OKLAHOMA COLLEGES
MINUTES
MINUTES
Board of Regents of Oklahoma
Colleges
Administrative Office
TABLE
OF CONTENTS
Minutes of May 25, 2006............................................................................................. 1-19
MINUTES
Thursday, May 25, 2006, 2:00 p.m.
Board of Regents of Oklahoma Colleges
Administrative Office
3555 NW 58th,
I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT
The Board of Regents
of Oklahoma Colleges met in special session at 2:10 p.m., May 25, 2006, at the
Regional University System of Oklahoma Administrative Office, 3555 NW 58th,
II. CALL TO ORDER AND REGENTS’ ROLL CALL
Chair Holloway called the meeting to order. Roll call established the presence of a quorum with seven Regents present.
Ann Holloway, Chair, Position 7
Mark Stansberry, Vice Chair, Position 8
Belva Howard, Secretary, Position 2
Harold Jackson, Regent, Position 1
Jan Gordon, Regent, Position 4
Richard Ryerson, Regent, Position 6
Sandy Garrett, Regent, Position 9
II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)
R. #326 – EXCUSE ABSENT REGENTS
Regent Howard made
the motion, seconded by Regent Gordon, to excuse Regents Joe Anna Hibler,
Position 3 and Mickey Thompson, Position
5.
Voting for the motion:
Regents Howard, Gordon, Jackson, Ryerson, Stansberry, Garrett, Holloway
Voting against the motion: None
GUESTS
Kathryn Jones, Executive Director, Higher
Education Alumni Council of
Janet Cunningham, Executive Vice President,
Northwestern
University,
Steve Valencia, Associate Vice President for
University Relations, Northwestern
Tom Fagan, Vice President for Administration
and Finance, Southwestern
Steve Kreidler, Executive Vice President for
Administration and Finance,
Raymond Johnson, Interim Vice President for
Fiscal Affairs,
University,
OTHERS PRESENT
University Presidents
Bill Cole, President,
Larry Williams,
President, Northeastern
Paul Beran,
President, Northwestern
Glen Johnson, President,
Southeastern
John Hays, President, Southwestern
Roger Webb, President,
Board Administrative Staff
Charlie Babb, General Counsel
Pat Shiflett, Executive Assistant
III. CONSENT DOCKET
Regent Stansberry
made the motion, seconded by Regent Ryerson, to approve the following items
listed on the consent docket:
A. MINUTES
OF PREVIOUS MEETING
R. #327 -
MINUTES OF APRIL 21, 2006
R. #328 –
MINUTES OF MAY 3, 2006
B. ACADEMIC AFFAIRS COMMITTEE REPORT
(Attachment A, Pages 34-184)
1. R. #329 – NORTHWESTERN
Program
Review - Bachelor of Arts
program reviews for History and Political Science.
2. R.
#330 - SOUTHWESTERN
New Program Proposal for a Bachelor of
Science in Exercise Science.
3. R.
#331 – SOUTHEASTERN
Online Programs
Bachelor of General Studies
degree program online; and
Master of Science in Occupational Safety and Health
4. R.
#332 – NORTHEASTERN
a. Program Modifications:
·
Art,
B.A.
·
Art,
B.A. Ed.
·
Business
Administration, B.B.A.
·
School
Counseling, Post Master Certificate
·
School
Counseling, M.Ed.
·
Counseling
Psychology, M.S.
·
Criminal
Justice, B.S.
·
English,
B.A. Ed.
·
Geography,
B.A.
III. CONSENT DOCKET (Continued)
B. ACADEMIC
AFFAIRS COMMITTEE REPORT
4. R.
#332
a. Program Modifications:
·
Native
American Studies, B.A.
·
Mass
Communication, B.A.
·
Management,
B.B.A.
·
Music,
B.A.
·
Psychology,
B.A.
·
Criminal
Justice, M.S.
·
Speech-Language
Pathology, B.S.
·
Social
Work, B.S.W.
·
American
Studies, M.A.
·
Management
Information System, B.B.A.
