BOARD OF REGENTS

OF

OKLAHOMA COLLEGES

 

MINUTES

 

REGULAR BOARD MEETING

 

January 20, 2006

 

Board of Regents of Oklahoma Colleges

Administrative Office

Oklahoma City, Oklahoma

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TABLE OF CONTENTS

 

 

Minutes of January 20, 2006...................................................................................... 1-31

   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES

 

Friday, January 20, 2006, 9:00 a.m.

Board of Regents of Oklahoma Colleges

Administrative Office

Oklahoma City, Oklahoma

 

I.          ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT

 

            The Board of Regents of Oklahoma Colleges met in regular session at 9:00 a.m., January 20, 2006, Board of Regents of Oklahoma Colleges Administrative Office, 3555 NW 58th, Suite 320, Oklahoma City, Oklahoma.  Notice of the meeting had been properly filed with the Secretary of State, November 9, 2005, and a copy of the Agenda posted by 9:00 a.m., January 19, 2006 in compliance with the Open Meeting Act.

 

II.         CALL TO ORDER AND REGENTS’ ROLL CALL

 

            Vice Chair Stansberry called the meeting to order.  Roll call established the presence of a quorum with six Regents present.

 

            Mark Stansberry, Vice Chair, Position 8

Belva Howard, Secretary, Position 2

Steve Poag, Regent, Position 1

            Joe Anna Hibler, Regent, Position 3

            Jan Gordon, Regent, Position 4

            Richard Ryerson, Regent, Position 6

 

            Regent Thompson arrived at 9:30 a.m.

                       

 

           

                                   

           


II.         CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)

 

R. #136 – EXCUSE ABSENT REGENTS

 

            Regent Howard made the motion, seconded by Regent Ryerson, to excuse Regents Ann Holloway, Position 7 and Sandy Garrett, Position 9.

 

Voting for the motion:  Regents Howard, Ryerson, Poag, Hibler, Gordon, Stansberry

 

Voting against the motion:  None

 

            GUESTS

           

Sam Schaunaman II, Senior Manager, Deloitte & Touche, Tulsa, Oklahoma

Rick Davenport, Principal, Human Capital, Deloitte Consulting, LLP, Irving, Texas

Kiernan R. Mathews, Assistant Director, Collaborative on Academic Careers in

  Higher Education, Harvard Graduate School of Education, Cambridge,

  Massachusetts

Steve Kelley, Legislative Liaison, Board of Regents of Oklahoma Colleges,

  Oklahoma City, Oklahoma

            Kim Cherry, Vice President for Administration, Northeastern State University,

  Tahlequah, Oklahoma

Neal Weaver, Vice President for University Relations, Northeastern State

  University, Tahlequah, Oklahoma

Janet Cunningham, Executive Vice President, Northwestern Oklahoma State

  University, Alva, Oklahoma

Tom Fagan, Vice President for Administration and Finance, Southwestern

  Oklahoma State University, Weatherford, Oklahoma

Nancy Gerrity, General Counsel, Oklahoma City Community College, Oklahoma

  City, Oklahoma

 

            OTHERS PRESENT 

 

            University Presidents

 

Bill Cole, President, East Central University, Ada, Oklahoma

Larry Williams, President, Northeastern State University, Tahlequah, Oklahoma

II.         CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)

 

            OTHERS PRESENT 

 

            University Presidents

            Paul Beran, President, Northwestern Oklahoma State University, Alva,

  Oklahoma

Glen Johnson, President, Southeastern Oklahoma State University, Durant,

  Oklahoma

            John Hays, President, Southwestern Oklahoma State University, Weatherford,

  Oklahoma

Roger Webb, President, University of Central Oklahoma, Edmond, Oklahoma

           

Board Administrative Staff

 

Sheridan McCaffree, Executive Director

Charlie Babb, General Counsel

Pat Shiflett, Executive Assistant     

 

III.        CONSENT DOCKET

 

Regent Poag made the motion, seconded by Regent Howard, to approve the following items listed on the consent docket:

 

Voting for the motion:  Regents Poag, Howard, Hibler, Gordon, Ryerson, Stansberry

 

Voting against the motion:  None

 

            A.        MINUTES OF PREVIOUS MEETING

 

R. #136 – MINUTES OF NOVEMBER 11, 2005

 

B.        ACADEMIC AFFAIRS COMMITTEE REPORT – Chair Steve Poag

                        (Attachment A, Pages 53-112)

 

1.        R. #137 - NORTHWESTERN OKLAHOMA STATE UNIVERSITY 

 

Program Modification for the Bachelor of Science Degree in E-Commerce.


III.        CONSENT DOCKET (Continued)

 

B.        ACADEMIC AFFAIRS COMMITTEE REPORT

 

2.        R. #138 - EAST CENTRAL UNIVERSITY

 

Delete the Vocational Evaluation and Work Adjustment Counselor option (0896) in the Master of Science in Human Resources degree program. Following the U.S. Department of Education's decision to end funding for all Vocational Evaluation and Work Adjustment Counselor programs and to support only generalist degree programs, enrollment in the program declined from eighteen students in the fall of 2002 to one in the fall of 2003 and none currently. Students desiring to work in this field may complete the Rehabilitation Counselor option (0894) in the Master of Science in Human Resources degree program and still meet the requirements of the Council on Rehabilitation Education, the National Rehabilitation Education accrediting agency, to work in the field.

 

3.         R. #139 - SOUTHWESTERN OKLAHOMA STATE UNIVERSITY

 

a.        Action taken by the National Association of Industrial Technology relative to the accreditation of the Industrial Technology programs that are offered at SWOSU.

 

b.         Program Modification Request for a program deletion of the Associate in Applied Science in Childhood Development and Education.

