OKLAHOMA COLLEGES
MINUTES
Board of Regents of Oklahoma
Colleges
Administrative Office
TABLE
OF CONTENTS
Minutes of January 20, 2006...................................................................................... 1-31
MINUTES
Friday, January 20, 2006, 9:00 a.m.
Board of Regents of Oklahoma Colleges
Administrative Office
I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT
The Board of Regents
of Oklahoma Colleges met in regular session at 9:00 a.m., January 20, 2006, Board
of Regents of Oklahoma Colleges Administrative Office, 3555 NW 58th,
II. CALL TO ORDER AND REGENTS’ ROLL CALL
Vice Chair Stansberry called the meeting to order. Roll call established the presence of a quorum with six Regents present.
Mark Stansberry, Vice Chair, Position 8
Belva Howard, Secretary, Position 2
Steve Poag, Regent, Position 1
Joe Anna Hibler, Regent, Position 3
Jan Gordon, Regent, Position 4
Richard Ryerson, Regent, Position 6
Regent Thompson arrived at 9:30 a.m.
II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)
R. #136 – EXCUSE ABSENT REGENTS
Regent Howard
made the motion, seconded by Regent Ryerson, to excuse Regents Ann Holloway,
Position 7 and Sandy Garrett, Position 9.
Voting for the motion:
Regents Howard, Ryerson, Poag, Hibler, Gordon, Stansberry
Voting against the motion: None
GUESTS
Sam Schaunaman II, Senior Manager, Deloitte
& Touche,
Rick Davenport, Principal, Human Capital,
Deloitte Consulting, LLP,
Kiernan R. Mathews, Assistant Director,
Collaborative on Academic Careers in
Higher Education,
Steve Kelley, Legislative Liaison, Board of
Regents of Oklahoma Colleges,
Kim Cherry, Vice President for Administration, Northeastern
University,
University,
Tom Fagan, Vice President for Administration
and Finance, Southwestern
Nancy Gerrity, General Counsel,
City,
OTHERS PRESENT
University Presidents
Bill Cole, President,
Larry Williams,
President, Northeastern
II. CALL TO ORDER AND REGENTS’ ROLL CALL
(Continued)
OTHERS PRESENT
University Presidents
Paul Beran,
President, Northwestern
Glen Johnson, President,
Southeastern
John Hays, President, Southwestern
Roger Webb, President,
Board Administrative Staff
Charlie Babb, General Counsel
Pat Shiflett, Executive Assistant
III. CONSENT DOCKET
Regent
Poag made the motion, seconded by Regent Howard, to approve the following items
listed on the consent docket:
Voting for the motion:
Regents Poag, Howard, Hibler, Gordon, Ryerson, Stansberry
Voting against the motion:
None
A. MINUTES
OF PREVIOUS MEETING
R. #136 – MINUTES OF NOVEMBER 11, 2005
B. ACADEMIC AFFAIRS COMMITTEE REPORT –
Chair Steve Poag
(Attachment
A, Pages 53-112)
1. R. #137 - NORTHWESTERN
Program Modification for the Bachelor of
Science Degree in E-Commerce.
III. CONSENT DOCKET (Continued)
B. ACADEMIC AFFAIRS COMMITTEE REPORT
2. R. #138 -
Delete the Vocational Evaluation and Work
Adjustment Counselor option (0896) in the Master of Science in Human Resources
degree program. Following the U.S. Department of Education's decision to end
funding for all Vocational Evaluation and Work Adjustment Counselor programs
and to support only generalist degree programs, enrollment in the program declined from eighteen students in the fall of
2002 to one in the fall of 2003 and none currently. Students desiring to work
in this field may complete the Rehabilitation Counselor option (0894) in the Master
of Science in Human Resources degree program and still meet the requirements of
the Council on Rehabilitation Education, the National Rehabilitation Education
accrediting agency, to work in the field.
3. R.
#139 - SOUTHWESTERN
a. Action
taken by the National Association of Industrial Technology relative to the
accreditation of the Industrial Technology programs that are offered at SWOSU.
b. Program Modification Request for a
program deletion of the Associate in Applied Science in Childhood Development
and Education.
4. R. #140 - NORTHEASTERN
Program
Modifications:
·
Accounting,
B.B.A.
·
Early
Childhood Education, B.S. Ed.
·
Elementary
Education, B.S. Ed.
·
Special
Education-Mild/Moderate Disorders, B.S. Ed.
·
Family
and Consumer Science, B.S.
·
Collegiate
Scholarship & Services, M.S.
·
School
Administration, M.Ed.
·
Teaching,
M.S.
·
Marketing,
B.B.A.
III. CONSENT DOCKET (Continued)
B. ACADEMIC AFFAIRS COMMITTEE REPORT
4. R. #140
Program
Modifications:
·
Speech
& Language Pathology, B.S.
