BOARD OF REGENTS

OF

OKLAHOMA COLLEGES

 

MINUTES

 

REGULAR BOARD MEETING

 

January 20, 2006

 

Board of Regents of Oklahoma Colleges

Administrative Office

Oklahoma City, Oklahoma

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TABLE OF CONTENTS

 

 

Minutes of January 20, 2006...................................................................................... 1-31

   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES

 

Friday, January 20, 2006, 9:00 a.m.

Board of Regents of Oklahoma Colleges

Administrative Office

Oklahoma City, Oklahoma

 

I.          ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT

 

            The Board of Regents of Oklahoma Colleges met in regular session at 9:00 a.m., January 20, 2006, Board of Regents of Oklahoma Colleges Administrative Office, 3555 NW 58th, Suite 320, Oklahoma City, Oklahoma.  Notice of the meeting had been properly filed with the Secretary of State, November 9, 2005, and a copy of the Agenda posted by 9:00 a.m., January 19, 2006 in compliance with the Open Meeting Act.

 

II.         CALL TO ORDER AND REGENTS’ ROLL CALL

 

            Vice Chair Stansberry called the meeting to order.  Roll call established the presence of a quorum with six Regents present.

 

            Mark Stansberry, Vice Chair, Position 8

Belva Howard, Secretary, Position 2

Steve Poag, Regent, Position 1

            Joe Anna Hibler, Regent, Position 3

            Jan Gordon, Regent, Position 4

            Richard Ryerson, Regent, Position 6

 

            Regent Thompson arrived at 9:30 a.m.

                       

 

           

                                   

           


II.         CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)

 

R. #136 – EXCUSE ABSENT REGENTS

 

            Regent Howard made the motion, seconded by Regent Ryerson, to excuse Regents Ann Holloway, Position 7 and Sandy Garrett, Position 9.

 

Voting for the motion:  Regents Howard, Ryerson, Poag, Hibler, Gordon, Stansberry

 

Voting against the motion:  None

 

            GUESTS

           

Sam Schaunaman II, Senior Manager, Deloitte & Touche, Tulsa, Oklahoma

Rick Davenport, Principal, Human Capital, Deloitte Consulting, LLP, Irving, Texas

Kiernan R. Mathews, Assistant Director, Collaborative on Academic Careers in

  Higher Education, Harvard Graduate School of Education, Cambridge,

  Massachusetts

Steve Kelley, Legislative Liaison, Board of Regents of Oklahoma Colleges,

  Oklahoma City, Oklahoma

            Kim Cherry, Vice President for Administration, Northeastern State University,

  Tahlequah, Oklahoma

Neal Weaver, Vice President for University Relations, Northeastern State

  University, Tahlequah, Oklahoma

Janet Cunningham, Executive Vice President, Northwestern Oklahoma State

  University, Alva, Oklahoma

Tom Fagan, Vice President for Administration and Finance, Southwestern

  Oklahoma State University, Weatherford, Oklahoma

Nancy Gerrity, General Counsel, Oklahoma City Community College, Oklahoma

  City, Oklahoma

 

            OTHERS PRESENT 

 

            University Presidents

 

Bill Cole, President, East Central University, Ada, Oklahoma

Larry Williams, President, Northeastern State University, Tahlequah, Oklahoma

II.         CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)

 

            OTHERS PRESENT 

 

            University Presidents

            Paul Beran, President, Northwestern Oklahoma State University, Alva,

  Oklahoma

Glen Johnson, President, Southeastern Oklahoma State University, Durant,

  Oklahoma

            John Hays, President, Southwestern Oklahoma State University, Weatherford,

  Oklahoma

Roger Webb, President, University of Central Oklahoma, Edmond, Oklahoma

           

Board Administrative Staff

 

Sheridan McCaffree, Executive Director

Charlie Babb, General Counsel

Pat Shiflett, Executive Assistant     

 

III.        CONSENT DOCKET

 

Regent Poag made the motion, seconded by Regent Howard, to approve the following items listed on the consent docket:

 

Voting for the motion:  Regents Poag, Howard, Hibler, Gordon, Ryerson, Stansberry

 

Voting against the motion:  None

 

            A.        MINUTES OF PREVIOUS MEETING

 

R. #136 – MINUTES OF NOVEMBER 11, 2005

 

B.        ACADEMIC AFFAIRS COMMITTEE REPORT – Chair Steve Poag

                        (Attachment A, Pages 53-112)

 

1.        R. #137 - NORTHWESTERN OKLAHOMA STATE UNIVERSITY 

 

Program Modification for the Bachelor of Science Degree in E-Commerce.


