OKLAHOMA COLLEGES
MINUTES
MINUTES
Board of Regents of Oklahoma
Colleges
Administrative Office
TABLE
OF CONTENTS
Agenda of May 20, 2005............................................................................................ 1-19
Minutes of May 20, 2005.......................................................................................... 20-47
Attachments to Minutes........................................................................................... 48-252
MINUTES
Friday, May 20, 2005, 9:00 a.m.
Board of Regents of Oklahoma Colleges
Administrative Office
I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT
The Board of Regents
of Oklahoma Colleges met in regular session at 9:05 a.m., May 20, 2005, Board
of Regents of Oklahoma Colleges Administrative Office, 3555 NW 58th,
II. CALL TO ORDER AND REGENTS’ ROLL CALL
Board Chair Poag called the meeting to order. Roll call established the presence of a quorum with six Regents present.
Steve Poag, Chair, Position 1
Joe Anna Hibler, Regent, Position 3
Mickey Thompson, Regent, Position 5
Richard Ryerson, Regent, Position 6
Ann Holloway, Regent, Position 7
Mark Stansberry, Position 8
Regents Belva Howard and Jan Gordon arrived at 9:10 a.m.
II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)
GUESTS
Dwayne Tate, CPA,
Edward
Professors (AAUP),
Blake Sonobe, Chairman, Chemistry Department, Southwestern
Kim Cherry, Vice President for Administration, Northeastern
Neal Weaver, Director of Institutional
Advancement, Northeastern
University,
Tom Fagan, Vice President for Administration
and Finance, Southwestern
OTHERS PRESENT
University Presidents
Bill Cole, President,
Larry Williams,
President, Northeastern
Paul Beran,
President, Northwestern
Glen Johnson, President,
Southeastern
John Hays, President, Southwestern
Roger Webb, President,
Board Administrative Staff
Charlie Babb, General Counsel
Kathleen Shannonhouse, Director of Internal Auditing
Lynn Griswold, Finance Officer
Pat Shiflett, Administrative Assistant
III. MINUTES OF PREVIOUS MEETING
R. #219 – MINUTES OF APRIL 15 AND MAY 3, 2005
Regent Ryerson
made the motion, seconded by Regent Hibler, to approve the minutes of the April 15, 2005 regular
meeting and the May 3, 2005 special meeting as corrected.
III. MINUTES OF PREVIOUS MEETING
R. #219
Voting for the motion:
Regents Ryerson, Hibler, Howard, Gordon, Thompson, Holloway, Stansberry,
Poag
Voting against
the motion: None
IV. REPORT OF BOARD
COMMITTEE PROCEEDINGS
A. ACADEMIC AFFAIRS COMMITTEE – Chair Mark Stansberry
(Attachment A, Pages 48-148)
Regent Stansberry
made the motion, seconded by Regent Thompson, to approve the following Academic
Affairs Committee items submitted by East Central University, University of
Central Oklahoma, Northwestern Oklahoma State University, Southwestern Oklahoma
State University, Northeastern State University, and Southeastern Oklahoma
State University:
1.
a. R. #220 – COMMISSION ON ACCREDITATION FOR HEALTH
INFORMATICS AND INFORMATION MANAGEMENT EDUCATION
The Health Information Management program has been awarded continuing accreditation by the
Commission on Accreditation for Health Informatics and Information Management
Education (CAHIIM).
b. R. #221 – NATIONAL COUNCIL FOR
ACCREDITATION OF TEACHER EDUCATION
The Elementary Education program, Special Education program, Early
Childhood program and all options in the Master of Education program in the
Department of Education have been awarded continuing accreditation by the National Council for Accreditation
of Teacher Education (NCATE). The next visit is scheduled for fall 2011.
IV. REPORT OF BOARD
COMMITTEE PROCEEDINGS (Continued)
A. ACADEMIC AFFAIRS
COMMITTEE
2.
R.
#222 – NEW PROGRAM – MASTER OF SCIENCE IN ATHLETIC TRAINING
Master of Science in Athletic Training - the
program was developed by the Department of Kinesiology and Health Studies and
has been reviewed through appropriate channels at the university including the
college, Academic Affairs, and the President.
The proposal has gone through the Letter of Intent process with OSRHE
for the
3. Northwestern
a. R.
