minutes April 2005

TABLE OF CONTENTS

Agenda of April 15, 2005............................................................................................ 1-14

Minutes of April 15, 2005.......................................................................................... 15-35

Attachments to Minutes........................................................................................... 36-128

MINUTES

Friday, April 15, 2005, 9:00 a.m.

Southeastern Oklahoma State University

Russell Building Auditorium, 3^rd Floor

Durant, Oklahoma

I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT

The Board of Regents of Oklahoma Colleges met in regular session at 9:00 a.m., April 15, 2005, Southeastern Oklahoma State University, Russell Building Auditorium, 3^rd Floor, Durant, Oklahoma. Notice of the meeting had been properly filed with the Secretary of State, November 18, 2004, and a copy of the Agenda posted by 9:00 a.m., April 14, 2005 in compliance with the Open Meeting Act.

II. CALL TO ORDER AND REGENTS’ ROLL CALL

Board Chair Poag called the meeting to order. Roll call established the presence of a quorum with seven Regents present.

Steve Poag, Chair, Position 1

Belva Howard, Regent, Position 2

Joe Anna Hibler, Regent, Position 3

Jan Gordon, Regent, Position 4

Mickey Thompson, Regent, Position 5

Richard Ryerson, Regent, Position 6

Ann Holloway, Regent, Position 7

R. #182 – EXCUSE ABSENT REGENT

Regent Howard made the motion, seconded by Regent Holloway, to excuse Regents Mark Stansberry, Position 8 and Sandy Garrett, Position 9.

Voting for the motion: Regents Howard, Holloway, Hibler, Gordon, Thompson, Ryerson, Poag

II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)

R. #182

Voting against the motion: None

GUESTS

Grady Pennington, Oklahoma Small Business Development Center,

Southeastern Oklahoma State University, Durant, Oklahoma

Richard Ayers, Director for University Advancement, Southeastern Oklahoma

State University, Durant, Oklahoma

Ross Walkup, Vice President for Business Services, Southeastern Oklahoma

State University, Durant, Oklahoma

Sharon Berish, Vice President for Student Services, Southeastern Oklahoma

State University, Durant, Oklahoma

Jeff Hale, Assistant Vice President for Academic Affairs, Southeastern Oklahoma

State University, Durant, Oklahoma

Alan Burton, Assistant Director of Public Information and Special Events,

Southeastern Oklahoma State University, Durant, Oklahoma

Dan Hoke, Photographer/Graphic Designer, Southeastern Oklahoma

State University, Durant, Oklahoma

Liz McCraw, Dean of Students, Student Services, Southeastern Oklahoma

State University, Durant, Oklahoma

Ann Haycock, Assistant Vice President for Information Technology, Academic

Affairs, Southeastern Oklahoma State University, Durant, Oklahoma

Raquel Hutchens, Chief of Staff, Southeastern Oklahoma

State University, Durant, Oklahoma

Debbie Smarr, Assistant to the President, Southeastern Oklahoma

State University, Durant, Oklahoma

Ron Bussert, Vice President for Fiscal Affairs, East Central University, Ada,

Oklahoma

Kim Cherry, Vice President for Administration, Northeastern State University,

Tahlequah, Oklahoma

Neal Weaver, Director of Institutional Advancement, Northeastern State

University, Tahlequah, Oklahoma

Tom Fagan, Vice President for Administration and Finance, Southwestern

Oklahoma State University, Weatherford, Oklahoma

OTHERS PRESENT

University Presidents

Bill Cole, President, East Central University, Ada, Oklahoma

Larry Williams, President, Northeastern State University, Tahlequah, Oklahoma

OTHERS PRESENT (Continued)

University Presidents

Paul Beran, President, Northwestern Oklahoma State University, Alva

Oklahoma

Glen Johnson, President, Southeastern Oklahoma State University, Durant,

Oklahoma

John Hays, President, Southwestern Oklahoma State University, Weatherford,

Oklahoma

Roger Webb, President, University of Central Oklahoma, Edmond, Oklahoma

Board Administrative Staff

Sheridan McCaffree, Executive Director

Charlie Babb, General Counsel

Pat Shiflett, Administrative Assistant

III. MINUTES OF PREVIOUS MEETING

R. #183 – MINUTES OF FEBRUARY 18, 2005

Regent Ryerson made the motion, seconded by Regent Hibler, to approve the minutes of the February 18, 2005 regular meeting.