III.        CONSENT DOCKET (Continued)

 

B.        ACADEMIC AFFAIRS COMMITTEE REPORT

 

2.        R. #138 - EAST CENTRAL UNIVERSITY

 

Delete the Vocational Evaluation and Work Adjustment Counselor option (0896) in the Master of Science in Human Resources degree program. Following the U.S. Department of Education's decision to end funding for all Vocational Evaluation and Work Adjustment Counselor programs and to support only generalist degree programs, enrollment in the program declined from eighteen students in the fall of 2002 to one in the fall of 2003 and none currently. Students desiring to work in this field may complete the Rehabilitation Counselor option (0894) in the Master of Science in Human Resources degree program and still meet the requirements of the Council on Rehabilitation Education, the National Rehabilitation Education accrediting agency, to work in the field.

 

3.         R. #139 - SOUTHWESTERN OKLAHOMA STATE UNIVERSITY

 

a.        Action taken by the National Association of Industrial Technology relative to the accreditation of the Industrial Technology programs that are offered at SWOSU.

 

b.         Program Modification Request for a program deletion of the Associate in Applied Science in Childhood Development and Education.

 

4.         R. #140 - NORTHEASTERN STATE UNIVERSITY

 

Program Modifications:

 

·                    Accounting, B.B.A.

·                    Early Childhood Education, B.S. Ed.

·                    Elementary Education, B.S. Ed.

·                    Special Education-Mild/Moderate Disorders, B.S. Ed.

·                    Family and Consumer Science, B.S.

·                    Collegiate Scholarship & Services, M.S.

·                    School Administration, M.Ed.

·                    Teaching, M.S.

·                    Marketing, B.B.A.

 

III.        CONSENT DOCKET (Continued)

 

B.        ACADEMIC AFFAIRS COMMITTEE REPORT

 

4.         R. #140

 

Program Modifications:

 

·                    Speech & Language Pathology, B.S.

·                    Communication Arts, M.A.

·                    Accounting and Financial Analysis, M.S.

·                    Admission Requirements for the College of Business and

  Technology

 

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS

 

A.        BUILDING COMMITTEE REPORT – Regent Steve Poag

(Attachment B, Pages 113-137)

 

             1.        Southeastern Oklahoma State University

 

Regent Poag made the motion, seconded by Regent Hibler, to approve the following building item submitted by Southeastern Oklahoma State University:

 

                        R. #141 - STUDENT UNION – PROJECT #6600440

 

Amend the Guaranteed Maximum Price (GMP) negotiated with Manhattan Construction as the Construction Manager “At-Risk” on the Student Union Project from $12,648,969 to $13,531,452.  (Private and Budgeted Funds)

 

The funds are now available to add alternates that were in the original bid but were not selected at that time due to lack of funds.  The additional work will include: 1) 2nd floor – federal focus offices, and 2) 3rd floor – student life offices. 

 

Voting for the motion:  Regents Poag, Hibler, Howard, Gordon, Ryerson, Stansberry

 

Voting against the motion:  None

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

A.        BUILDING COMMITTEE REPORT

 

2.         Northwestern Oklahoma State University

 

Regent Poag made the motion, seconded by Regent Hibler, to approve the following building item submitted by Northwestern Oklahoma State University:

 

R. #142 - PHYSICAL PLANT

 

Renovation of two classrooms at the Enid Campus to be converted to the Emma Lee Tucker Ketterman Clinical Simulation Lab to be used by nursing students from Northwestern Oklahoma State University and Northern Oklahoma College at a cost not to exceed $60,000.  The work will be completed by Northwestern physical plant employees (Section 13 and New College Funds).

