BOARD OF REGENTS

TABLE OF CONTENTS

Minutes of September 14-15, 2004........................................................................... 1-22

MINUTES

Tuesday, September 14, 2004, 7:45 a.m.

Wednesday, September 15, 2004, 9:00 a.m.

Harrison House/Pollard Inn

Guthrie, Oklahoma

I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT

The Board of Regents of Oklahoma Colleges met in regular session at 7:45 a.m., September 14, 2004, Harrison House/Pollard Inn, Guthrie, Oklahoma. Notice of the meeting had been properly filed with the Secretary of State December 11, 2003, and a copy of the Agenda posted by 7:45 a.m., September 13, 2004 in compliance with the Open Meeting Act.

II. CALL TO ORDER AND REGENTS’ ROLL CALL

Board Chair Poag called the meeting to order. Roll call established the presence of a quorum with nine Regents present.

Steve Poag, Chair, Position 1

Belva Howard, Regent, Position 2

Joe Anna Hibler, Regent, Position 3

Jan Gordon, Regent, Position 4

Mickey Thompson, Regent, Position 5

Richard Ryerson, Regent, Position 6

Ann Holloway, Regent, Position 7

Mark Stansberry, Regent, Position 8

Sandy Garrett, Regent, Position 9

Board Chair Poag welcomed the Regents, university presidents and their executive administrators, and the Board staff. He stated that he was pleased at the number of attendees from the universities and requested their help and input.

Regent Poag stated that Ed Barlow, retreat facilitator, is a futurist, analyzing data and information and predicting future trends and events. He is working with the Governor’s Workforce Council, the Oklahoma State Regents for Higher Education, Oklahoma Department of Tourism and several others in Oklahoma. His client list is a Who’s Who within corporations, government, education and the not-for-profit sector. He recently facilitated a two-day leadership conference of European manufacturers for executives from Ford, Conoco, Volvo, Air Liquid, DuPont, Jaguar, Leer, and Johnson Controls; a seminar for bankers with Federal Reserve Chairman Alan Greenspan; and keynotes an international leadership summit in New Zealand for the Asian Association of Management Organizations.

GUESTS

Ed Barlow, President, Creating the Future, Inc.

Amy Polonchek, Deputy Director Research and Policy, Oklahoma Department of

Commerce

Jim Purcell, Executive Director State System Research, Oklahoma State

Regents for Higher Education

Lynn Gray, Economist, Oklahoma Employment Security Commission

Terry Watson, Workforce Solutions, Oklahoma Department of Commerce

Duane Anderson, Vice President of Academic Affairs, East Central University,

Ada, Oklahoma

Ron Bussert, Vice President of Fiscal Affairs, East Central University, Ada,

Oklahoma

Harrel Kennedy, Vice President of Institutional Development, East Central

University, Ada, Oklahoma

Gerald Williamson, Vice President of Student Services, East Central University,

Ada, Oklahoma

Jim Pate, Vice President of Academic Affairs, Northeastern State University,

Tahlequah, Oklahoma

Janet Bahr, Associate Vice President of Academic Affairs, Northeastern State

University, Tahlequah, Oklahoma

Kim Cherry, Vice President of Administration, Northeastern State University,

Tahlequah, Oklahoma

Tim Foutch, Assistant Vice President of Administration, Northeastern State

University, Tahlequah, Oklahoma

Neal Weaver, Director of Institutional Development, Northeastern State

University, Tahlequah, Oklahoma

Janet Cunningham, Executive Vice President, Northwestern Oklahoma State

University, Alva, Oklahoma

Steve Lohmann, Vice President of Academic Affairs, Northwestern Oklahoma

State University, Alva, Oklahoma

Mike Knedler, Dean of Arts and Sciences, Northwestern Oklahoma State

University, Alva, Oklahoma

Steve Valencia, Assistant to the President, Northwestern Oklahoma State

University, Alva, Oklahoma

Denna Fisher, Dean of Woodward Campus, Northwestern Oklahoma State

University, Alva, Oklahoma

GUESTS (Continued)

