OKLAHOMA COLLEGES
MINUTES
Northwestern
Jack Annis Regents Room
TABLE
OF CONTENTS
Minutes of November 11, 2005.................................................................................. 1-21
MINUTES
Friday, November 11, 2005, 9:00 a.m.
Northwestern
Jack Annis Regents Room
I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT
The Board of Regents
of Oklahoma Colleges met in regular session at 9:05 a.m., November 11, 2005,
II. CALL TO ORDER AND REGENTS’ ROLL CALL
Board Chair Holloway called the meeting to order. Roll call established the presence of a quorum with six Regents present.
Ann Holloway, Chair, Position 7
Belva Howard, Secretary, Position 2
Steve Poag, Regent, Position 1
Joe Anna Hibler, Regent, Position 3
Jan Gordon, Regent, Position 4
Richard Ryerson, Regent, Position 6
II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)
R. #103 – EXCUSE ABSENT REGENTS
Regent Howard made
the motion, seconded by Regent Hibler, to excuse Regents Mickey Thompson,
Position 5, Mark Stansberry, Position 7, and Sandy Garrett, Position 9.
Voting for the motion:
Regents Howard, Hibler, Poag, Gordon, Ryerson, Holloway
Voting against the motion: None
GUESTS
Representative Jeff Hickman,
Pamela R. Nelson, Woodward News,
John McMahan, Editor, Woodward News,
Grant Gibson, Alva Review-Courier,
C.J. Montgomery, Woodward Chamber of
Commerce, K101 Radio,
University,
Steve Kelley, Legislative Liaison, Board of
Regents of
University,
Steve Lohmann, Vice President for Academic
Affairs,
Steve Valencia, Associate Vice President for
University Relations, Northwestern
David Pecha, Dean of Student Affairs and
Enrollment Management,
Northwestern
Deena K. Fisher, Dean, Northwestern
Allen (Skeeter) Bird, Executive Director,
Northwestern Foundation and Alumni
Association,
OTHERS PRESENT
University Presidents
Bill Cole, President,
Larry Williams,
President, Northeastern
II. CALL TO ORDER AND REGENTS’ ROLL
CALL (Continued)
OTHERS PRESENT
University Presidents
Paul Beran,
President, Northwestern
Glen Johnson, President,
Southeastern
John Hays, President, Southwestern
Roger Webb, President,
Board Administrative Staff
Charlie Babb, General Counsel
Pat Shiflett, Executive Assistant
III. MINUTES OF PREVIOUS MEETING
R. #104
– MINUTES OF OCTOBER 13, 2005
Regent
Poag made the motion, seconded by Regent Ryerson, to approve the minutes of the
October 13, 2005 regular meeting.
Voting for the motion:
Regents Poag, Ryerson, Howard, Hibler, Gordon, Holloway
Voting against the motion:
None
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS
A. ACADEMIC AFFAIRS COMMITTEE REPORT –
Chair Steve Poag
(Attachment
A, Pages 34-41)
1. Status report regarding the following strategic advancement
priorities approved by the Board in November 2004:
· Establish collaborative alternative delivery, on-line learning/e-business, and technology training processes and seek grant opportunities to support this collaboration.
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. ACADEMIC AFFAIRS COMMITTEE REPORT
1. Status
report
· Develop stronger collaborations/partnerships for sharing academic programs and seek grant opportunities to support this collaboration.
·
Develop a plan to coordinate semester start and
end dates and specific time blocks in the daily academic calendar that would be
consistent across all six institutions for the purpose of synchronous sharing
of programs and faculty via interactive television (ITV).
2. Northwestern
R.
#105 – PROGRAM MODIFICATION
Regent Poag made the motion, seconded by Regent Gordon,
to approve the program modification for the Bachelor of Science Degree in
Agri-Business.
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. ACADEMIC AFFAIRS COMMITTEE REPORT
R.
#105
Voting
for the motion: Regents Poag,
Gordon, Howard, Hibler, Ryerson, Holloway
Voting
against the motion: None
B. POLICY
& PROCEDURES COMMITTEE – Chair Jan Gordon
1. Status Report
Regent Gordon stated that the Business Officers met with Sheridan McCaffree and Charlie Babb last week and worked on chapters 1 and 5 of the RUSO policy manual and their recommendations will be forwarded to the Presidents’ Council who will make final recommendations to the Board.
2. R.#106 –
Regent Gordon
made the motion, seconded by Regent Ryerson, to delegate authority to the
presidents to perform oversight duties in compliance with the
Voting
for the motion: Regents Gordon,
Ryerson, Howard, Hibler, Ryerson, Holloway
Voting against the motion:
None
Chair Holloway welcomed Representative Jeff
Hickman, Oklahoma House of Representatives, to the meeting.
