OKLAHOMA COLLEGES
MINUTES
Holiday Inn, The Meeting
Room
TABLE
OF CONTENTS
Minutes of February 16, 2006.................................................................................... 1-18
MINUTES
Thursday, February 16, 2006, 8:00 p.m.
Holiday Inn, The Meeting Room
I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT
The Board of Regents
of Oklahoma Colleges met in special session at 8:10 p.m., February 16, 2006, at
the Holiday Inn, The Meeting Room,
II. CALL TO ORDER AND REGENTS’ ROLL CALL
Chair Holloway called the meeting to order. Roll call established the presence of a quorum with six Regents present.
Ann Holloway, Chair, Position 7
Mark Stansberry, Vice Chair, Position 8
Joe Anna Hibler, Regent, Position 3
Jan Gordon, Regent, Position 4
Regent Thompson, Position 5
Richard Ryerson, Regent, Position 6
II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)
R. #199 – EXCUSE ABSENT REGENTS
Regent Stansberry
made the motion, seconded by Regent Hibler, to excuse Regents Steve Poag,
Position 1, Belva Howard, Position 2, and Sandy Garrett, Position 9.
Voting for the motion:
Regents Stansberry, Hibler, Gordon, Thompson, Ryerson, Holloway
Voting against the motion: None
GUESTS
Steve Kelley, Legislative Liaison, Board of
Regents of Oklahoma Colleges,
University,
Kim Cherry, Vice President for Administration, Northeastern
OTHERS PRESENT
University Presidents
Bill Cole, President,
Larry Williams,
President, Northeastern
Janet
Cunningham, Executive Vice President, representing President Paul
Beran, Northwestern
Glen Johnson, President,
Southeastern
John Hays, President, Southwestern
Roger Webb, President,
Board Administrative Staff
Pat Shiflett, Executive Assistant
The order of the agenda
changed to Item V.
V. CONSENT DOCKET
Regent
Hibler made the motion, seconded by Regent Gordon, to approve the following
items listed on the consent docket, with the exception of item 2, which was withdrawn
by
Voting for the motion:
Regents Hibler, Gordon, Thompson, Ryerson, Stansberry, Holloway
Voting
against the motion: None
A. MINUTES OF PREVIOUS MEETING
R.
#200– MINUTES OF JANUARY 20, 2006
B. ACADEMIC AFFAIRS COMMITTEE REPORT - Regent
Joe Anna Hibler
1. R. #201 -
Program
requirement change to the existing Bachelor of Science in Physics degree
concentration and proposes an additional modification to the Bachelor of
Science in Physics degree to add a new concentration in Medical Physics.
2. WITHDRAWN
NORTHWESTERN
Change in function to offer Associate of
Applied Science Degree. The issues addressed in the proposal are at the request
of the Oklahoma State Regents for Higher Education.
3. R.
#202 - SOUTHWESTERN
·
Action taken by the National
Association of Schools of Music relative to the accreditation of the music
programs that are offered at SWOSU.
·
New Program Proposal for a
Bachelor of Arts in Spanish.
·
New Program Proposal to offer a
minor in Economics.
V. CONSENT DOCKET (Continued)
B. ACADEMIC AFFAIRS COMMITTEE REPORT
3. R. #202
·
Program
Modification Request for an option name change, an option addition and program
requirement changes for the Bachelor of Music program at SWOSU.
VI. REPORT OF BOARD COMMITTEE PROCEEDINGS
A. BUILDING COMMITTEE REPORT –
Chair Richard Ryerson
1. Deferred Maintenance Reports.
2. Bonded Indebtedness Reports.
Each university submitted updated deferred maintenance and bonded indebtedness reports.
Regent Ryerson made the motion, seconded by Regent Gordon, to approve
the following building items:
3. Northwestern
R. #203 – LEASE
AGREEMENT – WOODWARD CAMPUS
Finalize
the lease agreement with the Regents for the Oklahoma State University and
Agricultural and Mechanical Colleges for the Woodward Campus of Northwestern
Oklahoma State University.