·
Bachelor
of Technology, B(T)
·
Speech-Language
Pathology, M.S.
b. New Programs:
·
Master
of Social Work, M.S.W.
·
Visual
Communication, B.A.
c. Program Deletion:
·
Technology
Education, B.S. Ed.
Voting for the motion:
Regents Stansberry, Ryerson, Jackson, Howard, Gordon, Garrett, Holloway
Voting
against the motion: None
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS
A. BUILDING COMMITTEE REPORT –
Chair Richard Ryerson
(Attachment B, Pages 185-203)
Regent Ryerson made the motion, seconded by Regent Howard, to approve
the following building items submitted by Southwestern Oklahoma State
University, Northwestern Oklahoma State University, Southeastern Oklahoma State
University, University of Central Oklahoma and Northeastern State University:
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS
A. BUILDING COMMITTEE REPORT
1. Southwestern
R. #333
– ROOF REPLACEMENTS
Bid and
award roof replacements for the
2. Northwestern
R. #334 – SUBLEASE – CITY OF
Finalize the sublease with the City of
R. #335 – WALKING TRAIL EASEMENT
Walking trail easement to the City of
3. Southeastern
a. R. #336 –
Emergency approval granted by Regent Ann Holloway to bid and award a
contract to upgrade the network infrastructure (fiber/copper cable) at the
McCurtain
b. R.
#337 – CAMPUS MASTER PLAN – FY 2007
Fiscal
Year 2007 Campus Master Plan for Capital Improvements Projects to be forwarded
to the
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING
COMMITTEE REPORT
4.
Projects
a. R. #338 - PARKING, SIDEWALKS, LIGHTS AND LANDSCAPING - PROJECT #1200013
-
FINAL COMPLETION
Final Completion of the Robinson/Thompson Gardens Project with Greenturf, Inc. as completed April 17, 2006. The total cost of the contract is $72,276.32. Board approved the project January 2005. (R#131) (R#132) (Private Gift)
b. R. #339 - HOWELL
HALL RENOVATION – PROJECT #1200010 - INCREASE IN FUNDING
Increase funding in the amount of $65,000 for the Howell Hall Renovation Project Room 118. The revised project budget is $125,000. Board approved $60,000 on June 16, 2005. (R#291) (FY 07 Section 13 Offset Funds and E&G Funds)
c. R.
#340 - HOWELL HALL SCIENCE LABORATORIES PROJECT #1200010 –RENOVATION, PHASE II
Fund,
design, bid and award contract to the lowest responsible bidder for Science
Laboratory renovation Phase II, Room 302. The project budget is $200,000. (E&G Funds)
d. R. #341 - PARKING, SIDEWALKS, LIGHTS
& LANDSCAPING - PROJECT #1200013 – PARKING LOT IMPROVEMENTS
Fund,
design, bid and award contract to the lowest responsible bidder for Parking Lot
#10 and 11 Improvements. The project
budget is $150,000. (Auxiliary Funds)
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE REPORT
4.
Projects
e. R.
#342 - HEALTH & SAFETY PROJECTS #1200060
CAMPUS LIGHTENING DETECTION AND ALARM
SYSTEM
Fund, design, bid and award contract to the lowest responsible bidder for Campus Lightening Detection and Alarm System. The project budget is $30,000. (Federal Grant and Student Facility Fees)
5. Northeastern
a. R. #343 – PROPERTY PURCHASE
Purchase
approximately 2 acres at 401 Crafton for a maximum price of $125,000. This property is adjacent to the Intramural
field and directly across the street from our current baseball and softball
fields. (Section 13/New College Funds)
b. Campus Master Plan Update
1) New Projects
a) R.
#344 - CAMPUS LANDSCAPING, OUTDOOR ART AND
COURTYARDS PROJECT #4850067
Add
a project specifically for the improvement of landscaping on campus, location
of art projects to enhance utilization of outdoor areas, and the addition of
courtyards in areas which are conducive to student gatherings. The project is
estimated at approximate $500,000. (Section 13/New College funds and donations)
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE REPORT
5. Northeastern
b. Campus Master Plan Update
1) New Projects
b) R. #345 - BROKEN
ARROW FITNESS TRAIL
PROJECT
#4850068
Add a project to create a Fitness Trail on the
c) R. #346 -
Add
a project for the construction of a new multi-purpose classroom building on the
Tahlequah campus. This project is seen
as a long term need as the growth of the student population continues. We foresee the need for a multi-story
facility of approximate 60,000 square feet.