·
Communication
Arts, M.A.
·
Accounting
and Financial Analysis, M.S.
·
Admission
Requirements for the
Technology
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS
A. BUILDING
COMMITTEE REPORT – Regent Steve Poag
(Attachment B, Pages 113-137)
1. Southeastern
Regent Poag made the motion,
seconded by Regent Hibler, to approve the following building item submitted by
R.
#141 - STUDENT UNION – PROJECT #6600440
Amend the Guaranteed
The funds are now available to add alternates that were in the original bid but were not selected at that time due to lack of funds. The additional work will include: 1) 2nd floor – federal focus offices, and 2) 3rd floor – student life offices.
Voting
for the motion: Regents Poag, Hibler,
Howard, Gordon, Ryerson, Stansberry
Voting
against the motion: None
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE REPORT
2. Northwestern
Regent Poag
made the motion, seconded by Regent Hibler, to approve the following building
item submitted by
R. #142 - PHYSICAL PLANT
Renovation
of two classrooms at the Enid Campus to be converted to the Emma Lee Tucker
Ketterman Clinical Simulation Lab to be used by nursing students from
Northwestern Oklahoma State University and Northern Oklahoma College at a cost
not to exceed $60,000. The work will be
completed by Northwestern physical plant employees (Section 13 and New College Funds).
Voting
for the motion: Regents Poag,
Hibler, Howard, Gordon, Ryerson, Stansberry
Voting
against the motion: None
3. Southwestern
Regent
Poag made the motion, seconded by Regent Ryerson, to approve the following
building items submitted by
a. R.
#143 - CAMPUS-WIDE ENERGY IMPROVEMENT PROJECT #6650048
Campus-Wide
Energy Improvement project committee selected Tour
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE REPORT
3. Southwestern
b. R. #144 –
Expand the scope of work for Meyer Architectural Plus to include
c. R.
#145 – AWARD OF CONTRACTS - MEMORIAL STUDENT UNION - PROJECT #6650023
1) SWOSU selected to engage a construction
management firm for the addition to our Memorial Student Union to assist us in
the bidding of contracts, especially in the development of a potential pool of
subcontractors. Unfortunately on several
portions of this addition, no bids were received despite their additional level
of work. We are reporting two awarded contracts
that were negotiated and awarded
to allow the project to proceed on a timely
basis. We are also reporting a
contract awarded to a single response bid. (Auxiliary Revenue Issue of
2003)
a) Contract
negotiated with City Glass in the amount of $45,648.00.
b) Contract
negotiated with CMS Willowbrook for concrete work in the amount of $49,550.00.
c) Contract awarded to York Metal Fabricators in the amount of
$43,716.00.
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE REPORT
3. Southwestern
c. R. #145 – AWARD OF CONTRACTS - MEMORIAL STUDENT UNION
- PROJECT #6650023
2) Ratification of interim approval by the Chair to award a
negotiated contract to CMS Willowbrook in the amount of $48,000.00 for the
carpentry work on this project due to a no bid response. Auxiliary Revenue Issue of 2003)
Voting
for the motion: Regents Poag, Ryerson,
Howard, Hibler, Gordon, Stansberry
Voting against the motion:
None
4.
Regent Poag
made the motion, seconded by Regent Howard, to approve the following building
items submitted by the
a. Projects
1) R. #146 - OLD NORTH RESTORATION
PROJECT #1200007
Fund, design bid and award contract to lowest responsible bidder for the
Old North Restoration Phase II project.
The revised Project budget is $4,000,000. The Board approved $5,000,000 May 20, 2005. (R# 241) (State OCIA Bond Funds)
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE REPORT
4.
a. Projects
2) R. # 147 - OLD
NORTH RESTORATION
PROJECT #1200007
Retain the firm of Miles Associates, Inc.
the Old North Restoration Phase
I architects to prepare construction documents for the Old North Restoration
Phase II project. The Board approved the
selection of Miles Associates, Inc., December 3, 1999. (R#74) (State OCIA Bond Funds)
3) R.
#148 - PARKING, SIDEWALKS, LIGHTS AND LANDSCAPING - PROJECT #1200013
Fund, design, bid and award contract to the lowest responsible bidder for Campus Art Sculpture pieces, Dancers. The project budget is $40,000. (E&G Funds)
4) R. #149 - DRAINAGE IMPROVEMENTS
PROJECT #1200058
Final
Completion of the Howell Hall Lab and University Center Underground Drainage
Improvements project with Jonesplan, Inc. as completed December 17, 2005. The
total cost of the contract is $73,100.00. The Board approved the project
May 20, 2005. (R#55) (Auxiliary Funds) (R#242) (E&G Funds)
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE REPORT
4.