 

4.         R. #140 - NORTHEASTERN STATE UNIVERSITY

 

Program Modifications:

 

·                    Accounting, B.B.A.

·                    Early Childhood Education, B.S. Ed.

·                    Elementary Education, B.S. Ed.

·                    Special Education-Mild/Moderate Disorders, B.S. Ed.

·                    Family and Consumer Science, B.S.

·                    Collegiate Scholarship & Services, M.S.

·                    School Administration, M.Ed.

·                    Teaching, M.S.

·                    Marketing, B.B.A.

 

III.        CONSENT DOCKET (Continued)

 

B.        ACADEMIC AFFAIRS COMMITTEE REPORT

 

4.         R. #140

 

Program Modifications:

 

·                    Speech & Language Pathology, B.S.

·                    Communication Arts, M.A.

·                    Accounting and Financial Analysis, M.S.

·                    Admission Requirements for the College of Business and

  Technology

 

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS

 

A.        BUILDING COMMITTEE REPORT – Regent Steve Poag

(Attachment B, Pages 113-137)

 

             1.        Southeastern Oklahoma State University

 

Regent Poag made the motion, seconded by Regent Hibler, to approve the following building item submitted by Southeastern Oklahoma State University:

 

                        R. #141 - STUDENT UNION – PROJECT #6600440

 

Amend the Guaranteed Maximum Price (GMP) negotiated with Manhattan Construction as the Construction Manager “At-Risk” on the Student Union Project from $12,648,969 to $13,531,452.  (Private and Budgeted Funds)

 

The funds are now available to add alternates that were in the original bid but were not selected at that time due to lack of funds.  The additional work will include: 1) 2nd floor – federal focus offices, and 2) 3rd floor – student life offices. 

 

Voting for the motion:  Regents Poag, Hibler, Howard, Gordon, Ryerson, Stansberry

 

Voting against the motion:  None

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

A.        BUILDING COMMITTEE REPORT

 

2.         Northwestern Oklahoma State University

 

Regent Poag made the motion, seconded by Regent Hibler, to approve the following building item submitted by Northwestern Oklahoma State University:

 

R. #142 - PHYSICAL PLANT

 

Renovation of two classrooms at the Enid Campus to be converted to the Emma Lee Tucker Ketterman Clinical Simulation Lab to be used by nursing students from Northwestern Oklahoma State University and Northern Oklahoma College at a cost not to exceed $60,000.  The work will be completed by Northwestern physical plant employees (Section 13 and New College Funds).

 

Voting for the motion:  Regents Poag, Hibler, Howard, Gordon, Ryerson, Stansberry

 

Voting against the motion:  None

 

3.         Southwestern Oklahoma State University

 

Regent Poag made the motion, seconded by Regent Ryerson, to approve the following building items submitted by Southwestern Oklahoma State University:

 

a.         R. #143 - CAMPUS-WIDE ENERGY IMPROVEMENT PROJECT #6650048

 

Campus-Wide Energy Improvement project committee selected Tour Andover Controls/Americas (T.A.C.) from three finalists for this project.  We are currently involved in the detailed energy audit phase of the assignment.  Once this phase is completed, we will negotiate the final contract subject to review of counsel.  (Section 13 & Section 13 Offset New College Funds)

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

A.        BUILDING COMMITTEE REPORT

 

3.         Southwestern Oklahoma State University

 

b.         R. #144 – ADA COMPLIANCE WORK

 

Expand the scope of work for Meyer Architectural Plus to include ADA compliance work such as the installation of an elevator for the Administration Building.

 

c.         R. #145 – AWARD OF CONTRACTS - MEMORIAL STUDENT UNION - PROJECT #6650023

 

1)        SWOSU selected to engage a construction management firm for the addition to our Memorial Student Union to assist us in the bidding of contracts, especially in the development of a potential pool of subcontractors.  Unfortunately on several portions of this addition, no bids were received despite their additional level of work.  We are reporting two awarded             contracts that were negotiated and awarded

                                                            to allow the project to proceed on a timely basis. We are also reporting a contract awarded to a single response bid. (Auxiliary Revenue Issue of 2003)

 

a)         Contract negotiated with City Glass in the amount of $45,648.00.

 

b)         Contract negotiated with CMS Willowbrook for concrete work in the amount of $49,550.00.

 

c)         Contract awarded to York Metal Fabricators in the amount of $43,716.00.

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

A.        BUILDING COMMITTEE REPORT

 

3.         Southwestern Oklahoma State University

 

c.          R. #145 – AWARD OF CONTRACTS - MEMORIAL STUDENT UNION - PROJECT #6650023

 

2)         Ratification of interim approval by the Chair to award a negotiated contract to CMS Willowbrook in the amount of $48,000.00 for the carpentry work on this project due to a no bid response.  Auxiliary Revenue Issue of 2003)          

 

Voting for the motion:  Regents Poag, Ryerson, Howard, Hibler, Gordon, Stansberry

 

Voting against the motion:  None

 

4.         University of Central Oklahoma

 

Regent Poag made the motion, seconded by Regent Howard, to approve the following building items submitted by the University of Central Oklahoma:

 

                                    a.         Projects

 

                        1)         R. #146 - OLD NORTH RESTORATION

PROJECT #1200007         

 

Fund, design bid and award contract to lowest responsible bidder for the Old North Restoration Phase II project.  The revised Project budget is $4,000,000.  The Board approved $5,000,000 May 20, 2005.  (R# 241) (State OCIA Bond Funds)

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

A.        BUILDING COMMITTEE REPORT

 

4.         University of Central Oklahoma

 

            a.         Projects

 

2)         R. # 147 - OLD NORTH RESTORATION

PROJECT #1200007

 

