BOARD OF REGENTS

TABLE OF CONTENTS

Minutes of October 13, 2005...................................................................................... 1-18

MINUTES

Friday, October 13, 2005, 1:00 p.m.

East Central University

James Thomas Regents Room

Ada, Oklahoma

I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT

The Board of Regents of Oklahoma Colleges met in regular session at 1:00 p.m., October 13, 2005, East Central University, James Thomas Regents Room, Ada, Oklahoma. Notice of the meeting had been properly filed with the Secretary of State, September 29, 2005, and a copy of the Agenda posted by 1:00 p.m., October 12, 2005 in compliance with the Open Meeting Act.

II. CALL TO ORDER AND REGENTS’ ROLL CALL

Board Chair Holloway called the meeting to order. Roll call established the presence of a quorum with eight Regents present.

Ann Holloway, Chair, Position 7

Mark Stansberry, Vice Chair, Position 8

Belva Howard, Secretary, Position 2

Steve Poag, Regent, Position 1

Joe Anna Hibler, Regent, Position 3

Jan Gordon, Regent, Position 4

Mickey Thompson, Regent, Position 5

Richard Ryerson, Regent, Position 6

II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)

R. #64 – EXCUSE ABSENT REGENT

Regent Howard made the motion, seconded by Regent Ryerson, to excuse Regent Sandy Garrett, Position 9.

Voting for the motion: Regents Howard, Ryerson, Poag, Hibler, Gordon, Thompson, Stansberry, Holloway

Voting against the motion: None

GUESTS

K.C. King, ECU Journal, East Central University, Ada, Oklahoma

Elton Shanaj, ECU Journal, East Central University, Ada, Oklahoma

Ron Bussert, Vice President for Fiscal Affairs, East Central University, Ada,

Oklahoma

Duane Anderson, Vice President for Academic Affairs, East Central University,

Ada, Oklahoma

Shelley Ross, Director of Purchasing, East Central University, Ada, Oklahoma

Jill Frye, Public Information Specialist, East Central University, Ada, Oklahoma

Karen Hudson, Alumni Relations, East Central University, Ada, Oklahoma

Tom Fagan, Vice President for Administration and Finance, Southwestern

Oklahoma State University, Weatherford, Oklahoma

Steve Valencia, Associate Vice President for University Relations, Northwestern

Oklahoma State University, Alva, Oklahoma

OTHERS PRESENT

University Presidents

Bill Cole, President, East Central University, Ada, Oklahoma

Larry Williams, President, Northeastern State University, Tahlequah, Oklahoma

Paul Beran, President, Northwestern Oklahoma State University, Alva

Oklahoma

Glen Johnson, President, Southeastern Oklahoma State University, Durant,

Oklahoma

John Hays, President, Southwestern Oklahoma State University, Weatherford,

Oklahoma

Roger Webb, President, University of Central Oklahoma, Edmond, Oklahoma

II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)

OTHERS PRESENT

Board Administrative Staff

Sheridan McCaffree, Executive Director

Charlie Babb, General Counsel

Pat Shiflett, Executive Assistant

III. R. #65 – EXECUTIVE SESSION

At 1:05 p.m. Regent Gordon, made the motion, seconded by Regent Ryerson, to go into Executive Session to discuss:

Pursuant to 25 O.S. §307 (B) (1), conduct employment evaluation and transitional interview of the President of East Central University.

Voting for the motion: Regents Gordon, Ryerson, Poag, Howard, Hibler, Thompson, Stansberry, Holloway

Voting against the motion: None

IV. ANNOUNCEMENT TO RECONVENE IN PUBLIC SESSION

The Board reconvened in public session at 2:05 p.m. No action was taken regarding items discussed in Executive Session.

V. CONSENT DOCKET

Regent Ryerson made the motion, seconded by Regent Thompson, to approve the following items listed on the consent docket:

Voting for the motion: Regents Ryerson, Thompson, Poag, Howard, Hibler, Gordon, Stansberry, Holloway

Voting against the motion: None

A. MINUTES OF PREVIOUS MEETING

R. #66 – MINUTES OF SEPTEMBER 25-26, 2005

V. CONSENT DOCKET (Continued)

B. ACADEMIC AFFAIRS COMMITTEE REPORT (Attachment A, Page 30)

R. #67 – EAST CENTRAL UNIVERSITY

Completion of the mandatory five-year program review for several programs. The campus process includes a departmental self-study; a review by the appropriate academic dean; a review by the Program Review Committee; a standing committee of faculty; and, a review by the Office of Academic Affairs. The following programs reviewed with positive recommendations for program continuation include:

School of Business

Business Administration, BS

School of Humanities and Social Sciences

English, BA

Legal Studies, BS

Social Work, BSW

Human Services Counseling, BA

Human Services, MS

Mass Communications, BS

Speech, BA

School of Mathematics and Sciences

Cartography, BS

Physics, BS

Chemistry, BS

Health Information Management, BS

One program is recommended to be discontinued:

School of Business

Business Education and Office Technology, BS

V. CONSENT DOCKET (Continued)

C. POLICY & PROCEDURES COMMITTEE (Attachment B, Page 31)

R. #68 – RUSO POLICY 2.9.6 – TRANSITIONAL AUDITS

Correct scrivener’s omission by reinserting 2.9.6 Transitional Audits policy to Chapter 2 of the Regional University System of Oklahoma policy manual.

VI. REPORT OF BOARD COMMITTEE PROCEEDINGS

A. BUILDING COMMITTEE REPORT – Chair Richard Ryerson

(Attachment C, Pages 32-37)

1. Higher Education Bond Issue

a. Status Report

b. R. #69 – LEASE PURCHASE AGREEMENT

Regent Ryerson made the motion, seconded by Regent Poag to authorize the presidents of each university to enter into a lease purchase agreement with the Oklahoma Capital Improvement Authority for capital improvement projects approved by the Legislature in H.B. 1191. (70 O.S. §3980.1 et. seq. Supp. 2005). Also authorize the university presidents to do all things necessary to consummate the contemplated transaction including, but not limited to, execution of other related documents. The lease purchase agreement requires approval of the Bond Oversight Commission.

Voting for the motion: Regents Ryerson, Poag, Howard, Hibler, Gordon, Thompson, Stansberry, Holloway

Voting against the motion: None

2. East Central University

a. Fine Arts Center - Project #2300038

1) Review of the final plans and specifications for the Hallie Brown Ford Fine Arts Center.

VI. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

A. BUILDING COMMITTEE REPORT

2. East Central University

a. 2) R. #70 - FINE ARTS CENTER - PROJECT #2300038

Regent Ryerson made the motion, seconded by Regent Howard, to approve awarding a construction contract with any necessary alternates to the lowest and best bidder.

Voting for the motion: Regents Ryerson, Howard, Poag, Hibler, Gordon, Thompson, Stansberry, Holloway

Voting against the motion: None

b. R. #71 - WOMEN'S ATHLETIC FACILITY – M.A. WELLS CONSTRUCTION PROJECT #2300046

Regent Ryerson made the motion, seconded by Regent Poag, to approve change order #4, an increase in the amount of $32,249 to install BX-1200 Tensar Geogrid with 6" of compacted aggregate under the total area of the new asphalt parking lot.

The Geogrid replacement is due to the inability to properly mix the original kiln dust into the inconsistent soil conditions. (Student Activity Facility Fees)

Voting for the motion: Regents Ryerson, Poag, Howard, Hibler, Gordon, Thompson, Stansberry, Holloway

Voting against the motion: None

3. Southeastern Oklahoma State University

Regent Ryerson made the motion, seconded by Regent Hibler, to approve the following property purchases submitted by Southeastern Oklahoma State University:

VI. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

A. BUILDING COMMITTEE REPORT

3. Southeastern Oklahoma State University

a. R. #72 – WEAVER PROPERTY

Purchase approximately 2.2 acres that includes the Daja Beauty Supply building, adjacent house, and former Imperial Barber building for an amount not to exceed $185,000.00. (Section 13/New College 600/650 and Special Agency 700)

b. R. #73 - HARRIS PROPERTY

Purchase approximately 3.3 acres that includes the Durant Mini Cycles building, Andres Mexican Restaurant building, and mobile home park (excluding mobile homes that will be moved) for an amount not to exceed $285,000.00. (Section 13/New College 600/650 and Special Agency 700)

The properties are adjacent to each other located on 1^st street across from the Student Activity Center.

Voting for the motion: Regents Ryerson, Hibler, Poag, Howard, Gordon, Thompson, Stansberry, Holloway

Voting against the motion: None

B. ECU PRESIDENTIAL SEARCH COMMITTEE - Chair Mickey Thompson

(Attachment D, Pages 38-39)

1. Status report regarding ECU Presidential Search.

2. Statement of Leadership Criteria.

VI. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. ECU PRESIDENTIAL SEARCH COMMITTEE

3. R. #74 – ADVERTISEMENT – ECU PRESIDENT

Regent Thompson made the motion, seconded by Regent Stansberry, for approval to proceed with editing and finalizing the advertisement and to begin advertising for the position of president of East Central University.