a. Projects
5) R. #150 - HOWELL HALL SCIENCE LABORATORIES - PROJECT #1200010
Final Completion of the Howell Hall Forensic Science Labs with JCI, Inc. as complete January 9, 2006. The total cost of the contract is $126,785.00. The Board approved the project July 29, 2005. (R#18) (Federal Grant)
6) R. #151 - WANTLAND STADIUM IMPROVEMENTS-SPORTS COMPLEX - PROJECT
#1200032
Final Completion of Wantland Stadium Sports Complex with Flintco, Inc. as complete January 9, 2005. The total cost of the contract is $10,771,491.00. The Board approved the project June 2003. (R#219) (Student Facility Fees, Private Funds, Rental Revenue)
7) R. #152 – OIL AND GAS LEASE
Oil and gas lease to Christensen
Petroleum Inc. covering the S/2 of Sec. 8, T24S, R36E, N.M.P.M.,
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE REPORT
4.
a. Projects
8) R.
#153 - FORENSIC
PROJECT - #1200065
Approval of the following prioritized
Committee recommendations and approval to enter into contract negotiations and
contract with the top ranked firm to provide professional architectural
services for planning and document preparation for the Forensics Facility
Project. On January 5, 2006 the interview committee met and interviewed five
short listed firms. Based upon the
interviews conducted and review of the materials provided by the firms and the
State of
1. Frankfurt-Short-Bruza Assoc., PC 1489.9
2. Studio Architecture with C.L.D. 1418.1
3. The Benham Companies 1168.0
4. Rees Associates, Inc. 1165.9
5. Richard R. Brown Associates 1154.7
Following Board approval, fee negotiations to determine reasonable and mutually acceptable terms will begin. Should negotiations fail with the top ranked firm, the University will begin negotiations with the next ranked firm and so on until an agreement can be reached. In the event all negotiations fail, the University will initiate a new Request for Proposal. The Board approved consultant selection November 2005 (R#114) (Statewide Higher Education Bond Issue of 2005 and Federal Funds)
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE REPORT
4.
a. Projects
9) R.
#154 - CLASSROOM INSTRUCTIONAL FACILITY PROJECT - #1200048
Approval of the following prioritized
Committee recommendations and approval to enter into contract negotiations and
contract with the top ranked firm to provide professional architectural services
for planning and document preparation for the Classroom Instructional Facility
Project. On January 6, 2006 the
interview committee met and interviewed the five short listed firms. Based upon the interviews conducted and
review of the materials provided by the firms and the State of Oklahoma, the committee
offers the following tabulation of rank order of the firms, in descending
order, for further consideration and selection for the Classroom Instructional
Facility Project.
1. Frankfurt-Short-Bruza Assoc., PC 1451.3
2. Beck Design 1364.0
3. Rees Associates 1151.9
4. The Benham Companies 1119.2
5. Dewberry Design Group 1002.0
Following Board approval, fee negotiations to determine reasonable and mutually acceptable terms will begin. Should negotiations fail with the top ranked firm, the University will begin negotiations with the next ranked firm and so on until an agreement can be reached. In the event all negotiations fail, the University will initiate a new Request for Proposal. The Board approved consultant selection November 2005 (R#117) (Statewide Higher Education Bond Issue of 2005)
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE REPORT
4.
b. Change
Orders
1) R.
#155 - WANTLAND STADIUM IMPROVEMENTS-SPORTS COMPLEX - FLINTCO, INC.
PROJECT #1200032
Change Order # 8 in the amount of $31,567 for costs to expedite construction time line and repairs of the west field wall. Board approved the project June 2003. (R#219)(Student Facility Fees, Private Funds, Rental Revenue)
2) R.
#156 - WANTLAND STADIUM IMPROVEMENTS-SPORTS COMPLEX - FLINTCO, INC.
PROJECT #1200032
Change Order #9 in the amount of $8,540 for sod, service gate at NE and
bleacher repairs. Board approved the
project June 2003. (R#219) (Student
Facility Fees, Private Funds, Rental Revenue)
3) R.
#157 - PARKING, SIDEWALKS, LIGHTS & LANDSCAPING - CROSSROADS CONSTRUCTION, INC. – PROJECT #1200013
Change Order #1 in the deduct amount of
$41,669 for deletion of
Voting
for the motion: Regents Poag,
Howard, Hibler, Gordon, Ryerson, Stansberry
Voting
against the motion: None
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE REPORT
5.
Regent
Poag made the motion, seconded by Regent Hibler, to approve the following
building item submitted by
Phase I-Contract Executed December 2, 2005
Original Contract $13,496,800
Base
Bid $13,200,000
Less
Alt 3A $ -9,200 (roof)
Add
Alt 6 $ 306,000 (parking)
Total $13,496,800
Change Order #1 - to
Reduce Cost
1. Omit AV System (Sections 11130) $197,084
2. Omit Pit Filler (Section 11061) $ 23,900
3. Omit Light and Rigging
(
Total $655,997
Contract
Sum Following Change Order #1 Reductions
$13,496,800
655,997
Total Phase
I $12,840,803
Phase II Alternates
Alternate 1:
Additional Space
(classrooms, labs, etc. 47,621 GSF) $9,100,000
Alternate 2A: Omit
(Thermoplastic Roof,
Base Bid Area) $ 50,000
Alternate 2B: Omit
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE
REPORT
5.