The project cost is estimated at $12,000,000. (
d) R. #347 -
Add
a project for the construction of a new multi-purpose
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE REPORT
5. Northeastern
b. Campus Master Plan Update
1) New Projects
d) R. #347
We
anticipate the need for a facility to accommodate the support services
necessary for a campus the size of
2) Deleted Projects
a) R. #348 - PERFORMANCE
ENERGY PROJECT #4850010
This
project is in the final punch list phase and will be completed by the end of
this fiscal year. We are already experiencing surprising
energy savings through this project.
b) R. #349 - INDOOR
ATHLETIC FACILITY PROJECT #4850065
As noted at previous meetings, this project
has been successfully completed.
3) Project
Changes
a) R. #350 - BROKEN
ARROW CAMPUS PHASE I - PROJECT #4850050
Increase
this project $3,000,000, from $26,000,000 to $29,000,000.
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE REPORT
5. Northeastern
b. Campus Master Plan
Update
3) Project
Changes
a) R. #350
This
will allow NSU to complete the original Phase I campus areas which were left in
shelled condition during the original construction. Areas to be addressed include the auditorium,
office space, banquet facilities and food service facilities in Building A,
classroom and faculty office/conference space in Building B, and renovation of
the areas located in Phase I which will be moving to the new facilities. (Statewide
Higher Education Bond Issue of 2005 Funds)
b) R.
Increase
this project $300,000, from $1,250,000 to $1,550,000. This has been an annual project to renovate
this facility. This year we anticipate
renovation of the lobby and restroom facilities and renovation of the upstairs
annex complex for office and classroom needs. (Section 13 Offset Funds)
c. R. #352 -
Increase
this project $2,750,000, from $8,250,000 to $11,000,000. We plan to utilize an additional $3,000,000
of University funds in concert with the $7,000,000 made available through the
Statewide Higher Education Bond Issue of 2005.
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE REPORT
5. Northeastern
b. Campus Master Plan
Update
3) Project
Changes
c. R.
#352
We also plan an additional $1,000,000 will be generated from outside
donations. This project will help offset
the deferred maintenance which has accumulated for our aging academic
buildings. Buildings considered within
the project include Education, Business and Technology, Seminary Hall, the
Library, HPE, Financial Aid, Haskell, and the
d) R. #353 - UNIVERSITY SIGNAGE
PROJECT #4850056
Increase this project $150,000, from $100,000 to $250,000 to increase
the signage available in parking lots, building identification, and directional
signage. Section 13/New College Funds and Student
Infrastructure Fees)
Voting for the motion:
Regents Ryerson, Howard, Jackson, Gordon, Stansberry, Garrett, Holloway
Voting against the
motion: None
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
B. AUDIT & FINANCE COMMITTEE REPORT – Regent Mark Stansberry
1. R. #354 – TRANSITIONAL AUDITS
Regent Stansberry made the motion, seconded by Regent
Ryerson, to approve transitional audits, to be completed by June 30, 2006, for:
a. Bill Cole, President,
b. Paul Beran, President,
Voting
for the motion: Regents Stansberry,
Ryerson, Jackson, Howard, Gordon, Garrett, Holloway
Voting against the motion:
None
2. Status report on new 2 year audit plan.
Regent Stansberry stated that Kathleen Shannonhouse, Chief Audit Executive, and Mike Gibson, Cole & Reed, are working on the development of the 2 year audit plan. Information has been requested from the business officers and the external auditors. The proposed plan will be presented to the Board at the June 2006 meeting to allow inception by July 1, 2006.
3. Status report on expanding audit coverage to include information technology systems.
Regent Stansberry reported that Kathleen Shannonhouse, Chief Audit Executive, and Mike Gibson, Cole & Reed, are developing the information technology (IT) auditing proposals. Information has been requested from the business officers and the external auditors. The proposed plan will be presented at the June 2006 Board meeting.
