BOARD OF REGENTS

OF

OKLAHOMA COLLEGES

MINUTES

Thursday, June 15, 9:00 a.m.

University of Central Oklahoma

Evans Hall, Great Room

Edmond, Oklahoma

I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT

The Board of Regents of Oklahoma Colleges met in regular session at 9:30 a.m., June 15, 2006, at the University of Central Oklahoma, Evans Hall, Great Room, Edmond, Oklahoma. Notice of the meeting had been properly filed with the Secretary of State, November 9, 2005, and a copy of the Agenda posted by 9:00 a.m., June 14, 2006 in compliance with the Open Meeting Act.

II. CALL TO ORDER AND REGENTS’ ROLL CALL

Chair Holloway called the meeting to order. Roll call established the presence of a quorum with six Regents present.

Ann Holloway, Chair, Position 7

Mark Stansberry, Vice Chair, Position 8

Belva Howard, Secretary, Position 2

Harold Jackson, Regent, Position 1

Jan Gordon, Regent, Position 4

R. #366 – EXCUSE ABSENT REGENTS

Regent Howard made the motion, seconded by Regent Gordon, to excuse Regents Mickey Thompson, Position 5, Richard Ryerson, Position 6 and Sandy Garrett, Position 9.

Voting for the motion: Regents Howard, Gordon, Jackson, Hibler, Stansberry, Holloway

II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)

R. #366

Voting against the motion: None

GUESTS

Steve Kreidler, Executive Vice President for Administration and Finance,

University of Central Oklahoma, Edmond, Oklahoma

David Koehn, Comptroller, University of Central Oklahoma, Edmond,

Oklahoma

Cynthia E. Rolfe, Assistant to the President/Vice President of Information

Technology, University of Central Oklahoma, Edmond, Oklahoma

Connie Gall, Supervisor of Landscaping and Maintenance Services,

University of Central Oklahoma, Edmond, Oklahoma

Nancy Busby, Assistant to the President, University of Central Oklahoma

Edmond, Oklahoma

Tom Fagan, Vice President for Administration and Finance, Southwestern

Oklahoma State University, Weatherford, Oklahoma

Blake Sonobe, Provost and Vice President for Academic and Student Affairs,

Southwestern Oklahoma State University, Weatherford, Oklahoma

Jesse Snowden, Vice President for Academic Affairs, Southeastern

Oklahoma State University, Durant, Oklahoma

Ross Walkup, Vice President for Business Services, Southeastern

Oklahoma State University, Durant, Oklahoma

Sharon Berish, Vice President for Student Services, Southeastern

Oklahoma State University, Durant, Oklahoma

Jeff Hale, Assistant Vice President for Enrollment Management and

Marketing, Southeastern Oklahoma State University, Durant, Oklahoma

Raymond Johnson, Interim Vice President for Fiscal Affairs, East Central

University, Ada, Oklahoma

Duane Anderson, Vice President for Academic Affairs, East Central University,

Ada, Oklahoma

Janet Cunningham, Executive Vice President, Northwestern Oklahoma State

University, Alva, Oklahoma

Steve Lohmann, Vice President for Academic Affairs, Northwestern

Oklahoma State University, Alva, Oklahoma

Steve Valencia, Associate Vice President for University Relations, Northwestern

Oklahoma State University, Alva, Oklahoma

Kim Cherry, Vice President for Administration, Northeastern State

University, Tahlequah, Oklahoma

II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)

OTHERS PRESENT

University Presidents

Roger Webb, President, University of Central Oklahoma, Edmond, Oklahoma

John Hays, President, Southwestern Oklahoma State University, Weatherford,

Oklahoma

Glen Johnson, President, Southeastern Oklahoma State University, Durant,

Oklahoma

Bill Cole, President, East Central University, Ada, Oklahoma

Paul Beran, President, Northwestern Oklahoma State University, Alva, Oklahoma

Larry Williams, President, Northeastern State University, Tahlequah, Oklahoma

Board Administrative Staff

Sheridan McCaffree, Executive Director

Charlie Babb, General Counsel

Kathleen Shannonhouse, Chief Audit Executive

Lynn Griswold, Finance Officer

Pat Shiflett, Executive Assistant

III. UNIVERSITY OF CENTRAL OKLAHOMA (Attachment A, Pages 28-53))

A. R. #367 - SCHEDULES F, SUMMARY OF EXPENDITURES BY FUNCTION AND OBJECT AND SCHEDULE G, AUXILIARY AND ANCILLARY SERVICES BY OBJECT FY-2007 INTERIM BUDGET

