BOARD OF REGENTS

OF

OKLAHOMA COLLEGES

 

 

MINUTES

 

REGULAR BOARD MEETING

 

April 21, 2006

 

Southeastern Oklahoma State University

Russell Building Auditorium, 3rd Floor

Durant, Oklahoma

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TABLE OF CONTENTS

 

 

Minutes of April 21, 2006............................................................................................ 1-27

   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES

 

Friday, April 21, 2006, 9:00 p.m.

Southeastern Oklahoma State University

Russell Building Auditorium, 3rd Floor

Durant, Oklahoma

 

I.          ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT

 

            The Board of Regents of Oklahoma Colleges met in regular session at 9:00 a.m., April 21, 2006, at Southeastern Oklahoma State University, Russell Building Auditorium, 3rd Floor, Durant, Oklahoma.  Notice of the meeting had been properly filed with the Secretary of State, November 9, 2006, and a copy of the Agenda posted by 9:00 a.m., April 20, 2006 in compliance with the Open Meeting Act.

 

II.         CALL TO ORDER AND REGENTS’ ROLL CALL

 

            Chair Holloway called the meeting to order.  Roll call established the presence of a quorum with seven Regents present.

 

            Ann Holloway, Chair, Position 7

Mark Stansberry, Vice Chair, Position 8

            Belva Howard, Secretary, Position 2

            Joe Anna Hibler, Regent, Position 3         

            Jan Gordon, Regent, Position 4

Mickey Thompson, Regent, Position 5

            Richard Ryerson, Regent, Position 6

           

                       

 

           

                                   

           


II.         CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)

 

R. #244 – EXCUSE ABSENT REGENTS

 

            Regent Stansberry made the motion, seconded by Regent Howard, to excuse Regent Sandy Garrett, Position 9.

 

Voting for the motion:  Regents Stansberry, Howard, Hibler, Gordon, Thompson, Ryerson, Holloway

 

Voting against the motion:  None

 

            GUESTS

           

Richard Rafes, President Elect, East Central University, Ada, Oklahoma

Claudia San Pedro, Director, Office of State Finance, Oklahoma City, Oklahoma

Steve Kelley, Legislative Liaison, Regional University System of Oklahoma,

  Oklahoma City, Oklahoma

Grady Pennington, Oklahoma Small Business Development Center,

  Southeastern Oklahoma State University, Durant, Oklahoma

Richard Ayers, Director for University Advancement, Southeastern Oklahoma

  State University, Durant, Oklahoma

Ross Walkup, Vice President for Business Services, Southeastern Oklahoma

  State University, Durant, Oklahoma

Sharon Robinson, Vice President for Student Services, Southeastern Oklahoma

  State University, Durant, Oklahoma

Jeff Hale, Assistant Vice President for Academic Affairs, Southeastern Oklahoma

  State University, Durant, Oklahoma

Alan Burton, Assistant Director of Public Information and Special Events,

  Southeastern Oklahoma State University, Durant, Oklahoma

Dan Hoke, Photographer/Graphic Designer, Southeastern Oklahoma

  State University, Durant, Oklahoma

Ann Haycock, Assistant Vice President for Information Technology, Academic

  Affairs, Southeastern Oklahoma State University, Durant, Oklahoma

Douglas McMillian, Associate Vice President for Academic Affairs/Graduate

   Dean, Southeastern Oklahoma State University, Durant, Oklahoma

Raquel Hutchens, Chief of Staff, Southeastern Oklahoma State University,

  Durant, Oklahoma

Debbie Smarr, Assistant to the President, Southeastern Oklahoma State

  University, Durant, Oklahoma

Wayne Janoe, Student Government, Southeastern Oklahoma State University,

  Durant, Oklahoma

Michael Davis, Student Government, Southeastern Oklahoma State University,

  Durant, Oklahoma

II.         CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)

 

GUESTS

 

            Kim Cherry, Vice President for Administration, Northeastern State University,

  Tahlequah, Oklahoma

Neal Weaver, Vice President for University Relations, Northeastern State

  University, Tahlequah, Oklahoma

Tom Fagan, Vice President for Administration and Finance, Southwestern

  Oklahoma State University, Weatherford, Oklahoma

Janet Cunningham, Executive Vice President. Northwestern Oklahoma State

              University, Alva, Oklahoma

 

            OTHERS PRESENT 

 

            University Presidents

 

Bill Cole, President, East Central University, Ada, Oklahoma

Larry Williams, President, Northeastern State University, Tahlequah, Oklahoma

            Paul Beran, President, Northwestern Oklahoma State University, Alva, Oklahoma

Glen Johnson, President, Southeastern Oklahoma State University, Durant,

  Oklahoma

            John Hays, President, Southwestern Oklahoma State University, Weatherford,

  Oklahoma

Roger Webb, President, University of Central Oklahoma, Edmond, Oklahoma

           

Board Administrative Staff

 

Sheridan McCaffree, Executive Director

Charlie Babb, General Counsel

Pat Shiflett, Executive Assistant     

 

III.        CONSENT DOCKET

 

Regent Ryerson made the motion, seconded by Regent Howard, to approve the following items listed on the consent docket:

 

A.        MINUTES OF PREVIOUS MEETING

 

R. #245 - MINUTES OF FEBRUARY 16, MARCH 10-11, AND APRIL 3, 2006

III.        CONSENT DOCKET (Continued)

 

B.        ACADEMIC AFFAIRS COMMITTEE REPORT - Regent Joe Anna Hibler

(Attachment A, Pages 49-80)

 

1.        R. #246 – NORTHEASTERN STATE UNIVERSITY  

 

            Action taken by the National Association of Schools of Music relative to accreditation.