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. SYSTEM ADVANCEMENT COMMITTEE REPORT –
Co-Chairs Mark Stansberry and Glen D. Johnson (Attachment C, Pages 204-206)
1. RUSO
name change
President Johnson reported that Governor
Henry signed Senate Bill No. 1956 modifying the name of the Board of Regents of
Oklahoma Colleges to the Regional University System of Oklahoma (RUSO)
effective July 1, 2006.
The committee recommends changing the RUSO website,
stationery, etc. to reflect the Regional University System of Oklahoma’s (RUSO)
name, consistent with the new law.
2. RUSO
legislative reception
The consensus of the committee was that the
legislative reception received positive feedback, was well attended and the
legislative reception should be held again in early May 2007 at the same
location. The total attendance this year
was 101 versus 126 last year. The cost
for the facility and catering was $5,116.08.
3. Presentation to the
The
recommendation of the committee is to request that the Oklahoma State Regents
for Higher Education place the RUSO presentation on their September 14, 2006
meeting agenda.
4. Reception with the
The committee recommends the OSRHE reception be held on
the evening of Wednesday, September 13, 2006 if the RUSO presentation is made
at the state regents meeting on September 14, 2006.
5. RUSO
legislative agenda
President Johnson updated the Board on the
progress of the state budget process at the Capitol including issues relating
to the state income tax cut, higher education funding and possible tuition increases.
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
C. SYSTEM ADVANCEMENT COMMITTEE REPORT
6. R. #355 – AD HOC SYSTEM ADVANCEMENT
COMMITTEE
Regent Stansberry made
the motion, seconded by Regent Ryerson, to approve an ad hoc System Advancement
Committee. The ad hoc committee will
report to the standing System Advancement Committee. This ad hoc committee is to be composed of
two representative citizens who are nominated by each president. The nominations will be presented to the
System Advancement Committee for recommendation and approval by the Board.
Voting
for the motion: Regents Stansberry,
Ryerson, Jackson, Howard, Gordon, Garrett, Holloway
Voting
against the motion: None
D. PERSONNEL COMMITTEE REPORT –
(Attachment D, Pages 207-225)
1. RUSO administrative staff evaluations
Regent Howard stated that the RUSO
administrative staff evaluations have been completed and that the evaluations
are very positive.
2. R. #356 - RUSO
ADMINISTRATIVE JOB DESCRIPTIONS
Regent
Howard made the motion, seconded by Regent Gordon, to approve the RUSO
administrative job descriptions.
Voting
for the motion: Regents Howard,
Gordon, Jackson, Ryerson, Stansberry, Garrett, Holloway
Voting
against the motion: None
V. PRESIDENTS’ RECOMMENDATIONS
The order of the agenda changed
to item V-E
E. R.
#357 - NORTHEASTERN
Regent
Garrett made the motion, seconded by Regent Ryerson, for approval of the
President’s Recommendations for
(Attachment E, Pages 226-230)
Voting
for the motion: Regents Garrett,
Ryerson, Jackson, Howard, Gordon, Stansberry, Holloway
Voting against the
motion: None
The order of the agenda resumed.
A. R.
#358 - NORTHWESTERN
Regent Howard made the motion, seconded by Regent Gordon,
for approval of the President’s Recommendations for
Voting
for the motion: Regents Howard,
Gordon, Jackson, Ryerson, Stansberry, Garrett, Holloway
Voting against the motion: None
B. R.
# 359 -
Regent Gordon
made the motion, seconded by Regent Garrett, for approval of the President’s
Recommendations for
(Attachment G, Pages 234-236)
Voting
for the motion: Regents Gordon,
Garrett, Jackson, Howard, Ryerson, Stansberry, Holloway
Voting
against the motion: None
President Cole updated the Board on fund
raising efforts regarding the Hallie Ford Fine Arts Center and various gifts
from ECU alumni.
Board Chair Holloway
commended President Cole for the outstanding job he has done regarding fund
raising.