#223 - PROGRAM MODIFICATION
Program deletion for Bachelor of Arts in
Psychology.
b. R. #224 - PROGRAM REVIEW
Bachelor of Science program reviews for
Agri-Business, Agriculture Ecology, Accounting, and Business Administration,
including five verification letters from the Oklahoma Commission for Teacher
Preparation as evidence that Northwestern is in compliance with state and/or
national standards.
4. Southwestern
a. R. #225 – INTERNATIONAL ASSEMBLY FOR COLLEGIATE BUSINESS EDUCATION
The
Southwestern Oklahoma State University School of Business was awarded full accreditation
by the International Assembly for Collegiate Business Education (IACBE) on
IV. REPORT OF BOARD
COMMITTEE PROCEEDINGS (Continued)
A. ACADEMIC AFFAIRS
COMMITTEE
4. Southwestern
b. R.
#226 - PROGRAM MODIFICATION
Course requirement change for the Bachelor of Music
with Electives in Business.
c. R.
#227 - PROGRAM MODIFICATION
Option deletions for the Bachelor of Science in
Computer Science.
d. R.#228
- PROGRAM MODIFICATION
Option addition for the Associate in Science in
General Studies.
5. Northeastern
a. R. #229 - PROGRAM MODIFICATIONS
·
Criminal
Justice, B.S.
·
College
Teaching, M.S.
·
Master
of Business Administration, M.B.A.
·
Teaching,
M.Ed.
·
Accounting
and Financial Analysis, M.S.
·
Bachelor
of Technology, B(T)
b. R. #230 - NEW PROGRAMS
·
Master
of Science in Health and Kinesiology, M.S.
·
Post-Baccalaureate
Certificate in Writing Program
Administration
c. R. #231 - PROGRAM DELETIONS
·
French
Education, B.A.Ed.
·
History
Education, B.A.Ed.
IV. REPORT OF BOARD
COMMITTEE PROCEEDINGS (Continued)
A. ACADEMIC AFFAIRS
COMMITTEE
5. Northeastern
d. R. #232 - PROGRAM SUSPENSION
·
Industrial Operations Management, B.S.
6. Southeastern
R. #233 – AGREEMENT WITH
Authorize
the President or his designee to execute the agreement with the City of
Voting for the motion:
Regents Stansberry, Thompson, Howard, Hibler, Gordon, Ryerson, Holloway,
Poag
Voting
against the motion: None
B. BUILDING COMMITTEE
REPORT –
(Attachment B, Pages 149-182)
1. Deferred
maintenance survey report.
Regent Ryerson reported
that after review of the revised Deferred Maintenance Survey Report, the
consensus of the committee was that the information in the report was
consistent among the universities.
2. R. #234 –DEFERRED MAINTENANCE
SURVEY REPORT
Regent
Ryerson made the motion, seconded by Regent Gordon, to approve the revised
Deferred Maintenance Survey Report.
Voting
for the motion: Regents Ryerson,
Gordon, Howard, Hibler, Thompson, Holloway, Stansberry, Poag
IV. REPORT OF BOARD
COMMITTEE PROCEEDINGS (Continued)
B. BUILDING COMMITTEE REPORT
2. R. #234
Voting
against the motion: None
3. Northwestern
Regent
Ryerson made the motion, seconded by Regent Gordon, to approve the following
Building Committee items submitted by
a. R. #235 –CAMPUS
MASTER PLAN
Updated Campus Master Plan for Fiscal Year 2005-2006.
b. R. #236 –
PROJECT #5050027
Increase the project cost on the motor pool building from $75,000 to
$124,500. The increase is due to a significant
amount of site preparation, the increased cost of steel, and upgrades to the
project. The additional funding will be provided from
auxiliary funds.
c. R. #237 –
PROJECT #5050027 – CONTRACT AWARD
Award a contract for the motor pool building project to Erikson Steel,
Voting
for the motion: Regents Ryerson,
Gordon, Howard, Hibler, Thompson, Holloway, Stansberry, Poag
Voting against the motion: None
4. Southeastern
Regent Ryerson made the motion, seconded by Regent Stansberry, to
approve the following Building Committee items submitted by
IV. REPORT OF BOARD
COMMITTEE PROCEEDINGS (Continued)
B. BUILDING COMMITTEE REPORT
4. Southeastern
a. R. #238 – CAMPUS MASTER PLAN
Updated Fiscal Year 2007-2011 Campus Master Plan.
b. R. #239 –
Amend the current Performance Contract with
It is recommended
that the Board approve the thirteen projects listed below as the Bond Purchase
Program Reimbursement Resolution allowing Southeastern Oklahoma State
University to proceed with these projects prior to the availability of funds (Statewide
Higher Education Capital Bond Issue of 2005 and State Regents Master Lease
Program) Under the Federal guidelines, a
reimbursement allocation is a designated use of bond proceeds to pay an
expenditure which was previously paid from sources other than bond proceeds.