R.
#158 - FINE ARTS CENTER-PROJECT #2300038
Phase II Alternates
(Thermoplastic Roof-Alternate 1 Area) $
62,000
Alternate 3B: Add
(Deduct-Light Weight
Insulting Concrete
on Alternate 1 Area) $ 9,200
Alternate 4: Omit
(Platform Lift in Lieu
of Fixed Pit Filler) $ 179,000
Alternate 5: Omit
(Concert Shells) $ 199,000
Alternate 7: Omit
(Installation of IT
Wiring) $ 51,200
Alternate 8A and 8B: Omit
(Landscape Irrigation
Base Bid Areas) $ 25,000
Alternate 8C: Omit
(Landscape Irrigation Offsite Parking) $ 20,000
Phase II
Alternates Accepted Alternates
Rejected
$ 9,100,000 $ 50,000
-9,200 62,000
$ 9,090,800
179,000
199,000
51,200
25,000
20,000
$
586,200
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE
REPORT
5.
R.
#158
Phase I Contract Executed $12,840,803
December 2, 2005
Phase II
Alternates to be
Accepted $ 9,090,800
January 16, 2006
Architects &
Engineering Fee $ 1,300,000
Phase I and II Total
Contract $23,231,603
These
actions followed by the University's private fund-raising campaign and the
reallocation of institutional funds (Facility Fees, Section 13/New College
Funds, Continuing Education and E&G Part I Reserve funds) result in
sufficient funding to restore most, if not all, of the change order reductions.
See outline attached to Building Committee letter regarding revenue funding
available and dedicated to this project.
Voting
for the motion: Regents Poag,
Hibler, Howard, Gordon, Ryerson, Stansberry
Voting
against the motion: None
The
order of the agenda changed to item IV-C.
Item IV-B – ECU Presidential Search Committee follows item IV-E on the
agenda.
C. AUDIT & FINANCE
COMMITTEE REPORT – Regent Joe Anna Hibler
(Attachment C, Pages 138-142)
1. R. #159 – THREE MONTH AUDIT PLAN
Regent
Hibler made the motion, seconded by Regent Howard, to approve an additional
three month audit plan beginning February 1, 2006.
Voting
for the motion: Regents Hibler,
Howard, Poag, Gordon, Ryerson, Stansberry
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. AUDIT & FINANCE COMMITTEE REPORT
1. R.
#159
Voting against the motion:
None
2. R. #160 – CONSULTANT
Regent
Hibler made the motion, seconded by Regent Gordon, for approval to hire Mike
Gibson of Cole & Reed as consultant at a hourly rate of $150.00.
Voting
for the motion: Regents Hibler, Gordon,
Poag, Howard, Ryerson, Stansberry
Voting
against the motion: None
D. PERSONNEL COMMITTEE
REPORT –
(Attachment
D, Page 143-144)
1. R. #161 –
LEGISLATIVE LIAISON
Regent Howard made the motion, seconded by
Regent Hibler, to renew Steve Kelley’s contract for calendar year January 1 –
December 31, 2006 in the amount of $30,000.00, to be paid directly from the
universities using auxiliary funds.
Voting
for the motion: Regents Howard,
Hibler, Poag, Gordon, Ryerson, Stansberry
Voting
against the motion: None
2. The
committee reviewed the RUSO administrative office revised job descriptions,
plans to make further revisions, and present them to the Board at a later date.
3. The
committee discussed having the presidents give a status report on their goals
and objectives at the April 2006 meeting.
A more specific request will be made to the presidents closer to the
April meeting.
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
E. SYSTEM ADVANCEMENT COMMITTEE REPORT –
Co-Chairs Mark Stansberry and Glen D. Johnson (Attachment E, Pages 145-147)
President Johnson presented the following
information to the Board:
1. Mock-ups of the new business cards were provided to the
Regents. He expressed appreciation to
2. Steve Kelley has pre-filed a bill with the legislature to
authorize us to use a name in addition to RUSO. Senator Crutchfield and Representative
Ingmire have agreed to be the authors.
He requested that the university public information officers provide
their input regarding a name change in time for the February 2006 Board
meeting.
3. The higher education day breakfast will start at 7:30 a.m.
in the Governor’s large conference room.
Invitations will be in legislators’ mailboxes today and all other
decision-makers at the Capitol will also be invited.