Jesse Snowden, Vice President of Academic Affairs, Southeastern Oklahoma

State University, Durant, Oklahoma

Ross Walkup, Vice President of Business Services, Southeastern Oklahoma

State University, Durant, Oklahoma

Sharon Berish, Vice President of Student Services, Southeastern Oklahoma

State University, Durant, Oklahoma

Jack Robinson, Special Assistant to the President, Southeastern Oklahoma

State University, Durant, Oklahoma

Jeff Hale, Assistant Vice President of Academic Affairs, Southeastern Oklahoma

State University, Durant, Oklahoma

Ann Haycock, Assistant Vice President of Academic Affairs, Southeastern

Oklahoma State University, Durant, Oklahoma

Bettie Rice, Provost, Southwestern Oklahoma State University, Weatherford,

Oklahoma

Tom Fagan, Vice President of Administration and Finance, Southwestern

Oklahoma State University, Weatherford, Oklahoma

Marvin Hankins, Director of Economic Development, Southwestern Oklahoma

State University, Weatherford, Oklahoma

Cynthia Foust, Assistant Vice President of Academic Affairs, Southwestern

Oklahoma State University, Weatherford, Oklahoma

Jim Waites, Institutional Advancement, Southwestern Oklahoma State University,

Weatherford, Oklahoma

Don Betz, Provost/Vice President of Academic Affairs, University of Central

Oklahoma, Edmond, Oklahoma

Steve Kreidler, Vice President of Administration and Finance, University of

Central Oklahoma, Edmond, Oklahoma

Kathryn Gage, Vice President for Student Affairs, University of Central

Oklahoma, Edmond, Oklahoma

Cynthia Rolfe, Vice President of Information Technology, University of Central

Oklahoma, Edmond, Oklahoma

Nichoki Brossia, Photographer, University of Central Oklahoma, Edmond,

Oklahoma

OTHERS PRESENT

University Presidents

Larry Williams, President, Northeastern State University, Tahlequah,

Oklahoma

Paul Beran, President, Northwestern Oklahoma State University, Alva,

Oklahoma

Glen Johnson, President, Southeastern Oklahoma State University, Durant,

Oklahoma

OTHERS PRESENT

University Presidents

John Hays, President, Southwestern Oklahoma State University, Weatherford,

Oklahoma

Roger Webb, President, University of Central Oklahoma, Edmond, Oklahoma

Board Administrative Staff

Sheridan McCaffree, Executive Director

Kathleen Burns, Director of Internal Auditing

Charlie Babb, General Counsel

Lynn Griswold, Finance Officer

Pat Shiflett, Administrative Assistant

Karen Boughton, Staff Auditor

Misti Cullison, Receptionist/Secretary

III. STRATEGIC PLANNING – Ed Barlow, Facilitator

“Aligning the Board and Member Institutions with a Continuum of Change”

IV. PANEL DISCUSSION OF OKLAHOMA ISSUES

Demographics

Amy Polonchek, Deputy Director of Research & Policy

Oklahoma Department of Commerce

Economics

Lynn Gray, Economist

Oklahoma Employment Security Commission

Higher Education

Jim Purcell, Executive Director of State System Research

Oklahoma State Regents for Higher Education

V. STRATEGIC PLANNING (Continued)

A. Aligning the Board and Member Institutions with a Continuum of Change

B. Next Steps

C. Summary and Conclusion

CONTINUED MEETING

September 15, 2004, 9:00 a.m.

VI. CALL TO ORDER AND REGENTS’ ROLL CALL

Board Chair Poag called the meeting to order. Roll call established the presence of a quorum with seven Regents present.

Steve Poag, Chair, Position 1

Belva Howard, Regent, Position 2

Joe Anna Hibler, Regent, Position 3

Richard Ryerson, Regent, Position 6

Ann Holloway, Regent, Position 7

Mark Stansberry, Regent, Position 8

Sandy Garrett, Regent, Position 9

Regents Gordon and Thompson arrived at 9:05 a.m.

