OKLAHOMA COLLEGES
MINUTES
James Thomas Regents Room
TABLE
OF CONTENTS
Minutes of October 13, 2005...................................................................................... 1-18
MINUTES
Friday, October 13, 2005, 1:00 p.m.
James Thomas Regents Room
I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT
The Board of Regents
of Oklahoma Colleges met in regular session at 1:00 p.m., October 13, 2005,
II. CALL TO ORDER AND REGENTS’ ROLL CALL
Board Chair Holloway called the meeting to order. Roll call established the presence of a quorum with eight Regents present.
Ann Holloway, Chair, Position 7
Mark Stansberry, Vice Chair, Position 8
Belva Howard, Secretary, Position 2
Steve Poag, Regent, Position 1
Joe Anna Hibler, Regent, Position 3
Jan Gordon, Regent, Position 4
Mickey Thompson, Regent, Position 5
Richard Ryerson, Regent, Position 6
II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)
R. #64 – EXCUSE ABSENT REGENT
Regent Howard
made the motion, seconded by Regent Ryerson, to excuse
Voting for the motion:
Regents Howard, Ryerson, Poag, Hibler, Gordon, Thompson, Stansberry,
Holloway
Voting against the motion: None
GUESTS
K.C. King,
ECU Journal,
Elton
Shanaj, ECU Journal,
Ron Bussert,
Vice President for Fiscal Affairs,
Duane
Anderson, Vice President for Academic Affairs,
Shelley
Ross, Director of Purchasing, East Central University,
Jill
Frye, Public Information Specialist,
Karen
Hudson, Alumni Relations,
Tom Fagan, Vice President for Administration
and Finance, Southwestern
Steve Valencia, Associate Vice President for
University Relations, Northwestern
OTHERS PRESENT
University Presidents
Bill Cole, President,
Larry Williams,
President, Northeastern
Paul Beran,
President, Northwestern
Glen Johnson, President,
Southeastern
John Hays, President, Southwestern
Roger Webb, President,
II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)
OTHERS
PRESENT
Board Administrative Staff
Charlie Babb, General Counsel
Pat Shiflett, Executive Assistant
III. R. #65 – EXECUTIVE SESSION
At 1:05 p.m. Regent Gordon, made the motion, seconded by Regent
Ryerson, to go into Executive Session to discuss:
Pursuant to 25 O.S. §307 (B) (1), conduct employment evaluation
and transitional interview of the President of
Voting for the motion:
Regents Gordon, Ryerson, Poag, Howard, Hibler, Thompson, Stansberry,
Holloway
Voting against the motion:
None
IV. ANNOUNCEMENT TO RECONVENE IN PUBLIC SESSION
The Board reconvened in public session at 2:05 p.m. No action was taken regarding items discussed
in Executive Session.
V. CONSENT DOCKET
Regent Ryerson
made the motion, seconded by Regent Thompson, to approve the following items
listed on the consent docket:
Voting for the motion:
Regents Ryerson, Thompson, Poag, Howard, Hibler, Gordon, Stansberry,
Holloway
Voting against the motion:
None
A. MINUTES
OF PREVIOUS MEETING
R. #66 – MINUTES OF SEPTEMBER 25-26, 2005
V. CONSENT DOCKET (Continued)
B. ACADEMIC AFFAIRS COMMITTEE REPORT
(Attachment A, Page 30)
R. #67
–
Completion of the mandatory five-year
program review for several programs. The campus process includes a departmental
self-study; a review by the appropriate academic dean; a review by the Program
Review Committee; a standing committee of faculty; and, a review by the Office
of Academic Affairs. The following programs reviewed with positive
recommendations for program continuation include:
Business Administration, BS
School of Humanities and Social Sciences
English, BA
Legal Studies, BS
Social Work, BSW
Human Services Counseling, BA
Human Services, MS
Mass Communications, BS
Speech, BA
Cartography, BS
Physics, BS
Chemistry, BS
Health Information Management, BS
One program is recommended to be discontinued:
Business Education and Office Technology, BS
V. CONSENT DOCKET (Continued)
C. POLICY
& PROCEDURES COMMITTEE (Attachment B, Page 31)
R. #68 – RUSO POLICY 2.9.6 – TRANSITIONAL
AUDITS
Correct
scrivener’s omission by reinserting 2.9.6 Transitional Audits policy to Chapter
2 of the Regional University System of Oklahoma policy manual.