C. BUILDING COMMITTEE REPORT – Chair
Richard Ryerson
(Attachment B, Pages 42-58)
Regent Ryerson made the motion,
seconded by Regent Poag, to approve the following building items:
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. BUILDING COMMITTEE REPORT
1. Status
report on Higher Education Bond Issue.
Regent Ryerson reported on the
following items regarding the Higher Education Bond Issue: 1) contest period
has passed, 2) sale of the bonds is scheduled for November 16, 2005, 3) money
should be available November 30, 2005, 4) interest earned on the money prior to
expenditures is to be credited back to the institutions, 5) institutions have 3
years to use the funds, and 6) the bonds are obligations will appear in each
university’s financial statement as a liability.
2. R. #107 - UNIVERSITIES’ BONDED INDEBTEDNESS REPORT
The Building Committee recommended that the Bonded
Indebtedness Report include the following areas:
1. Oklahoma
Capital Improvement Authority (OCIA) debt
2. General Revenue
Bond debt
3. Master
Lease debt
4. Off
Balance Sheet debt
3. R. #108 - UNIVERSITIES’ DEFERRED MAINTENANCE REPORT
The Building Committee requested that the universities
use foot notes to help clarify the ranges in figures from university to university
in the report.
The Bonded Indebtedness Report and the
Deferred Maintenance Report will be presented to the Building Committee and
Board at the February 2006 meeting for the fiscal year ending June 30, 2005.
4. Northeastern
a. R. #109 - PROPERTY PURCHASE – PROJECT
#4850037
Ratification
of the purchase of property approved by Regent Holloway on October 10,
2005. The property adjoins the south end
of our Football Stadium property and will be used for future development. The property
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. BUILDING COMMITTEE REPORT
4. Northeastern
a. R. #109
is
legally described as the NE4 SE4 NE4 NW4, less the NE 200ft and Hwy ROW, in Section
28, Township 17 North, Range 22 East, Cherokee County, Oklahoma, containing
1.58 acres, more or less. Cost not to
exceed $65,000. (Section
13/New College Funds)
b. R. #110 - SCIENCE BUILDING RENOVATION
PROJECT #4850041
Approve
Dewberry Design Group as architect for the
5. Southwestern
R. #111 – CAMPUS-WIDE IMPROVEMENT
PROJECT
Select,
start contract negotiations, and award the contract, subject to review by
counsel and approval by the Building Committee Chair, for the Campus-Wide
Improvement project since we anticipate that this contract will be finalized
before the January board meeting. (Higher Education Bond Issue of 2005, Section 13, E&G, and Auxiliary
Reserve Funds depending on the final accepted recommendations)
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. BUILDING COMMITTEE REPORT
6.
R. #112 -
PROJECT #2300038
Authorize
President Cole to award a contract to Shiloh Enterprises,
Four construction bids for the
|
General
Contractor |
Atlas
Construction |
Boldt
Construction |
Gail
Armstrong Construction |
|
|
|
|
|
|
|
|
Base
Bid |
$14,000,000 |
$15,140,000 |
$15,000,000 |
$13,200,000 |
|
Alternates: |
|
|
|
|
|
1 |
$10,000,000 |
$10,240,000 |
$10,600,000 |
$9,100,000 |
|
2A |
$48,000 |
$48,000 |
$49,000 |
$50,000 |
|
2B |
$62,000 |
$62,000 |
$64,000 |
$62,000 |
|
3A |
($9,000) |
$75,000 |
$75,000 |
($9,200) |
|
3B |
($9,000) |
$170,000 |
$182,600 |
($9,240) |
|
4 |
$142,000 |
$131,000 |
$137,600 |
$179,000 |
|
5 |
$207,000 |
$205,000 |
$206,400 |
$199,000 |
|
6 |
$334,000 |
$357,000 |
$277,000 |
$306,000 |
|
7 |
$50,000 |
$48,000 |
$58,500 |
$51,200 |
|
8A |
$38,000 |
$32,000 |
$23,800 |
$25,000 |
|
8B |
$30,000 |
$10,000 |
$12,000 |
$0 |
|
8C |
$32,000 |
$32,000 |
$8,700 |
$20,000 |
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. BUILDING COMMITTEE REPORT
7. Northwestern
R.