GUESTS

Edward Neparko, Oklahoma Conference American Association of University

Professors (AAUP), Weatherford, Oklahoma

Duane Anderson, Vice President of Academic Affairs, East Central University,

Ada, Oklahoma

Ron Bussert, Vice President of Fiscal Affairs, East Central University, Ada,

Oklahoma

Jim Pate, Vice President of Academic Affairs, Northeastern State University,

Tahlequah, Oklahoma

Kim Cherry, Vice President of Administration, Northeastern State University,

Tahlequah, Oklahoma

Neal Weaver, Director of Institutional Development, Northeastern State

University, Tahlequah, Oklahoma

OTHERS PRESENT

University Presidents

Larry Williams, President, Northeastern State University, Tahlequah,

Oklahoma

Paul Beran, President, Northwestern Oklahoma State University, Alva,

Oklahoma

Glen Johnson, President, Southeastern Oklahoma State University, Durant,

Oklahoma

John Hays, President, Southwestern Oklahoma State University, Weatherford,

Oklahoma

Roger Webb, President, University of Central Oklahoma, Edmond, Oklahoma

OTHERS PRESENT (Continued)

Board Administrative Staff

Sheridan McCaffree, Executive Director/General Counsel

Charlie Babb, General Counsel

Pat Shiflett, Administrative Assistant

VII. MINUTES OF PREVIOUS MEETING

R. #29 – MINUTES OF JULY 23, 2004

Regent Ryerson made the motion, seconded by Regent Gordon, to approve the minutes of the July 23, 2004 regular meeting.

Voting for the motion: Regents Ryerson, Gordon, Howard, Hibler, Thompson, Holloway, Stansberry, Garrett, Poag

Voting against the motion: None

The order of the agenda was changed to item XIII.

XIII. CHAIR’S REPORT AND REGENTS’ COMMENTS

Board Chair Poag invited comments regarding the retreat. He requested input regarding the next steps and prioritizing the information submitted by the universities and regents on strategic direction including insights, implications, collaboration among the universities and policy governance directions from the Board of Regents of Oklahoma Colleges.

Regent Holloway suggested that the Executive Committee consisting of Steve Poag, Chair, Ann Holloway, Vice Chair, Mark Stansberry, Secretary, and past Chair, Richard Ryerson, prepare a priority list of next steps regarding the topics discussed at the retreat.

R. #30 – ACADEMIC AFFAIRS COMMITTEE

Regent Ryerson made the motion, seconded by Regent Hibler, to assign to the Academic Affairs Committee the responsibility of considering, in consultation with the Presidents’ Council, collaboration and coordination regarding academic programs at the universities.

XIII. CHAIR’S REPORT AND REGENTS’ COMMENTS (Continued)

R. #30

Voting for the motion: Regents Ryerson, Hibler, Howard, Gordon, Thompson, Holloway, Stansberry, Garrett, Poag

Voting against the motion: None

The order of the agenda resumed.

VIII. REPORT OF BOARD COMMITTEE PROCEEDINGS

A. ACADEMIC AFFAIRS COMMITTEE REPORT – Chair Mark Stansberry

(Attachment A, Pages 59-93)

Informational Items

1. Southwestern Oklahoma State University

a. New Program Proposal for a Master of Science in School Psychology.

b. Program Modification of the Master of Education with a new option addition of Community Counseling.

c. Program Modification of the Master of Education with an option name change and a program requirement change of the School Counselor program.

2. Northwestern Oklahoma State University

a. Program Modification for the Bachelor of Science Degree in Mathematics.

b. Program Modification for the Bachelor of Science Degree in Mathematics Education.

3. University of Central Oklahoma

R. #31 – PROGRAM MODIFICATION

Regent Stansberry made the motion, seconded by Regent Gordon, to approve the program modification for the general education curriculum.