VI. REPORT OF BOARD COMMITTEE PROCEEDINGS
A. BUILDING COMMITTEE REPORT – Chair
Richard Ryerson
(Attachment C, Pages 32-37)
1. Higher Education Bond Issue
a. Status Report
b. R. #69 – LEASE PURCHASE AGREEMENT
Regent Ryerson
made the motion, seconded by Regent Poag to authorize the presidents of each university
to enter into a lease purchase agreement with the
Voting
for the motion: Regents Ryerson,
Poag, Howard, Hibler, Gordon, Thompson, Stansberry, Holloway
Voting against the motion:
None
2.
a.
1) Review
of the final plans and specifications for the
VI. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING
COMMITTEE REPORT
2.
a. 2) R.
#70 -
Regent Ryerson made the motion, seconded by Regent Howard, to
approve awarding a construction contract with any necessary alternates to the
lowest and best bidder.
Voting
for the motion: Regents Ryerson,
Howard, Poag, Hibler, Gordon, Thompson, Stansberry, Holloway
Voting against the motion:
None
b. R. #71 - WOMEN'S ATHLETIC FACILITY – M.A. WELLS
CONSTRUCTION PROJECT #2300046
Regent
Ryerson made the motion, seconded by Regent Poag, to approve change order #4, an
increase in the amount of $32,249 to install BX-1200 Tensar Geogrid with
6" of compacted aggregate under the total area of the new asphalt parking
lot.
The
Geogrid replacement is due to the inability to properly mix the original kiln
dust into the inconsistent soil conditions. (Student Activity Facility Fees)
Voting
for the motion: Regents Ryerson,
Poag, Howard, Hibler, Gordon, Thompson, Stansberry, Holloway
Voting against the motion:
None
3. Southeastern
Regent
Ryerson made the motion, seconded by Regent Hibler, to approve the following
property purchases submitted by
VI. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING
COMMITTEE REPORT
3. Southeastern
a. R. #72 – WEAVER
PROPERTY
Purchase approximately 2.2 acres that includes the Daja Beauty Supply
building, adjacent house, and former Imperial Barber building for an amount not
to exceed $185,000.00. (Section 13/New College 600/650 and Special
Agency 700)
b. R. #73 - HARRIS PROPERTY
Purchase approximately 3.3 acres that includes the Durant Mini Cycles
building, Andres Mexican Restaurant building, and mobile home park (excluding
mobile homes that will be moved) for an amount not to exceed $285,000.00.
(Section 13/New College 600/650 and Special Agency 700)
The properties are adjacent to each other
located on
Voting
for the motion: Regents Ryerson, Hibler,
Poag, Howard, Gordon, Thompson, Stansberry, Holloway
Voting against the motion:
None
B. ECU
PRESIDENTIAL SEARCH COMMITTEE - Chair Mickey Thompson
(Attachment D, Pages 38-39)
1. Status report regarding ECU
Presidential Search.
2. Statement
of Leadership Criteria.
VI. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
B. ECU PRESIDENTIAL SEARCH COMMITTEE
3. R. #74 – ADVERTISEMENT – ECU PRESIDENT
Regent Thompson made the
motion, seconded by Regent Stansberry, for approval to proceed with editing and
finalizing the advertisement and to begin advertising for the position of
president of
Voting
for the motion: Regents Ryerson,
Hibler, Poag, Howard, Gordon, Thompson, Stansberry, Holloway
Voting against the motion:
None
C. RETREAT COMMITTEE REPORT – Chair Mark Stansberry
1. Regent Stansberry stated that the retreat was a great
success and as a result the Board and Presidents are working together to develop
and focus on important strategic issues that impact the universities.
Regent Stansberry provided the Board and presidents with
a retreat binder containing information from the retreat. He stated that projects currently in progress
as a result of the retreat are:
·
Fact
sheet for Regents with questions that are frequently asked by
constituents.
·
New
business cards for the Regents with university web addresses and phone
numbers.