Project
#6600804 HVAC Central System; Building
Infrastructure
Project #6600440 Student
Union
Project #6600346 Occupational
Safety &
Health/Computer Science Complex
Project #6600391
Project #6600777
Project #6600341
Project #6600311
Project #6600770 Henry
G.
Project #6600322
Project #6600343
Project #6600100
Project #6600800 General
Renovations & Repairs
Project #6600316 Athletic
Complex
IV. REPORT OF BOARD
COMMITTEE PROCEEDINGS (Continued)
B. BUILDING COMMITTEE REPORT
4. Southeastern
b. R. #239
According
to Internal Revenue Code, Section 1.150-2, certain preliminary original
expenditures related to capital projects may be reimbursed from bond proceeds
if the Board declares the intent to do so in a formal resolution. This item will serve as the formal resolution
for reimbursement of core operating funds expended on the purchase approved for
the Statewide Higher Education Capital Bond Issue of 2005 and State Regents
Master lease Program.
c. R. #240 - SIDEWALKS,
Solicit
bids and award a contract to repair, replace, and add new sidewalks,
Voting
for the motion: Regents Ryerson,
Stansberry, Howard, Hibler, Gordon, Thompson, Holloway, Poag
Voting against the motion: None
5.
Regent
Ryerson made the motion, seconded by Regent Howard, to approve the Building
Committee items submitted by the
IV. REPORT OF BOARD
COMMITTEE PROCEEDINGS (Continued)
B. BUILDING COMMITTEE REPORT
5.
a. Projects
1) R. #241 - CAMPUS CAPITAL MASTER PLAN
Fiscal Year 2006 Campus Master Plan for Capital Improvements Projects
for forwarding to the Oklahoma State Regents for Higher Education for approval and
forwarding to the State Long Range Planning Commission.
2) R. #242 - DRAINAGE IMPROVEMENTS
PROJECT
#1200058
Fund,
design, bid and award contract to the lowest responsible bidder for the Howell
Hall LAB Underground Drainage Improvements pending funding. The Project Budget is $25,000. (E&G Funds)
3) R. #243 - HEALTH AND SAFETY PROJECTS
PROJECT
#1200060
Increase
funding $25,000 for the Inventory and Receiving Facility. The revised Project Budget is $150,000. The Board approved $125,000 July 1, 2004. (R#109) (Section 13 Funds)
4) MAJOR REPAIRS AND DEFERRED MAINTENANCE -
PROJECT #1200027
Increase funding $94,000 for the
Hamilton Field House Men’s Locker Room and Training area. The revised Project Budget is $200,000. The
Board approved $106,000
This item was withdrawn at the request of
President Webb.
IV. REPORT OF BOARD
COMMITTEE PROCEEDINGS (Continued)
B. BUILDING COMMITTEE REPORT
5.
b. Change Order
R. #244 - SPORTS COMPLEX IMPROVEMENTS
PROJECT
- #1200032
Ratification
of Change Order #2 in the amount of $35,854 for modifications to size of
Communications ductbank, change aluminum paint finish, change concrete block
size and modify underground pier due to subsurface conflicts, IT conduit
revisions, add burnished concrete block to vomitories and delete toilet accessories.
Board approved the project June 2003.
(R#219) (Student Facility Fees, Private Funds, Rental Revenue)
Voting
for the motion: Regents Ryerson,
Howard, Hibler, Gordon, Thompson, Holloway, Stansberry, Poag
Voting against the motion: None
6. Southwestern
Regent
Ryerson made the motion, seconded by Regent Howard, to approve the Building
Committee items submitted by
a. R.
#245 - REVISED CAMPUS MASTER PLAN
b. R. #246 - MEMORIAL
STUDENT UNION
PROJECT #6650023
Ratification
of the interim approval granted by the Committee Chair and Board Chair to
contract with
IV. REPORT OF BOARD
COMMITTEE PROCEEDINGS (Continued)
B. BUILDING COMMITTEE REPORT
6. Southwestern
c. R. #247 - STUDENT
HOUSING RENOVATION (COOLING TOWER REPLACEMENT FOR OKLAHOMA HALL) PROJECT
#6650020
Three
bids were received for this project, and it was awarded to R&M Mechanical
for $44,243. Board approved
project - R. #195, 4-15-05. (Auxiliary Funds)
d. R. #248 –
ARCHITECTURAL FIRM SELECTION
Selection of the firm, Meyer Architecture Plus, for the next series of
University building projects. The Board approved our request to proceed
with the architectural selection process at its October 2004 meeting, R.