4. The RUSO legislative reception will be on Wednesday, May 3,
2006 at 5:00 p.m. at the Presbyterian Health Foundation (PHF)
5. The committee is continuing to work on scheduling dinner
with the Oklahoma State Regents for Higher Education and will report back to
the Board at a future meeting with a definite date.
6. Thursday, January 19, 2006 was the deadline for filing bills
at the legislature. Steve Kelley has
reviewed the bills that have been filed and reported to the committee. Steve Kelley and Sheridan McCaffree will work
together to create a tracking list of all bills of interest to RUSO.
7. The
committee continues to work on a plan to request the Oklahoma State Regents for
Higher Education to close the funding gap.
All members of the System Advancement Committee, everyone and anyone
else is invited to submit their suggestions.
The committee plans to develop a draft plan for the February meeting.
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
E. SYSTEM ADVANCEMENT
COMMITTEE REPORT
8. The committee continues to discuss additional items to add
to the RUSO legislative agenda and action plan for 2006.
9. Regent Poag suggested that the universities explore the
possibility of forming a consortium to create an academic bowl.
F. POLICY & PROCEDURES COMMITTEE REPORT - Regent Jan Gordon
(Attachment
F, Pages 148-207)
Regent
Gordon presented information on the following items:
1. Amending the RUSO
Supplemental Retirement Plan for Active Employees With a Date of Employment
Prior to July 1, 1995 (IRC 401(a)).
Sam Schaunaman and Rick Davenport of Deloitte & Touche answered questions and discussed options regarding amending the Board’s supplemental retirement plan.
Regent Gordon
requested that item VIII-D relating to the ratification of emergency approval
by Chair Ann Holloway on December 21, 2005, to proceed with the process for
filing the restated plan document for the Supplemental Retirement Plan for
Active Employees With a Date of Employment Prior to July 1, 1995 (IRC 401(a))
with Internal Revenue Service be considered at this time so that Mr. Schaunaman
and Mr. Davenport could explain IRS requirements for filing a restated plan.
2. R. #163 - RESTATED PLAN – SUPPLEMENTAL RETIREMENT PLAN FOR ACTIVE
EMPLOYEES WITH A DATE OF EMPLOYMENT PRIOR TO JULY 1, 1995 (IRC
401(a))
Regent Gordon made the
motion, seconded by Regent Hibler, to ratify the emergency approval
granted by Chair Ann Holloway on December 21, 2005, to proceed with the process
for filing the restated plan document for the Supplemental Retirement Plan for
Active Employees With a Date of Employment Prior to July 1, 1995 (IRC
401(a)).
Voting for the motion: Regents Gordon, Hibler, Poag, Howard,
Thompson, Ryerson, Stansberry
Voting
against the motion: None
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
F. POLICY & PROCEDURES COMMITTEE REPORT
3. The committee reviewed the changes to
the RUSO Administrative Office Handbook, plans to make additional revisions,
and will present it to the Board for approval at a future meeting.
The order of the agenda resumed.
B. ECU PRESIDENTIAL SEARCH COMMITTEE - Chair Mickey Thompson
Regent Thompson stated that the ECU Presidential
Search Advisory Committee has been busy since the last board meeting and he
presented the following information:
·
The committee met on Friday, January 6, 2006 in
· Sixteen of seventeen committee members were present for the meeting; one faculty member was unable to attend but reviewed all the applications prior to the meeting and had input in the process. The committee reduced the candidates to twenty-two. Two additional resumes were received which will be reviewed at the next meeting.
·
Review of timeline regarding special Board
meeting dates in March and in April to select the president of
R. #162 –
SPECIAL BOARD MEETINGS
Regent Thompson
made the motion, seconded by Regent Gordon, to schedule a special board meeting
on March 1, 2, or 3, 2006 for the purpose of interviewing candidates and a
special board meeting on April 5, 6, or 7, 2006 for making the final selection
of a president for
Voting for the motion: Regents Gordon, Hibler, Poag, Howard,
Thompson, Ryerson, Stansberry
Voting
against the motion: None
V. INFORMATIONAL
PRESENTATION – PROGRAMS ADMINISTERED BY
Greg Sawyer, Vice
Chancellor for Budget and Finance, Oklahoma State Regents for Higher Education,
presented the following information regarding State Appropriations and the
State Regents’ Allocations:
·
Features of
Appropriations Process
·
Appropriations History FY97 to FY06
·
Distribution of FY06 Appropriations
·
Board of Equalization
·
Certified Revenue Fund Estimate FY-06 by Source
·
FY06 Appropriations by Fund
·
Constitutional Reserve Fund or “Rainy Day” Fund
·
Dynamic Economy and Budget Stabilization Fund
·
Higher Education Appropriation Sources, FY06
·
History of State Share Percentage FY-96 to FY-06
·
Allocation Process – FY 2006
·
State Regents Allocation Principles
·
Three Main Determinants of Institutions’ Allocations
·
Other Factors Affecting Allocation Level
·
Breakdown of Allocations Factors FY-06 (New Money)