2. R. #75 – RUSO
SYSTEM PUBLIC RELATIONS COMMITTEE
Regent Stansberry made
the motion, seconded by Regent Howard, for approval to add strategic planning,
system advancement, and generative analysis to the RUSO System Public
Relations Committee functions and to change the name of the committee to
reflect the additional responsibilities.
Voting
for the motion: Regents Stansberry,
Howard, Poag, Hibler, Gordon, Thompson, Ryerson, Holloway
Voting against the motion:
None
VI. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
D. AUDIT AND FINANCE COMMITTEE
REPORT –
1. R. #76 –
TRANSITIONAL AUDIT
Regent Hibler made the
motion, seconded by Regent Thompson, to approve a transitional audit for the
Vice President of Fiscal Affairs at East Central University, resignation
effective October 31, 2005, to be conducted immediately.
Voting
for the motion: Regents Hibler,
Thompson, Poag, Howard, Gordon, Ryerson, Stansberry, Holloway
Voting against the motion:
None
Regent Hibler extended the
committee’s appreciation to Ron Bussert, Vice President for Fiscal Affairs,
2. Status
Report.
Regent Hibler noted that the Board approved
a consultation with the Institute for Effective Governance (IEG) and a
three month audit plan at the July 2005 meeting in response to the Quality
Assurance Review recommendation to increase the amount of internal auditing
services and to expand audit coverage. She stated that the IEG report was
received this week, and in order to give the committee time to review the
report, the committed is requesting approval of a three month audit plan for
November 1, 2005 - January 31, 2006.
3. R.
#77 – THREE MONTH AUDIT PLAN
Regent Hibler made the motion, seconded by
Regent Stansberry, to approve the three month audit plan beginning November 1,
2005.
Voting
for the motion: Regents Hibler,
Stansberry, Poag, Howard, Gordon, Thompson, Ryerson, Holloway
Voting against the motion:
None
VII. INFORMATIONAL
PRESENTATION – “KEYS TO UNDERSTANDING THE AUDITED FINANCIAL STATEMENTS OF
UNIVERSITIES”
(Attachment F,
Pages 46-51)
Tom
Fagan, Vice President for Administration and Finance, Southwestern
VIII. PRESIDENTS’ RECOMMENDATIONS
A. R.
#78 -
Regent
Hibler made the motion, seconded by Regent Gordon, for approval of the
President’s Recommendations and the following change orders for
R. #79 –
WOMEN’S ATHLETIC
FACILITY – M.A. WELLS CONSTRUCTION - PROJECT #2300046
Change Order #2-Add
electrical conduit from panel to outside building for future use. Increase $673.00. (Student Activity
Facility Fees)
R. #80 –
WOMEN’S ATHLETIC
FACILITY – M.A. WELLS CONSTRUCTION - PROJECT #2300046
Change Order #3-Move
masonry wall and delete millwork in laundry room. Increase $829.00.
(Student Activity Facility Fees)
Voting
for the motion: Regents Hibler,
Gordon, Poag, Howard, Thompson, Ryerson, Stansberry, Holloway
Voting against the motion:
None
B. R.
#81 -
Regent Poag
made the motion, seconded by Regent Gordon, for approval of the President’s
Recommendations for the
Voting
for the motion: Regents Poag,
Gordon, Howard, Hibler, Thompson, Ryerson, Stansberry, Holloway
Voting against the motion:
None
VIII. PRESIDENTS’ RECOMMENDATIONS (Continued)
B.
President Webb reported on the
following items:
The U.S. Olympic Committee has chosen
UCO is partnering again this year with The Oklahoman and Bank One in an
economic program regarding a general business challenge. The
Oklahoman will print ads for eighteen weeks. Teachers will use the first issue in the
classroom and ultimately this will lead to scholarship activities for junior
high and possibly high school students.
C. R.
#82 - SOUTHWESTERN
Regent Poag made the motion, seconded by Regent Stansberry, for
approval of the President’s Recommendations and the following change orders for
a) R.
#83 - MEMORIAL STUDENT
UNION – CITY GLASS
PROJECT #6650023
Change order number 1 -- increase in the amount of $4,150 to install thermal break-head receptors for wall variations. (Student Facility Fee, Section 13 and Auxiliary Funds)
b) R. #84 - MEMORIAL STUDENT UNION – CITY GLASS
PROJECT #6650023
Change order number 2 --
increase in the amount of $875 to replace spec wood door with bronze metal
door. (Student Facility Fee, Section 13 and Auxiliary Funds)
c) R.