#72.
e. R. #249 -
Change
order number 20 – increase in the amount of $4,188 to replace manual flush
valves with automatic valves. (Student Facility Fees)
f. R. #250 -
Change order number 21 - decrease in the amount of $8,888 to remove the
aluminum skin on overhang shade. (Student Facility Fees)
g. R. #251 -
Change
order number 22 - increase in the amount of $633 to install additional aluminum
tube for overhead brace. (Student Facility Fees)
IV. REPORT OF BOARD
COMMITTEE PROCEEDINGS (Continued)
B. BUILDING COMMITTEE REPORT
6. Southwestern
h. R. #252 -
Change order number 23 - decrease in the amount of $55,911 to deduct the installation of the climbing wall from the contractor. (Student Facility Fees)
Voting
for the motion: Regents Ryerson,
Howard, Hibler, Gordon, Thompson, Holloway, Stansberry, Poag
Voting against the motion: None
7. Northeastern
Regent Ryerson made the motion, seconded by
Regent Hibler, to approve the Building Committee items submitted by
Northeastern State University and to modify items a, b, and c as follows:
a. R. #253 - RENOVATION OF THE SCIENCE BUILDING PROJECT
#4850041
Begin
the design and bid process for the
b. R. #254 -
RENOVATION AND REPAIR OF BUILDINGS AND CLASSROOMS - PROJECT #4850045
Begin
the design and bid process for the renovation and repair of buildings and
classrooms. This project will be funded from the
Statewide Higher Education Bond Issue of 2005 ($7,000,000.00) and from Section
13/New College funding $1,250,000.00). An
evaluation of campus needs will be conducted by University personnel and the
architect selected to determine the priority of needs and projects to be
IV. REPORT OF BOARD
COMMITTEE PROCEEDINGS (Continued)
B. BUILDING COMMITTEE REPORT
7. Northeastern
b. R. #254
accomplished. We anticipate the projects will include
renovation and expansion of the
c. R. #255 - BROKEN
ARROW CAMPUS PHASE I
PROJECT #4850050
Begin
the design and bid process for the completion of Phase I of the
d. R. #256 - HIGHER
EDUCATION BOND PURCHASE PROGRAM REIMBURSEMENT RESOLUTION
Bond
Purchase Program Reimbursement Resolution allowing
Project
#4850041 – Renovation of the
Project
#4850058 –
Project
#4850050 – Broken Arrow Campus Phase I
Project
#4850045 – Renovation and Repair of Buildings
and Classrooms
The
Board approval of this item will serve as the formal resolution for reimbursement
of operating and other plant funds expended on the projects approved for the
Higher Education Bond Program.
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
B. BUILDING COMMITTEE REPORT
7. Northeastern
d. R. #256
Under
federal guidelines, a reimbursement allocation is a designated use of bond
proceeds to pay for an expenditure which was previously paid from sources other
than bond proceeds. According to
Internal Revenue Code, Section 1, 150-2, certain preliminary original
expenditures related to capital projects may be reimbursed from
bond proceeds if the Board declares intent to do so in a formal
resolution. This item will serve as the
formal resolution for reimbursement of core operating funds expended on
purchases for the projects approved for the statewide Higher Education Bond
Issue of 2005.
e. R. #257 - FOOTBALL
STADIUM REPAIRS AND RENOVATION - PROJECT #4850064
Fund
the balance of the contract with Abatement Systems for painting the West side
stadium. NSU is funding the portion of
the contract which exceeds the funds available from the Tahlequah sales tax
initiative. The contract is
for approximately $630,984.00 (including an estimate of $56,500.00 for
waste material disposal). We are also
requesting approval to complete a portion of the project in-house, which
includes expansion of the locker rooms for NSU and the high school teams,
paint, flooring, plumbing and other mechanical repairs at an estimated cost of $185,500.00. This portion of the project will be funded
through Stadium Renovation funds, Student Facility Fees, and Auxiliary Capital
funds. (2004 R#250, 2002 R#2).