Retain the firm of Miles Associates, Inc. the Old North Restoration             Phase I architects to prepare construction documents for the Old North Restoration Phase II project.  The Board approved the selection of Miles Associates, Inc., December 3, 1999.  (R#74) (State OCIA Bond Funds)

 

3)        R. #148 - PARKING, SIDEWALKS, LIGHTS AND LANDSCAPING - PROJECT #1200013

 

Fund, design, bid and award contract to the lowest responsible bidder for Campus Art Sculpture pieces, Dancers.  The project budget is $40,000.  (E&G Funds)

 

 

4)        R. #149 - DRAINAGE IMPROVEMENTS

PROJECT #1200058

 

Final Completion of the Howell Hall Lab and University Center Underground Drainage Improvements project with Jonesplan, Inc. as completed December 17, 2005. The total cost of the contract is $73,100.00.  The Board approved the project May 20, 2005. (R#55) (Auxiliary Funds) (R#242) (E&G Funds)

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

A.        BUILDING COMMITTEE REPORT

 

4.         University of Central Oklahoma

 

a.         Projects

 

5)        R. #150 - HOWELL HALL SCIENCE LABORATORIES - PROJECT #1200010    

 

Final Completion of the Howell Hall Forensic  Science Labs with JCI, Inc. as complete January 9, 2006.  The total cost of the contract is $126,785.00.  The Board approved the project July 29, 2005.  (R#18) (Federal Grant)

 

6)         R. #151 - WANTLAND STADIUM IMPROVEMENTS-SPORTS COMPLEX - PROJECT #1200032

 

Final Completion of Wantland Stadium Sports Complex with Flintco, Inc. as complete January 9, 2005.  The total cost of the contract is $10,771,491.00.  The Board approved the project June 2003.  (R#219)  (Student Facility Fees, Private Funds, Rental Revenue)

 

7)         R. #152 – OIL AND GAS LEASE

 

Oil and gas lease to Christensen Petroleum Inc. covering the S/2 of Sec. 8, T24S, R36E, N.M.P.M., Lea County, New Mexico, 3 year primary term, 3/16ths royalty, and a bonus payment of $533.00.

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

A.        BUILDING COMMITTEE REPORT

 

4.         University of Central Oklahoma

 

a.         Projects

 

8)         R. #153 - FORENSIC SCIENCE BUILDING

PROJECT - #1200065

 

Approval of the following prioritized Committee recommendations and approval to enter into contract negotiations and contract with the top ranked firm to provide professional architectural services for planning and document preparation for the Forensics Facility Project. On January 5, 2006 the interview committee met and interviewed five short listed firms.  Based upon the interviews conducted and review of the materials provided by the firms and the State of Oklahoma, the committee offers the following tabulation of rank order of the firms, in descending order, for further consideration and selection for the Forensics Facility Project.

 

1.         Frankfurt-Short-Bruza Assoc., PC              1489.9

2.         Studio Architecture with C.L.D.                   1418.1

3.         The Benham Companies                             1168.0

4.         Rees Associates, Inc.                                   1165.9

5.         Richard R. Brown Associates                     1154.7

 

Following Board approval, fee negotiations to determine reasonable and mutually acceptable terms will begin.  Should negotiations fail with the top ranked firm, the University will begin negotiations with the next ranked firm and so on until an agreement can be reached. In the event all negotiations fail, the University will initiate a new Request for Proposal. The Board approved consultant selection November 2005 (R#114) (Statewide Higher Education Bond Issue of 2005 and Federal Funds)

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

A.        BUILDING COMMITTEE REPORT

 

4.         University of Central Oklahoma

 

a.         Projects

 

9)        R. #154 - CLASSROOM INSTRUCTIONAL FACILITY PROJECT - #1200048

 

Approval of the following prioritized Committee recommendations and approval to enter into contract negotiations and contract with the top ranked firm to provide professional architectural services for planning and document preparation for the Classroom Instructional Facility Project.  On January 6, 2006 the interview committee met and interviewed the five short listed firms.  Based upon the interviews conducted and review of the materials provided by the firms and the State of Oklahoma, the committee offers the following tabulation of rank order of the firms, in descending order, for further consideration and selection for the Classroom Instructional Facility Project.

 

1.         Frankfurt-Short-Bruza Assoc., PC    1451.3

2.         Beck Design                                       1364.0

3.         Rees Associates                               1151.9

4.         The Benham Companies                   1119.2

5.         Dewberry Design Group                    1002.0

 

Following Board approval, fee negotiations to determine reasonable and mutually acceptable terms will begin.  Should negotiations fail with the top ranked firm, the University will begin negotiations with the next ranked firm and so on until an agreement can be reached.  In the event all negotiations fail, the University will initiate a new Request for Proposal.  The Board approved consultant selection November 2005 (R#117) (Statewide Higher Education Bond Issue of 2005)

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

A.        BUILDING COMMITTEE REPORT

 

4.         University of Central Oklahoma

 

b.         Change Orders

 

1)         R. #155 - WANTLAND STADIUM IMPROVEMENTS-SPORTS COMPLEX - FLINTCO, INC.

PROJECT #1200032

 

Change Order # 8 in the amount of $31,567 for costs to expedite construction time line and repairs of the west field wall.  Board approved the project June 2003. (R#219)(Student Facility Fees, Private Funds, Rental Revenue)

 

2)        R. #156 - WANTLAND STADIUM IMPROVEMENTS-SPORTS COMPLEX - FLINTCO, INC.