#85 - MEMORIAL STUDENT
UNION – CITY GLASS
PROJECT #6650023
Change order number 3 -- increase in the amount of $2,671 to add door
and side-lite for retail space. (Student
Facility Fee, Section 13 and Auxiliary Funds)
VIII. PRESIDENTS’ RECOMMENDATIONS (Continued)
C. SOUTHWESTERN
d) R.
#86 - MEMORIAL STUDENT
UNION – CITY GLASS
PROJECT #6650023
Change
order number 4 -- increase in the amount of $1,955 to raise elevation on panels
66 and 67. (Student Facility Fee,
Section 13 and Auxiliary Funds)
e) R. #87 -
PROJECT #6650016
Change order number 26 --
increase in the amount of $1,078 to modify exit doors. (Student Facility
Fee)
f) R. #88 -
PROJECT #6650016
g) R. #89 -
PROJECT #6650016
Change order number 27 -- increase in the amount of $9,109 for the
correction of submitted change order number nine. (Student Facility Fee)
h) R. #90 -
PROJECT
#6650016
Change order number 28 -- increase in the amount of $2,106 to modify
electrical outlets for Health Bar. (Student Facility Fee)
i) R. #91 -
PROJECT
#6650016
Change order number 29 -- increase in the amount of $3,488 to modify
under staircase for storage. (Student
Facility Fee)
j) R. #92 -
PROJECT
#6650016
Change order number 30 -- increase in the amount of $6,397 to upgrade
millwork core to MDF. (Student
Facility Fee)
VIII. PRESIDENTS’ RECOMMENDATIONS (Continued)
C. SOUTHWESTERN
k) R. #93 -
PROJECT
#6650016
Change order number 31 -- increase in the amount of $2,338 to reinforce
guardrails. (Student
Facility Fee)
l) R. #94 -
PROJECT
#6650016
Change order number 32 -- decrease in the amount of $6,565 to remove
landscaping from general contractor. (Student Facility Fee)
Voting
for the motion: Regents Poag, Stansberry,
Howard, Hibler, Gordon, Thompson, Ryerson, Holloway
Voting against the motion:
None
D. R.
#95 - NORTHEASTERN
Regent
Howard made the motion, seconded by Regent Stansberry, for approval of the President’s
Recommendations and the following change order for
R. #96 -
PROJECT #4850047
Change Order #1 – Decrease the original contract amount of $10,217,030 by $204,000 for a new contract amount of $10,013,030. This change order includes all of the value engineering accomplished on the project, adjustments for steel changes and related structural changes, finalization of the smoke evacuation system, and other miscellaneous project changes. (Revenue Bonds, Facility Fees, and Technology Fees)
(Board approval dates: 1997 R#160-Approval of project, 2002 R#191-Increase project amount, 2003 R#123-Approval to select Architect, 2004 R#147-Ratification of $10M bond issuance, 2005 R#70-Approval to bid and award construction contract, 2005 R#124-Award of Construction Contract)
VIII. PRESIDENTS’ RECOMMENDATIONS (Continued)
D. NORTHEASTERN
Voting
for the motion: Regents Howard,
Stansberry, Poag, Hibler, Gordon, Thompson, Ryerson, Holloway
Voting against the motion:
None
E. R.
#97 - SOUTHEASTERN
Regent Poag made the motion,
seconded by Regent Howard, for approval of the President’s Recommendations for
Voting
for the motion: Regents Poag,
Howard, Hibler, Gordon, Thompson, Ryerson, Stansberry, Holloway
Voting against the motion:
None
F. R.
#98 - NORTHWESTERN
Regent
Stansberry made the motion, seconded by Regent Gordon, for approval of the
President’s Recommendations for
Voting
for the motion: Regents Stansberry,
Gordon, Poag, Howard, Hibler, Thompson, Ryerson, Holloway
Voting against the motion:
None
President Beran reported that Mr. Paul
Ketterman, in memory of his wife, Emma Lee Tucker Ketterman, donated $50,000 to
Northwestern to construct a nursing skills laboratory at Northwestern in
Board Chair Holloway congratulated President
Beran on being honored as outstanding alumnus of the
IX. PRESIDENTS’ COUNCIL REPORT –
R. # 99 – LONG-TERM DISABILITY INSURANCE
(Attachment M, Pages 79-81)
Regent Gordon made the motion, seconded by Regent Ryerson, to approve
renewal of the long-term disability insurance coverage through The Standard
effective January 1, 2006, guaranteed two years until January 1, 2008, with a
10% reduction in rates upon renewal.