           

2.         R. #247 - SOUTHWESTERN OKLAHOMA STATE UNIVERSITY

 

Action taken by the American Music Therapy Association relative to the accreditation of the Bachelor of Music in Music Therapy degree program that is offered at SWOSU. 

 

                        3.         R. #248 – NORTHWESTERN OKLAHOMA STATE UNIVERSITY

 

Program option addition of Curriculum and Instruction to the Master of Education, Elementary Education and Master of Education, Secondary Education.

 

Program Review - Bachelor of Science program reviews for Biology, Chemistry, and Speech and Theatre. 

 

Voting for the motion:  Regents Ryerson, Howard, Hibler, Gordon, Thompson, Stansberry, Holloway

 

Voting against the motion:  None

 

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS

 

A.        BUILDING COMMITTEE REPORT – Chair Richard Ryerson

            (Attachment B, Pages 81-111)

           

Regent Ryerson made the motion, seconded by Regent Howard, to approve the following building item submitted by Northwestern Oklahoma State University:


IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS

 

A.        BUILDING COMMITTEE REPORT

 

            1.         Northwestern Oklahoma State University

 

R. #249 – SECTION 13 AND NEW COLLEGE FUNDS

 

Allocation and Allotment from Section 13 and New College Funds as follows:

 

Physical Plant

 

Major repairs and renovation for various

campus buildings to include exterior               $130,000

door replacement and stairwell painting 

 

Curbing and paving of additional South

Hall parking lot                                                            40,000

TOTAL           $170,000

 

Voting for the motion:  Regents Ryerson, Howard, Hibler, Gordon, Thompson, Stansberry, Holloway

 

Voting against the motion:  None

 

                        2.         Northeastern State University

 

Regent Ryerson made the motion, seconded by Regent Hibler, to approve the following building items submitted by Northeastern State University:

 

                                    a.         R. #250 – BROKEN ARROW PHASE II

PROJECT #4850057

 

Expand the scope of this project to include parking areas north of the new construction and increase the Guaranteed Maximum Price for Oakridge Builders. This item was originally listed as an alternate to the bid package and was not exercised because of cost concerns.  The project is estimated to be $500,000.  (Statewide Higher Education Bond Issue of 2005)

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

            A.        BUILDING COMMITTEE REPORT

 

                        2.         Northeastern State University

 

b.         R. # 251 - HASKELL HALL RENOVATION

PROJECT #4850060

 

Bid and award a contract for the insulation of the hot water and chilled water piping system of Haskell Hall.  The Physical Plant personnel will remove and reinstall the pipe and the contractor selected for this project will then provide the insulation for the piping system.  We estimate the cost to be $45,000.00.  (Auxiliary Student Fees)

 

Voting for the motion:  Regents Ryerson, Hibler, Howard, Gordon, Thompson, Stansberry, Holloway

 

                                                Voting against the motion:  None

 

3.         Southeastern Oklahoma State University

 

Regent Ryerson made the motion, seconded by Regent Thompson, to approve the following building items submitted by Southeastern Oklahoma State University:

 

a.         R. #252 - GENERAL RENOVATIONS AND REPAIRS

PROJECT #6600800

 

Solicit bids and award a contract for the demolition of the Magnolia Apartments located at 101 Magnolia Avenue and the Old Copa Motel located at 1712 N. 1st Avenue.  Cost not to exceed $150,000.  (700 Special Agency Funds)

 

b.         R. #253 – ARCHITECTURAL SERVICES

 

Selection process for architect services on projects funded by the Higher Education Bond Issue 2005.

 

Voting for the motion:  Regents Ryerson, Thompson, Howard, Hibler, Gordon, Stansberry, Holloway

 

                                                Voting against the motion:  None

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

            A.        BUILDING COMMITTEE REPORT

 

                        4.         University of Central Oklahoma

 

Regent Ryerson made the motion, seconded by Regent Gordon, to approve the following building items submitted by the University of Central Oklahoma:

 

                        Projects

 

a.         R. #254 - RESIDENCE HALL IMPROVEMENTS

PROJECT #1200012    

        

Fund, design, bid and award contract to the lowest responsible bidder for Broncho I and 2 Balcony, Handrails, Stairs and Landings Repairs and Replacement.  The project budget is $200,000. (Auxiliary Funds)

 

b.         R. #255 - HOWELL HALL SCIENCE LABORATORIES

PROJECT #1200010

 

Fund, design, bid and award contract to the lowest responsible bidder for Science Laboratories renovations Phase II, Room 154 in Howell Hall Science Lab.  The project budget is $200,000. (Section 13 Offset and Private Gifts)

 

c.         R. #256 - ANNUAL CAMPUS CAPITAL MASTER PLAN

 

Fiscal Year 2007 Campus Master Plan for Capital Improvements Projects for forwarding to the Oklahoma State Regents for Higher Education for approval and forwarding to the State Long Range Planning Commission.