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
B. BUILDING COMMITTEE REPORT
7. Northeastern
f. CAMPUS MASTER
PLAN UPDATE
1) R. #258 - NEW
PROJECT -
Construction
of a new facility to include an arena to accommodate 2,500 to 3,000 spectators
for graduation, athletic and performance events. This facility will also house recreational
and fitness areas for students, intramural programs and accommodate space for
the Health and Kinesiology program. The
projected cost of this facility is $30,000,000 and approximately 150,000 square
feet.
2) R. #259 - REVISED
PROJECT - PROPERTY PURCHASE PROJECT # 4850037
Raise
the project amount to $2,000,000.00 from $800,000.00. The University evaluates the purchase of
property which will allow the University to expand and provide the space
necessary to serve students, faculty, staff and community needs.
3) R. #260 – REVISED
PROJECT - HAZARDOUS MATERIAL MANAGEMENT - PROJECT #4850034
Raise
the project amount to $750,000.00 from $300,000.00. There will be increased construction and renovation activity that will
be taking place in our older buildings as a result of the statewide Higher
Education Bond Issue of 2005.
IV. REPORT OF BOARD
COMMITTEE PROCEEDINGS (Continued)
B. BUILDING COMMITTEE REPORT
7. Northeastern
f. CAMPUS MASTER
PLAN UPDATE
4) R. #261 - DELETED PROJECT - INDOOR ATHLETIC FACILITY
- PROJECT #4850065
This project has been completed.
Voting
for the motion: Regents Ryerson,
Hibler, Howard, Gordon, Thompson, Holloway, Stansberry, Poag
Voting against the motion: None
C. RUSO SYSTEM PUBLIC RELATIONS AD HOC COMMITTEE
Chair
Mickey Thompson (Attachment C, Pages 183-184)
The appropriations status report was presented
by President Glen Johnson in the Presidents’ Council Report – Item X.
Regent Thompson stated that an additional 150
brochures were printed after the legislative reception and distributed to all
legislators. He expressed appreciation
to Dr.
R. #262 – RUSO SYSTEM BROCHURES
Regent
Thompson made the motion, seconded by Regent Stansberry, to approve a maximum
expenditure of $5,000, to be designated for the printing of additional
brochures.
Voting
for the motion: Regents Thompson,
Stansberry, Howard, Hibler, Gordon, Ryerson, Holloway, Garrett, Poag
Voting
against the motion: None
The
committee recommends that the expenditure of $5,000 be funded by the
universities on a pro rata basis.
IV. REPORT OF BOARD
COMMITTEE PROCEEDINGS (Continued)
C. RUSO SYSTEM PUBLIC RELATIONS AD HOC COMMITTEE
R.
#263 – LEGISLATIVE RECEPTION
Regent
Thompson made the motion, seconded by Regent Holloway, to make the legislative
reception an annual event.
Voting
for the motion: Regents Thompson,
Holloway, Howard, Hibler, Gordon, Ryerson, Stansberry, Garrett, Poag
Voting
against the motion: None
Regent Thompson expressed appreciation to the
Executive Director, Administrative Assistant and the RUSO administrative
office staff for their work in planning and coordinating a successful
legislative reception.
Regent Thompson and his wife Kym Koch will host
a reception in their home at
Regent Poag suggested that the committee
explore the possibility of the Board participating in the upcoming Oklahoma
Centennial.
D. POLICY & PROCEDURES COMMITTEE REPORT – Chair Jan Gordon
Regent
Gordon stated that chapters 1, 2 and 5 are being reviewed and a report will be
presented to the Board at the June meeting.
E. ECU PRESIDENTIAL SEARCH COMMITTEE REPORT
Chair
Mickey Thompson
Regent Thompson reported on the ECU President Search
Committee meeting of May 3, 2005.
R. #264 – ECU PRESIDENTIAL ADVISORY
COMMITTEE (Attachment D,
Page 185)
Regent Thompson made
the motion, seconded by Regent Hibler, to approve the seventeen member ECU
Presidential Search Advisory Committee consisting of faculty, administrative
staff, students, alumni, community leaders, donors and Regents.
IV. REPORT OF BOARD
COMMITTEE PROCEEDINGS (Continued)
E. ECU PRESIDENTIAL SEARCH COMMITTEE REPORT
R. #264
Voting
for the motion: Regents Thompson,
Hibler, Howard, Gordon, Ryerson, Holloway, Stansberry, Garrett, Poag
Voting
against the motion: None
Regent Thompson presented the following
information regarding a tentative timeline for the ECU presidential search:
·
The
advisory committee will have an organizational meeting in late summer
·
The advisory
committee will be requested to comply with a code of ethics which was provided
to the Board.