4. Southeastern
R. #204 – PROPERTY PURCHASE
Purchase the property located at
VI. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING
COMMITTEE REPORT
5. Northeastern
a.
1) R. #205 – ARCHITECT
– BROKEN ARROW
PHASE
I
Retain
Ed Bates as the architect to complete Phase I of the
2) R. #206 –
CONSTRUCTION MANAGER – BROKEN ARROW PHASE I
Retain
Oakridge as the Construction Manager for Phase I of the
This project will be
funded through the Statewide Higher Education Bond Issue of 2005. These funds
will allow us to complete the auditorium, office space, banquet facilities and
food service facilities in Building A, classroom and faculty office space in
Building B, and rehab areas located in Phase I which will be moving to the new
facilities.
b.
1) R. #207 –
Bid
and award the fixed casework for the
VI. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING
COMMITTEE REPORT
5. Northeastern
b.
2) R.
#208 – GUARANTEED MAXIMUM PRICE OAKRIDGE – BROKEN ARROW PHASE II
Increase
the Guaranteed Maximum Price negotiated in the contract with Oakridge from
$24,225,000 to $24,950,992, an increase of $725,992 (Statewide Higher Education Bond Issue of
2005 and E&G funds)
The increase covers construction
costs and construction manager’s fees for Phase II including the General
Classroom building, Science Lab building, Library/Classroom building, and the
Annex building that connects Phase 1 and II.
c. R. #209 - FOOTBALL STADIUM REPAIRS AND
RENOVATION - PROJECT #4850064
Bid
and award repairs to the Stadium Parking lot at an approximate cost of
$375,000. (Facility Fee funds)
d. R. #210 - INDOOR ATHLETIC FACILITY
PROJECT #4850065
Acceptance of the Redman Athletic Indoor Practice Facility transfer from
the
VI. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING
COMMITTEE REPORT
6. Southwestern
a. R.
#211 – ROOFTOP LEASE –
Enter
into five-year term rooftop lease with
b. R. #212 - FINE ARTS IMPROVEMENTS
PROJECT
#6650051
Design,
bid, award, and construct a Black Box Theater.
This project previously approved by the Board as part of the Higher
Education Bond Issue of 2005. The
current estimate for this project is approximately $1,700,000. (Statewide Higher Education Bond Issue of
2005)
c. R. #213 - EQUIPMENT AND
PROJECT
#6650041
Design, bid, award, and construct an elevator for the
d. R. #214 - ATHLETIC COMPLEX
PROJECT
#6650043
Bid,
award and construct the previously designed public restroom facility for the
Athletic Complex north of campus. This
project is estimated at $75,000. (Fund 295)
VI. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING
COMMITTEE REPORT
6. Southwestern
e. R. #215 -
PROJECT
#6650016
Bid and award the completion of the West Wing of the
7.
a. Projects
1) R. #216 - HEALTH
AND SAFETY PROJECTS #1200060
Fund,
design, and award contract to Diversified Construction Inc., Indefinite
Delivery Quantity General Construction Contract, contractor for
Broncho 1 and 2 Emergency Repairs Landing and Railing repairs. The project
budget is $25,000. (Auxiliary Funds)
2) R.
#217 - HEALTH AND SAFETY PROJECTS #1200060
Fund, design, bid and award contract to the lowest responsible bidder
for Selman Living Lab Emergency Repairs due to tornado
damages. The project budget is $25,000. (Section 13 Offset Funds)
3) R. #218 - PARKING, SIDEWALKS, LIGHTS AND
LANDSCAPING - PROJECT 1200013
Fund, design, bid and award contract to the
lowest responsible bidder for the Broncho
Statue Installation. The project budget
is $25,000. (Section 13 Offset Funds).
VI. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING
COMMITTEE REPORT
7.
a. Projects
4) R.