Voting for the motion: Regents Ryerson, Hibler, Howard, Gordon, Thompson, Holloway, Poag

Voting against the motion: None

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS

A. ACADEMIC AFFAIRS COMMITTEE –Regent Belva Howard

(Attachment A, Pages 36-47)

1. Update – Response to nine governance questions

Regent Belva Howard provided the responses to the nine governance questions posed by Dr. Don Betz at the February 18, 2005 Board meeting to the Board and the presidents. She stated that the Academic Affairs Committee will work on the responses by identifying common themes and also diverse responses. The committee welcomes any further input from anyone regarding the governance questions.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

A. ACADEMIC AFFAIRS COMMITTEE

2. Southwestern Oklahoma State University

R. #184 – PROGRAM MODIFICATION

Regent Howard made the motion, seconded by Regent Gordon, to approve the program modification request for a change in department name for the Bachelor of Science in Computer Science and the Bachelor of Science in Information Systems degree programs.

Voting for the motion: Regents Howard, Gordon, Hibler, Thompson, Ryerson, Holloway, Poag

Voting against the motion: None

3. Northeastern State University

R. #185 – ACCREDITING AGENCY ACTION

Regent Howard made the motion, seconded by Regent Ryerson, to approve the action taken by the following accrediting agencies:

a. Council on Social Work Education relative to

accreditation.

b. Association of Collegiate Business Schools and

Programs relative to accreditation.

c. Accreditation Council on Optometric Education relative

to accreditation.

d. Commission on Accreditation for Dietetics Education

relative to accreditation.

Voting for the motion: Regents Howard, Ryerson, Hibler, Gordon, Thompson, Holloway, Poag

Voting against the motion: None

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

A. ACADEMIC AFFAIRS COMMITTEE

4. Southeastern Oklahoma State University

R. #186 – ADDENDUM – SCHOOL OF BUSINESS

Regent Howard made the motion, seconded by Regent Hibler, to approve the request to name the School of Business the John Massey School of Business.

Voting for the motion: Regents Howard, Hibler, Gordon, Thompson, Ryerson, Holloway, Poag

Voting against the motion: None

B. BUILDING COMMITTEE REPORT – Chair Ann Holloway

(Attachment B, Pages 48-67)

1. Update – Deferred Maintenance Survey Report.

This item will be on the May 2005 agenda to determine what additional information is needed regarding replacement cost of the buildings on the campuses.

Regent Holloway made the motion, seconded by Regent Gordon, to approve the following Building Committee items submitted by Southeastern Oklahoma State University, Northwestern Oklahoma State University, Northeastern State University, East Central University, Southwestern Oklahoma State University, and the University of Central Oklahoma:

2. Southeastern Oklahoma State University

a. R. #187 – STUDENT UNION PROJECT

PROJECT ##6600440 - CONSTRUCTION MANAGER

Accept the Guaranteed Maximum Price (GMP) negotiated with Manhattan Construction as the Construction Manager “At-Risk” on the Student Union Project in the amount of $7,796,690.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

2. Southeastern Oklahoma State University

b. R. #188 – EAKER FIELD – PROJECT #6600335

Bid and award a contract to repair the apron at Eaker Airfield. Cost not to exceed $650,000. (Grant Funds and Section 13 and New College Funds)

c. Update on the Student Housing Project.

3. Northwestern Oklahoma State University

R. #189 – CAPITAL BOND ISSUE – ARCHITECTUAL SERVICES

Begin the selection process for architect services to develop the construction drawings, specifications, and bid documents on projects to be funded by the Higher Education Bond Issue 2005. The projects are:

a. Construction of a Multi-purpose Education Building at the Woodward Campus.

b. Renovation of the Science Building.

c. Renovation of the Health and Physical Education Building.