·
Town
hall and/or stakeholders meetings will be conducted to gather input from
faculty, staff, alumni, members of the community regarding qualities of the
next president
·
The
search process will begin in the fall and the Board will conduct interviews
after the first of the year
·
Announce
appointment of a president in February or March 2006
The committee met with Joy Reed Belt, Ph.D. of Joy Reed Belt Search
Consultants, Inc. to discuss the range of services offered by a search
consultant. The consensus of the
committee was not to retain a search consultant at this time.
F. RUSO
RETREAT COMMITTEE - Chair Mark Stansberry
(Attachment E, Pages 186-187)
R.
#265 – RUSO RETREAT FACILITATOR
Regent Stansberry made the motion, seconded
by Regent Holloway, to accept the proposal of Dr. Cathy Trower of the
IV. REPORT OF BOARD
COMMITTEE PROCEEDINGS (Continued)
F. RUSO
RETREAT COMMITTEE
R.
#265
Voting
for the motion: Regents Stansberry,
Holloway, Howard, Hibler, Gordon, Thompson, Ryerson, Garrett, Poag
Voting
against the motion: None
The committee recommends that the expenditure of $12,000 plus all associated travel expenses for Cathy Trower, Ph.D., be funded by the universities on a pro rata basis.
R. #266 – RUSO RETREAT DATES
Regent Stansberry made the motion, seconded by Regent
Holloway, to delegate the authority to the committee chair to set the new date
for the retreat.
Voting
for the motion: Regents Stansberry,
Holloway, Howard, Hibler, Gordon, Thompson, Ryerson, Garrett, Poag
Voting
against the motion: None
R. #267 –
RUSO RETREAT VENUE
Regent Stanberry made the motion, seconded by Regent Holloway, to
delegate the authority to the committee chair to set the venue for the retreat.
Voting
for the motion: Regents Stansberry, Holloway,
Howard, Hibler, Gordon, Thompson, Ryerson, Garrett, Poag
Voting
against the motion: None
The committee identified the following venue preferences:
a.
b. Post Oak Lodge (formerly
c.
d. The Waterford Hotel
IV. REPORT OF BOARD
COMMITTEE PROCEEDINGS (Continued)
G. PERSONNEL COMMITTEE REPORT – Chair
Richard Ryerson
(Attachment F,
Pages 188-190)
Regent Ryerson presented the following
information regarding the Personnel Committee meeting on May 3, 2005 at which
the committee:
·
Reviewed
administrative office staff evaluations
·
Evaluated
the Executive Director
·
Recommended
salary increases for each administrative office staff person which are included
in the proposed budget
Regent Ryerson reported on the Personnel
Committee meeting of May 19, 2005. The
committee discussed the following items:
·
Benchmarking
in relation to presidential job performance and strategic plans for
universities and the correlation between the two.
·
President
Cole will summarize the present state of the university and the needs of the university in the future in
his evaluation that is scheduled for October 2005.
H. AUDIT & FINANCE COMMITTEE REPORT –
Chair Mickey Thompson
(Attachment
G, Pages 191-199)
Dwayne Tate of Crawford & Associates presented the External Quality Assurance Review of Internal Audit.
The committee plans to prepare management responses and recommendations to the Board at a later date.
A. R.
#268 – EXECUTIVE SESSION
At 10:20 a.m. Regent Thompson made the
motion, seconded by Regent Gordon, to go into Executive Session to discuss:
Pursuant to 25 O.S. §307 (B) (1), discuss the salaries of the administrative
office staff – Executive Director, General Counsel, Director of Internal
Auditing, Staff Auditor, Finance Officer, Administrative Assistant, and
Secretary/Receptionist.
IV. REPORT OF BOARD
COMMITTEE PROCEEDINGS (Continued)
H. AUDIT & FINANCE COMMITTEE REPORT
A. R.
#268
Voting
for the motion: Regents Thompson,
Gordon, Howard, Hibler, Ryerson, Holloway, Stansberry, Garrett, Poag
Voting against the motion:
None
B. ANNOUNCEMENT TO RECONVENE IN PUBLIC
SESSION
The Board reconvened in public session at 11:05 a.m.
The
Board Chair declared a break at 11:05 a.m.
The meeting reconvened at 11:15 a.m.