#113 – PROPERTY PURCHASE
Purchase
property located on
8.
a. Projects
1) R. #114 - FORENSIC
PROJECT #1200065
Solicit proposals
to select a consulting firm to provide professional services for the planning,
contract document preparation and construction administration services of the
2) R. #115 - FORENSIC
PROJECT #1200065
Fund, design, bid and award contract to lowest responsible bidder for the
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. BUILDING COMMITTEE REPORT
8.
a. Projects
3) R. #116 - CLASSROOM INSTRUCTIONAL
FACILITY PROJECT #1200048
Solicit proposals to select a consulting firm to provide professional services for the planning, contract document preparation and construction administration services of the Classroom Instructional Facility project. (Statewide Higher Education Bond Issue of 2005) The Board approved $10,000,000 Capital Project Budget May 20, 2005. (R#241)
4) R. #117 - CLASSROOM INSTRUCTIONAL
FACILITY PROJECT #1200048
Fund, design, bid and award contract to lowest responsible bidder for the Classroom Instructional Facility project. Project budget is $10,000,000. (Statewide Higher Education Bond Issue of 2005) (R#241)
5) R.
#118 - HEALTH AND SAFETY
PROJECT #1200060
Final Completion of the Inventory and Receiving Facility project with
Diversified Construction of
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. BUILDING COMMITTEE REPORT
8.
a. Projects
6) R.
#119 - PARKING, SIDEWALKS, LIGHTS AND LANDSCAPING - PROJECT #1200013
Final Completion of the Plunkett Park Improvements project with
Diversified Construction of
7) R. # 120 - HOWELL HALL SCIENCE
LABORATORIES - PROJECT #1200010
Final Completion
of the Science Laboratories renovations Phase I in Howell Hall Science LAB with
J.L.
8) R.
#121 - ROOF REPAIR AND REPLACEMENT PROJECT #1200043
Final Completion of the Art Building Roof Replacement project with
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. BUILDING COMMITTEE REPORT
8.
a. Projects
9) R.
# 122 - PARKING, SIDEWALKS, LIGHTS AND LANDSCAPING PROJECT #1200013
Fund, design, bid and award contract to the lowest responsible bidder for Campus Art Sculpture pieces, Flight and Cougar. The project budget is $35,000. (E&G Funds)
b. Change Orders
1) R. #123 - WANTLAND STADIUM IMPROVEMENTS - SPORTS COMPLEX - FLINTCO,
INC.
PROJECT #1200032
Change Order # 6 in the amount of $107,406 for additional signage, west side water line extension, hose bib at west field wall, north sanitary sewer line tie in, tie in of east sanitary sewer line, water meter pit assembly, additional concrete walks and PA system override. (Student Facility Fees, Private Funds, Rental Revenue)Board approved the project June 2003. (R#219)
2) R. #124 - WANTLAND STADIUM IMPROVEMENTS SPORTS COMPLEX FLINTCO, INC.
PROJECT #1200032
Change Order # 7 in the amount of $157,614 for Landscape at west planters, sod and mulch, temporary watering, install power for roll-up doors at concessions, connect east side pilaster electrical service, install interior switch for stadium field lighting, relocate gas meter, relocate electric pull box, install access ramp, install additional handrails and guardrails and other miscellaneous work. (Student Facility Fees, Private Funds, Rental Revenue) Board approved the project June 2003. (R#219)
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. BUILDING COMMITTEE REPORT
Voting
for the motion: Regents Ryerson,
Poag, Howard, Hibler, Gordon, Holloway
Voting against the motion: None
D. ECU
PRESIDENTIAL SEARCH COMMITTEE – Regent Belva Howard
(Attachment C, Page 59)
Regent Howard gave the following status report regarding the ECU Presidential Search:
· The draft of the advertisement for the position of President of ECU has been finalized.
·
· The advertisement was placed in the following newspapers and/or websites or both on October 26, 2006:
Chronicle of Higher Education (printed ad & website)
Daily Oklahoman (printed ad & website)
Tulsa World (printed ad & website)
Dallas Morning News (website)
Insidehighered.com (website)
Higheredjobs.com (website)
· The first candidate’s application was received on October 31, 2005. To date 4 applications and 1 nomination have been received. Letters acknowledging receipt of their application have been mailed.
·
140 letters with the advertisement enclosed have
been mailed to presidents of colleges and universities in our region seeking
nominations. Letters were mailed to all
college and university presidents in
·
A recruiting and information packet for
applicants is being prepared.
E. PERSONNEL COMMITTEE
REPORT – Chair Belva Howard
1. The Presidents’ amended contracts have been signed by the presidents and were finalized today.
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
E. PERSONNEL COMMITTEE REPORT
2. To ensure consistent reporting by the universities, specific definitions for the categories in the campus-at-a-glance documents have been sent to the business officers. The business officers will submit the final documents to the administrative office and they will be included in the updates to the Regents’ Handbook.