4. Northeastern State University

a. R. #190 - ENROLLMENT MANAGEMENT CENTER PROJECT #4850058

Authorize NSU to proceed with the selection of the architect and to let bids for the Enrollment Management Center, but require NSU to request approval for awarding the construction contract and increase the project amount from $3.5 million to $4.5 million. This project will have $4,000,000 funding through the Higher Education Bond Issue 2005 and the balance through Section 13/New College funds. (2001-#55, 2000-R#142)

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

4. Northeastern State University

b. R # 191 - BROKEN ARROW CAMPUS PHASE II PROJECT #4850057

Ratification of the selection of Oakridge Builders as the Construction Manager for the Broken Arrow Campus Phase II project. Emergency approval was granted by Chairman Poag on March 31, 2005. Delegate authority to President Williams to bid and award the resulting construction contracts.

The Board will be notified, as an informational item, at the next scheduled meeting following the award of each of the construction contracts.

5. East Central University

a. R. #192 - CAMPUS MASTER PLAN REVISION

Revise the Campus Master Plan to reflect the total cost of the Fine Arts Center project of $20,000,000. This figure reflects all construction phases, demolition of existing structures on construction site, architectural and engineering, land acquisition and preparation and parking improvements and additions.

b. R. #193 - FINE ARTS CENTER-DEMOLITION

PROJECT #2300038

Four bids were received for the demolition of buildings in preparation for the construction of the Fine Arts Center. The bid was awarded, without Alternate #1, to Hallaman Excavation, Inc. of Stratford, Oklahoma for $79,388. (Revenue Bond and Private Gift Funds)

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

5. East Central University

b. R. #193

Base Bid Alternate #1

Ark Wrecking Co. $127,700 $2,200

Tulsa, OK

Hallaman Excavation $ 79,388 $7,600

Stratford, OK

M & M Wrecking $204,786 $8,527

Blanchard, OK

Midwest Wrecking $119,920 $8,800

Oklahoma City

c. FINE ARTS CENTER - PROJECT #2300038

Fund, bid and award contracts to the lowest responsible bidder for the construction of the Fine Arts Center and related parking improvements and additions. Completion of the project and the related obligations for construction will be dependent upon and coordinated with the receipt of the Higher Education State Bond proceeds. Funding sources are Revenue Bond, Higher Education Bond Issue 2005 and Private Gift.

No action was taken on this item.

d. R. #194 - FINE ARTS CENTER - FRIENDLY SUIT

PROJECT #2300038

Dissolve all alley, utility and other such easements on the location of the future site of the Fine Arts Center by bringing legal action in the name of the Board of Regents of Oklahoma Colleges to seek a court decree of dissolution of all such easements. Authorization to execute all related documents and take all action necessary to consummate the transaction as described.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

6. Southwestern Oklahoma State University

a. R. #195 – OKLAHOMA RESIDENT HALL WATER COOL TOWER

Bid and award the renovation of the Oklahoma Resident Hall water cooling tower at an estimated cost of $80,000. (Auxiliary Funds)

b. R. #196 - STUDENT UNION RENOVATION - PROJECT #6650023

Authority to participate in the OSRHE Master Lease program to finance up to $1,000,000 for equipment for the renovation of the Memorial Student Union. This includes kitchen, general and associated HVAC equipment.

c. R. #197 - STUDENT UNION RENOVATION

PROJECT #6650023

Bond Purchase Program Reimbursement Resolution allowing Southwestern Oklahoma State University to proceed with this project prior the availability of funds. (OSRHE Master Lease Program).

The Board approval of this item will serve as the formal resolution for reimbursement of core operating funds expended on the projects approved for the Bond Program.

Under federal guidelines, a reimbursement allocation is a designated use of bond proceeds to pay an expenditure which was previously paid from sources other than bond proceeds. According to Internal Revenue Code, Section 1.150-2, certain preliminary original expenditures related to capital projects may be reimbursed from bond proceeds if the Board declares the intent to do so in a formal resolution. This item will serve as the formal resolution for reimbursement of core operating funds expended on purchase approved for the OSRHE Master Lease Purchase Program.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

6. Southwestern Oklahoma State University

d. R. #198 – BOND PURCHASE PROGRAM REIMBURSEMENT RESOLUTION

Bond Purchase Program Reimbursement Resolution allowing Southwestern Oklahoma State University to proceed with these eight projects prior the availability of funds for the following listed eight projects (Statewide Higher Education Bond Issue 2005).