·
FY-07 Appropriations
VI. PRESIDENTS’ RECOMMENDATIONS
A. R.
#164 – SOUTHWESTERN
Regent Poag
made the motion, seconded by Regent Ryerson, for approval of the President’s
Recommendations and the following change orders for
1. R. #165 – MEMORIAL STUDENT
Change order number 5 – increase in the
amount of $685 to install bronze angle iron. (Student Facility Fee, Section 13 and
Auxiliary Funds)
VI. PRESIDENTS’ RECOMMENDATIONS (Continued)
A. SOUTHWESTERN
2. R. #166 – MEMORIAL STUDENT
Change order number 6 – increase in the
amount of $1,445 to extend glass area to overhang. (Student Facility Fee, Section 13 and
Auxiliary Funds)
3. R. #167 – MEMORIAL STUDENT
Change order number 7 – increase in the
amount of $995 to dry end west side of renovation area. (Student Facility Fee, Section 13 and
Auxiliary Funds)
4. R. #168 – MEMORIAL STUDENT
City Glass – Memorial Student Union, Project
#6650023 – Change order number 8 – increase in the amount of $4,795 to add
entry doors to south side. (Student Facility
Fee, Section 13 and Auxiliary Funds)
5. R. #169 - MEMORIAL STUDENT UNION,
PROJECT #6650023 CONSTRUCTION BUILDING SPECIALTIES
Change order number 1 – decrease in the
amount of $2,868 to delete hardware on door change. (Student Facility Fee, Section 13 and
Auxiliary Funds)
6. R. #170 - MEMORIAL STUDENT UNION, PROJECT #6650023
M & M WRECKING
Change order number 1 – increase in the
amount of $960 for additional roof demolition.
(Student Facility Fee, Section 13 and Auxiliary Funds)
VI. PRESIDENTS’ RECOMMENDATIONS (Continued)
A. SOUTHWESTERN
7. R. #171 - MEMORIAL STUDENT UNION,
PROJECT #6650023
M & M WRECKING
Change order number 2 – increase in the
amount of $9,290 to remove slab, stern wall and footing for new support. (Student Facility Fee, Section 13 and
Auxiliary Funds)
8. R. #172 - MEMORIAL STUDENT UNION,
PROJECT #6650023
H K & S IRON COMPANY
Change order number 1 – increase in the
amount of $1,158 for additional structural steel. (Student Facility Fee, Section 13 and
Auxiliary Funds)
9. R. #173 - MEMORIAL STUDENT UNION,
PROJECT #6650023 ALLIED STEEL COMPANY
Change order number 1 – increase in the
amount of $3,800 for installation of additional structural steel. (Student Facility Fee, Section 13 and
Auxiliary Funds)
10. R. #174 - MEMORIAL STUDENT UNION,
PROJECT #6650023 WILLIAMS ELECTRIC
Change order number 1 – increase in the
amount of $2,258 to add service for dishwasher and other upgrades. (Student Facility Fee, Section 13 and
Auxiliary Funds)
11. R. #175 - MEMORIAL STUDENT UNION,
PROJECT #6650023 TRADE MECHANICAL
Change order number 1 – increase in the
amount of $724 to furnish and install additional return air grills. (Student Facility Fee, Section 13 and
Auxiliary Funds)
12. R. #176 - MEMORIAL STUDENT UNION,
PROJECT #6650023 TRADE MECHANICAL
Change order number 2 – increase in the
amount of $1,594 to reinsulated roof drains not on original plan. (Student Facility Fee, Section 13 and
Auxiliary Funds)
