BOARD OF REGENTS

TABLE OF CONTENTS

Agenda of May 20, 2005............................................................................................ 1-19

Minutes of May 20, 2005.......................................................................................... 20-47

Attachments to Minutes........................................................................................... 48-252

MINUTES

Friday, May 20, 2005, 9:00 a.m.

Board of Regents of Oklahoma Colleges

Administrative Office

Oklahoma City, Oklahoma

I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT

The Board of Regents of Oklahoma Colleges met in regular session at 9:05 a.m., May 20, 2005, Board of Regents of Oklahoma Colleges Administrative Office, 3555 NW 58^th, Suite 320, Oklahoma City, Oklahoma. Notice of the meeting had been properly filed with the Secretary of State, November 18, 2004, and a copy of the Agenda posted by 9:00 a.m., May 19, 2005 in compliance with the Open Meeting Act.

II. CALL TO ORDER AND REGENTS’ ROLL CALL

Board Chair Poag called the meeting to order. Roll call established the presence of a quorum with six Regents present.

Steve Poag, Chair, Position 1

Joe Anna Hibler, Regent, Position 3

Mickey Thompson, Regent, Position 5

Richard Ryerson, Regent, Position 6

Ann Holloway, Regent, Position 7

Mark Stansberry, Position 8

Regents Belva Howard and Jan Gordon arrived at 9:10 a.m.

II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)

GUESTS

Dwayne Tate, CPA, Crawford & Associates, Oklahoma City, Oklahoma

Edward Neparko, Oklahoma Conference American Association of University

Professors (AAUP), Weatherford, Oklahoma

Blake Sonobe, Chairman, Chemistry Department, Southwestern

Oklahoma State University, Weatherford, Oklahoma

Kim Cherry, Vice President for Administration, Northeastern State University,

Tahlequah, Oklahoma

Neal Weaver, Director of Institutional Advancement, Northeastern State

University, Tahlequah, Oklahoma

Tom Fagan, Vice President for Administration and Finance, Southwestern

Oklahoma State University, Weatherford, Oklahoma

OTHERS PRESENT

University Presidents

Bill Cole, President, East Central University, Ada, Oklahoma

Larry Williams, President, Northeastern State University, Tahlequah, Oklahoma

Paul Beran, President, Northwestern Oklahoma State University, Alva

Oklahoma

Glen Johnson, President, Southeastern Oklahoma State University, Durant,

Oklahoma

John Hays, President, Southwestern Oklahoma State University, Weatherford,

Oklahoma

Roger Webb, President, University of Central Oklahoma, Edmond, Oklahoma

Board Administrative Staff

Sheridan McCaffree, Executive Director

Charlie Babb, General Counsel

Kathleen Shannonhouse, Director of Internal Auditing

Lynn Griswold, Finance Officer

Pat Shiflett, Administrative Assistant

III. MINUTES OF PREVIOUS MEETING

R. #219 – MINUTES OF APRIL 15 AND MAY 3, 2005

Regent Ryerson made the motion, seconded by Regent Hibler, to approve the minutes of the April 15, 2005 regular meeting and the May 3, 2005 special meeting as corrected.

III. MINUTES OF PREVIOUS MEETING

R. #219

Voting for the motion: Regents Ryerson, Hibler, Howard, Gordon, Thompson, Holloway, Stansberry, Poag

Voting against the motion: None

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS

A. ACADEMIC AFFAIRS COMMITTEE – Chair Mark Stansberry

(Attachment A, Pages 48-148)

Regent Stansberry made the motion, seconded by Regent Thompson, to approve the following Academic Affairs Committee items submitted by East Central University, University of Central Oklahoma, Northwestern Oklahoma State University, Southwestern Oklahoma State University, Northeastern State University, and Southeastern Oklahoma State University:

1. East Central University

a. R. #220 – COMMISSION ON ACCREDITATION FOR HEALTH INFORMATICS AND INFORMATION MANAGEMENT EDUCATION

The Health Information Management program has been awarded continuing accreditation by the Commission on Accreditation for Health Informatics and Information Management Education (CAHIIM).

b. R. #221 – NATIONAL COUNCIL FOR ACCREDITATION OF TEACHER EDUCATION

The Elementary Education program, Special Education program, Early Childhood program and all options in the Master of Education program in the Department of Education have been awarded continuing accreditation by the National Council for Accreditation of Teacher Education (NCATE). The next visit is scheduled for fall 2011.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

A. ACADEMIC AFFAIRS COMMITTEE

2. University of Central Oklahoma

R. #222 – NEW PROGRAM – MASTER OF SCIENCE IN ATHLETIC TRAINING

Master of Science in Athletic Training - the program was developed by the Department of Kinesiology and Health Studies and has been reviewed through appropriate channels at the university including the college, Academic Affairs, and the President. The proposal has gone through the Letter of Intent process with OSRHE for the University of Central Oklahoma.