PROJECT #1200032

 

Change Order #9 in the amount of $8,540 for sod, service gate at NE and bleacher repairs.  Board approved the project June 2003.   (R#219) (Student Facility Fees, Private Funds, Rental Revenue)

 

3)        R. #157 - PARKING, SIDEWALKS, LIGHTS & LANDSCAPING - CROSSROADS CONSTRUCTION, INC. – PROJECT #1200013

 

Change Order #1 in the deduct amount of $41,669 for deletion of Hurd Street parking gate and associated work.  Board approved the project November 2004. (R#91) (Section 13 Offset Funds)

 

Voting for the motion:  Regents Poag, Howard, Hibler, Gordon, Ryerson, Stansberry

 

Voting against the motion:  None

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

A.        BUILDING COMMITTEE REPORT

 

5.         East Central University

 

             Regent Poag made the motion, seconded by Regent Hibler, to approve the following building item submitted by East Central University:

 

Phase I-Contract Executed December 2, 2005

 

Original Contract       $13,496,800

            Base Bid        $13,200,000

            Less Alt 3A    $        -9,200 (roof)

            Add Alt 6        $     306,000 (parking)

 

                                                Total                $13,496,800

 

Change Order #1 - to Reduce Cost

 

1.         Omit AV System (Sections 11130)            $197,084

2.         Omit Pit Filler (Section 11061)                   $  23,900

3.         Omit Light and Rigging

             (Section 11060,11062, 11063,11064)      $435,013

 

                                                                                                Total                $655,997

 

Contract Sum Following Change Order #1 Reductions

 

                                                                                       $13,496,800

                                                                                              655,997

 

Total Phase I                                                              $12,840,803

 

Phase II Alternates

 

Alternate 1:

Additional Space (classrooms, labs, etc. 47,621 GSF)   $9,100,000

 

Alternate 2A: Omit

(Thermoplastic Roof, Base Bid Area)                                $     50,000

 

Alternate 2B: Omit

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

A.        BUILDING COMMITTEE REPORT

 

5.         East Central University

 

                                    R. #158 - FINE ARTS CENTER-PROJECT #2300038

 

Phase II Alternates

 

(Thermoplastic Roof-Alternate 1 Area)                              $     62,000

 

Alternate 3B: Add

(Deduct-Light Weight Insulting Concrete

            on Alternate 1 Area)                                                 $       9,200

 

Alternate 4: Omit

(Platform Lift in Lieu of Fixed Pit Filler)                              $   179,000

 

Alternate 5: Omit

(Concert Shells)                                                                    $   199,000

 

Alternate 7: Omit

(Installation of IT Wiring)                                                       $     51,200

 

Alternate 8A and 8B: Omit

(Landscape Irrigation Base Bid Areas)                             $     25,000

 

Alternate 8C: Omit

(Landscape Irrigation Offsite Parking)                               $     20,000

 

Phase II

 

Alternates Accepted                                     Alternates Rejected

 

$ 9,100,000                                                               $   50,000

         -9,200                                                                     62,000

$ 9,090,800                                                                 179,000

                                                                                       199,000

                                                                                         51,200

                                                                                         25,000

                                                                                         20,000

                                                                                                                        $ 586,200

 

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

A.        BUILDING COMMITTEE REPORT

 

5.         East Central University

 

                                    R. #158

 

Phase I Contract Executed               $12,840,803

 December 2, 2005

 

Phase II

Alternates to be Accepted               $  9,090,800

January 16, 2006

 

Architects & Engineering Fee         $  1,300,000

 

Phase I and II Total Contract            $23,231,603

 

These actions followed by the University's private fund-raising campaign and the reallocation of institutional funds (Facility Fees, Section 13/New College Funds, Continuing Education and E&G Part I Reserve funds) result in sufficient funding to restore most, if not all, of the change order reductions. See outline attached to Building Committee letter regarding revenue funding available and dedicated to this project.

 

Voting for the motion:  Regents Poag, Hibler, Howard, Gordon, Ryerson, Stansberry

 

Voting against the motion:  None

 

The order of the agenda changed to item IV-C.  Item IV-B – ECU Presidential Search Committee follows item IV-E on the agenda.

 

C.        AUDIT & FINANCE COMMITTEE REPORT – Regent Joe Anna Hibler

            (Attachment C, Pages 138-142)

 

            1.         R. #159 – THREE MONTH AUDIT PLAN

 

Regent Hibler made the motion, seconded by Regent Howard, to approve an additional three month audit plan beginning February 1, 2006.

 

Voting for the motion:  Regents Hibler, Howard, Poag, Gordon, Ryerson, Stansberry

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

C.        AUDIT & FINANCE COMMITTEE REPORT

 

            1.         R. #159

 

Voting against the motion:  None

 

2.         R. #160 – CONSULTANT

 

Regent Hibler made the motion, seconded by Regent Gordon, for approval to hire Mike Gibson of Cole & Reed as consultant at a hourly rate of $150.00.

 

Voting for the motion:  Regents Hibler, Gordon, Poag, Howard, Ryerson, Stansberry

 

Voting against the motion:  None

 

D.        PERSONNEL COMMITTEE REPORT – Regent Belva Howard

            (Attachment D, Page 143-144)

 

                        1.         R. #161 – LEGISLATIVE LIAISON

 

Regent Howard made the motion, seconded by Regent Hibler, to renew Steve Kelley’s contract for calendar year January 1 – December 31, 2006 in the amount of $30,000.00, to be paid directly from the universities using auxiliary funds.

 

Voting for the motion:  Regents Howard, Hibler, Poag, Gordon, Ryerson, Stansberry

 

Voting against the motion:  None

 

2.         The committee reviewed the RUSO administrative office revised job descriptions, plans to make further revisions, and present them to the Board at a later date.

 

3.         The committee discussed having the presidents give a status report on their goals and objectives at the April 2006 meeting.  A more specific request will be made to the presidents closer to the April meeting.