VIII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

A. ACADEMIC AFFAIRS COMMITTEE REPORT

3. University of Central Oklahoma

R. #31

Voting for the motion: Regents Ryerson, Gordon, Howard, Hibler, Thompson, Holloway, Stansberry, Garrett, Poag

Voting against the motion: None

B. BUILDING COMMITTEE REPORT – Chair Ann Holloway (Attachment B, Pages 94-112)

1. Northeastern State University

R. #32 - PARKING AND STREET DEVELOPMENT

PROJECT #4850013 – PARKING LOTS

Regent Holloway made the motion, seconded by Regent Ryerson, for approval to bid and award a contract for parking lot repair. The project will involve various levels of repair for six campus lots, including seal coating, asphalting, asphalt overlays, striping, addition of storm drains, and raising a manhole. The project is estimated to cost $150,000 and will be funded through Auxiliary revenue (Board approved this project April 16, 1998 R. #141).

Voting for the motion: Regents Holloway, Ryerson, Howard, Hibler, Gordon, Thompson, Stansberry, Garrett, Poag

Voting against the motion: None

2. Southwestern Oklahoma State University

Regent Holloway made the motion, seconded by Regent Hibler, to approve the following change orders submitted by Southwestern Oklahoma State University:

VIII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

2. Southwestern Oklahoma State University

a. R. #33 - WELLNESS CENTER – PROJECT #6650016 LANDMARK CONSTRUCTION

Change Order #9 – decrease in the amount of $9,109 for the reconfiguration of the chilled water pump and valve system. (Student Facility Fee)

b. R. #34 - WELLNESS CENTER – PROJECT #6650016 LANDMARK CONSTRUCTION

Change Order #10 – increase in the amount of $1,447 for retaining wall modification for manhole structure.

(Student Facility Fee)

c. R. #35 - WELLNESS CENTER – PROJECT #6650016 LANDMARK CONSTRUCTION

Change Order #11 – decrease in the amount of $10,000 for deletion of glass wall testing requirement. (Student Facility Fee)

d. R. #36 - WELLNESS CENTER – PROJECT #6650016 LANDMARK CONSTRUCTION

Change Order #12 – increase in the amount of $10,747 to upgrade toilet partitions to solid plastic. (Student Facility Fee)

Voting for the motion: Regents Holloway, Hibler, Howard, Gordon, Thompson, Ryerson, Stansberry, Garrett, Poag

Voting against the motion: None

3. East Central University

R. #37 - NEW STUDENT HOUSING - PROJECT #2300044 FENIX CONSTRUCTORS, INC.

Regent Holloway made the motion, seconded by Regent Stansberry, to approve change order #3, an increase in the

VIII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

3. East Central University

R. #37

amount of $6,448.90 to install a French drain to redirect subsurface water to the north and east side of the East Apartment Building. (Revenue Bonds)

Voting for the motion: Regents Holloway, Stansberry, Howard Hibler, Thompson, Ryerson, Garrett, Poag

Voting against the motion: None

Regent Gordon was not present for the vote.

4. Southeastern Oklahoma State University

Regent Holloway made the motion, seconded by Regent Howard, to approve the following items submitted by Southeastern Oklahoma State University:

a. STUDENT UNION – PROJECT #6600440

1) R. # 38 – TELECOMMUNICATION LINES

Increase the project cost on the relocation of the telecommunication lines (fiber and copper) from a cost not to exceed $600,000 (approved April 2004, R. #178) to a cost not to exceed $1,000,000. The increase is due to the need to increase capacity to serve new building projects, (Arena & Convocation Center and Student Housing). (State Regents Master Lease Program)

2) R. #39 – SYSTEMS

Fund the following items: HVAC System, Electrical, Plumbing, Sprinkler System, Fire Alarm System, Elevators, and Doors/Windows. This request is due to the increase in construction

VIII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

4. Southeastern Oklahoma State University

a. STUDENT UNION – PROJECT #6600440

2) R. #39

cost. Cost not to exceed $2,500,000. (State Regents Master Lease Program)

It is recommended that the Board approve these items (1 and 2) as the Capital Bond Purchase Reimbursement Resolution allowing Southeastern Oklahoma State University to proceed with the project prior to the availability of funds. Under Federal guidelines, a reimbursement allocation is a designated use of bond proceeds to pay an expenditure which was previously paid from sources other than bond proceeds.