#219 - MAJOR REPAIRS
AND DEFERRED MAINTENANCE - PROJECT #1200027
Award a contract to Mid Continental
Restoration, Inc. for Tuckpointing and Waterproofing. The project budget is
$492,000. A series of Board approved projects were combined into one large
project for exterior building repairs to multiple campus buildings. This
project includes tuckpointing, waterproofing, joint sealant, exterior
insulation finish systems repairs and roofing repairs to six buildings. The Board approved these projects as follows:
a) R. #220 –
Phase 1 Exterior EIFS Repairs Education Building $90,000
September 2004 (R#43) (E&G Funds and Section 13 Funds)
b) R. #221 –
Tuckpointing and Waterproofing,
c) R. #222 -
d) R. #223 – CHAMBERS LIBRARY
Chambers Library Waterproofing and Joint Sealant $80,000
September 2004 (R# 48) (Section 13 Funds and E&G Funds)
VI. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING
COMMITTEE REPORT
7.
a. Projects
4) Major Repairs
and Deferred Maintenance
Project #1200027
e) R. #224 –
b. Informational
Items
1) R.
#225 - INDEFINITE DELIVERY QUANTITY GENERAL CONSTRUCTION CONTRACT.
Contract awarded to Diversified Construction of Oklahoma, Inc for
the Indefinite Delivery Quantity General Construction Contract based upon
pre-bid unit price costs. Funds for this work will be approved by the Board
prior to use of the work order requirements contract. Board approved the project in February 2005
(R #162) (Various Fund Sources)
2)
R. #226 - PARKING, SIDEWALKS, LIGHTS & LANDSCAPING - PROJECT #
1200013
Contract awarded
to Crossroads Construction, LLC for Campus Sidewalk Entry Control Gates. The project budget is $150,000. The Board approved to fund, design, bid and
award the project November 2004. (R#91) (Section 13 Offset Funds)
Voting for the motion:
Regents Ryerson, Gordon, Hibler, Thompson, Stansberry, Holloway
Voting against the
motion: None
VI. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
B. AUDIT & FINANCE COMMITTEE REPORT – Regent Joe Anna Hibler
1. R. #227 – EXTERNAL AUDIT
ENGAGEMENT LETTER
Regent
Hibler made the motion, seconded by Regent Stansberry, to approve the external audit engagement letter submitted by
Havern, Behrens, and
Heim, Oklahoma City, Oklahoma for the six regional universities and the Board
of Regents of Oklahoma Colleges for the Fiscal Year ending June 30, 2006 in the
amount of $172,250.00.
Voting
for the motion: Regents Hibler, Stansberry,
Gordon, Thompson, Ryerson, Holloway
Voting
against the motion: None
2. Report - Mike Gibson, Cole & Reed.
Regent Hibler stated that Mike Gibson expects
to complete his report regarding the following items by mid-March: 1)
the minimum internal audit plan needed for the six universities governed by the
Board; 2) recommendations for auditing beyond the minimum required by statute;
and 3) recommendations for the number of internal auditors needed to implement
the recommendations.
Mr. Gibson reported that one area he
reviewed was the number of audit hours spent at similar sized universities. He
reported that the RUSO universities are in the middle range of total auditing
hours of these institutions.
3. Discussion
of format of Management Discussion and Analysis for external audit reports.
Regent Hibler stated that Tom Fagin, Vice President for
Administration and Finance,
VI. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. SYSTEM ADVANCEMENT COMMITTEE REPORT –
Co-Chairs Mark Stansberry and Glen D. Johnson
1. R. #228 – RUSO NAME CHANGE
Regent Stansberry
made the motion, seconded by Regent Thompson, to approve changing the Board of
Regents of Oklahoma Colleges name to
Voting for the motion:
Regents Stansberry, Thompson, Hibler, Gordon, Ryerson, Holloway
Voting against the motion: None
President Johnson reported on
the following items:
2. Higher Education Day – RUSO System Breakfast
The consensus of the committee was that the RUSO System
breakfast on Higher Education Day was a good effort and well attended. The committee recommended the following
regarding the breakfast next year: 1) signage delineating each of the
university logos and 2) quick facts about each institution on placards.