 

Voting for the motion:  Regents Poag, Hibler, Howard, Gordon, Ryerson, Stansberry

 

Voting against the motion:  None

 

3.         Southwestern Oklahoma State University

 

Regent Poag made the motion, seconded by Regent Ryerson, to approve the following building items submitted by Southwestern Oklahoma State University:

 

a.         R. #143 - CAMPUS-WIDE ENERGY IMPROVEMENT PROJECT #6650048

 

Campus-Wide Energy Improvement project committee selected Tour Andover Controls/Americas (T.A.C.) from three finalists for this project.  We are currently involved in the detailed energy audit phase of the assignment.  Once this phase is completed, we will negotiate the final contract subject to review of counsel.  (Section 13 & Section 13 Offset New College Funds)

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

A.        BUILDING COMMITTEE REPORT

 

3.         Southwestern Oklahoma State University

 

b.         R. #144 – ADA COMPLIANCE WORK

 

Expand the scope of work for Meyer Architectural Plus to include ADA compliance work such as the installation of an elevator for the Administration Building.

 

c.         R. #145 – AWARD OF CONTRACTS - MEMORIAL STUDENT UNION - PROJECT #6650023

 

1)        SWOSU selected to engage a construction management firm for the addition to our Memorial Student Union to assist us in the bidding of contracts, especially in the development of a potential pool of subcontractors.  Unfortunately on several portions of this addition, no bids were received despite their additional level of work.  We are reporting two awarded             contracts that were negotiated and awarded

                                                            to allow the project to proceed on a timely basis. We are also reporting a contract awarded to a single response bid. (Auxiliary Revenue Issue of 2003)

 

a)         Contract negotiated with City Glass in the amount of $45,648.00.

 

b)         Contract negotiated with CMS Willowbrook for concrete work in the amount of $49,550.00.

 

c)         Contract awarded to York Metal Fabricators in the amount of $43,716.00.

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

A.        BUILDING COMMITTEE REPORT

 

3.         Southwestern Oklahoma State University

 

c.          R. #145 – AWARD OF CONTRACTS - MEMORIAL STUDENT UNION - PROJECT #6650023

 

2)         Ratification of interim approval by the Chair to award a negotiated contract to CMS Willowbrook in the amount of $48,000.00 for the carpentry work on this project due to a no bid response.  Auxiliary Revenue Issue of 2003)          

 

Voting for the motion:  Regents Poag, Ryerson, Howard, Hibler, Gordon, Stansberry

 

Voting against the motion:  None

 

4.         University of Central Oklahoma

 

Regent Poag made the motion, seconded by Regent Howard, to approve the following building items submitted by the University of Central Oklahoma:

 

                                    a.         Projects

 

                        1)         R. #146 - OLD NORTH RESTORATION

PROJECT #1200007         

 

Fund, design bid and award contract to lowest responsible bidder for the Old North Restoration Phase II project.  The revised Project budget is $4,000,000.  The Board approved $5,000,000 May 20, 2005.  (R# 241) (State OCIA Bond Funds)

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

A.        BUILDING COMMITTEE REPORT

 

4.         University of Central Oklahoma

 

            a.         Projects

 

2)         R. # 147 - OLD NORTH RESTORATION

PROJECT #1200007

 

Retain the firm of Miles Associates, Inc. the Old North Restoration             Phase I architects to prepare construction documents for the Old North Restoration Phase II project.  The Board approved the selection of Miles Associates, Inc., December 3, 1999.  (R#74) (State OCIA Bond Funds)

 

3)        R. #148 - PARKING, SIDEWALKS, LIGHTS AND LANDSCAPING - PROJECT #1200013

 

Fund, design, bid and award contract to the lowest responsible bidder for Campus Art Sculpture pieces, Dancers.  The project budget is $40,000.  (E&G Funds)

 

 

4)        R. #149 - DRAINAGE IMPROVEMENTS

PROJECT #1200058

 

Final Completion of the Howell Hall Lab and University Center Underground Drainage Improvements project with Jonesplan, Inc. as completed December 17, 2005. The total cost of the contract is $73,100.00.  The Board approved the project May 20, 2005. (R#55) (Auxiliary Funds) (R#242) (E&G Funds)

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

A.        BUILDING COMMITTEE REPORT

 

4.         University of Central Oklahoma

 

a.         Projects

 

5)        R. #150 - HOWELL HALL SCIENCE LABORATORIES - PROJECT #1200010    

 