R. #269 – RUSO
ADMINISTRATIVE OFFICE BUDGET
(Attachment G, Pages 194-199)
Regent Thompson made the motion, seconded by
Regent Holloway, to approve the Regional University System of Oklahoma
Administrative Office budget as presented in the amount of $938,255.00 for
FY-2006.
Voting
for the motion: Regents Thompson,
Holloway, Gordon, Ryerson, Garrett, Poag
Voting against the motion:
None
Regents Howard, Hibler, and Stansberry were
not present for the vote.
V. CHAIR’S REPORT
Regent Poag congratulated the Southwestern Oklahoma State University School of Business on receiving full accreditation by the International Assembly for Collegiate Business Education (IACBE).
VI. EXECUTIVE DIRECTOR’S REPORT
Sheridan McCaffree stated that the June meeting will be
conducted in the format used last year with three universities presenting their
budgets on Thursday and three on Friday.
She commented that the deadline for the universities to deliver their
budgets to the Oklahoma State Regents for Higher Education is June 10, 2005 and
requested that June 10 also be the deadline for having the budgets to the
Regents.
VII. INFORMATIONAL
PRESENTATION – “CRITICAL PAGES WITHIN A UNIVERSITY BUDGET”
·
Faculty
and Staff Salary Data
·
Methodology
for Compensation Increases
·
Salaries
of Chief Administrative and Professional Positions
·
Changes
in Faculty Positions
·
Professional
Salaries
·
Summary
of Positions Added and Eliminated
·
Course
Section and Enrollment Data
·
Libraries,
Student Services and Research
·
Tuition
Waivers and Scholarships
·
Institutional
Response to FY2005 Budget Request
·
Revised FY2005
Mandatory Cost Projections
·
FY2006
Budget Compared to FY2005 Budget
·
Comparative
Statements – Auxiliary Operations
·
Comparative
Statements – Student Activities
President Hays provided comparative data
taken from an IPEDS FY2003 report. The
data includes the E&G Part I and E&G Part II of the budget,
auxiliaries, and others and shows the percentage of operating expenses,
research, public service, academic support, student services, institutional
support, operation and maintenance of plant, scholarships and fellowships, and
auxiliary enterprises of approximately 200 Masters I institutions including the
RUSO institutions on the last page.
Regent Hibler provided a list of
questions to the Regents and stated that within the budgets there are various
percentage allocations, employee raises, carryover funds (reserves), etc., but
some pertinent questions that should be addressed to the universities include
the following:
VII. INFORMATIONAL
PRESENTATION – “CRITICAL PAGES WITHIN A UNIVERSITY BUDGET” (Continued)
1. What drives the budget process at your
institution i.e. the strategic plan (long-term approach to the budgeting
process) and availability of funds, salary increases, or adding additional
faculty or staff (short-term approach to the budgeting process), etc?
2. Based on the current state of the state
in terms of support to higher education, how does this impact enrollment
management issues at your institution?
3. Of your total educational and general
budget part I, how is it funded in terms of state funds, student tuition and
fees and other sources on a percentage basis?
4. What are some of the trends you are
seeing that might impact your institution over the next 3 to 5 years?
5. What do you see as the greatest needs
for your institution over the next 3 to 5 years?
Regent Hibler
stated that if Regents have answers to these questions, they have a broad
perspective and a better understanding of the overall funding process, needs,
and trends of the institutions.
VIII. PRESIDENTS’ RECOMMENDATIONS
A. R.
#270 - NORTHEASTERN
Regent Gordon made the motion,
seconded by Regent Garrett, for approval of the President’s Recommendations for
Pages 200-208)
Voting
for the motion: Regents Gordon,
Garrett, Howard, Hibler, Thompson, Ryerson, Holloway, Stansberry, Poag
Voting
against the motion: None
Regent Thompson recognized the
retirees for their length of service to
President Williams expressed his
appreciation to Regents Holloway, Howard, and Gordon for attending
commencement.
VIII. PRESIDENTS’ RECOMMENDATIONS (Continued)
A. NORTHEASTERN
President Williams informed the Board
that Carrie Underwood is one of two finalists on FOX Network’s American Idol and requested that the
Board prepare a resolution honoring her.
R. #271 – RESOLUTION
Regent Garrett made the motion, seconded by Regent Howard, for the
Executive Director to prepare a resolution honoring Carrie Underwood for her
accomplishments on American Idol.