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

E.        SYSTEM ADVANCEMENT COMMITTEE REPORT – Co-Chairs Mark Stansberry and Glen D. Johnson (Attachment E, Pages 145-147)

 

                        President Johnson presented the following information to the Board:

 

1.         Mock-ups of the new business cards were provided to the Regents.  He expressed appreciation to Neal Weaver for his leadership on this work and stated that he believes it will be an effective advocacy tool.

 

2.         Steve Kelley has pre-filed a bill with the legislature to authorize us to use a name in addition to RUSO.  Senator Crutchfield and Representative Ingmire have agreed to be the authors.  He requested that the university public information officers provide their input regarding a name change in time for the February 2006 Board meeting.

 

3.         The higher education day breakfast will start at 7:30 a.m. in the Governor’s large conference room.  Invitations will be in legislators’ mailboxes today and all other decision-makers at the Capitol will also be invited. 

 

4.         The RUSO legislative reception will be on Wednesday, May 3, 2006 at 5:00 p.m. at the Presbyterian Health Foundation (PHF) Conference Center – same location as last year. 

 

5.         The committee is continuing to work on scheduling dinner with the Oklahoma State Regents for Higher Education and will report back to the Board at a future meeting with a definite date.

 

6.         Thursday, January 19, 2006 was the deadline for filing bills at the legislature.  Steve Kelley has reviewed the bills that have been filed and reported to the committee.  Steve Kelley and Sheridan McCaffree will work together to create a tracking list of all bills of interest to RUSO.

 

7.        The committee continues to work on a plan to request the Oklahoma State Regents for Higher Education to close the funding gap.  All members of the System Advancement Committee, everyone and anyone else is invited to submit their suggestions.  The committee plans to develop a draft plan for the February meeting.

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

E.        SYSTEM ADVANCEMENT COMMITTEE REPORT

 

8.         The committee continues to discuss additional items to add to the RUSO legislative agenda and action plan for 2006.

 

9.         Regent Poag suggested that the universities explore the possibility of forming a consortium to create an academic bowl.

 

F.         POLICY & PROCEDURES COMMITTEE REPORT - Regent Jan Gordon

            (Attachment F, Pages 148-207)

 

            Regent Gordon presented information on the following items:

 

1.         Amending the RUSO Supplemental Retirement Plan for Active Employees With a Date of Employment Prior to July 1, 1995 (IRC 401(a)).

 

            Sam Schaunaman and Rick Davenport of Deloitte & Touche answered questions and discussed options regarding amending the Board’s supplemental retirement plan. 

 

Regent Gordon requested that item VIII-D relating to the ratification of emergency approval by Chair Ann Holloway on December 21, 2005, to proceed with the process for filing the restated plan document for the Supplemental Retirement Plan for Active Employees With a Date of Employment Prior to July 1, 1995 (IRC 401(a)) with Internal Revenue Service be considered at this time so that Mr. Schaunaman and Mr. Davenport could explain IRS requirements for filing a restated plan.

 

2.         R. #163 - RESTATED PLAN – SUPPLEMENTAL RETIREMENT PLAN FOR ACTIVE EMPLOYEES WITH A DATE OF EMPLOYMENT PRIOR TO JULY 1, 1995 (IRC 401(a))

 

            Regent Gordon made the motion, seconded by Regent Hibler, to ratify the emergency approval granted by Chair Ann Holloway on December 21, 2005, to proceed with the process for filing the restated plan document for the Supplemental Retirement Plan for Active Employees With a Date of Employment Prior to July 1, 1995 (IRC 401(a)).

           

Voting for the motion:  Regents Gordon, Hibler, Poag, Howard, Thompson, Ryerson, Stansberry

 

Voting against the motion:  None

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

F.         POLICY & PROCEDURES COMMITTEE REPORT

 

3.        The committee reviewed the changes to the RUSO Administrative Office Handbook, plans to make additional revisions, and will present it to the Board for approval at a future meeting.

 

The order of the agenda resumed.

 

B.        ECU PRESIDENTIAL SEARCH COMMITTEE - Chair Mickey Thompson

 

            Regent Thompson stated that the ECU Presidential Search Advisory Committee has been busy since the last board meeting and he presented the following information:

 

·                   The committee met on Friday, January 6, 2006 in Ada and screened resumes of approximately sixty applicants for the position of president of East Central University.

 

·                     Sixteen of seventeen committee members were present for the meeting; one faculty member was unable to attend but reviewed all the applications prior to the meeting and had input in the process. The committee reduced the candidates to twenty-two. Two additional resumes were received which will be reviewed at the next meeting.

 

·                     Review of timeline regarding special Board meeting dates in March and in April to select the president of East Central University.

 

R. #162 – SPECIAL BOARD MEETINGS

 

Regent Thompson made the motion, seconded by Regent Gordon, to schedule a special board meeting on March 1, 2, or 3, 2006 for the purpose of interviewing candidates and a special board meeting on April 5, 6, or 7, 2006 for making the final selection of a president for East Central University, meetings to be held in Oklahoma City.  (See amendment to motion, R. #175).