According to Internal Revenue Code, section 1.150-2, certain preliminary original expenditures related to capital projects may be reimbursed from bond proceeds if the Board declares the intent to do so in a formal resolution. This item reimbursement of core operating funds expended on the purchase approved or the Capital Bond Program.

Board declares the intent to do so in a formal resolution. This item will serve as the formal resolution for reimbursement of core operating funds expended on the purchase approved or the Capital Bond Program.

Voting for the motion: Regents Holloway, Howard Hibler, Gordon, Thompson, Ryerson, Stansberry, Garrett, Poag

Voting against the motion: None

VIII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

4. Southeastern Oklahoma State University

b. R. #40 - OKLAHOMA SMALL BUSINESS DEVELOPMENT CENTER- PROJECT #6600643 – MID-PLAINS CONSTRUCTION

Regent Holloway made the motion, seconded by Regent Ryerson, to approve change order #1 - total change order increase in the amount of $58,331.00 to:

Add- Dig out, fill and pack the existing septic found under the building pad - $446.00; Add - Remove old house footings and foundations - $1,320.00; Add - Dig out, and fill cistern - $582.00; Add - hollow metal window in Office No. 101 - $1,309.00; Add - 3X7 Window $1,287.00; Deduct - Not removing Sweet Gum Tree ($250.00); Deduct - Change of metal studs and track to 25GA - ($1,002.00); Deduct - Change interior sound insulation in walls - ($2,410.00); Deduct - Change ceiling grid and tile to one type ($3,620.00); Deduct - flooring and ceramic wall tile – ($25,295.00); and Add - parking for visitor and staff - $85,964.00. (Capital Improvement 295 and State Regents’ Master Lease Program)

Voting for the motion: Regents Holloway, Ryerson, Howard, Hibler, Gordon, Thompson, Stansberry, Garrett, Poag

Voting against the motion: None

The Board Chair declared a break at 10:30 a.m. The meeting reconvened at 10:40 a.m.

5. University of Central Oklahoma

Regent Holloway made the motion, seconded by Regent Hibler, to approve the following items submitted by the University of Central Oklahoma:

VIII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

5. University of Central Oklahoma

Projects

a. R. #41 - HEALTH AND SAFETY PROJECTS – PROJECT #1200060

Ratify contract to JCI, Inc. for Administration Building Ductwork Repairs based upon current Federal General Services Administration Contract pricing. The Project Budget is $100,000. (Section 13 Offset Funds)

b. R. #42 - HEALTH AND SAFETY PROJECTS – PROJECT #1200060

Ratify the contract to JCI, Inc. for Music Building HVAC Fan Coil unit replacement. Repairs based upon current Federal General Services Administration Contract pricing. The Project Budget $44,000. (E&G Funds)

c. R. #43 - HEALTH AND SAFETY PROJECTS – PROJECT #1200060

Fund, design, bid and award contract to the lowest responsible bidder for Phase I of Exterior Repairs to the Exterior Insulation Finish System (EIFS) on the Education Building. The Project Budget for the initial repair is $90,000. (E&G Funds and Section 13 Offset Funds)

d. R. #44 - HEALTH AND SAFETY PROJECTS – PROJECT #1200060

Fund and award contract(s) for the removal of Asbestos containing materials in various buildings and locations on campus. The Project Budget is $50,000. (Section 13 Offset Funds)

Voting for the motion: Regents Holloway, Hibler, Howard, Gordon, Thompson, Ryerson, Stansberry, Garrett, Poag

Voting against the motion: None

VIII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

5. University of Central Oklahoma

Projects

Regent Holloway made the motion, seconded by Regent Stansberry, to approve the following items submitted by the University of Central Oklahoma:

e. R. #45 - MAJOR REPAIRS AND DEFERRED MAINTENANCE PROJECT #1200027

Fund, design, bid and award contract to the lowest responsible bidder for Hamilton Field House Corrosion Repairs to Swimming Pool Area. The Project Budget is $250,000. (Section 13 Offset Funds)

f. R. #46 - MAJOR REPAIRS AND DEFERRED MAINTENANCE PROJECT #1200027

Increase funding $122,000 for Tuckpointing and Waterproofing. The revised Project Budget is $202,000. Board approved $80,000 May 21, 2004 - R#220. (Section 13 Offset Funds).