Regent Gordon made the motion, seconded by Regent Hibler, to approve Schedules F, Summary of Expenditures by Function and Object and Schedule G, Auxiliary and Ancillary Services by Object FY 2007 Interim Budget.

Voting for the motion: Regents Gordon, Hibler, Jackson, Howard, Stansberry, Holloway

Voting against the motion: None

B. R. #368 – PRESIDENT’S RECOMMENDATIONS

Regent Stansberry made the motion, seconded by Regent Howard, to approve the President’s Recommendations for the University of Central Oklahoma.

III. UNIVERSITY OF CENTRAL OKLAHOMA (Continued)

B. R. #368

Voting for the motion: Stansberry, Howard, Jackson, Hibler, Gordon, Holloway

Voting against the motion: None

C. BUILDING COMMITTEE

Regents Gordon made the motion, seconded by Regent Hibler, to approve the following building items submitted by the University of Central Oklahoma:

1. R. #369 - HOWELL HALL RENOVATION – SCIENCE LABORATORY RENOVATION PHASE II - PROJECT #1200010

Fund, design, bid and award contract to the lowest responsible bidder for Science Laboratory Renovation Phase II, Rooms 152 and 152a, 163 and 167. The project budget is $450,000 (Section 13 Offset and Private Gifts)

2. R. #370 - HEALTH AND SAFETY – HOWELL HALL HVAC AIR INTAKE SYSTEM - PROJECT #1200060

Fund, design, bid and award contract to the lowest responsible bidder for the Howell Hall HVAC Air Intake system. The project budget is $100,000. (Section 13 Offset Funds)

3. R. #371 - HEALTH AND SAFETY – HOWELL HALL FIRE SYSTEM UPGRADES - PROJECT #1200060

Fund, design, bid and award contract to the lowest responsible bidder for Howell Hall Fire System Upgrades. The project budget is $140,000. (Section 13 Offset Funds)

4. R. #372 - HEALTH & SAFETY – ADMINSITRATION BUILDING WATER LINE REPAIRS - PROJECT #1200060

Fund, design, bid and award contract to the lowest responsible bidder for the Administration Building Water Line Repairs. The project budget is $50,000. (Section 13 Offset Funds)

III. UNIVERSITY OF CENTRAL OKLAHOMA (Continued)

C. BUILDING COMMITTEE

5. R. #373 - HEALTH & SAFETY – BUILDING EVACUATION SIGNS PHASE I - PROJECT #1200060

Fund, design, bid and award contract to the lowest responsible bidder for Building Evacuation Signs Phase I. The project budget is $30,000. (Section 13 Offset Funds)

6. R. #374 - MAJOR REPAIRS AND DEFERRED MAINTENANCE MUSIC BUILDING WATERPROOFING - PROJECT #1200027

Fund, design, bid and award contract to the lowest responsible bidder for the Music Building Waterproofing. The project budget is $75,000. (Section 13 Offset Funds)

7. R. #375 - DEPARTMENT OF PUBLIC SAFETY & VISITOR CENTER-PROJECT #1200056

Fund, design, bid and award contract to the lowest responsible bidder for Department of Public Safety Entry Modifications. The project budget is $60,000. (Section 13 Offset Funds)

8. R. #376 - PARKING, SIDEWALKS, LIGHTS & LANDSCAPING DONOR BELL TOWER AND PLAZA - PROJECT #1200013

Fund, design, bid and award contract to the lowest responsible bidder for Donor Bell Tower and Plaza Project. The project budget is $180,000. (Section 13 Offset Funds and Private Gifts)