V. PRESIDENTS’ RECOMMENDATIONS (Continued)
C. R.
#360 -
Regent Howard
made the motion, seconded by Regent Gordon, for approval of the President’s
Recommendations for the
(Attachment H, Pages 237-245)
Voting
for the motion: Howard, Gordon,
Jackson, Ryerson, Stansberry, Garrett, Holloway
Voting
against the motion: None
President Webb also congratulated President Cole for his
fund raising efforts over the years stating that President Cole has set a high
standard for the universities to meet.
D. R.
#361 – SOUTHWESTERN
Regent Ryerson
made the motion, seconded by Regent Stansberry, for approval of the President’s
Recommendations for
Voting
for the motion: Regents Ryerson, Stansberry,
Jackson, Howard, Gordon, Garrett, Holloway
Voting
against the motion: None
E. NORTHEASTERN
This item
follows IV-D on the agenda.
F. R.
#362 - SOUTHEASTERN
Regent Gordon made the motion, seconded by
Regent Garrett, for approval of the President’s Recommendations for
V. PRESIDENTS’ RECOMMENDATIONS (Continued)
F. R.
#362
Voting
for the motion: Regents Gordon,
Garrett, Jackson, Howard, Ryerson, Stansberry, Holloway
Voting
against the motion: None
Board Chair
Holloway congratulated President Johnson on his upcoming induction into the
Oklahoma Hall of Fame for 2006. The
induction ceremony will be held November 16, 2006, at the Renaissance Tulsa
Hotel & Convention Center in
VI. PRESIDENTS’ COUNCIL REPORT –
No report.
VII. EXECUTIVE DIRECTOR’S
REPORT
No
report.
VIII. CHAIR’S REPORT
R. #363 – AD HOC COMMITTEE
Regent Stansberry made the
motion, seconded by Regent Howard, to approve an ad hoc committee to study the
current funding formula used by the OSHRE in comparison to other states’
funding’ formulas. The members are:
ECU, Raymond Johnson, Interim Vice President for Fiscal Affairs
NSU, Kim Cherry, Vice President for Administration
NWOSU, Deena Fisher, Dean, Woodward Campus
SEOSU, Ross Walkup, Vice President for Business Services
SWOSU, John Hays, President
UCO, Steve Kreidler, Executive Vice President for Administration & Finance
Voting
for the motion: Regents Stansberry,
Howard, Jackson, Gordon, Ryerson, Garrett, Holloway
Voting against
the motion: None
IX. REGENTS’ COMMENTS AND
ANNOUNCEMENTS
None
X. NEW BUSINESS
None
XI. R.
# 364 - EXECUTIVE SESSION
At 3:10
p.m. Regent Ryerson made the motion, seconded by Regent Stansberry, to go into
Executive Session to discuss:
1. Pursuant to 25 O.S.
§ 307 (B) (1), hiring of the President of
2. Pursuant
to 25 O.S. §307 (B) (1),
discuss the salaries of the administrative office staff – Executive Director,
General Counsel, Chief Audit Executive, Staff Auditor, Finance Officer,
Executive Assistant and Administrative Assistant.
Voting
for the motion: Regents Ryerson,
Stansberry, Jackson, Howard, Gordon, Garrett, Holloway
Voting against
the motion: None
XII. ANNOUNCEMENT TO RECONVENE IN PUBLIC SESSION
The Board reconvened in public
session at 4:30 p.m. No action was taken
regarding items discussed in Executive Session.
XIII. R. #365 – ADJOURNMENT
Regent
Stansberry made the motion, seconded by Regent Gordon, to adjourn the meeting
at 4:30 p.m.
Voting for
the motion: Regents Stansberry,
Gordon, Jackson, Howard, Ryerson, Garrett, Holloway
Voting against the motion: None
Submitted by:
_______________________________ ________________________________
Ann Holloway Belva Howard
Chair Secretary
Minutes approved by the Regional University System of Oklahoma this day of ___________, ______.
The
next regular meeting of the Regional University System of Oklahoma is scheduled
for 9:00 a.m. June 15, 2006,