F. AUDIT AND FINANCE COMMITTEE REPORT –
1. R. #125 - EXTERNAL AUDIT REPORTS
Regent Hibler made the motion, seconded by Regent Gordon, to accept the External Audit Reports for the year ended June 30, 2005, submitted by Havern, Behrens and Heim, CPA’s, for the six regional universities and the administrative office.
Voting
for the motion: Regents Hibler,
Gordon, Poag, Howard, Ryerson, Holloway
Voting against the motion: None
2. R. #126 – AMENDMENT TO 3-MONTH AUDIT PLAN
Regent Hibler made the motion, seconded by Regent Ryerson, to approve the amendment to the three month audit plan beginning November 1, 2005. (The plan was approved at the October 13, 2005 Board meeting, R. #77)
Voting
for the motion: Regents Hibler,
Ryerson, Poag, Howard, Gordon, Holloway
Voting against the motion:
None
3. R.
#127 – ADDENDUM – CONSULTANT
Regent Hibler made the motion, seconded by Regent
Ryerson, for approval to make a recommendation to the Board Chair to retain a consultant,
prior to the next Board meeting, to advise the Audit & Finance Committee
on: 1) the minimum internal audit plan needed for the six universities governed
by the
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
F. AUDIT AND FINANCE COMMITTEE REPORT
3. R. #127
Board; 2) recommendations for auditing
beyond the minimum required by statute; and 3) recommendations for the number
of internal auditors needed to implement the recommendations.
Voting
for the motion: Regents Hibler, Ryerson,
Poag, Howard, Gordon, Holloway
Voting against the motion:
None
Chair Holloway thanked Representative Jeff Hickman for attending the Board meeting and invited him to make comments.
Representative
Hickman thanked the Board for their work and welcomed them to Alva,
G. RUSO
SYSTEM PUBLIC RELATIONS COMMITTEE REPORT
1. R.
#128 – COMMITTEE NAME
Regent Howard made the motion, seconded by Regent
Ryerson, to change the name of the RUSO System Public Relations Committee to
the System Advancement Committee.
Voting
for the motion: Regents Howard,
Ryerson, Poag, Hibler, Gordon, Holloway
Voting against the motion:
None
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
G. RUSO
SYSTEM PUBLIC RELATIONS COMMITTEE REPORT
2. R.
#129 – RUSO BUSINESS CARDS
Regent Ryerson made the motion, seconded by
Regent Hibler, to approve the new RUSO business card, to solicit bids for
printing at a cost not to exceed $3,500.00 and to delegate the authority to
President Johnson to finalize the wording on the business card.
Voting
for the motion: Regents Ryerson,
Hibler, Poag, Howard, Gordon, Holloway
Voting
against the motion: None
The business cards will be printed for Regents, presidents and Board staff, and legislative liaisons.
3. R.
#130 – RUSO LEGISLATIVE AGENDA
Regent Ryerson made the motion, seconded by
Regent Howard, to approve the RUSO legislative agenda and action plan for 2006
as follows:
·
Increase funding for the state system and
the regional system to implement Brain Gain goals, increase the number of
college graduates in the state, assist in building the economy, and enhance the
quality of life for
·
Request that OSRHE close the gap in funding
between the comprehensive and the regional institutions using new money
sources. Support this request by using the RUSO brochure data, our
system increase in enrollment, and argue that funding formula creates a
disparity that contradicts OSRHE’s stated Brain Gain goals.
·
Seek full funding for OHLAP – approximately
$27.3 million for the upcoming fiscal year.
·
Work with the Governor and legislative
leadership to find a permanent funding source for OHLAP.
·
Enact name change for RUSO.
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
G. RUSO SYSTEM PUBLIC RELATIONS COMMITTEE REPORT
3. R. #130
Voting
for the motion: Regents Ryerson,
Howard, Poag, Hibler, Gordon, Holloway
Voting against the motion:
None
The committee is
planning to have a RUSO System Breakfast the morning of Higher Education Day
at the State Capitol in addition to the Legislative Reception this year. The
committee will make a recommendation to the Board at a future meeting.
V. INFORMATIONAL
PRESENTATION –
“THE
Steve Kelley
shared the following information regarding
·
· 149 members in the Legislature, 101 in the House of Representatives and 48 in the Senate.
· There is currently a Republican majority in the House of Representatives for the first time since 1921. Currently 57 Republicans and 44 Democrats
· There is a possibility of a shift in the Senate in the next election.