9. R. #377 - PARKING, SIDEWALKS, LIGHTS & LANDSCAPING CAMPUS ENTRY GATES PHASE II - PROJECT #1200013

Fund, design, bid and award contract to the lowest responsible bidder for the Campus Entry Gates Phase II. The project budget is $100,000. (Section 13 Offset Funds)

III. UNIVERSITY OF CENTRAL OKLAHOMA (Continued)

C. BUILDING COMMITTEE

10. R. #378 - PARKING, SIDEWALKS, LIGHTS & LANDSCAPING CAMPUS LANDSCAPE DISPLAY GARDEN PHASE I - PROJECT #1200013

Fund, design, bid and award contract to the lowest responsible bidder for the Campus Landscape Display Garden Phase I. The project budget is $125,000. (Section 13 Offset Funds)

11. R. #379 - PARKING, SIDEWALKS, LIGHTS & LANDSCAPING PARKING LOTS - PROJECT #1200013

Fund, design, bid and award contract to the lowest responsible bidder for Parking Lots 6, 12, 16B, 17and 18 Repairs. The project budget is $222,000. (Auxiliary Funds)

12. R. #380 - MAX CHAMBERS LIBRARY RENOVATION – FOURTH FLOOR LIBRARY RENOVATION - PROJECT # 1200047

Fund, design, bid and award contract to the lowest responsible bidder for the Fourth Floor Library Renovation. The project budget is $400,000. (Library Facility Fee)

13. R. #381 - FORENSIC SCIENCE BUILDING - PARKING LOT PROJECT #1200065

Fund, design, bid and award contract to the lowest responsible bidder for a Parking Lot on Baumann Street to support parking lost due to project location. The project budget is $300,000. (OCIA Bonds 2006 Issue)

Information Items:

1. R. #382 – INDEFINITE DELIVERY CONTRACT – BRONCHO 1 AND II

A contract has been awarded to Diversified Construction of Oklahoma, Inc., the Indefinite Delivery General Construction Contractor, for Broncho I and 2 Balcony, Handrails, Stairs and Landings Repairs and Replacement in the amount of $185,000. The project budget is $200,000. The board approved the project April, 2006 (#254) (E&G Funds)

III. UNIVERSITY OF CENTRAL OKLAHOMA (Continued)

C. BUILDING COMMITTEE

Information Items:

2. R. #383 - SPORTS COMPLEX – PARKING LOT REPAIRS - INDEFINITE DELIVERY CONTRACT - PROJECT #1200032

A contract has been awarded to Diversified Construction of Oklahoma, Inc., the Indefinite Delivery General Construction Contractor, for the East Side Stadium Parking Lot Repairs in the amount of $ 90,000. The project budget is $120,000. The board approved the project June, 2003 (R#219) (Student Facility Fees, Private Funds, Rental Revenue)

3. R. #384 - Sports Complex – BASEBALL AND SOFTBALL FIELD PROJECT #1200032

A contract has been awarded to Diversified Construction of Oklahoma, Inc., the Indefinite Delivery General Construction Contractor, for the Baseball and Softball Field walls and backstop netting in the amount of $106,968.49. Project budget is $150,000 (Section 13 Offset and Private Funds)

Change Order

R. # 385 - MAJOR REPAIRS AND DEFERRED MAINTENANCE PROJECT #1200032 - MID CONTINENTAL RESTORATION, INC.

Change Order # 1 in the amount of $17,431.00 for Tuckpointing Communications Bldg., removing screen wall from Administration Bldg., installing mow strip on North side of the Library and delete all work from the Art Bldg. The board approved the project June, 2005. (R #43, #46, #47, #48, #288) (Section 13, Section 13 Offset and E&G Funds)

Voting for the motion: Gordon, Hibler, Jackson, Howard, Stansberry, Holloway

Voting against the motion: None

D. GOALS AND OBJECTIVES

President Webb presented an update of his goals and objectives.

The Board Chair declared a break at 10:10 a.m. The meeting reconvened at 10:15 a.m.