Project #6650021 – Chemistry/Pharmacy/Physics

Building Renovation

Project #6650018 -- Old Science Building

Renovation/Theatre Addition

Project #6650041 -- Instructional, Laboratory and

Other Equipment

Project #6650048 -- Campus Energy

Improvements

Project #6650045 -- Sayre Classrooms

Improvements

Project #6650042 -- Instructional Buildings

Crowder Lake

Project #6650054 -- Industrial Technology

Building

Project #6650051 -- Art Building Improvements

Board approval of this item will serve as the formal resolution for reimbursement of core operating funds expended on the projects approved for the Bond Program.

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

6. Southwestern Oklahoma State University

d. R. #198

core operating funds expended on purchase approved

for the statewide Higher Education Bond Issue of 2005.

7. University of Central Oklahoma

Projects

a. R. #199 - ROOF REPAIR AND REPLACEMENT

PROJECT #1200043

Fund, design, bid and award contract to lowest responsible bidder for the Broncho III (IV) Roof Replacement project. Project budget is $35,000. (Auxiliary Funds)

b. R. # 200 - PARKING, SIDEWALKS, LIGHTS & LANDSCAPING - PROJECT #1200013

Fund, design, bid and award contract to lowest responsible bidder for the West Hall Gazebo and Landscaping project. Project budget is $30,000. (Auxiliary Funds)

c. R. #201 - MAX CHAMBERS LIBRARY RENOVATION PROJECT #1200047

Fund, design, bid and award contract to lowest responsible bidder for the Third Floor College of Education renovation. Project budget is $120,000. (Library Facility Fee, E&G, Section 13, and Offset Funds)

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

7. University of Central Oklahoma

Projects

d. R. #202 - MAJOR REPAIRS AND DEFERRED MAINTENANCE - PROJECT #1200027

Fund, design, bid and award contract to lowest responsible bidder for the Hamilton Field House Men’s Locker Room and Training area. Project budget is $106,000. (Section 13 Funds, Private gifts)

e. R. #203 - CENTRAL PLAZA (formerly Ramada Inn)

Add Central Plaza to the University Capital Master Plan for Capital Improvements Projects and fund, design, bid and award to lowest responsible bidder for the Central Plaza modifications for the College of Arts, Media and Design. Project Budget is $30,000. (E&G Funds)

f. R. #204 - HEAT AND AIR CONDITION (PERFORMANCE CONTRACT) - PROJECT #120033

Amendment to the current Performance Contract with Johnson Controls, Inc. for the inclusion of Phase III of the Performance Contract in the amount of $2,000,000 to be financed through the OSRHE Master Lease program. (OSHRE Master Lease program funds)

The University of Central Oklahoma received the Best Practices Award from the Southern Association of College and University Business Officers (SACUBO) for the Johnson Control, Inc. project.

g. R. #205 – RENTAL SPACE

Rent approximately 13,000 square feet of space located at Fourth (4th) Street and Littler in Edmond Oklahoma, from the UCO Foundation. Annual rental cost will be $28,000, beginning May 1, 2005 (E&G Funds)

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

B. BUILDING COMMITTEE REPORT

7. University of Central Oklahoma

g. R. #205

Voting for the motion: Regents Holloway, Gordon, Howard, Hibler, Thompson, Ryerson, Poag

Voting against the motion: None

C. POLICY & PROCEDURES COMMITTEE REPORT – Chair Jan Gordon

1. Regent Gordon stated that chapters 1, 2 and 5 of the RUSO policy manual are in the review process and will be presented to the presidents for review and ultimately to the Board for discussion and final approval when the revisions are completed.