· Effects of term limits have been enormous but have not been fully realized; approximately 35% of legislators will be new after the next election.
· Generally in an election year there is not a lot of controversial legislation but when 35% of the Legislature is getting ready leave office, the dynamics change.
·
There are well over 400 lobbyists registered in
· Politics is local and he spends as much time out all across the state as possible.
· Baseline survey he conducted of the Legislature before the turnover will give us a good indication of our effectiveness.
V. INFORMATIONAL
PRESENTATION (Continued)
· Concerning goals – we have reactive and proactive legislation; typically there are over 2,000 bills introduced in the legislative session.
· Find a better way to review the bills that affect higher education.
· Proactive legislation – President Johnson and the System Advancement Committee presented you with goals and he will diligently try and get the goals implemented and will use the data that has been developed.
·
Message he will deliver to legislators is: “To
move
VI. PRESIDENTS’ RECOMMENDATIONS
A. R.
#131 -
Regent
Gordon made the motion, seconded by Regent Howard, for approval of the
President’s Recommendations for the
Voting
for the motion: Regents Gordon,
Howard, Poag, Hibler, Gordon, Ryerson, Holloway
Voting against the motion: None
B. SOUTHWESTERN
Informational – no action
(Attachment G, Pages 91-92)
C. R.
#132 - NORTHEASTERN
Regent
Gordon made the motion, seconded by Regent Hibler, for approval of the
President’s Recommendations for
Voting
for the motion: Regents Gordon,
Hibler, Poag, Howard, Ryerson, Holloway
Voting
against the motion: None
VI. PRESIDENTS’ RECOMMENDATIONS (Continued)
C. NORTHEASTERN
President Williams
announced that the citizens of
President Williams
stated he attended the ceremony at the
D. R.
#133 - SOUTHEASTERN
Regent Gordon made the motion, seconded by
Regent Hibler, for approval of the President’s Recommendations for
Voting
for the motion: Regents Gordon,
Hibler, Poag, Howard, Ryerson, Holloway
Voting
against the motion: None
The order of the agenda changed to item VI-F
F. R.
# 134 -
Regent
Ryerson made the motion, seconded by Regent Poag, for approval of the President’s
Recommendations for
Voting
for the motion: Regents Ryerson,
Poag, Howard, Hibler, Gordon, Holloway
Voting
against the motion: None
Regent Hibler recognized Harrell Kennedy,
retiree, for his service as an educator not only to
VI. PRESIDENTS’ RECOMMENDATIONS (Continued)
The
order of the agenda resumed
E. R.
#135 - NORTHWESTERN
Regent
Ryerson made the motion, seconded by Regent Howard, for approval of the
President’s Recommendations for
Voting
for the motion: Regents Ryerson,
Howard, Poag, Hibler, Gordon, Holloway
Voting
against the motion: None
President Beran introduced Allen (Skeeter) Bird, the new Executive Director of the Northwestern Foundation and Alumni Association to the Board.
President Beran announced that the Woodward Campus will be located
on 34th street just west of the US Field Station Lake and near the
intersection of Downs Avenue.
Northwestern has a 100 year lease agreement with
President Beran expressed appreciation to all the
parties involved for their time, energy, and willingness to assist Northwestern
in making the Woodward Campus a reality.
VII. PRESIDENTS’ COUNCIL REPORT – President Paul Beran
No report
VIII. EXECUTIVE DIRECTOR’S
REPORT
1. Sheridan McCaffree reported that she attended two legislative subcommittee meetings and will continue to attend since they are very informative and helpful regarding concerns of the legislators. She stated that she and Regent Holloway plan to attend as many of the Oklahoma State Regents for Higher Education meetings as possible.
2. The Standard life insurance rates. (Attachment L, Pages 104-108)
IX. CHAIR’S REPORT
Regent Holloway requested input from the Presidents regarding ways the RUSO System can participate in the Statehood Centennial. She requested that if anyone has ideas regarding the name change for the Regional University System of Oklahoma to please contact a System Advancement Committee member.
X. REGENTS’ COMMENTS AND
ANNOUNCEMENTS
XI. NEW BUSINESS
None
XII. ADJOURNMENT
The meeting adjourned at 10:50 a.m.
Submitted by:
_______________________________ ________________________________
Ann Holloway Belva Howard
Board Chair Secretary
Minutes approved by the Regional University System of Oklahoma this day of ___________, ______.
The
next regular meeting of the Regional University System of Oklahoma is scheduled
for 9:00 a.m. January 20, 2006, Regional University System of Oklahoma
Administrative Office,