Voting
for the motion: Regents Garrett,
Howard, Hibler, Gordon, Thompson, Ryerson, Holloway, Stansberry, Poag
Voting
against the motion: None
B. R.
#272 - NORTHWESTERN
Regent
Garrett made the motion, seconded by Regent Gordon, for approval of the
President’s Recommendations for
Voting
for the motion: Regents Garrett,
Gordon, Howard, Hibler, Thompson, Ryerson, Holloway, Stansberry, Poag
Voting against the motion: None
Regent Hibler stated that the Daily Oklahoman reported that Dr. Wayne McMillin, an associate
professor of psychology at Northwestern, has been
invited to participate this July
in the Oxford Round Table at
President Beran expressed his appreciation to
Regent Ryerson for attending commencement at
VIII. PRESIDENTS’ RECOMMENDATIONS (Continued)
C. R.
#273 -
Regent
Thompson, made the motion, seconded by Regent Ryerson, for approval of the
President’s Recommendations for East Central University as presented by
President Cole. (Attachment J, Pages 213-214)
Voting
for the motion: Regents Thompson, Ryerson,
Howard, Hibler, Gordon, Holloway, Stansberry, Garrett, Poag
Voting
against the motion: None
D. R. #274 –
Regent
Stansberry made the motion, seconded by Regent Howard, for approval of the
President’s Recommendations for the
(Attachment K, Pages 215-235)
Voting
for the motion: Regents Stansberry,
Howard, Hibler, Gordon, Thompson, Ryerson, Holloway, Garrett, Poag
Voting
against the motion: None
President Webb expressed his appreciation to
Regents Poag and Stansberry for attending commencement at the
E. R. #275 - SOUTHWESTERN
Regent
Thompson made the motion, seconded by Regent Gordon, for approval of the
President’s Recommendations for
Voting for the motion:
Regents Thompson, Gordon, Howard, Hibler, Ryerson, Holloway, Stansberry,
Garrett, Poag
Voting
against the motion: None
Regent Ryerson stated that the Daily Oklahoman reported that six of
VIII. PRESIDENTS’ RECOMMENDATIONS (Continued)
E. SOUTHWESTERN
Regent Thompson recognized the retirees for
their length of service to
President Hays introduced Dr. Blake Sonobe and
stated that effective July 1, 2005, Dr. Sonobe will be the Chief Academic and
Student Services Officer/Provost at Southwestern.
F. R.
#276 - SOUTHEASTERN
Regent
Hibler made the motion, seconded by Regent Gordon, for approval of the
President’s Recommendations for
Voting for the motion:
Regents Hibler, Gordon, Howard, Thompson, Ryerson, Holloway, Stansberry,
Garrett, Poag
Voting
against the motion: None
President Johnson stated that the Board could
not have done anything that was more meaningful or significant to Regent John
Massey than naming the
Regent Poag read a letter from Regent John
Massey to the Board expressing his appreciation for honoring him by naming the
SOSU School of Business the John Massey School of Business.
President Johnson expressed his appreciation
to Regent and Nancy Stansberry for attending commencement at
IX. R. #277 - JOHN MASSEY RESOLUTION (Attachment N, Page 252)
Regent Ryerson made the motion, seconded by Regent
Hibler, to ratify the John Massey resolution naming the
Voting
for the motion: Regents Ryerson,
Hibler, Gordon, Howard, Thompson, Holloway, Stansberry, Garrett, Poag
Voting
against the motion: None
X. PRESIDENTS’ COUNCIL REPORT –
President Johnson reported on
the meetings regarding the appropriation process and discussed the issue of a
funding source for the Oklahoma Higher Learning Access Program (OHLAP).
XI. REGENTS’
COMMENTS AND ANNOUNCEMENTS
None
XII. NEW BUSINESS
None
XIII. R. #278 – ADJOURNMENT
Regent Garrett made the motion,
seconded by Regent Hibler, to adjourn the meeting at 12:15 p.m.
Voting
for the motion: Regents Garrett,
Hibler, Gordon, Howard, Thompson, Ryerson, Holloway, Stansberry, Poag
Voting against
the motion: None
Submitted by:
_______________________________ ________________________________
Stephen A. Poag Mark A. Stansberry
Board Chair Secretary
Minutes approved by the Regional University System of Oklahoma this day of ___________, ______.
The
next regular meeting of the Regional University System of Oklahoma is scheduled
for 1:00 p.m., June 16, 2005 and 9:00 a.m., June 17, 2005,