2. The business officers have requested that an actuary review the RUSO Supplemental Retirement Plan provisions 6.1 and 6.2 regarding the feasibility of amending the plan to allow a long term employee who leaves the regional university system for a brief period of time and then returns prior to retirement to get the benefit of their cumulative years of regional university service. The actuary will determine the cost impact of amending the plan.

3. R. #206 – REPORTING CONTINUANCE OR NON-CONTINUANCE OF UNIVERSITY EMPLOYEES

Regent Gordon made the motion, seconded by Regent Ryerson, to approve the universities reporting continuance or non-continuance of university employees at the April meeting in order to comply with the March 1 deadline for contract renewal or non-renewal instead of the February meeting as previously recommended.

Voting for the motion: Regents Gordon, Ryerson, Howard, Hibler, Thompson, Holloway, Poag

Voting against the motion: None

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

D. PERSONNEL COMMITTEE REPORT – Chair Richard Ryerson

1. R. #207 – PRESIDENTS’ ANNUAL COMPENSATION REVIEW

(Attachment C, Pages 68-70)

Regent Ryerson made the motion, seconded by Regent Gordon, to complete the presidents’ annual compensation review no later than the October Board meeting.

Voting for the motion: Regents Ryerson, Gordon, Howard, Hibler, Thompson, Holloway, Poag

Voting against the motion: None

The committee will continue to discuss future presidents’ compensation criteria and will report to the Board.

2. Regent Ryerson reported that the RUSO administrative staff evaluations have been completed. A self-evaluation was used as the basis for these evaluations. The committee noted the thoroughness of the evaluations and approved of the procedure that was used.

Regent Ryerson stated that the committee discussed and agreed to use the same or a similar self-evaluation tool for the executive director’s evaluation. The executive director’s evaluation will be scheduled in May 2005.

3. R. #208 – PRESIDENT COLE’S EVALUATION

Regent Ryerson made the motion, seconded by Regent Thompson, to postpone President Bill Cole’s evaluation until the October meeting and to provide President Cole with alternative instructions for his pre-evaluation report which will include East Central University’s short and long-term goals and a discussion of his exit plan.

Voting for the motion: Regents Ryerson, Thompson, Howard, Hibler, Gordon, Holloway, Poag

Voting against the motion: None

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

E. RUSO SYSTEM PUBLIC RELATIONS AD HOC COMMITTEE

Chair Mickey Thompson

1. Regent Thompson provided the Board with a draft brochure of the message piece of the RUSO system. Suggestions regarding additions and revisions included: a) add footnotes to identify information sources, b) shorten the introductory information, c) add contact information, and d) relocate the information regarding the Oklahoma Workforce and the number of graduates holding Bachelor’s Degrees from the six regional universities to the front of the brochure.

Regent Thompson expressed his appreciation and commended Dr. Neal Weaver, Northeastern State University, for his work on the brochure.

2. R. #209 – LEGISLATIVE RECEPTION

Regent Thompson made the motion, seconded by Regent Ryerson, to host a legislative reception as an educational outreach initiative to the Legislature and to express our appreciation for the passage of the Higher Education Bond Issue on Tuesday, May 3, 2005, 5:30 – 8:00 p.m., Presbyterian Health Foundation Conference Center, 655 Research Parkway, Oklahoma City, Oklahoma.

Voting for the motion: Regents Thompson, Ryerson, Howard, Hibler, Gordon, Holloway, Poag

Voting against the motion: None

3. R. #210 – OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION RECEPTION

Regent Thompson made the motion, seconded by Regent Howard, for approval to proceed with planning a reception involving the Board and the Oklahoma State Regents for Higher Education the evening of Thursday, May 26, 2005, in Oklahoma City, pending the state regents acceptance; details to be finalized by the committee and the administrative staff.

Voting for the motion: Regents Thompson, Howard, Hibler, Gordon, Ryerson, Holloway, Poag

IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

E. RUSO SYSTEM PUBLIC RELATIONS AD HOC COMMITTEE

3. R. #210

Voting against the motion: None

V. CHAIR’S REPORT

Board Chair Poag reported on the following items:

A. Letters of appreciation were sent to the Governor, House of Representatives, and Senate regarding passage of House Bill 1191, the Higher Education Bond Issue.