Voting for the motion: Regents Ryerson, Hibler, Poag, Howard, Gordon, Thompson, Stansberry, Holloway

Voting against the motion: None

C. RETREAT COMMITTEE REPORT – Chair Mark Stansberry

1. Regent Stansberry stated that the retreat was a great success and as a result the Board and Presidents are working together to develop and focus on important strategic issues that impact the universities.

Regent Stansberry provided the Board and presidents with a retreat binder containing information from the retreat. He stated that projects currently in progress as a result of the retreat are:

· Fact sheet for Regents with questions that are frequently asked by constituents.

· New business cards for the Regents with university web addresses and phone numbers.

2. R. #75 – RUSO SYSTEM PUBLIC RELATIONS COMMITTEE

Regent Stansberry made the motion, seconded by Regent Howard, for approval to add strategic planning, system advancement, and generative analysis to the RUSO System Public Relations Committee functions and to change the name of the committee to reflect the additional responsibilities.

Voting for the motion: Regents Stansberry, Howard, Poag, Hibler, Gordon, Thompson, Ryerson, Holloway

Voting against the motion: None

VI. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

D. AUDIT AND FINANCE COMMITTEE REPORT – Regent Joe Anna Hibler (Attachment E, Pages 40-45)

1. R. #76 – TRANSITIONAL AUDIT

Regent Hibler made the motion, seconded by Regent Thompson, to approve a transitional audit for the Vice President of Fiscal Affairs at East Central University, resignation effective October 31, 2005, to be conducted immediately.

Voting for the motion: Regents Hibler, Thompson, Poag, Howard, Gordon, Ryerson, Stansberry, Holloway

Voting against the motion: None

Regent Hibler extended the committee’s appreciation to Ron Bussert, Vice President for Fiscal Affairs, East Central University, for his diligence and hard work and wished him well in his new endeavor.

2. Status Report.

Regent Hibler noted that the Board approved a consultation with the Institute for Effective Governance (IEG) and a three month audit plan at the July 2005 meeting in response to the Quality Assurance Review recommendation to increase the amount of internal auditing services and to expand audit coverage. She stated that the IEG report was received this week, and in order to give the committee time to review the report, the committed is requesting approval of a three month audit plan for November 1, 2005 - January 31, 2006.

3. R. #77 – THREE MONTH AUDIT PLAN

Regent Hibler made the motion, seconded by Regent Stansberry, to approve the three month audit plan beginning November 1, 2005.

Voting for the motion: Regents Hibler, Stansberry, Poag, Howard, Gordon, Thompson, Ryerson, Holloway

Voting against the motion: None

VII. INFORMATIONAL PRESENTATION – “KEYS TO UNDERSTANDING THE AUDITED FINANCIAL STATEMENTS OF UNIVERSITIES”

(Attachment F, Pages 46-51)

Tom Fagan, Vice President for Administration and Finance, Southwestern

Oklahoma State University

VIII. PRESIDENTS’ RECOMMENDATIONS

A. R. #78 - EAST CENTRAL UNIVERSITY

Regent Hibler made the motion, seconded by Regent Gordon, for approval of the President’s Recommendations and the following change orders for East Central University as presented by President Cole: (Attachment G, Pages 52-54)

R. #79 – WOMEN’S ATHLETIC FACILITY – M.A. WELLS CONSTRUCTION - PROJECT #2300046

Change Order #2-Add electrical conduit from panel to outside building for future use. Increase $673.00. (Student Activity Facility Fees)

R. #80 – WOMEN’S ATHLETIC FACILITY – M.A. WELLS CONSTRUCTION - PROJECT #2300046

Change Order #3-Move masonry wall and delete millwork in laundry room. Increase $829.00. (Student Activity Facility Fees)

Voting for the motion: Regents Hibler, Gordon, Poag, Howard, Thompson, Ryerson, Stansberry, Holloway

Voting against the motion: None

B. R. #81 - UNIVERSITY OF CENTRAL OKLAHOMA

Regent Poag made the motion, seconded by Regent Gordon, for approval of the President’s Recommendations for the University of Central Oklahoma as presented by President Webb. (Attachment H, Pages 55-63)

Voting for the motion: Regents Poag, Gordon, Howard, Hibler, Thompson, Ryerson, Stansberry, Holloway

Voting against the motion: None

VIII. PRESIDENTS’ RECOMMENDATIONS (Continued)

B. UNIVERSITY OF CENTRAL OKLAHOMA

President Webb reported on the following items:

The U.S. Olympic Committee has chosen Edmond, Oklahoma as a partner city, through UCO, to highlight the upcoming winter and summer Olympics.

