlequah, Oklahoma

Neal Weaver, Director of Institutional Development, Northeastern State

  University, Tahlequah, Oklahoma

Janet Cunningham, Executive Vice President, Northwestern Oklahoma State

  University, Alva, Oklahoma

Steve Lohmann, Vice President of Academic Affairs, Northwestern Oklahoma

  State University, Alva, Oklahoma

Mike Knedler, Dean of Arts and Sciences, Northwestern Oklahoma State

  University, Alva, Oklahoma

Steve Valencia, Assistant to the President, Northwestern Oklahoma State

  University, Alva, Oklahoma

Denna Fisher, Dean of Woodward Campus, Northwestern Oklahoma State

  University, Alva, Oklahoma

GUESTS  (Continued)

 

Jesse Snowden, Vice President of Academic Affairs, Southeastern Oklahoma

  State University, Durant, Oklahoma

Ross Walkup, Vice President of Business Services, Southeastern Oklahoma

  State University, Durant, Oklahoma

Sharon Berish, Vice President of Student Services, Southeastern Oklahoma

  State University, Durant, Oklahoma

Jack Robinson, Special Assistant to the President, Southeastern Oklahoma

  State University, Durant, Oklahoma

Jeff Hale, Assistant Vice President of Academic Affairs, Southeastern Oklahoma

  State University, Durant, Oklahoma

Ann Haycock, Assistant Vice President of Academic Affairs, Southeastern

Oklahoma State University, Durant, Oklahoma

Bettie Rice, Provost, Southwestern Oklahoma State University, Weatherford,

  Oklahoma

Tom Fagan, Vice President of Administration and Finance, Southwestern

  Oklahoma State University, Weatherford, Oklahoma

Marvin Hankins, Director of Economic Development, Southwestern Oklahoma

  State University, Weatherford, Oklahoma

Cynthia Foust, Assistant Vice President of Academic Affairs, Southwestern

  Oklahoma State University, Weatherford, Oklahoma

Jim Waites, Institutional Advancement, Southwestern Oklahoma State University,

  Weatherford, Oklahoma

Don Betz, Provost/Vice President of Academic Affairs, University of Central

  Oklahoma, Edmond, Oklahoma

Steve Kreidler, Vice President of Administration and Finance, University of

  Central Oklahoma, Edmond, Oklahoma

Kathryn Gage, Vice President for Student Affairs, University of Central

  Oklahoma, Edmond, Oklahoma

Cynthia Rolfe, Vice President of Information Technology, University of Central

  Oklahoma, Edmond, Oklahoma

Nichoki Brossia, Photographer, University of Central Oklahoma, Edmond,

  Oklahoma

           

OTHERS PRESENT 

 

            University Presidents

 

Larry Williams, President, Northeastern State University, Tahlequah,

  Oklahoma

Paul Beran, President, Northwestern Oklahoma State University, Alva,

  Oklahoma

Glen Johnson, President, Southeastern Oklahoma State University, Durant,

  Oklahoma

OTHERS PRESENT 

 

            University Presidents      

 

John Hays, President, Southwestern Oklahoma State University, Weatherford,

  Oklahoma

Roger Webb, President, University of Central Oklahoma, Edmond, Oklahoma

 

Board Administrative Staff

 

Sheridan McCaffree, Executive Director

Kathleen Burns, Director of Internal Auditing

Charlie Babb, General Counsel

Lynn Griswold, Finance Officer

Pat Shiflett, Administrative Assistant

Karen Boughton, Staff Auditor

Misti Cullison, Receptionist/Secretary

 

III.        STRATEGIC PLANNING – Ed Barlow, Facilitator

 

            “Aligning the Board and Member Institutions with a Continuum of Change”

 

IV.       PANEL DISCUSSION OF OKLAHOMA ISSUES

 

            Demographics

 

            Amy Polonchek, Deputy Director of Research & Policy

            Oklahoma Department of Commerce

 

            Economics

 

            Lynn Gray, Economist

            Oklahoma Employment Security Commission

 

            Higher Education

 

            Jim Purcell, Executive Director of State System Research

            Oklahoma State Regents for Higher Education

 

V.        STRATEGIC PLANNING   (Continued)

 

            A.        Aligning the Board and Member Institutions with a Continuum of Change

            B.        Next Steps

            C.        Summary and Conclusion

 

CONTINUED MEETING

September 15, 2004, 9:00 a.m.

 

VI.        CALL TO ORDER AND REGENTS’ ROLL CALL

 

            Board Chair Poag called the meeting to order.  Roll call established the presence of a quorum with seven Regents present.

 

Steve Poag, Chair, Position 1

            Belva Howard, Regent, Position 2

            Joe Anna Hibler, Regent, Position 3

            Richard Ryerson, Regent, Position 6

            Ann Holloway, Regent, Position 7

            Mark Stansberry, Regent, Position 8

            Sandy Garrett, Regent, Position 9

 

            Regents Gordon and Thompson arrived at 9:05 a.m.