VI. PRESIDENTS’ RECOMMENDATIONS (Continued)
A. SOUTHWESTERN
Voting for the motion: Regents Poag, Ryerson, Howard, Hibler,
Gordon, Thompson, Stansberry
Voting
against the motion: None
B. R.
#177 - NORTHEASTERN
Regent Howard
made the motion, seconded by Regent Gordon, for approval of the President’s
Recommendations and the following change
orders for
1. R. #178 - BROKEN
ARROW CAMPUS PHASE II - PROJECT #4850057 OAKRIDGE BUILDERS
Change Order #1 – Increase in the amount of $2,285 to add gravel
pits to Building “G”, increase in the amount of $4,720 to provide emergency
power for HVAC units, and a decrease of $7,006 to the allowance package. (Vision 2025, Revolving and Section 13
Offset Funds)
2. R. #179 - BROKEN
ARROW CAMPUS PHASE II - PROJECT #4850057 OAKRIDGE BUILDERS
Change Order #2 – Deleted (Vision 2025, Revolving and Section 13 Offset
Funds)
3. R. #180 - BROKEN
ARROW CAMPUS PHASE II - PROJECT #4850057 OAKRIDGE BUILDERS
Change
Order #3 – Decrease in the amount of $12,405 as a result in a revise of the
acid waste lines from Orion to Spears and an increase of $12,405 in the
allowance package. (Vision 2025,
Revolving and Section 13 Offset Funds)
Voting for the motion: Regents Howard, Gordon, Poag, Hibler,
Thompson, Ryerson, Stansberry
Voting
against the motion: None
VI. PRESIDENTS’ RECOMMENDATIONS (Continued)
B. NORTHEASTERN
Regent Gordon
stated that in a deed signing ceremony On January 18, 2006, the City of
President Williams expressed appreciation to Regent Gordon and Regent Howard for attending the ceremony and speaking on behalf of the Board.
Regent Howard congratulated President Williams on being inducted into the Oklahoma Educator’s Hall of Fame.
C. R.
#181 - SOUTHEASTERN
Regent Gordon made the motion, seconded by
Regent Hibler, for approval of the President’s Recommendations for
Voting
for the motion: Regents Gordon,
Hibler, Poag, Howard, Thompson, Ryerson, Stansberry
Voting
against the motion: None
D. R.
#182 - NORTHWESTERN
Regent
Gordon made the motion, seconded by Regent Ryerson, for approval of the
President’s Recommendations for
Voting
for the motion: Regents Gordon,
Ryerson, Poag, Howard, Hibler, Thompson, Stansberry
Voting
against the motion: None
VI. PRESIDENTS’ RECOMMENDATIONS (Continued)
E. R.
# 183 -
Regent
Howard made the motion, seconded by Regent Gordon, for approval of the
President’s Recommendations for
Voting
for the motion: Regents Howard,
Gordon, Poag, Hibler, Thompson, Ryerson, Stansberry
Voting
against the motion: None
Regent Thompson expressed sympathy to the university
community and the family of Dr. Dennis L. Boe, Professor of Music, who recently
died unexpectedly. He will be greatly
missed.
F. R.
#184 -
Regent
Ryerson made the motion, seconded by Regent Howard, for approval of the
President’s Recommendations and the following change orders for the
1. R.
#185 - HOWELL HALL SCIENCE LABORATORIES
PROJECT #1200010 - J.L. WALKER CONSTRUCTION,
INC.
Change Order #2 in the amount of $3,540 for additional ductwork and exhaust grill. Board approved the project February 2005. (R#163) (Private Gift and E&G Funds)
2. R.
#186 - HOWELL HALL SCIENCE LABORATORIES
PROJECT #1200010 - J.L. WALKER CONSTRUCTION,
INC.
Change Order #3 in the amount of $1,034 for additional data and electrical outlets and new projection screen. Board approved the project February 2005. (R#163) (Private Gift and E&G Funds)
3. R. # 187 - PARKING, SIDEWALKS, LIGHTS
& LANDSCAPING
PROJECT #1200013 - DIVERSIFIED
CONSTRUCTION OF OKLAHOMA, INC.
Change Order #2 in the amount of $2,833 for paint coating of the interior face concrete block. Board approved the project January 2005. (R#128) Private Gifts, Section 13/Offset funds and E&G Funds)
VI. PRESIDENTS’ RECOMMENDATIONS (Continued)
F.
4. R.
#188 - ROOF REPAIR AND REPLACEMENT
PROJECT #1200043 - CHICKASHA ROOFING
CO., INC.
Change Order #1 in the amount of $450 for additional shaped insulation. Board approved the project September 2005. (R#53) (Section 13 Offset Funds)
5. R. #189 - DRAINAGE IMPROVEMENTS - PROJECT #1200058 JONES PLAN
Change Order #1 in the amount of $3,335 for deletion of portion of work at manhole and for haul off of spoils not acceptable for relocation on campus and increase contract time by 30 days due to unexpected rock outcrops. Board approved the project May 2005. (R#242) (E&G Funds)
6. R.
#190 - PARKING, SIDEWALKS, LIGHTS AND LANDSCAPING
PROJECT #120-0013 - GREENTURF, INC.
Change Order #1 in the amount of $1,541.33 for replacement of shallow irrigation lines. Board approved the project January 2005 (R#131 and 132) (Private Gift)
7. R.
#191 - PARKING, SIDEWALKS, LIGHTS AND LANDSCAPING
PROJECT #120-0013 - GREENTURF, INC.
Change Order #2 to extend contract time 30 days due to unanticipated warm weather that prevented plantings of major trees. Board approved the project January 2005 (R#131 and 132) (Private Gift)
8. R. #192 - HOWELL HALL SCIENCE
LABORATORIES
PROJECT
#1200010 - JCI, INC.