3. Presentation to the
The Oklahoma State Regents for Higher
Education have already presented their request to the Legislature for $123
million in new money and how the funds will be allocated for this year. The RUSO presentation to the Oklahoma State
Regents for Higher Education should emphasize the following themes: 1) RUSO
system educates and graduates more students than any other tier, 2) statistics
show that more RUSO graduates stay and work in Oklahoma at a much greater
percentage, 3) number of students participating in OHLAP, and 4) RUSO system
is the best vehicle to implement Brain Gain.
The committee recommends that another
presentation be made to the Oklahoma State Regents for Higher Education in
September 2006.
VI. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. SYSTEM ADVANCEMENT COMMITTEE REPORT
4. Reception with the
The committee recommends that the reception with the
Oklahoma State Regents for Higher Education be held on the evening of May 25,
2006 before the state regents’ meeting on May 26, 2006.
5. The legislative reception will be held on Wednesday, May 3,
2006 at the
RUSO Legislative
Agenda and Action Plan for 2006
·
Support
the Oklahoma State Regents request for an increase in funding in the amount of
$123 million in new money for the state system and the regional system to
implement Brain Gain goals, increase the number of college graduates in the
state, assist in building the economy, and enhance the quality of life for
·
Emphasize
our request that OSRHE close the gap in funding between the comprehensive and
the regional institutions using new money sources. Support this request
by using the RUSO brochure data, our system increase in enrollment, and argue
that funding formula creates a disparity that contradicts OSRHE’s stated Brain
Gain goals, and use the Brain Gain data to make that case.
·
Seek
full funding for OHLAP – approximately $27.3 million for
the upcoming fiscal year.
·
Work
with the Governor and legislative leadership to find a permanent funding source
for OHLAP.
VI. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. SYSTEM ADVANCEMENT COMMITTEE REPORT
6. 2006
Legislative Report – Steve Kelley
Steve Kelley, Legislative Liaison, stated that he will
continue to track legislation. He will
report to the Board and presidents weekly, especially on issues such as the
RUSO name change, construction, and OHLAP, etc.
The order
of the agenda changed to Item VIII.