B. A campus event survey was sent to the presidents requesting that they indicate their priorities regarding regents’ attendance at campus events. Regent Poag noted that the presidents indicated that the Regents’ attendance at commencement exercises is a high priority.

C. The executive committee met recently to establish continuity during the transition period when new Board officers are elected. The executive committee discussed ideas for a Board retreat to be held in September 2005. The executive committee and President Beran, Chair of the Presidents’ Council, will serve on the retreat committee.

D. Members of the Presidential Search Committee for East Central University are as follows:

Regent Mickey Thompson, Chair

Regent Belva Howard

Regent Joe Anna Hibler

Regent Mark Stansberry

VI. EXECUTIVE DIRECTOR’S REPORT

Sheridan McCaffree, Executive Director, reported on the following items.

A. Ethics Commission - Financial Disclosure Statements are due April 30, 2005. If it is helpful to the Regents and presidents, the Board administrative office will keep copies of the financial disclosure statements on file in the Board office.

VI. EXECUTIVE DIRECTOR’S REPORT (Continued)

B. AGB National Conference on Trusteeship report.

The executive director attended sessions on Governance as Leadership, Understanding Financial Statements, Benchmarking, and Presidential Searches. Written materials are available from the sessions for anyone who is interested. The presidential search information will be provided to the East Central University Presidential Search Committee.

C. Quarterly Out-of-State Travel Reports. (Attachment D, Pages 71-78)

The Out-of-State Travel Reports are listed in the agenda in order to have a vehicle to include them in the minutes.

The Board Chair declared a break at 10:10 a.m. The meeting reconvened at 10:35 a.m.

VII. PRESIDENTS’ RECOMMENDATIONS

A. R. #211 – SOUTHEASTERN OKLAHOMA STATE UNIVERSITY

Regent Hibler made the motion, seconded by Regent Howard, for approval of the President’s Recommendations for Southeastern Oklahoma State University as presented by President Johnson. (Attachment E, Pages 79-83)

Voting for the motion: Regents Hibler, Howard, Thompson, Ryerson, Holloway, Poag

Voting against the motion: None

Regent Gordon was not present for the vote.

Regent Hibler stated that the Daily Oklahoman reported that President Glen Johnson was named administrator of the year by the Oklahoma Academic Advising Association. He was recognized for the Academic Advising and Outreach Center and the Enrollment Management offices at Southeastern Oklahoma State University.

VII. PRESIDENTS’ RECOMMENDATIONS (Continued)

B. R. #212 – NORTHEASTERN STATE UNIVERSITY

Regent Howard made the motion, seconded by Regent Ryerson, for approval of the President’s Recommendations for Northeastern State University as presented by President Williams. (Attachment F, Pages 84-94))

Voting for the motion: Regents Howard, Ryerson, Hibler, Thompson, Holloway, Poag

Voting against the motion: None

Regent Gordon was not present for the vote.

C. R. #213 – NORTHWESTERN OKLAHOMA STATE UNIVERSITY

Regent Ryerson made the motion, seconded by Regent Holloway, for approval of the President’s Recommendations for Northwestern Oklahoma State University as presented by President Beran. (Attachment G, Pages 95-97)

Voting for the motion: Regents Ryerson, Holloway, Howard, Hibler, Gordon, Thompson, Poag

Voting against the motion: None

Regent Hibler stated that the Daily Oklahoman reported that President Paul Beran was appointed to a national higher education and economic development committee. President Beran will serve a three-year term on the Committee of Economic and Work Force Development, an arm of the American Association of State Colleges and Universities (AASCU). The committee helps member institutions enhance the scope and visibility of economic and workforce development efforts with their communities.

D. R. #214 - EAST CENTRAL UNIVERSITY

Regent Thompson, made the motion, seconded by Regent Howard, for approval of the President’s Recommendations for East Central University as presented by President Cole.

(Attachment H, Pages 98-103)

Voting for the motion: Regents Thompson, Howard, Hibler, Gordon, Ryerson, Holloway, Poag

VII. PRESIDENTS’ RECOMMENDATIONS (Continued)

D. R. #214

Voting against the motion: None

President Cole stated that Thomas Pack, a Political Science major at East Central University, has been awarded a Truman Scholarship.