 

Voting for the motion:  Regents Ryerson, Gordon, Howard, Hibler, Thompson, Stansberry, Holloway

 

                                    Voting against the motion:  None

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

            A.        BUILDING COMMITTEE REPORT

 

                        5.         Southwestern Oklahoma State University

 

Regent Ryerson made the motion, seconded by Regent Stansberry, to approve the following building items:

 

a.         R. #257 – GIFT OF LAND

 

Accept a gift of land from the SWOSU Foundation.  The 11 plus acres of land lies north and adjacent to the existing 40 acres of land currently owned by the University on which the North Athletic Complex is situated.  We are planning an additional athletic function on that 11 acre plot.  The Foundation Board meets on April 28th.  The gift of land will be considered at that meeting.

 

b.         R. #258 – COBB CREEK WATERSHED AGREEMENT

 

             Approval of the Cobb Creek Watershed agreement.  This 100 year agreement covers Crowder Lake which adjoins Crowder Lake University Park. The sponsors, SWOSU and the Deer Creek Conservation District will be responsible for approximately $2,000 worth of maintenance on a yearly basis under this agreement.  The federal government plans to make improvements to the dam and other structures to extend the expired 50 year life of the lake to 100 years.

 

c.         R. #259 - CAMPUS ENERGY IMPROVEMENTS

PROJECT #6650048

 

Borrow a maximum of $3,000,000 from the OSRHE master lease program to cover projected energy improvement projects in excess of the $2,000,000 dedicated from the Higher Education Bond Issue of 2005.  Funds for the payment of the lease will be provided by identified utility savings from E&G and Auxiliary funded buildings.

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

            A.        BUILDING COMMITTEE REPORT

 

                        5.         Southwestern Oklahoma State University

 

d.        R. #260 - EQUIPMENT AND ADA IMPROVEMENTS

PROJECT #6650041

 

Design, bid and construct general ADA improvements in the approximate amount of $200,000. These improvements would include projects such as ramp and sidewalk replacements, building access improvements and other projects identified by our task force. (Statewide Higher Education Bond Issue of 2005)

 

e.        R. #261 - ART/THEATRE/FINE ARTS IMPROVEMENTS

PROJECT #6650051

 

Design, bid and renovate the existing theatre space in the Science building to provide additional classrooms, laboratories and research areas.  The budget for this project is approximately $500,000. (Statewide Higher Education Bond Issue of 2005)

 

f.         R. #262 - INDUSTRIAL TECHNOLOGY BUILDING

PROJECT #6650054

 

Design an engineering technology building.  The budget for this project is approximately $2,000,000.  (Statewide Higher Education Bond Issue of 2005)

 

This item was amended to approve the design only.

 

g.        R. #263 - FIELD HOUSE RENOVATION

PROJECT #6650050

 

Design, bid and renovate the seating area, develop new office areas and modify existing dressing areas of the Rankin Williams Field House. The approximate budget for these projects is $200,000.  A major portion of this budget is to be provided by private funds with the balance being provided by Section 13, 295 and/or Auxiliary funds.

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

            A.        BUILDING COMMITTEE REPORT

 

                        5.         Southwestern Oklahoma State University

 

h.         R. #264 - ATHLETIC COMPLEX - PROJECT #6650043

 

Design, bid and construct press boxes and field lighting systems for the athletic complex.   This is a continuation   of   the master plan developed by Meyers Architecture Plus.  A major portion of this $100,000 budget is to be provided by private funds with the balance being provided by Section 13, 295 and/or Auxiliary funds.

 

i.          R. #265 - FIELD HOUSE RENOVATION AND ATHLETIC COMPLEX PROJECT #6650050 and #6650043

 

Meyer Architecture Plus to continue to work as the architect on the Athletic Master Plan development.

 

j.          R. #266 - STUDENT HOUSING RENOVATION

PROJECT #6650050

 

Replace the roof on Stewart Hall at an approximate cost of $75,000. (Auxiliary Funds)

 

k.          R. #267 - STREETS AND PARKING IMPROVEMENTS

PROJECT #6650037

 

Expend approximately $100,000 for street and parking lot improvements. (Section 13, 295 and/or Auxiliary Funds)

 

                                    Change Orders

 

a.         R. #268 - MEMORIAL STUDENT UNION

PROJECT #6650023 - TRADE MECHANICAL CONTRACTORS

 

Change order number 3 – increase in the amount of $9,942 for additional work in the coffee bar.  (Student Facility Fees, Section 13, Auxiliary Funds)