BOARD OF REGENTS

TABLE OF CONTENTS

Minutes of November 11, 2005.................................................................................. 1-21

MINUTES

Friday, November 11, 2005, 9:00 a.m.

Northwestern Oklahoma State University

Jack Annis Regents Room

Alva, Oklahoma

I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT

The Board of Regents of Oklahoma Colleges met in regular session at 9:05 a.m., November 11, 2005, Northwestern Oklahoma State University, Jack Annis Regents Room, Alva, Oklahoma. Notice of the meeting had been properly filed with the Secretary of State, November 18, 2004, and a copy of the Agenda posted by 9:00 a.m., November 10, 2005 in compliance with the Open Meeting Act.

II. CALL TO ORDER AND REGENTS’ ROLL CALL

Board Chair Holloway called the meeting to order. Roll call established the presence of a quorum with six Regents present.

Ann Holloway, Chair, Position 7

Belva Howard, Secretary, Position 2

Steve Poag, Regent, Position 1

Joe Anna Hibler, Regent, Position 3

Jan Gordon, Regent, Position 4

Richard Ryerson, Regent, Position 6

II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)

R. #103 – EXCUSE ABSENT REGENTS

Regent Howard made the motion, seconded by Regent Hibler, to excuse Regents Mickey Thompson, Position 5, Mark Stansberry, Position 7, and Sandy Garrett, Position 9.

Voting for the motion: Regents Howard, Hibler, Poag, Gordon, Ryerson, Holloway

Voting against the motion: None

GUESTS

Representative Jeff Hickman, Oklahoma House of Representatives, Dacoma,

Oklahoma

Pamela R. Nelson, Woodward News, Woodward, Oklahoma

John McMahan, Editor, Woodward News, Woodward, Oklahoma

Grant Gibson, Alva Review-Courier, Alva, Oklahoma

C.J. Montgomery, Woodward Chamber of Commerce, K101 Radio, Woodward,

Oklahoma

Neal Weaver, Director of Institutional Advancement, Northeastern State

University, Tahlequah, Oklahoma

Steve Kelley, Legislative Liaison, Board of Regents of Oklahoma Colleges,

Oklahoma City, Oklahoma

Janet Cunningham, Executive Vice President, Northwestern Oklahoma State

University, Alva, Oklahoma

Steve Lohmann, Vice President for Academic Affairs, Northwestern Oklahoma

State University, Alva, Oklahoma

Steve Valencia, Associate Vice President for University Relations, Northwestern

Oklahoma State University, Alva, Oklahoma

David Pecha, Dean of Student Affairs and Enrollment Management,

Northwestern Oklahoma State University, Alva, Oklahoma

Deena K. Fisher, Dean, Northwestern Oklahoma State University, Woodward, Oklahoma

Allen (Skeeter) Bird, Executive Director, Northwestern Foundation and Alumni

Association, Alva, Oklahoma

OTHERS PRESENT

University Presidents

Bill Cole, President, East Central University, Ada, Oklahoma

Larry Williams, President, Northeastern State University, Tahlequah, Oklahoma

II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)

OTHERS PRESENT

University Presidents

Paul Beran, President, Northwestern Oklahoma State University, Alva

Oklahoma

Glen Johnson, President, Southeastern Oklahoma State University, Durant,

Oklahoma

John Hays, President, Southwestern Oklahoma State University, Weatherford,

Oklahoma

Roger Webb, President, University of Central Oklahoma, Edmond, Oklahoma

Board Administrative Staff

Sheridan McCaffree, Executive Director

Charlie Babb, General Counsel

Pat Shiflett, Executive Assistant

III. MINUTES OF PREVIOUS MEETING

R. #104 – MINUTES OF OCTOBER 13, 2005

Regent Poag made the motion, seconded by Regent Ryerson, to approve the minutes of the October 13, 2005 regular meeting.