E. R. #215 – UNIVERSITY OF CENTRAL OKLAHOMA

Regent Howard made the motion, seconded by Regent Gordon, for approval of the President’s Recommendations for the University of Central Oklahoma as presented by President Webb. (Attachment I, Pages 104-118)

Voting for the motion: Regents Howard, Gordon, Hibler, Thompson, Ryerson, Holloway, Poag

Voting against the motion: None

F. R. #216 – SOUTHWESTERN OKLAHOMA STATE UNIVERSITY

Regent Ryerson made the motion, seconded by Regent Gordon, for approval of the President’s Recommendations for Southwestern Oklahoma State University as presented by President Hays. (Attachment J, Pages 119-128)

Voting for the motion: Regents Ryerson, Gordon, Howard, Hibler, Thompson, Holloway, Poag

Voting against the motion: None

VIII. PRESIDENTS’ COUNCIL REPORT – President Paul Beran

President Beran reported that the Presidents’ Council met with Sheridan McCaffree, Executive Director. He stated that Sheridan has been very helpful and that the presidents are pleased with the communication process between the RUSO administrative office and the presidents and the purpose of the meeting was to discuss ideas for new and better ways of communication.

President Beran stated that President Larry Williams and President Glen Johnson received commendations from the statewide Presidents’ Council for their work, leadership, and time regarding the higher education bond issue.

VIII. PRESIDENTS’ COUNCIL REPORT (Continued)

President Johnson reported on the meetings regarding the appropriation process and updated the Board on the issue of a funding source for the Oklahoma Higher Learning Access Program (OHLAP).

IX. REGENTS’ REPORT – AGB National Conference on Trusteeship

Regent Belva Howard stated that she attended two sessions, one of which was Leadership Strategies for Board Chairs which covered the following topics: 1) board development and leadership on the board, 2) ethical responsibilities of the board, 3) not getting caught up in micro-managing, 4) having a purposeful and effective meeting, 5) being policy-driven, 6) promoting the consent agenda, and the importance of policy-driven board meetings. The session also included discussion regarding the topic of policy versus management. Management of the institution is the president’s role and policymaking is the board’s responsibility. Also assessment is a way for the board to work with the president in following through with their strategic plans for the year and then reassessing it the following year. She stated that the AGB literature is available to anyone that would like to review it.

Regent Ann Holloway stated that she and Regent Howard attended the same sessions and her AGB literature would be available at the Board administrative office for anyone wanting to review it.

X. REGENTS’ COMMENTS AND ANNOUNCEMENTS

XI. NEW BUSINESS

None

The Board Chair declared a break at 11:15 a.m. The meeting reconvened at 12:10 p.m.

XII. R. # 217 - EXECUTIVE SESSION

At 12:10 p.m. Regent Howard made the motion, seconded by Regent Ryerson, to go into Executive Session to discuss:

Pursuant to 25 O.S. §307 (B) (1), conduct employment evaluation of the President of Northeastern State University.

Voting for the motion: Regents Howard, Ryerson, Hibler, Gordon, Thompson, Holloway, Stansberry, Poag

Voting against the motion: None

XIII. ANNOUNCEMENT TO RECONVENE IN PUBLIC SESSION

The Board reconvened in public session at 1:30 p.m. No action was taken regarding items discussed in Executive Session.

XIV. ADJOURNMENT

The meeting adjourned at 1:35 p.m.

Submitted by:

_______________________________ ________________________________

Stephen A. Poag Mark A. Stansberry

Board Chair Secretary

Minutes approved by the Regional University System of Oklahoma this day of ___________, ______.

The next regular meeting of the Regional University System of Oklahoma is scheduled for 9:00 a.m., May 20, 2005, Regional University System of Oklahoma Administrative Office, 3555 NW 58^th, Suite 320, Oklahoma City, Oklahoma.

BOARD OF REGENTS

OF

REGULAR BOARD MEETING

April 15, 2005