g. R. #47 - MAJOR REPAIRS AND DEFERRED MAINTENANCE PROJECT #1200027

Fund, design, bid and award contract to the lowest responsible bidder for Coyner Building Waterproofing and Drainage. The Project Budget is $45,000. (Section 13 Funds)

h. R. #48 - MAJOR REPAIRS AND DEFERRED MAINTENANCE PROJECT #1200027

Fund, design, bid and award contract to the lowest responsible bidder for Chambers Library Waterproofing and Joint Sealant. The Project Budget is $80,000. (Section 13 Funds)

VIII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

5. University of Central Oklahoma

Projects

h. R. #48

Voting for the motion: Regents Holloway, Stansberry, Howard Hibler, Gordon, Thompson, Ryerson, Garrett, Poag

Voting against the motion: None

Regent Holloway made the motion, seconded by Regent Hibler, to approve the following items submitted by the University of Central Oklahoma:

i. R. #49 - PARKING, SIDEWALKS, LIGHTS & LANDSCAPING - PROJECT #1200013

V9, Ayers Street Phase 1, S4 Parking Lots: Fund, design, bid and award contract to the lowest responsible bidder for Parking Lot/Street Repairs. The Project Budget is $250,000. (Auxiliary Funds)

j. R. #50 - PARKING SIDEWALKS, LIGHTS & LANDSCAPING – PROJECT #1200013

Increase funding $50,000 for Campus Exterior Directional signage program. The revised Project Budget is $100,000. Board approved $50,000 April 23, 2004 - R#192. (Section 13 Offset Funds)

k. R. #51 - PARKING SIDEWALKS, LIGHTS & LANDSCAPING – PROJECT #1200013

Fund, design, bid and award contract to the lowest responsible bidder for Phase II of exterior site improvement elements of landscaping and irrigation of various locations on campus. The Project Budget is $100,000. (Section 13 Offset Funds)

VIII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

5. University of Central Oklahoma

Projects

k. R. #51

Voting for the motion: Regents Holloway, Hibler, Gordon, Ryerson, Stansberry, Garrett, Poag

Voting against the motion: None

Regents Thompson and Howard were not present for the vote.

l. R. #52 - PARKING SIDEWALKS, LIGHTS & LANDSCAPING – PROJECT #1200013

Regent Holloway made the motion, seconded by Regent Ryerson, to approve the final completion of the Intramural Playing Field project with Urban Contractors, Inc., Crutcho Creek Farms and Northcutt’s Greenlawn LLC., as completed on August 31, 2004. The total cost of the contracts are $56,300. The Board approved the project October, 2003 – R. #57 and May, 2004 – R. #140. (Section 13 and E&G Funds)

Voting for the motion: Regents Holloway, Ryerson, Howard, Hibler, Gordon, Thompson, Stansberry, Garrett, Poag

Voting against the motion: None

Regent Holloway made the motion, seconded by Regent Ryerson, to approve the following items submitted by the University of Central Oklahoma:

m. R. #53 - ROOF REPAIR AND REPLACEMENT – PROJECT #1200043

Fund, design, bid and award contract to the lowest responsible bidder for Art Building Roof Replacement. The Project Budget is $200,000. (Section 13 Offset Funds)

VIII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

5. University of Central Oklahoma

Projects

n. R. #54 - UNIVERSITY CENTER BALLROOM – PROJECT #1201006

Fund, design, bid and award contract to the lowest responsible bidder for University Center Modifications, Ballroom Partition Replacement and Ballroom Lighting Replacement. The Project Budget is $210,000. (Auxiliary Funds)

o. R. #55 - UNIVERSITY CENTER MISCELLANEOUS RENOVATIONS AND IMPROVEMENTS – PROJECT #1201010

Fund, design, bid and award contract to the lowest responsible bidder for University Center Underground Drainage Improvements. The Project Budget is $50,000. (Auxiliary Funds).