Voting for the motion: Regents Poag, Ryerson, Howard, Hibler, Gordon, Holloway

Voting against the motion: None

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS

A. ACADEMIC AFFAIRS COMMITTEE REPORT – Chair Steve Poag

(Attachment A, Pages 34-41)

1. Status report regarding the following strategic advancement priorities approved by the Board in November 2004:

· Establish collaborative alternative delivery, on-line learning/e-business, and technology training processes and seek grant opportunities to support this collaboration.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

A. ACADEMIC AFFAIRS COMMITTEE REPORT

1. Status report

· Develop stronger collaborations/partnerships for sharing academic programs and seek grant opportunities to support this collaboration.

· Develop a plan to coordinate semester start and end dates and specific time blocks in the daily academic calendar that would be consistent across all six institutions for the purpose of synchronous sharing of programs and faculty via interactive television (ITV).

President Paul Beran, representing the Presidents’ Council, stated that one of the priorities was that the six universities would have their semesters begin and end at the same time but due to some state laws regarding cooperation with public schools and technical schools in their communities, it is not feasible. The universities do cooperate and collaborate regarding some courses to make sure they begin and end at the same time when there are students from multiple sites attending classes. Since NSU, NWOSU and SEOSU use the same administrative systems the business officers are currently reviewing the possibility of having one administrative system to serve all three institutions in the future. The predominant way the universities cooperate and collaborate is individually with each other: SEOSU and ECU collaborate in health areas, ECU, NSU and SEOSU collaborate on foreign languages, NWOSU and SWOSU collaborate on master’s degree programs at multiple campuses. The Presidents’ Council has concluded that to try to find multiple ways for all six universities to collaborate is not as effective as finding ways to partner with individual universities in the RUSO system. Many of the institutions are also collaborating with institutions outside the RUSO system.

2. Northwestern Oklahoma State University

R. #105 – PROGRAM MODIFICATION

Regent Poag made the motion, seconded by Regent Gordon, to approve the program modification for the Bachelor of Science Degree in Agri-Business.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

A. ACADEMIC AFFAIRS COMMITTEE REPORT

R. #105

Voting for the motion: Regents Poag, Gordon, Howard, Hibler, Ryerson, Holloway

Voting against the motion: None

B. POLICY & PROCEDURES COMMITTEE – Chair Jan Gordon

1. Status Report

Regent Gordon stated that the Business Officers met with Sheridan McCaffree and Charlie Babb last week and worked on chapters 1 and 5 of the RUSO policy manual and their recommendations will be forwarded to the Presidents’ Council who will make final recommendations to the Board.

2. R.#106 – OKLAHOMA ART IN PUBLIC PLACES ACT.

Regent Gordon made the motion, seconded by Regent Ryerson, to delegate authority to the presidents to perform oversight duties in compliance with the Oklahoma Art in Public Places Act. (74 O.S. Supp. 2005 §9030).

Voting for the motion: Regents Gordon, Ryerson, Howard, Hibler, Ryerson, Holloway

Voting against the motion: None

Chair Holloway welcomed Representative Jeff Hickman, Oklahoma House of Representatives, to the meeting.

C. BUILDING COMMITTEE REPORT – Chair Richard Ryerson

(Attachment B, Pages 42-58)

Regent Ryerson made the motion, seconded by Regent Poag, to approve the following building items:

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

C. BUILDING COMMITTEE REPORT

1. Status report on Higher Education Bond Issue.

Regent Ryerson reported on the following items regarding the Higher Education Bond Issue: 1) contest period has passed, 2) sale of the bonds is scheduled for November 16, 2005, 3) money should be available November 30, 2005, 4) interest earned on the money prior to expenditures is to be credited back to the institutions, 5) institutions have 3 years to use the funds, and 6) the bonds are obligations will appear in each university’s financial statement as a liability.