 

Voting for the motion:  Regents Gordon, Hibler, Poag, Howard, Thompson, Ryerson, Stansberry

 

Voting against the motion:  None

V.        INFORMATIONAL PRESENTATION – PROGRAMS ADMINISTERED BY OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION WHICH ARE NOT INCLUDED IN THE FUNDING FORMULA (Attachment G, Pages 208-245)

 

Greg Sawyer, Vice Chancellor for Budget and Finance, Oklahoma State Regents for Higher Education, presented the following information regarding State Appropriations and the State Regents’ Allocations:

 

·         Features of Appropriations Process

·        Appropriations History FY97 to FY06

·        Distribution of FY06 Appropriations

·        Board of Equalization

·        Certified Revenue Fund Estimate FY-06 by Source

·        FY06 Appropriations by Fund

·        Constitutional Reserve Fund or “Rainy Day” Fund

·        Dynamic Economy and Budget Stabilization Fund

·        Higher Education Appropriation Sources, FY06

·        History of State Share Percentage FY-96 to FY-06

·        Allocation Process – FY 2006

·        State Regents Allocation Principles

·        Three Main Determinants of Institutions’ Allocations

·        Other Factors Affecting Allocation Level

·        Breakdown of Allocations Factors FY-06 (New Money)

·        FY-07 Appropriations

 

VI.       PRESIDENTS’ RECOMMENDATIONS

 

A.        R. #164 – SOUTHWESTERN OKLAHOMA STATE UNIVERSITY 

 

Regent Poag made the motion, seconded by Regent Ryerson, for approval of the President’s Recommendations and the following change orders for Southwestern Oklahoma State University as presented by President Hays. (Attachment H, Pages 246-308)

 

1.         R. #165 – MEMORIAL STUDENT UNION -  PROJECT #6650023               CITY GLASS

 

Change order number 5 – increase in the amount of $685 to install bronze angle iron. (Student Facility Fee, Section 13 and Auxiliary Funds)

VI.       PRESIDENTS’ RECOMMENDATIONS (Continued)

 

A.        SOUTHWESTERN OKLAHOMA STATE UNIVERSITY

 

2.         R. #166 – MEMORIAL STUDENT UNION -  PROJECT #6650023               CITY GLASS

 

Change order number 6 – increase in the amount of $1,445 to extend glass area to overhang.  (Student Facility Fee, Section 13 and Auxiliary Funds)

 

3.         R. #167 – MEMORIAL STUDENT UNION -  PROJECT #6650023 CITY GLASS

 

Change order number 7 – increase in the amount of $995 to dry end west side of renovation area.  (Student Facility Fee, Section 13 and Auxiliary Funds)

 

4.         R. #168 – MEMORIAL STUDENT UNION -  PROJECT #6650023 CITY GLASS

 

City Glass – Memorial Student Union, Project #6650023 – Change order number 8 – increase in the amount of $4,795 to add entry doors to south side.  (Student Facility Fee, Section 13 and Auxiliary Funds)

 

5.         R. #169 - MEMORIAL STUDENT UNION, PROJECT #6650023 CONSTRUCTION BUILDING SPECIALTIES

 

Change order number 1 – decrease in the amount of $2,868 to delete hardware on door change.  (Student Facility Fee, Section 13 and Auxiliary Funds)

 

               6.         R. #170 - MEMORIAL STUDENT UNION, PROJECT #6650023

M & M WRECKING

 

Change order number 1 – increase in the amount of $960 for additional roof demolition.  (Student Facility Fee, Section 13 and Auxiliary Funds)

VI.       PRESIDENTS’ RECOMMENDATIONS (Continued)

 

A.        SOUTHWESTERN OKLAHOMA STATE UNIVERSITY

 

7.         R. #171 - MEMORIAL STUDENT UNION, PROJECT #6650023

M & M WRECKING

 

Change order number 2 – increase in the amount of $9,290 to remove slab, stern wall and footing for new support.  (Student Facility Fee, Section 13 and Auxiliary Funds)

 

8.         R. #172 - MEMORIAL STUDENT UNION, PROJECT #6650023

H K & S IRON COMPANY

 

Change order number 1 – increase in the amount of $1,158 for additional structural steel.  (Student Facility Fee, Section 13 and Auxiliary Funds)

 

9.         R. #173 - MEMORIAL STUDENT UNION, PROJECT #6650023 ALLIED STEEL COMPANY

 

Change order number 1 – increase in the amount of $3,800 for installation of additional structural steel.  (Student Facility Fee, Section 13 and Auxiliary Funds)

 

10.       R. #174 - MEMORIAL STUDENT UNION, PROJECT #6650023 WILLIAMS ELECTRIC

 

Change order number 1 – increase in the amount of $2,258 to add service for dishwasher and other upgrades.  (Student Facility Fee, Section 13 and Auxiliary Funds)

 

11.       R. #175 - MEMORIAL STUDENT UNION, PROJECT #6650023 TRADE MECHANICAL

 

Change order number 1 – increase in the amount of $724 to furnish and install additional return air grills.  (Student Facility Fee, Section 13 and Auxiliary Funds)

 

12.      R. #176 - MEMORIAL STUDENT UNION, PROJECT #6650023 TRADE MECHANICAL

 

Change order number 2 – increase in the amount of $1,594 to reinsulated roof drains not on original plan.  (Student Facility Fee, Section 13 and Auxiliary Funds)

VI.       PRESIDENTS’ RECOMMENDATIONS (Continued)

 

A.        SOUTHWESTERN OKLAHOMA STATE UNIVERSITY

 

Voting for the motion:  Regents Poag, Ryerson, Howard, Hibler, Gordon, Thompson, Stansberry

 

Voting against the motion:  None

 

B.        R. #177 - NORTHEASTERN STATE UNIVERSITY

 

Regent Howard made the motion, seconded by Regent Gordon, for approval of the President’s Recommendations  and the following change orders for Northeastern State University as presented by President Williams: (Attachment I, Pages 309-315)

 

1.         R. #178 - BROKEN ARROW CAMPUS PHASE II - PROJECT #4850057 OAKRIDGE BUILDERS

 

Change Order #1 – Increase in the amount of $2,285 to add gravel pits to Building “G”, increase in the amount of $4,720 to provide emergency power for HVAC units, and a decrease of $7,006 to the allowance package.  (Vision 2025, Revolving and Section 13 Offset Funds)