 

GUESTS

 

            Edward Neparko, Oklahoma Conference American Association of University

   Professors (AAUP), Weatherford, Oklahoma

Duane Anderson, Vice President of Academic Affairs, East Central University,

  Ada, Oklahoma

Ron Bussert, Vice President of Fiscal Affairs, East Central University, Ada,

  Oklahoma

Jim Pate, Vice President of Academic Affairs, Northeastern State University,

  Tahlequah, Oklahoma

Kim Cherry, Vice President of Administration, Northeastern State University,

  Tahlequah, Oklahoma

Neal Weaver, Director of Institutional Development, Northeastern State

  University, Tahlequah, Oklahoma

 

OTHERS PRESENT 

 

            University Presidents

 

Larry Williams, President, Northeastern State University, Tahlequah,

  Oklahoma

Paul Beran, President, Northwestern Oklahoma State University, Alva,

  Oklahoma

Glen Johnson, President, Southeastern Oklahoma State University, Durant,

  Oklahoma

John Hays, President, Southwestern Oklahoma State University, Weatherford,

  Oklahoma

Roger Webb, President, University of Central Oklahoma, Edmond, Oklahoma

OTHERS PRESENT  (Continued)

 

Board Administrative Staff

 

Sheridan McCaffree, Executive Director/General Counsel

Charlie Babb, General Counsel

Pat Shiflett, Administrative Assistant

 

VII.      MINUTES OF PREVIOUS MEETING

 

            R. #29 – MINUTES OF JULY 23, 2004

 

            Regent Ryerson made the motion, seconded by Regent Gordon, to approve the minutes of the July 23, 2004 regular meeting.

 

            Voting for the motion:  Regents Ryerson, Gordon, Howard, Hibler, Thompson, Holloway, Stansberry, Garrett, Poag

 

            Voting against the motion:  None

 

            The order of the agenda was changed to item XIII.

 

XIII.      CHAIR’S REPORT AND REGENTS’ COMMENTS

 

            Board Chair Poag invited comments regarding the retreat.  He requested input regarding the next steps and prioritizing the information submitted by the universities and regents on strategic direction including insights, implications, collaboration among the universities and policy governance directions from the Board of Regents of Oklahoma Colleges.

 

            Regent Holloway suggested that the Executive Committee consisting of Steve Poag, Chair, Ann Holloway, Vice Chair, Mark Stansberry, Secretary, and past Chair, Richard Ryerson, prepare a priority list of next steps regarding the topics discussed at the retreat.

 

            R. #30 – ACADEMIC AFFAIRS COMMITTEE

 

            Regent Ryerson made the motion, seconded by Regent Hibler, to assign to the Academic Affairs Committee the responsibility of considering, in consultation with the Presidents’ Council, collaboration  and coordination regarding  academic programs at the universities.

XIII.      CHAIR’S REPORT AND REGENTS’ COMMENTS  (Continued)

 

R. #30

 

            Voting for the motion:  Regents Ryerson, Hibler, Howard, Gordon, Thompson, Holloway, Stansberry, Garrett, Poag

 

            Voting against the motion:  None

 

            The order of the agenda resumed.

 

VIII.     REPORT OF BOARD COMMITTEE PROCEEDINGS

 

A.         ACADEMIC AFFAIRS COMMITTEE REPORT – Chair Mark Stansberry 

            (Attachment A, Pages 59-93)

 

Informational Items

 

                        1.         Southwestern Oklahoma State University 

 

a.         New Program Proposal for a Master of Science in School Psychology.

 

b.         Program Modification of the Master of Education with a new option addition of Community Counseling.

 

c.          Program Modification of the Master of Education with an option name change and a program requirement change of the School Counselor program.

 

2.         Northwestern Oklahoma State University

 

a.         Program Modification for the Bachelor of Science Degree in Mathematics.

 

b.         Program Modification for the Bachelor of Science Degree in Mathematics Education.

 

                        3.         University of Central Oklahoma

 

                                    R. #31 – PROGRAM MODIFICATION

 

Regent Stansberry made the motion, seconded by Regent Gordon, to approve the program modification for the general education curriculum. 


VIII.     REPORT OF BOARD COMMITTEE PROCEEDINGS  (Continued)

 

A.        ACADEMIC AFFAIRS COMMITTEE REPORT

 

3.         University of Central Oklahoma

 

                                    R. #31

 

Voting for the motion:  Regents Ryerson, Gordon, Howard, Hibler, Thompson, Holloway, Stansberry, Garrett, Poag

 

                                    Voting against the motion:  None

 

B.        BUILDING COMMITTEE REPORT – Chair Ann Holloway (Attachment B, Pages 94-112)

 

1.         Northeastern State University 

 

R. #32 - PARKING AND STREET DEVELOPMENT

PROJECT #4850013 – PARKING LOTS

 

Regent Holloway made the motion, seconded by Regent Ryerson, for approval to bid and award a contract for parking lot repair.  The project will involve various levels of repair for six campus lots, including seal coating, asphalting, asphalt overlays, striping, addition of storm drains, and raising a manhole.  The project is estimated to cost $150,000 and will be funded through Auxiliary revenue (Board approved this project April 16, 1998 R. #141).

 

Voting for the motion:  Regents Holloway, Ryerson, Howard, Hibler, Gordon, Thompson, Stansberry, Garrett, Poag

 

                                    Voting against the motion:  None

 

2.         Southwestern Oklahoma State  University 

 

Regent Holloway made the motion, seconded by Regent Hibler, to approve the following change orders submitted by