2. R. #107 - UNIVERSITIES’ BONDED INDEBTEDNESS REPORT

The Building Committee recommended that the Bonded Indebtedness Report include the following areas:

1. Oklahoma Capital Improvement Authority (OCIA) debt

2. General Revenue Bond debt

3. Master Lease debt

4. Off Balance Sheet debt

3. R. #108 - UNIVERSITIES’ DEFERRED MAINTENANCE REPORT

The Building Committee requested that the universities use foot notes to help clarify the ranges in figures from university to university in the report.

The Bonded Indebtedness Report and the Deferred Maintenance Report will be presented to the Building Committee and Board at the February 2006 meeting for the fiscal year ending June 30, 2005.

4. Northeastern State University

a. R. #109 - PROPERTY PURCHASE – PROJECT #4850037

Ratification of the purchase of property approved by Regent Holloway on October 10, 2005. The property adjoins the south end of our Football Stadium property and will be used for future development. The property

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

C. BUILDING COMMITTEE REPORT

4. Northeastern State University

a. R. #109

is legally described as the NE4 SE4 NE4 NW4, less the NE 200ft and Hwy ROW, in Section 28, Township 17 North, Range 22 East, Cherokee County, Oklahoma, containing 1.58 acres, more or less. Cost not to exceed $65,000. (Section 13/New College Funds)

b. R. #110 - SCIENCE BUILDING RENOVATION

PROJECT #4850041

Approve Dewberry Design Group as architect for the Science Building Renovation project pursuant to Article 13-B, section 2 of the Oklahoma Constitution. Dewberry Design Group is the architect for the new Science Lab Building project which is expected to be completed by July 2006. The new Science Lab Building adjoins and will be connected to the existing Science Building. The selection of Dewberry Design Group is expected to result in a more efficient and cost effective construction process. (State appropriations, Gifts and Donations) (Selection of architect for Science Lab Building approved February 7, 2003, R. #123)

5. Southwestern Oklahoma State University

R. #111 – CAMPUS-WIDE IMPROVEMENT PROJECT

Select, start contract negotiations, and award the contract, subject to review by counsel and approval by the Building Committee Chair, for the Campus-Wide Improvement project since we anticipate that this contract will be finalized before the January board meeting. (Higher Education Bond Issue of 2005, Section 13, E&G, and Auxiliary Reserve Funds depending on the final accepted recommendations)

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

C. BUILDING COMMITTEE REPORT

6. East Central University

R. #112 - HALLIE BROWN FORD FINE ARTS CENTER

PROJECT #2300038

Authorize President Cole to award a contract to Shiloh Enterprises, Edmond, Oklahoma, for the base bid of $13,200,000, for construction of Phase I of the Hallie Brown Ford Fine Arts Center and reduce the contract by change orders deducting up to $650,000 from the contract. The president is further authorized to enter into Phase II of the project by accepting some alternates and rejecting others in his discretion. President Cole will report the award to the Board Chair and the Chair of the Building Committee at the time of the award and will report to the Board at its next meeting.

Four construction bids for the Hallie Brown Ford Fine Arts Center were opened on October 28, 2005.

General Contractor	Atlas Construction Bixby, OK	Boldt Construction Okla. City, OK	Gail Armstrong Construction Norman, OK	Shiloh Enterprises Edmond, OK

Base Bid	$14,000,000	$15,140,000	$15,000,000	$13,200,000
Alternates:
1	$10,000,000	$10,240,000	$10,600,000	$9,100,000
2A	$48,000	$48,000	$49,000	$50,000
2B	$62,000	$62,000	$64,000	$62,000
3A	($9,000)	$75,000	$75,000	($9,200)
3B	($9,000)	$170,000	$182,600	($9,240)
4	$142,000	$131,000	$137,600	$179,000
5	$207,000	$205,000	$206,400	$199,000
6	$334,000	$357,000	$277,000	$306,000
7	$50,000	$48,000	$58,500	$51,200
8A	$38,000	$32,000	$23,800	$25,000
8B	$30,000	$10,000	$12,000	$0
8C	$32,000	$32,000	$8,700	$20,000

BOARD OF REGENTS

OF

REGULAR BOARD MEETING

November 11, 2005