Voting for the motion: Regents Holloway, Ryerson, Howard, Hibler, Gordon, Thompson, Stansberry, Garrett, Poag

Voting against the motion: None

p. R. #56 - UNIVERSITY CENTER MISCELLANEOUS RENOVATIONS AND IMPROVEMENTS – PROJECT #1201010

Regent Holloway made the motion, seconded by Regent Hibler, to approve final completion of the initial elements of the University Center West Stair Repair with Mid-Continental Restoration, Inc. as completed on August 2, 2004. The total cost of the contract is $28,002. The Board approved the project July, 2003 – R. #32. (E&G Funds)

Voting for the motion: Regents Holloway, Howard, Hibler, Gordon, Thompson, Ryerson, Stansberry, Garrett, Poag

VIII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

5. University of Central Oklahoma

Projects

p. R. #56

Voting against the motion: None

q. R. #57 - WANTLAND STADIUM SPORTS COMPLEX IMPROVEMENTS PROJECT #1200032

Regent Holloway made the motion, seconded by Regent Stansberry, to approve the award of a contract to the lowest responsible bidder for the Wantland Stadium Sports Complex Utilities Installation project pending funding; formally request funding from the City of Edmond in the amount presented by the lowest responsible bidder and request City of Edmond funding of the professional service fee costs in the amount of $21,600 associated with the preparation of the Utilities Installation construction documents and bid package. The City of Edmond has agreed in principle to support funding all costs or portions of the costs for the Utilities Installation project. The Project Budget is $400,000. (R. #144) (City of Edmond and Student Facilities Revenue Bond Funds)

Voting for the motion: Regents Holloway, Stansberry, Howard, Hibler, Gordon, Thompson, Ryerson, Garrett, Poag

Voting against the motion: None

C. PERSONNEL COMMITTEE REPORT – Chair Richard Ryerson

1. R. #58 – GENERAL COUNSEL

Regent Ryerson made the motion, seconded by Regent Holloway, to ratify the employment of Charles K. Babb, General Counsel for the Regional University System of Oklahoma effective August 12, 2004, annual salary of $76,000

VIII. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

C. PERSONNEL COMMITTEE REPORT

1. R. #58

plus benefits, to serve at the will of the Board, and to delay the transfer of leave balances from the Attorney General’s Office of 389 hours of sick leave and 113.75 hours of annual leave until the next meeting.

Voting for the motion: Regents Ryerson, Holloway, Howard, Hibler, Gordon, Thompson, Stansberry, Garrett, Poag

Voting against the motion: None

2. R. #59 – TEMPORARY STAFF AUDITOR

Regent Ryerson made the motion, seconded by Regent Hibler, to ratify the employment of Karen Boughton, temporary staff auditor for the Board of Regents of Oklahoma Colleges, with a start date of August 30, 2004, hourly wage of $16.00 and no benefits, to serve at the will of the Board.

Voting for the motion: Regents Ryerson, Hibler, Howard, Gordon, Thompson, Holloway Stansberry, Garrett, Poag

Voting against the motion: None

Regent Thompson left the meeting at 11:15 a.m.

IX. PRESIDENTS’ RECOMMENDATIONS

A. R. #60 – NORTHEASTERN STATE UNIVERSITY

Regent Gordon made the motion, seconded by Regent Howard, for approval of the President’s Recommendations for Northeastern State University as presented by President Williams.

(Attachment C, Pages 113-126)

Voting for the motion: Regents Gordon, Howard, Hibler, Ryerson, Holloway, Stansberry, Garrett, Poag

Voting against the motion: None

IX. PRESIDENTS’ RECOMMENDATIONS (Continued)

B. R. #61 – NORTHWESTERN OKLAHOMA STATE UNIVERSITY

Regent Ryerson made the motion, seconded by Regent Gordon, for approval of the President’s Recommendations for Northwestern Oklahoma State University as presented by President Beran.