3. Northwestern Oklahoma State University

a. R. #223 - PROGRAM MODIFICATION

Program deletion for Bachelor of Arts in Psychology.

b. R. #224 - PROGRAM REVIEW

Bachelor of Science program reviews for Agri-Business, Agriculture Ecology, Accounting, and Business Administration, including five verification letters from the Oklahoma Commission for Teacher Preparation as evidence that Northwestern is in compliance with state and/or national standards.

4. Southwestern Oklahoma State University

a. R. #225 – INTERNATIONAL ASSEMBLY FOR COLLEGIATE BUSINESS EDUCATION

The Southwestern Oklahoma State University School of Business was awarded full accreditation by the International Assembly for Collegiate Business Education (IACBE) on April 8, 2005. The accreditation certificate they presented recognizes the achievement of quality in the academic business programs. Dr. John L. Green, Jr., President of the IACBE notes, “Accreditation is recognition that an educational institution’s academic performance is excellent.”

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

A. ACADEMIC AFFAIRS COMMITTEE

4. Southwestern Oklahoma State University

b. R. #226 - PROGRAM MODIFICATION

Course requirement change for the Bachelor of Music with Electives in Business.

c. R. #227 - PROGRAM MODIFICATION

Option deletions for the Bachelor of Science in Computer Science.

d. R.#228 - PROGRAM MODIFICATION

Option addition for the Associate in Science in General Studies.

5. Northeastern State University

a. R. #229 - PROGRAM MODIFICATIONS

· Criminal Justice, B.S.

· College Teaching, M.S.

· Master of Business Administration, M.B.A.

· Teaching, M.Ed.

· Accounting and Financial Analysis, M.S.

· Bachelor of Technology, B(T)

b. R. #230 - NEW PROGRAMS

· Master of Science in Health and Kinesiology, M.S.

· Post-Baccalaureate Certificate in Writing Program

Administration

c. R. #231 - PROGRAM DELETIONS

· French Education, B.A.Ed.

· History Education, B.A.Ed.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

A. ACADEMIC AFFAIRS COMMITTEE

5. Northeastern State University

d. R. #232 - PROGRAM SUSPENSION

· Industrial Operations Management, B.S.

6. Southeastern Oklahoma State University

R. #233 – AGREEMENT WITH CITY OF ATOKA, OKLAHOMA

Authorize the President or his designee to execute the agreement with the City of Atoka, Oklahoma, subject to General Counsel approval, for the management of the public swimming pool by the Southeastern Continuing Education Department for the 2005 summer term.

Voting for the motion: Regents Stansberry, Thompson, Howard, Hibler, Gordon, Ryerson, Holloway, Poag

Voting against the motion: None

B. BUILDING COMMITTEE REPORT – Regent Richard Ryerson

(Attachment B, Pages 149-182)

1. Deferred maintenance survey report.

Regent Ryerson reported that after review of the revised Deferred Maintenance Survey Report, the consensus of the committee was that the information in the report was consistent among the universities.

2. R. #234 –DEFERRED MAINTENANCE SURVEY REPORT

Regent Ryerson made the motion, seconded by Regent Gordon, to approve the revised Deferred Maintenance Survey Report.

Voting for the motion: Regents Ryerson, Gordon, Howard, Hibler, Thompson, Holloway, Stansberry, Poag

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

2. R. #234

Voting against the motion: None

3. Northwestern Oklahoma State University

Regent Ryerson made the motion, seconded by Regent Gordon, to approve the following Building Committee items submitted by Northwestern Oklahoma State University:

a. R. #235 –CAMPUS MASTER PLAN

Updated Campus Master Plan for Fiscal Year 2005-2006.

b. R. #236 – MOTOR POOL BUILDING

PROJECT #5050027

Increase the project cost on the motor pool building from $75,000 to $124,500. The increase is due to a significant amount of site preparation, the increased cost of steel, and upgrades to the project. The additional funding will be provided from auxiliary funds.

c. R. #237 – MOTOR POOL BUILDING

PROJECT #5050027 – CONTRACT AWARD

Award a contract for the motor pool building project to Erikson Steel, Alva, Oklahoma, in the amount of $124,500.