IV. SOUTHWESTERN OKLAHOMA STATE UNIVERSITY

(Attachment B, Pages 54-66)

Regent Hibler made the motion, seconded by Regent Gordon, to approve the following agenda items submitted by Southwestern Oklahoma State University:

A. R. #386 - SCHEDULES F, SUMMARY OF EXPENDITURES BY FUNCTION AND OBJECT AND SCHEDULE G, AUXILIARY AND ANCILLARY SERVICES BY OBJECT FY-2007 INTERIM BUDGET

B. R. #387 - PRESIDENT’S RECOMMENDATIONS

C. ACADEMIC AFFAIRS COMMITTEE

R. #388 – ATHLETIC TRAINING PROGRAM – TRANSFER OF EVALUATION AND ACCREDITATION

Transfer of the evaluation and accreditation of the Athletic Training program from the Commission on Accreditation of Allied Health Education Programs to the Joint Review Committee on Educational Programs in Athletic Training.

D. BUILDING COMMITTEE

R. #389 – CAMPUS MASTER PLAN

Voting for the motion: Hibler, Gordon, Jackson, Howard, Stansberry, Holloway

Voting against the motion: None

E. GOALS AND OBJECTIVES

President Hays presented an update of his goals and objectives.

V. SOUTHEASTERN OKLAHOMA STATE UNIVERSITY

(Attachment C, Pages 67-74)

Regent Stansberry made the motion, seconded by Regent Hibler, to approve the following agenda items submitted by Southeastern Oklahoma State University:

A. R. #390 - SCHEDULES F, SUMMARY OF EXPENDITURES BY FUNCTION AND OBJECT AND SCHEDULE G, AUXILIARY AND ANCILLARY SERVICES BY OBJECT FY-2007 INTERIM BUDGET

B. R. #391 - PRESIDENT’S RECOMMENDATIONS

Regent Ryerson arrived at 11:35 a.m.

Voting for the motion: Stansberry, Hibler, Jackson, Howard, Gordon, Ryerson, Holloway

Voting against the motion: None

C. GOALS AND OBJECTIVES

President Johnson presented an update of his goals and objectives.

The Board Chair declared a break at 11:50 a.m. The meeting reconvened at 12:05 p.m.

VI. EAST CENTRAL UNIVERSITY (Attachment D, Pages 75-83)

Regent Howard made the motion, seconded by Regent Gordon, to approve the following agenda items submitted by East Central University:

A. R. #392 - SCHEDULES F, SUMMARY OF EXPENDITURES BY FUNCTION AND OBJECT AND SCHEDULE G, AUXILIARY AND ANCILLARY SERVICES BY OBJECT FY-2007 INTERIM BUDGET

B. R. #393 - PRESIDENT’S RECOMMENDATIONS

Voting for the motion: Howard, Gordon, Jackson, Hibler, Ryerson, Stansberry, Holloway

Voting against the motion: None

VI. EAST CENTRAL UNIVERSITY (Continued)

C. GOALS AND OBJECTIVES

President Cole presented an update of his goals and objectives.

Regent Joe Anna Hibler complimented President Cole and his staff regarding the manner in which they are working with Dr. Richard Rafes during this time of presidential transition.

Regent Belva Howard commended and applauded President Cole for the wonderful and admirable job he has done regarding the campus, grants and fundraising.

President Cole stated that the seventeen years that he and Sondra have been at East Central University and in the Ada community have been a wonderful experience.

VII. NORTHWESTERN OKLAHOMA STATE UNIVERSITY

(Attachment E, Pages 84-92)

Regent Ryerson made the motion, seconded by Regent Gordon, to approve the following agenda items submitted by Northwestern Oklahoma State University:

A. R. #394 - SCHEDULES F, SUMMARY OF EXPENDITURES BY FUNCTION AND OBJECT AND SCHEDULE G, AUXILIARY AND ANCILLARY SERVICES BY OBJECT FY-2007 INTERIM BUDGET

B. R. #395 - PRESIDENT’S RECOMMENDATIONS

C. BUILDING COMMITTEE

R. #396 – CAMPUS MASTER PLAN

Voting for the motion: Ryerson, Gordon, Jackson, Howard, Hibler, Stansberry, Holloway

Voting against the motion: None

D. GOALS AND OBJECTIVES

President Beran presented an update of his goals and objectives.