(Attachment D, Pages 127-133)

Voting for the motion: Regents Ryerson, Gordon, Howard, Hibler, Holloway, Stansberry, Garrett, Poag

Voting against the motion: None

C. R. #62 - EAST CENTRAL UNIVERSITY

Regent Howard made the motion, seconded by Regent Stansberry, for approval of the President’s Recommendations for East Central University as presented by Duane Anderson, Vice President for Academic Affairs, on behalf of President Bill Cole. (Attachment E, Pages 134-138)

Voting for the motion: Regents Howard, Stansberry, Hibler, Gordon, Ryerson, Holloway, Garrett, Poag

Voting against the motion: None

D. R. #63 – UNIVERSITY OF CENTRAL OKLAHOMA

Regent Stansberry made the motion, seconded by Regent Howard, for approval of the President’s Recommendations for the University of Central Oklahoma as presented by President Webb. (Attachment F, Pages 139-158)

Voting for the motion: Regents Stansberry, Howard, Hibler, Gordon, Ryerson, Holloway, Garrett, Poag

Voting against the motion: None

E. R. #64 – SOUTHWESTERN OKLAHOMA STATE UNIVERSITY

Regent Gordon made the motion, seconded by Regent Ryerson, for approval of the President’s Recommendations for Southwestern Oklahoma State University as presented by President Hays. (Attachment G, Pages 159-169)

IX. PRESIDENTS’ RECOMMENDATIONS (Continued)

E. R. #64

Voting for the motion: Regents Gordon, Ryerson, Howard, Hibler, Holloway, Stansberry, Poag

Voting against the motion: None

Regent Garrett was not present for the vote.

F. R. #65 – SOUTHEASTERN OKLAHOMA STATE UNIVERSITY

Regent Gordon made the motion, seconded by Regent Ryerson, for approval of the President’s Recommendations for Southeastern Oklahoma State University as presented by President Johnson. (Attachment H, Pages 170-180)

Voting for the motion: Regents Gordon, Ryerson, Howard, Hibler, Holloway, Stansberry, Garrett, Poag

Voting against the motion: None

Regent Garrett left the meeting at 11:50 a.m.

X. PRESIDENTS’ COUNCIL REPORT – President Paul Beran

President Beran stated that the Presidents’ Council met and discussed the retreat and the possibilities of how to proceed next year regarding collaboration between the universities, the bond issue for this year, and the Oklahoma Higher Learning Access Program (OHLAP) funding.

XI. NEW BUSINESS

None

XII. EXECUTIVE DIRECTOR’S REPORT

Sheridan McCaffree reported that the Regional University System of Oklahoma website redesign includes a searchable policy manual, contains links to each of the six regional universities, and eventually a general counsel page will be added as learning tool. She welcomed any suggestions for improvement.

XIII. CHAIR’S REPORT AND REGENTS’ COMMENTS

This item follows item VII in the minutes.

XIV. R. #66 - EXECUTIVE SESSION

At 12:00 p.m. Regent Hibler made the motion, seconded by Regent Stansberry, to go into Executive Session pursuant to 25 O.S. § 307 (B) (4), confidential communications with General Counsel concerning pending litigation.

Voting for the motion: Regents Hibler, Stansberry, Howard, Gordon, Ryerson, Holloway, Poag

Voting against the motion: None

XV. ANNOUNCEMENT TO RECONVENE IN PUBLIC SESSION

The Board reconvened in public session at 12:25 p.m. No action was taken regarding items discussed in Executive Session.

XVI. ADJOURNMENT

The meeting adjourned at 12:30 p.m.

Submitted by:

_______________________________ ________________________________

Stephen A. Poag Mark A. Stansberry

Board Chair Secretary

Minutes approved by the Regional University System of Oklahoma this day of ___________, ______.

The next regular meeting of the Regional University System of Oklahoma is scheduled for 9:00 a.m., October 14, 2004, Southwestern Oklahoma State University, Weatherford, Oklahoma.

BOARD OF REGENTS

OF

RETREAT & REGULAR BOARD MEETING

September 14-15, 2004