Voting for the motion: Regents Ryerson, Gordon, Howard, Hibler, Thompson, Holloway, Stansberry, Poag

Voting against the motion: None

4. Southeastern Oklahoma State University

Regent Ryerson made the motion, seconded by Regent Stansberry, to approve the following Building Committee items submitted by Southeastern Oklahoma State University:

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

4. Southeastern Oklahoma State University

a. R. #238 – CAMPUS MASTER PLAN

Updated Fiscal Year 2007-2011 Campus Master Plan.

b. R. #239 – SIEMENS BUILDING TECHNOLOGIES PERFORMANCE CONTRACT

Amend the current Performance Contract with Siemens Building Technologies for the inclusion of Phase II of the Performance Contract for an amount not to exceed $7,000,000. (Funding will be Student Union Revenue Bonds, Statewide Higher Education Bond Issue of 2005, Oklahoma State Regents Master Lease Program, and Special Agency Funds)

It is recommended that the Board approve the thirteen projects listed below as the Bond Purchase Program Reimbursement Resolution allowing Southeastern Oklahoma State University to proceed with these projects prior to the availability of funds (Statewide Higher Education Capital Bond Issue of 2005 and State Regents Master Lease Program) Under the Federal guidelines, a reimbursement allocation is a designated use of bond proceeds to pay an expenditure which was previously paid from sources other than bond proceeds.

Project #6600804 HVAC Central System; Building

Infrastructure

Project #6600440 Student Union

Project #6600346 Occupational Safety &

Health/Computer Science Complex

Project #6600391 Academic Support Service Building

Project #6600777 Theatre Building

Project #6600341 Science Building

Project #6600311 Morrison Building

Project #6600770 Henry G. Bennett Library

Project #6600322 Fine Arts Building

Project #6600343 Math Building

Project #6600100 Administration Building

Project #6600800 General Renovations & Repairs

Project #6600316 Athletic Complex

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

4. Southeastern Oklahoma State University

b. R. #239

According to Internal Revenue Code, Section 1.150-2, certain preliminary original expenditures related to capital projects may be reimbursed from bond proceeds if the Board declares the intent to do so in a formal resolution. This item will serve as the formal resolution for reimbursement of core operating funds expended on the purchase approved for the Statewide Higher Education Capital Bond Issue of 2005 and State Regents Master lease Program.

c. R. #240 - SIDEWALKS, ADA RAMPS AND BUILDING ENTRANCES - PROJECT #6600805

Solicit bids and award a contract to repair, replace, and add new sidewalks, ADA ramps, and steps to building entrances. Cost not to exceed $300,000. (Funding: Special Agency Fund 700)

Voting for the motion: Regents Ryerson, Stansberry, Howard, Hibler, Gordon, Thompson, Holloway, Poag

Voting against the motion: None

5. University of Central Oklahoma

Regent Ryerson made the motion, seconded by Regent Howard, to approve the Building Committee items submitted by the University of Central Oklahoma with the following modifications: item 3) change amount to $25,000 to correct a typographical error and item 4) delete this item.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

5. University of Central Oklahoma

a. Projects

1) R. #241 - CAMPUS CAPITAL MASTER PLAN

Fiscal Year 2006 Campus Master Plan for Capital Improvements Projects for forwarding to the Oklahoma State Regents for Higher Education for approval and forwarding to the State Long Range Planning Commission.

2) R. #242 - DRAINAGE IMPROVEMENTS

PROJECT #1200058

Fund, design, bid and award contract to the lowest responsible bidder for the Howell Hall LAB Underground Drainage Improvements pending funding. The Project Budget is $25,000. (E&G Funds)

3) R. #243 - HEALTH AND SAFETY PROJECTS

PROJECT #1200060

Increase funding $25,000 for the Inventory and Receiving Facility. The revised Project Budget is $150,000. The Board approved $125,000 July 1, 2004. (R#109) (Section 13 Funds)

4) MAJOR REPAIRS AND DEFERRED MAINTENANCE - PROJECT #1200027

Increase funding $94,000 for the Hamilton Field House Men’s Locker Room and Training area. The revised Project Budget is $200,000. The Board approved $106,000 April 15, 2005. (R#202) (Section 13 Funds, Private Gifts, E&G Funds)

This item was withdrawn at the request of President Webb.

BOARD OF REGENTS

OF

REGULAR BOARD MEETING

May 20, 2005