 

2.         R. #179 - BROKEN ARROW CAMPUS PHASE II - PROJECT #4850057 OAKRIDGE BUILDERS

 

Change Order #2 – Deleted (Vision 2025, Revolving and Section 13 Offset Funds)

 

3.         R. #180 - BROKEN ARROW CAMPUS PHASE II - PROJECT #4850057 OAKRIDGE BUILDERS

 

Change Order #3 – Decrease in the amount of $12,405 as a result in a revise of the acid waste lines from Orion to Spears and an increase of $12,405 in the allowance package.  (Vision 2025, Revolving and Section 13 Offset Funds)

 

Voting for the motion:  Regents Howard, Gordon, Poag, Hibler, Thompson, Ryerson, Stansberry

 

Voting against the motion:  None

VI.       PRESIDENTS’ RECOMMENDATIONS (Continued)

 

B.        NORTHEASTERN STATE UNIVERSITY

 

Regent Gordon stated that in a deed signing ceremony On January 18, 2006, the City of Broken Arrow presented the title to approximately 200 acres of land to Northeastern State University-Broken Arrow to provide for a permanent campus.

 

President Williams expressed appreciation to Regent Gordon and Regent Howard for attending the ceremony and speaking on behalf of the Board.

 

Regent Howard congratulated President Williams on being inducted into the Oklahoma Educator’s Hall of Fame.

 

C.        R. #181 - SOUTHEASTERN OKLAHOMA STATE UNIVERSITY

 

Regent Gordon made the motion, seconded by Regent Hibler, for approval of the President’s Recommendations for Southeastern Oklahoma State University as presented by President Johnson. (Attachment J, Pages 316-319)

 

Voting for the motion:  Regents Gordon, Hibler, Poag, Howard, Thompson, Ryerson, Stansberry

 

Voting against the motion:  None

 

D.        R. #182 - NORTHWESTERN OKLAHOMA STATE UNIVERSITY

 

Regent Gordon made the motion, seconded by Regent Ryerson, for approval of the President’s Recommendations for Northwestern Oklahoma State University as presented by President Beran. (Attachment K, Pages 320-323)

 

Voting for the motion:  Regents Gordon, Ryerson, Poag, Howard, Hibler, Thompson, Stansberry

 

Voting against the motion:  None

VI.       PRESIDENTS’ RECOMMENDATIONS (Continued)

 

E.        R. # 183 - EAST CENTRAL UNIVERSITY

 

Regent Howard made the motion, seconded by Regent Gordon, for approval of the President’s Recommendations for East Central University as presented by President Cole: (Attachment L, Pages 324-329)

 

Voting for the motion:  Regents Howard, Gordon, Poag, Hibler, Thompson, Ryerson, Stansberry

 

Voting against the motion:  None

 

Regent Thompson expressed sympathy to the university community and the family of Dr. Dennis L. Boe, Professor of Music, who recently died unexpectedly.  He will be greatly missed.

 

F.         R. #184 - UNIVERSITY OF CENTRAL OKLAHOMA 

 

Regent Ryerson made the motion, seconded by Regent Howard, for approval of the President’s Recommendations and the following change orders for the University of Central Oklahoma as presented by President Webb. (Attachment M, Pages 330-348)

 

1.         R. #185 - HOWELL HALL SCIENCE LABORATORIES

PROJECT #1200010 - J.L. WALKER CONSTRUCTION, INC.

 

Change Order #2 in the amount of $3,540 for additional ductwork and exhaust grill.  Board approved the project February 2005.  (R#163) (Private Gift and E&G Funds)

 

2.         R. #186 - HOWELL HALL SCIENCE LABORATORIES

PROJECT #1200010 - J.L. WALKER CONSTRUCTION, INC.

 

Change Order #3 in the amount of $1,034 for additional data and electrical outlets and new projection screen.  Board approved the project February 2005.  (R#163) (Private Gift and E&G Funds)

 

3.         R. # 187 - PARKING, SIDEWALKS, LIGHTS & LANDSCAPING

PROJECT #1200013 - DIVERSIFIED CONSTRUCTION OF OKLAHOMA, INC.

 

Change Order #2 in the amount of $2,833 for paint coating of the interior face concrete block.  Board approved the project January 2005.  (R#128) Private Gifts, Section 13/Offset funds and E&G Funds)

VI.       PRESIDENTS’ RECOMMENDATIONS (Continued)

 

F.         UNIVERSITY OF CENTRAL OKLAHOMA

 

4.         R. #188 - ROOF REPAIR AND REPLACEMENT

PROJECT #1200043 - CHICKASHA ROOFING CO., INC.

 

Change Order #1 in the amount of $450 for additional shaped insulation.  Board approved the project September 2005. (R#53) (Section 13 Offset Funds)

 

5.         R. #189 - DRAINAGE IMPROVEMENTS - PROJECT #1200058 JONES PLAN

 

Change Order #1 in the amount of $3,335 for deletion of portion of work at manhole and for haul off of spoils not acceptable for relocation on campus and increase contract time by 30 days due to unexpected rock outcrops. Board approved the project May 2005.  (R#242)  (E&G Funds)

 

6.         R. #190 - PARKING, SIDEWALKS, LIGHTS AND LANDSCAPING

PROJECT #120-0013 - GREENTURF, INC.

 

Change Order #1 in the amount of $1,541.33 for replacement of shallow irrigation lines.  Board approved the project January 2005 (R#131 and 132) (Private Gift)

 

7.         R. #191 - PARKING, SIDEWALKS, LIGHTS AND LANDSCAPING

PROJECT #120-0013 - GREENTURF, INC.