UCO is partnering again this year with The Oklahoman and Bank One in an economic program regarding a general business challenge. The Oklahoman will print ads for eighteen weeks. Teachers will use the first issue in the classroom and ultimately this will lead to scholarship activities for junior high and possibly high school students.

C. R. #82 - SOUTHWESTERN OKLAHOMA STATE UNIVERSITY

Regent Poag made the motion, seconded by Regent Stansberry, for approval of the President’s Recommendations and the following change orders for Southwestern Oklahoma State University as presented by President Hays: (Attachment I, Pages 64-69)

a) R. #83 - MEMORIAL STUDENT UNION – CITY GLASS

PROJECT #6650023

Change order number 1 -- increase in the amount of $4,150 to install thermal break-head receptors for wall variations. (Student Facility Fee, Section 13 and Auxiliary Funds)

b) R. #84 - MEMORIAL STUDENT UNION – CITY GLASS

PROJECT #6650023

Change order number 2 -- increase in the amount of $875 to replace spec wood door with bronze metal door. (Student Facility Fee, Section 13 and Auxiliary Funds)

c) R. #85 - MEMORIAL STUDENT UNION – CITY GLASS

PROJECT #6650023

Change order number 3 -- increase in the amount of $2,671 to add door and side-lite for retail space. (Student Facility Fee, Section 13 and Auxiliary Funds)

VIII. PRESIDENTS’ RECOMMENDATIONS (Continued)

C. SOUTHWESTERN OKLAHOMA STATE UNIVERSITY

d) R. #86 - MEMORIAL STUDENT UNION – CITY GLASS

PROJECT #6650023

Change order number 4 -- increase in the amount of $1,955 to raise elevation on panels 66 and 67. (Student Facility Fee, Section 13 and Auxiliary Funds)

e) R. #87 - WELLNESS CENTER – LANDMARK CONSTRUCTION

PROJECT #6650016

Change order number 26 -- increase in the amount of $1,078 to modify exit doors. (Student Facility Fee)

f) R. #88 - WELLNESS CENTER – LANDMARK CONSTRUCTION

PROJECT #6650016

g) R. #89 - WELLNESS CENTER – LANDMARK CONSTRUCTION

PROJECT #6650016

Change order number 27 -- increase in the amount of $9,109 for the correction of submitted change order number nine. (Student Facility Fee)

h) R. #90 - WELLNESS CENTER – LANDMARK CONSTRUCTION

PROJECT #6650016

Change order number 28 -- increase in the amount of $2,106 to modify electrical outlets for Health Bar. (Student Facility Fee)

i) R. #91 - WELLNESS CENTER – LANDMARK CONSTRUCTION

PROJECT #6650016

Change order number 29 -- increase in the amount of $3,488 to modify under staircase for storage. (Student Facility Fee)

j) R. #92 - WELLNESS CENTER – LANDMARK CONSTRUCTION

PROJECT #6650016

Change order number 30 -- increase in the amount of $6,397 to upgrade millwork core to MDF. (Student Facility Fee)

VIII. PRESIDENTS’ RECOMMENDATIONS (Continued)

C. SOUTHWESTERN OKLAHOMA STATE UNIVERSITY

k) R. #93 - WELLNESS CENTER – LANDMARK CONSTRUCTION

PROJECT #6650016

Change order number 31 -- increase in the amount of $2,338 to reinforce guardrails. (Student Facility Fee)

l) R. #94 - WELLNESS CENTER – LANDMARK CONSTRUCTION

PROJECT #6650016

Change order number 32 -- decrease in the amount of $6,565 to remove landscaping from general contractor. (Student Facility Fee)

Voting for the motion: Regents Poag, Stansberry, Howard, Hibler, Gordon, Thompson, Ryerson, Holloway

Voting against the motion: None

D. R. #95 - NORTHEASTERN STATE UNIVERSITY

Regent Howard made the motion, seconded by Regent Stansberry, for approval of the President’s Recommendations and the following change order for Northeastern State University as presented by President Williams: (Attachment J, Pages 70-75)

R. #96 - SCIENCE LAB BUILDING - OAKRIDGE BUILDERS, INC.

PROJECT #4850047

Change Order #1 – Decrease the original contract amount of $10,217,030 by $204,000 for a new contract amount of $10,013,030. This change order includes all of the value engineering accomplished on the project, adjustments for steel changes and related structural changes, finalization of the smoke evacuation system, and other miscellaneous project changes. (Revenue Bonds, Facility Fees, and Technology Fees)

BOARD OF REGENTS

OF

REGULAR BOARD MEETING

October 13, 2005