Voting for
the motion: Regents Gordon, Ryerson,
Poag, Howard, Hibler, Thompson, Stansberry, Holloway
Voting
against the motion: None
X. EXECUTIVE DIRECTOR’S
REPORT
A. Status Report on Administrative Office
B. Resolution for Dr. Grady Pennington (Attachment N, Page 82)
C. Preliminary Enrollment Report – Fall 2005
(Attachment O, Pages 83-89)
D. Out-of-State Travel Reports (Attachment P, Pages 90-97)
XI. CHAIR’S REPORT
Board Chair Holloway stated that as reported early in the Retreat Committee report, the RUSO System Public Relations Committee will be renamed to reflect additional responsibilities including strategic planning, system advancement and generative analysis. The committee members are:
Regent Mickey Thompson
Regent Belva Howard
University,
The first charge of the
committee will be to rename the committee.
She also requested that the committee consider ways to participate as a
system in the upcoming Statehood Centennial.
XI. CHAIR’S REPORT
(Continued)
Regent Holloway expressed
appreciation to President Cole for accommodating the change in the schedule for
the meeting to allow regents to attend the Oklahoma Women in Higher Education
Fall Conference.
XII. REGENTS’ COMMENTS AND
ANNOUNCEMENTS
Regent Thompson complimented the executive director and her staff on their talents, diligence and devotion. He stated his committee work would not have had a good result if the executive director and her staff were not incredibly talented and willing to work hard on all committee matters. He stated that he is proud and very honored to work with these individuals.
XIII. NEW BUSINESS
None
XIV. R. #100 – EXECUTIVE SESSION
At 3:30 p.m. Regent Howard, made the motion, seconded by
Regent Stansberry, to go into Executive Session to discuss:
Pursuant to 25 O.S. §307 (B) (1), discussion regarding the
compensation of the presidents of the six regional universities.
Voting for
the motion: Regents Howard,
Stansberry, Poag, Hibler, Gordon, Thompson, Ryerson, Holloway
Voting
against the motion: None
XV. ANNOUNCEMENT TO RECONVENE IN PUBLIC SESSION
The Board reconvened in public session at 4:30 p.m.
R.
#101 – PRESIDENTS’ COMPENSATION
Regent Howard made the
motion, seconded by Regent Stansberry, to increase the total taxable income of
the presidents of the six regional universities for fiscal year 2006 as
follows:
XV. ANNOUNCEMENT TO RECONVENE IN PUBLIC SESSION (Continued)
|
UNIVERSITY |
TOTAL TAXABLE INCOME |
NOTE |
|
|
$240,000 |
|
|
Northeastern |
$206,000 |
|
|
Southwestern |
$185,000 |
Includes $1,000 longevity |
|
|
$190,000 |
|
|
Southeastern |
$179,000 |
Excludes employer’s 4%
TIAA/CREF Annuity |
|
Northwestern |
$154,000 |
Includes $1,000 longevity |
Voting for
the motion: Regents Howard,
Stansberry, Poag, Hibler, Gordon, Thompson, Ryerson, Holloway
Voting
against the motion: None
R. #102 –
MINIMUM COMPENSATION
Regent Thompson made the motion, seconded by Regent Ryerson, to set
the advertised minimum salary for the ECU presidential search at $160,000.
Voting for
the motion: Regents Thompson,
Ryerson, Poag, Howard, Hibler, Gordon, Stansberry, Holloway
Voting
against the motion: None
XVI. ADJOURNMENT
The meeting adjourned at 4:35 p.m.
Submitted by:
_______________________________ ________________________________
Ann Holloway Belva Howard
Board Chair Secretary
Minutes approved by the Regional University System of Oklahoma this day of ___________, ______.
The
next regular meeting of the Regional University System of Oklahoma is scheduled
for 9:00 a.m. November 11, 2005,