 

Change Order #2 to extend contract time 30 days due to unanticipated warm weather that prevented plantings of major trees.  Board approved the project January 2005 (R#131 and 132) (Private Gift)

 

            8.         R. #192 - HOWELL HALL SCIENCE LABORATORIES

PROJECT #1200010 - JCI, INC.

 

Change Order #1 in the amount of $2,406 for painting two existing cabinets, including one fume hood and one table and modification of cabinet design.  Board approved the project July 2005. (R#18)(Federal Grant)


VI.       PRESIDENTS’ RECOMMENDATIONS (Continued)

 

F.         UNIVERSITY OF CENTRAL OKLAHOMA

 

Voting for the motion:  Regents Ryerson, Howard, Poag, Hibler, Gordon, Thompson, Stansberry

 

Voting against the motion:  None

 

President Webb recognized the retirement of Dr. Kent Kidwell, Professor of Music, and commended him for his thirty-six years of service to the University of Central Oklahoma.

 

VII.      PRESIDENTS’ COUNCIL REPORT – President Paul Beran

 

President Beran stated that in response to Regent Steve Poag’s recommendation that the universities form a consortium of academic contests, the presidents will refer the recommendation to their chief academic officers for their input and also poll the universities to see what programs are in place at this time.

 

VIII.     EXECUTIVE DIRECTOR’S REPORT

 

A.         R. #193 – INTERLOCAL COOPERATIVE AGREEMENT

 

Regent Hibler made the motion, seconded by Regent Ryerson, to ratify the emergency approval granted by Chair Ann Holloway on December 8, 2005 to enter into a Interlocal Cooperative Agreement with the University of Science & Arts of Oklahoma (USAO) to provide group life insurance and group long-term disability insurance to their respective employees and dependents.  (Attachment N, Pages 349-350)

 

Voting for the motion:  Regents Hibler, Ryerson, Howard, Poag, Gordon, Thompson, Stansberry

 

Voting against the motion:  None

 

B.         R. #194 – STANDARD INSURANCE COMPANY – FINAL CONTRACT

 

Regent Ryerson made the motion, seconded by Regent Hibler, to approve the final contract with Standard Insurance Company as the carrier for the Regional University System of Oklahoma life insurance, effective January 1, 2006.  (Attachment O, Pages 351-354)

VIII.     EXECUTIVE DIRECTOR’S REPORT (Continued)

 

B.        R. #194

 

Voting for the motion:  Regents Ryerson, Hibler, Howard, Poag, Gordon, Thompson, Stansberry

 

Voting against the motion:  None

 

C.         R. #195 – SECTION 125 PLAN

 

Regent Poag made the motion, seconded by Regent Howard, to approve the Section 125 Plan re-service documents administered by American Fidelity.

 

Voting for the motion:  Regents Poag, Howard, Hibler, Gordon, Thompson, Ryerson, Stansberry

 

Voting against the motion:  None

 

D.        Ratification of emergency approval by Chair Ann Holloway on December 21, 2005, to proceed with the process for filing the restated plan document  for the Supplemental Retirement Plan for Active Employees With a Date of Employment Prior to July 1, 1995 (IRC 401(a)) with Internal Revenue Service.  (Approved under the Policy & Procedures Committee, item IV-F, R. #163).

 

E.         R. #196 – CONSULTANT CONTRACT

 

             Regent Gordon made the motion, seconded by Regent Hibler, to ratify emergency approval granted by Chair Ann Holloway of a consultant contract in the amount of $1,500.00 with Keith Weber of Total Government Solutions for services related to acquiring grants for the RUSO system.

 

Voting for the motion:  Regents Gordon, Hibler, Poag, Howard Thompson, Ryerson, Stansberry

 

Voting against the motion:  None

 

F.        Out-of-State Travel Reports (Attachment P, Pages 355-363)

 

G.        AGB National Conference on Trusteeship, April 1-4, 2006, Orlando, Florida

VIII.     EXECUTIVE DIRECTOR’S REPORT (Continued)

 

H.        Status Report on Administrative Office

 

             Sheridan McCaffree stated that Lou Ann Porter passed all four parts of the CPA exam.

 

IX.       CHAIR’S REPORT

 

            R. #197 – CITY OF BROKEN ARROW RESOLUTION

 

Regent Howard made the motion, seconded by Regent Gordon, to ratify emergency approval granted by Chair Ann Holloway on January 13, 2006 of the resolution to the City of Broken Arrow.   (Attachment Q, Page 364)

 

Voting for the motion:  Regents Howard, Gordon, Poag, Hibler, Thompson, Ryerson, Stansberry

 

Voting against the motion:  None

 

X.        REGENTS’ COMMENTS AND ANNOUNCEMENTS

 

            R. #198 - AMENDMENT TO THE MOTION

 

            Regent Thompson made the motion, seconded by Regent Gordon, to amend R. #162 – SPECIAL BOARD MEETINGS relating to special board meeting dates and requested that the Board grant him latitude to set the dates for the special meetings after polling the Regents regarding their availability to attend.

 

Voting for the motion:  Regents Thompson, Gordon, Poag, Howard, Hibler, Ryerson, Stansberry

 

Voting against the motion:  None

 

XI.        NEW BUSINESS

 

            None

 

XII.      ADJOURNMENT

 

            The meeting adjourned at 12:00 p.m.

 

 

 

Submitted by:           

 

 

 

 

 

_______________________________              ________________________________

Ann Holloway                                                 Belva Howard

Chair                                                                           Secretary

 

 

Minutes approved by the Regional University System of Oklahoma this                 day of ___________, ______.

 

 

The next regular meeting of the Regional University System of Oklahoma is scheduled for 9:00 a.m. February 17, 2006, Southwestern Oklahoma State University, Weatherford, Oklahoma.