VIII. R. # 397 - EXECUTIVE SESSION

At 1:20 p.m. Regent Howard made the motion, seconded by Regent Gordon, to go into Executive Session to discuss:

Pursuant to 25 O.S. §307 (B) (1), discuss the resignation of the President of Northwestern Oklahoma State University. (Attachment F, Pages 93-94)

Voting for the motion: Regents Howard, Gordon, Jackson, Hibler, Ryerson, Stansberry, Holloway

Voting against the motion: None

IX. ANNOUNCEMENT TO RECONVENE IN PUBLIC SESSION

The Board reconvened in public session at 2:25 p.m. No action was taken regarding items discussed in Executive Session.

The Board Chair declared a break at 2:25 p.m. The meeting reconvened at 2:30 p.m.

X. NORTHEASTERN STATE UNIVERSITY (Attachment G, Pages 95-105)

Regent Hibler made the motion, seconded by Regent Gordon, to approve the following agenda items submitted by Northeastern State University:

A. R. #398 - SCHEDULES F, SUMMARY OF EXPENDITURES BY FUNCTION AND OBJECT AND SCHEDULE G, AUXILIARY AND ANCILLARY SERVICES BY OBJECT FY-2007 INTERIM BUDGET

B. R. #399 - PRESIDENT’S RECOMMENDATIONS

Voting for the motion: Regents Hibler, Gordon, Jackson, Howard, Ryerson, Stansberry, Holloway

Voting against the motion: None

C. GOALS AND OBJECTIVES

President Williams presented an update of his goals and objectives.

The order of the agenda changed to item XVI.

XVI. PRESIDENTS’ COUNCIL REPORT – President Paul Beran

R. #400 – TUITION INCREASE

Regent Hibler made the motion, seconded by Regent Howard, to delegate authority to the university presidents to increase tuition if needed, not to exceed 9%.

Voting for the motion: Regents Hibler, Howard, Jackson, Gordon, Ryerson, Stansberry

Voting against the motion: None

The order of the agenda resumed.

XI. R. # 401 - EXECUTIVE SESSION

At 3:15 p.m. Regent Hibler made the motion, seconded by Regent Howard, to go into Executive Session to discuss:

Pursuant to 25 O.S. §307 (B) (1), hiring of the President of Northwestern Oklahoma State University.

Voting for the motion: Regents Hibler, Howard, Jackson, Gordon, Ryerson, Stansberry, Holloway

Voting against the motion: None

XII. ANNOUNCEMENT TO RECONVENE IN PUBLIC SESSION

The Board reconvened in public session at 4:40 p.m.

R. #402 – PRESIDENT OF NORTHWESTERN OKLAHOMA STATE UNIVERSITY

Regent Ryerson made the motion, seconded by Regent Hibler, to employ Dr. Janet Cunningham as president of Northwestern Oklahoma State University at an annual salary of $145,000.00.

Voting for the motion: Regents Ryerson, Hibler, Jackson, Howard, Gordon, Stansberry, Holloway

Voting against the motion: None

The Board Chair declared a break at 4:40 p.m. The meeting reconvened at 4:45 p.m.

XIII. R. #403 - RUSO ADMINISTRATIVE BUDGET (Attachment H, Pages 106-110)

Regent Hibler made the motion, seconded by Ryerson, to approve the Board of Regents of Oklahoma Colleges interim budget including the following supplemental budget information: 1) legal assistant, 2) information technology audits, 3) presidential search expenses, 4) regents’ professional development, 5) OCR software, and to 6) exclude the full automation of phone/voicemail system. Each item approved regarding the supplemental budget information will be brought back to the Board for approval.

Voting for the motion: Regents Hibler, Ryerson, Jackson, Howard, Gordon, Stansberry, Holloway

Voting against the motion: None

The Board requested that the administrative office continue t