VIII. PRESIDENTS’ RECOMMENDATIONS
A. R.
#229 - NORTHEASTERN
Regent Gordon
made the motion, seconded by Regent Stansberry, for approval of the President’s
Recommendations for
Voting
for the motion: Regents Gordon,
Stansberry, Hibler, Thompson, Ryerson, Holloway
Voting
against the motion: None
B. R.
#230 - SOUTHEASTERN
Regent Gordon made the motion, seconded by
Regent Hibler, for approval of the President’s Recommendations for
Voting
for the motion: Regents Gordon,
Hibler, Thompson, Ryerson, Stansberry, Holloway
Voting
against the motion: None
C. R.
#231 - NORTHWESTERN
Regent
Hibler made the motion, seconded by Regent Thompson, for approval of the
President’s Recommendations for
VIII. PRESIDENTS’ RECOMMENDATIONS (Continued)
C. R.
#231
Voting
for the motion: Regents Hibler,
Thompson, Gordon, Ryerson, Stansberry, Holloway
Voting
against the motion: None
D. R.
# 232 -
Regent
Gordon made the motion, seconded by Regent Stansberry, for approval of the
President’s Recommendations for
Voting
for the motion: Regents Gordon,
Stansberry, Hibler, Thompson, Ryerson, Holloway
Voting
against the motion: None
E. R.
#233 -
Regent Gordon
made the motion, seconded by Regent Hibler, for approval of the President’s
Recommendations for the
Voting
for the motion: Regents Gordon,
Hibler, Thompson, Ryerson, Stansberry, Holloway
Voting
against the motion: None
F. R.
#234 – SOUTHWESTERN
Regent Gordon
made the motion, seconded by Regent Stansberry, for approval of the President’s
Recommendations for
Voting
for the motion: Regents Gordon,
Stansberry, Hibler, Thompson, Ryerson, Holloway
Voting
against the motion: None
IX. PRESIDENTS’ COUNCIL REPORT – President
John Hays
The Presidents’ Council recommends that Steve
Kelley, Legislative Liaison, assist the universities with their educational
outreach program and requests that the Board consider increasing his
compensation for these services at a future meeting.
X. EXECUTIVE DIRECTOR’S
REPORT
Sheridan McCaffree reported on the following items:
A. AGB National Conference on Trusteeship,
April 1-4, 2006,
B. Regents’ opportunities for professional
development
“The Challenge of Presidential Leadership: A
Chronicle Forum” sponsored by The
Chronicle of Higher Education to be held in
Regent Ann Holloway requested that Regents be
informed regarding opportunities for professional development.
C. Status Report on Administrative Office
A
research request was made recently to the Oklahoma State Regents regarding
out-of-state tuition waivers and what percent of students that receive the
out-of-state waivers stay and work in
XI. CHAIR’S REPORT
None
The order of the agenda changed
to Item VII.
VII. INFORMATIONAL
PRESENTATION – TAXPAYER BILL OF RIGHTS (TABOR)
Carol Hedges, Fiscal
Analyst for the Colorado Fiscal Policy Institute presented information and
responded to questions regarding the Taxpayer Bill of Rights (TABOR).
The Board Chair declared a break at 9:25 p.m. The meeting reconvened at 9:40 p.m.
The order of the agenda
changed to Item III.
III. R. #235 – EXECUTIVE SESSION
At 9:45 p.m. Regent Thompson, made the motion, seconded
by Regent Hibler, to go into Executive Session to discuss:
Pursuant to 25 O.S. § 307 (B) (1), hiring of the President of
Voting for the motion:
Regents Thompson, Hibler, Gordon, Ryerson, Stansberry, Holloway
Voting against the motion: None
IV. ANNOUNCEMENT TO RECONVENE IN PUBLIC
SESSION
The Board reconvened in public session at 11:15 p.m.
R. #236 – ECU PRESIDENT SEARCH
Regent Thompson made the motion, seconded by Regent Hibler, that the Board
of Regents of Oklahoma Colleges interview the seven candidates for the
presidency of East Central University that were recommended by the ECU
Presidential Search Advisory Committee.
Voting
for the motion: Regents Thompson, Hibler,
Gordon, Ryerson, Stansberry, Holloway
Voting against the motion:
None
R. #237 – CONSULTANT
Regent Thompson made the
motion, seconded by Regent Hibler, to authorize the Executive Director to hire
a consultant, in consultation with Board members, to conduct additional
background checks regarding the seven semi-finalists candidates.
Voting
for the motion: Regents Thompson,
Hibler, Gordon, Ryerson, Stansberry, Holloway
Voting against the motion:
None
The order of the agenda resumed.
XII. REGENTS’
COMMENTS AND ANNOUNCEMENTS
XIII. NEW BUSINESS
None
XIV. R. #238 – ADJOURNMENT
Regent Hibler made the motion, seconded by
Regent Ryerson, to adjourn the meeting at 11:25 p.m.
Voting
for the motion: Regents Hibler,
Ryerson, Gordon, Thompson, Stansberry, Holloway
Voting against the motion:
None
Submitted by:
_______________________________ ________________________________
Ann Holloway Belva Howard
Chair Secretary
Minutes approved by the Regional University System of Oklahoma this day of ___________, ______.
The
next regular meeting of the Regional University System of Oklahoma is scheduled
for 9:00 a.m. April 21, 2006,