Final Completion of the Howell Hall Forensic  Science Labs with JCI, Inc. as complete January 9, 2006.  The total cost of the contract is $126,785.00.  The Board approved the project July 29, 2005.  (R#18) (Federal Grant)

 

6)         R. #151 - WANTLAND STADIUM IMPROVEMENTS-SPORTS COMPLEX - PROJECT #1200032

 

Final Completion of Wantland Stadium Sports Complex with Flintco, Inc. as complete January 9, 2005.  The total cost of the contract is $10,771,491.00.  The Board approved the project June 2003.  (R#219)  (Student Facility Fees, Private Funds, Rental Revenue)

 

7)         R. #152 – OIL AND GAS LEASE

 

Oil and gas lease to Christensen Petroleum Inc. covering the S/2 of Sec. 8, T24S, R36E, N.M.P.M., Lea County, New Mexico, 3 year primary term, 3/16ths royalty, and a bonus payment of $533.00.

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

A.        BUILDING COMMITTEE REPORT

 

4.         University of Central Oklahoma

 

a.         Projects

 

8)         R. #153 - FORENSIC SCIENCE BUILDING

PROJECT - #1200065

 

Approval of the following prioritized Committee recommendations and approval to enter into contract negotiations and contract with the top ranked firm to provide professional architectural services for planning and document preparation for the Forensics Facility Project. On January 5, 2006 the interview committee met and interviewed five short listed firms.  Based upon the interviews conducted and review of the materials provided by the firms and the State of Oklahoma, the committee offers the following tabulation of rank order of the firms, in descending order, for further consideration and selection for the Forensics Facility Project.

 

1.         Frankfurt-Short-Bruza Assoc., PC              1489.9

2.         Studio Architecture with C.L.D.                   1418.1

3.         The Benham Companies                             1168.0

4.         Rees Associates, Inc.                                   1165.9

5.         Richard R. Brown Associates                     1154.7

 

Following Board approval, fee negotiations to determine reasonable and mutually acceptable terms will begin.  Should negotiations fail with the top ranked firm, the University will begin negotiations with the next ranked firm and so on until an agreement can be reached. In the event all negotiations fail, the University will initiate a new Request for Proposal. The Board approved consultant selection November 2005 (R#114) (Statewide Higher Education Bond Issue of 2005 and Federal Funds)

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

A.        BUILDING COMMITTEE REPORT

 

4.         University of Central Oklahoma

 

a.         Projects

 

9)        R. #154 - CLASSROOM INSTRUCTIONAL FACILITY PROJECT - #1200048

 

Approval of the following prioritized Committee recommendations and approval to enter into contract negotiations and contract with the top ranked firm to provide professional architectural services for planning and document preparation for the Classroom Instructional Facility Project.  On January 6, 2006 the interview committee met and interviewed the five short listed firms.  Based upon the interviews conducted and review of the materials provided by the firms and the State of Oklahoma, the committee offers the following tabulation of rank order of the firms, in descending order, for further consideration and selection for the Classroom Instructional Facility Project.

 

1.         Frankfurt-Short-Bruza Assoc., PC    1451.3

2.         Beck Design                                       1364.0

3.         Rees Associates                               1151.9

4.         The Benham Companies                   1119.2

5.         Dewberry Design Group                    1002.0

 

Following Board approval, fee negotiations to determine reasonable and mutually acceptable terms will begin.  Should negotiations fail with the top ranked firm, the University will begin negotiations with the next ranked firm and so on until an agreement can be reached.  In the event all negotiations fail, the University will initiate a new Request for Proposal.  The Board approved consultant selection November 2005 (R#117) (Statewide Higher Education Bond Issue of 2005)

IV.       REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)

 

A.        BUILDING COMMITTEE REPORT

 

4.         University of Central Oklahoma

 

b.         Change Orders

 

1)         R. #155 - WANTLAND STADIUM IMPROVEMENTS-SPORTS COMPLEX - FLINTCO, INC.

PROJECT #1200032

 

Change Order # 8 in the amount of $31,567 for costs to expedite construction time line and repairs of the west field wall.  Board approved the project June 2003. (R#219)(Student Facility Fees, Private Funds, Rental Revenue)