Change Order #1 in the amount of $2,406 for painting two existing cabinets, including one fume hood and one table and modification of cabinet design. Board approved the project July 2005. (R#18)(Federal Grant)
VI. PRESIDENTS’ RECOMMENDATIONS (Continued)
F.
Voting
for the motion: Regents Ryerson,
Howard, Poag, Hibler, Gordon, Thompson, Stansberry
Voting
against the motion: None
President Webb recognized the retirement of
Dr. Kent Kidwell, Professor of Music, and commended him for his thirty-six
years of service to the
VII. PRESIDENTS’ COUNCIL REPORT –
President Beran stated that in response to
Regent Steve Poag’s recommendation that the universities form a consortium of
academic contests, the presidents will refer the recommendation to their chief
academic officers for their input and also poll the universities to see what
programs are in place at this time.
VIII. EXECUTIVE DIRECTOR’S REPORT
A. R. #193 – INTERLOCAL COOPERATIVE AGREEMENT
Regent Hibler made the motion, seconded by Regent Ryerson, to ratify the emergency approval granted by Chair Ann Holloway on December 8, 2005 to enter into a Interlocal Cooperative Agreement with the University of Science & Arts of Oklahoma (USAO) to provide group life insurance and group long-term disability insurance to their respective employees and dependents. (Attachment N, Pages 349-350)
Voting
for the motion: Regents Hibler,
Ryerson, Howard, Poag, Gordon, Thompson, Stansberry
Voting against the motion:
None
B. R. #194 – STANDARD INSURANCE COMPANY – FINAL CONTRACT
Regent Ryerson made the motion, seconded by Regent Hibler, to approve the final contract with Standard Insurance Company as the carrier for the Regional University System of Oklahoma life insurance, effective January 1, 2006. (Attachment O, Pages 351-354)
VIII. EXECUTIVE DIRECTOR’S REPORT (Continued)
B. R. #194
Voting
for the motion: Regents Ryerson,
Hibler, Howard, Poag, Gordon, Thompson, Stansberry
Voting against the motion: None
C. R. #195 – SECTION 125 PLAN
Regent Poag made the motion, seconded by Regent Howard, to approve the Section 125 Plan re-service documents administered by American Fidelity.
Voting
for the motion: Regents Poag,
Howard, Hibler, Gordon, Thompson, Ryerson, Stansberry
Voting against the motion: None
D. Ratification of emergency approval by Chair Ann Holloway on December 21, 2005, to proceed with the process for filing the restated plan document for the Supplemental Retirement Plan for Active Employees With a Date of Employment Prior to July 1, 1995 (IRC 401(a)) with Internal Revenue Service. (Approved under the Policy & Procedures Committee, item IV-F, R. #163).
E. R. #196 – CONSULTANT CONTRACT
Regent Gordon made the motion, seconded by Regent Hibler, to ratify
emergency approval granted by Chair Ann Holloway of a consultant contract in
the amount of $1,500.00 with Keith Weber of Total Government Solutions for
services related to acquiring grants for the RUSO system.
Voting
for the motion: Regents Gordon,
Hibler, Poag, Howard Thompson, Ryerson, Stansberry
Voting against the motion:
None
F. Out-of-State Travel Reports (Attachment P,
Pages 355-363)
G. AGB National Conference on Trusteeship, April
1-4, 2006,
VIII. EXECUTIVE DIRECTOR’S REPORT (Continued)
H. Status Report on Administrative Office
Sheridan McCaffree stated that Lou Ann Porter passed all four parts of the CPA exam.
IX. CHAIR’S REPORT
R. #197 – CITY OF
Regent Howard made the motion, seconded by
Regent Gordon, to ratify emergency approval granted by Chair Ann Holloway on
January 13, 2006 of the resolution to the City of
Voting
for the motion: Regents Howard,
Gordon, Poag, Hibler, Thompson, Ryerson, Stansberry
Voting
against the motion: None
X. REGENTS’
COMMENTS AND ANNOUNCEMENTS
R. #198 - AMENDMENT TO THE MOTION
Regent
Thompson made the motion, seconded by Regent Gordon, to amend R. #162 –
SPECIAL BOARD MEETINGS relating to special board meeting dates and requested
that the Board grant him latitude to set the dates for the special meetings
after polling the Regents regarding their availability to attend.
Voting
for the motion: Regents Thompson,
Gordon, Poag, Howard, Hibler, Ryerson, Stansberry
Voting
against the motion: None
XI. NEW BUSINESS
None
XII. ADJOURNMENT
The meeting adjourned at 12:00 p.m.
Submitted by:
_______________________________ ________________________________
Ann Holloway Belva Howard
Chair Secretary
Minutes approved by the Regional University System of Oklahoma this day of ___________, ______.
The
next regular meeting of the Regional University System of Oklahoma is scheduled
for 9:00 a.m. February 17, 2006,