MINUTES
MINUTES
Thursday, July 27, 2006, 9:00 a.m.
Northeastern
I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT
The Board of Regents
of the Regional University System of Oklahoma met in special session at 9:00 a.m.,
July 27, 2006, at
II. CALL TO ORDER AND REGENTS’ ROLL CALL
Chair Stansberry called the meeting to order. Roll call established the presence of a quorum with seven Regents present.
Mark Stansberry, Chair, Position 8
Belva Howard, Vice Chair, Position 2
Joe Anna Hibler, Secretary, Position 3
Harold Jackson, Regent, Position 1
Jan Gordon, Regent, Position 4
Richard Ryerson, Regent, Position 6
Ann Holloway, Regent, Position 7
II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)
R. #1–EXCUSE ABSENT REGENTS
Regent Howard made
the motion, seconded by Regent Holloway, to excuse Regents Mickey Thompson,
Position 5 and Sandy Garrett, Position 9.
Voting for the motion:
Regents Howard, Holloway, Jackson, Hibler, Gordon, Ryerson, Stansberry
Voting against the motion: None
GUESTS
Mike Gibson, Partner, Cole & Reed, P.C.
Steve Kelley, Legislative Liaison,
Duane
Anderson, Vice President for Academic Affairs,
Raymond Johnson, Interim Vice President for
Fiscal Affairs,
University,
Kim Cherry, Vice President for Administration, Northeastern State
University,
Amber Fite, General Counsel and Assistant to
the President, Northeastern
University,
Anita Thompson, Director of Alumni
Relations, Northeastern
Shirley Griffin, Secretary III, Northeastern
John
Professors (AAUP),
Dale
Denwalt, The Northeastern,
Northeastern
David Pecha,
Vice President for Administration, Northwestern
University,
Ross Walkup,
Vice President for Business Services,
Tom Fagan, Vice President for Administration
and Finance, Southwestern
Steve Kreidler, Executive Vice President for
Administration and Finance,
II. CALL TO ORDER AND REGENTS’ ROLL CALL (Continued)
OTHERS PRESENT
University Presidents
Richard Rafes, President,
Larry Williams,
President, Northeastern
Janet
Cunningham, President, Northwestern
Glen Johnson, President,
Southeastern
John Hays, President, Southwestern
Roger Webb, President,
Board Administrative Staff
Charlie Babb, General Counsel
Kathleen Shannonhouse, Chief Audit Executive
Pat Shiflett, Executive Assistant
III. CONSENT DOCKET
Regent Hibler
made the motion, seconded by Regent Howard, to approve the following items listed
on the consent docket:
A. MINUTES
OF PREVIOUS MEETING
R. #2-MINUTES
OF JUNE 15, 2006
B. ACADEMIC AFFAIRS COMMITTEE REPORT
(Attachment A, Pages 34-82)
1. NORTHWESTERN
a. R. #3–INTERLOCAL COOPERATIVE AGREEMENT
Interlocal
cooperative agreement between the
III. CONSENT DOCKET (Continued)
B. ACADEMIC AFFAIRS
COMMITTEE REPORT
1. NORTHWESTERN
a. R. #3
treatment
services at the
b. R. #4–PROGRAM MODIFICATION
Program Modification for the Master of
Counseling
Psychology.
2. SOUTHWESTERN
a. R. #5–COUNCIL ON SOCIAL WORK
EDUCATION
Action taken by the Council on Social Work Education relative to
the accreditation of the Bachelor of Social Work degree program that is offered
at SWOSU.
b. R.
#6–NEW DEPARTMENTS
The division
of the SWOSU Department of Language Arts-form two new departments. The names of the departments would be the
Department of Language and Literature and the Department of Communication and
Theatre.
3. SOUTHEASTERN
a. R. #7–COURSE REQUIREMENT CHANGE
Bachelor
of Science in Environmental Sciences-course requirement change.
III. CONSENT DOCKET (Continued)
B. ACADEMIC AFFAIRS COMMITTEE REPORT
3. SOUTHEASTERN
b. R. #8-NAME CHANGE/COURSE
REQUIREMENT CHANGE
Master of Science in Aerospace
Administration-name change and course requirement change.
c. R. #9–COURSE REQUIREMENT CHANGE
Bachelor of Science in
Occupational Safety and Health course requirement change.
d. R. #10–PROGRAM DELETION
Bachelor
of Science in Technology-program deletion.
Voting for the motion:
Regents Hibler, Howard, Jackson, Gordon, Ryerson, Holloway, Stansberry
Voting
against the motion: None
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS
A. BUILDING COMMITTEE REPORT–Chair
Richard Ryerson
(Attachment B, Pages 83-92)
Regent Ryerson made the motion, seconded by Regent Holloway, to approve
the following building items submitted by Northwestern Oklahoma State
University, University of Central Oklahoma,
Northeastern State University, Southeastern Oklahoma State University,
and Southwestern Oklahoma State University:
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE REPORT
1. Northwestern
R. #11-MODIFICATION OF
HEATING, VENTILATION, AND AIR CONDITIONING (HVAC)
Physical Plant
Modification
of HVAC $147,000
(includes equipment and master lease payments)
Major repairs and renovation for softball field 25,000
________
TOTAL $172,000
2.
a. Informational
Item
R. #12-HOWELL HALL SCIENCE LABORATORIES
PROJECT
#1200010
Contract awarded to Diversified Construction of Oklahoma, Inc., the Indefinite Delivery General Construction Contractor, for Science Laboratories Renovations Phase II, Room 154 in the amount of $179,742 for the Howell Hall Science Lab. The project budget is $200,000. The board approved $200,000 on April 2006. (R#255)(Section 13 Offset and Private Gifts)
b. Change Order
R. #13-MAJOR REPAIRS AND DEFERRED MAINTENANCE-PROJECT #1200032
MID CONTINENTAL RESTORATION, INC.
Change Order # 2 in the amount of $2,000.00 for tuckpointing. Place
backer rod and then apply sealant as specified on the Education Building, patch
concrete railing on west staircase of the
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE REPORT
3. Northeastern
a. R. #14-PROPERTY PURCHASE–PROJECT
#4850037
Negotiate and make offers for 3 tracts of property consisting of approximately
7 acres adjacent to the Tahlequah campus.
b. SCIENCE BUILDING RENOVATION
1) R. #15-SCIENCE BUILDING RENOVATION
PROJECT #4850041-CONSTRUCTION CONTRACT
Bid and award the construction contract, subject to review by counsel,
for the renovation of the existing
2) R. #16-SCIENCE BUILDING RENOVATION
PROJECT #4850041-HAZARDOUS MATERIAL REMOVAL
Award
a contract to the lowest and best bidder, Environmental Action, in the amount
of $100,750 for the removal of hazardous material in the mechanical rooms,
basement, and tile flooring of the existing
4. Southeastern
a. R. #17-CONSTRUCTION MANAGER
Select
a construction manager outlined in the procedures established by the State of
Oklahoma –Department of Central Services, Construction and Properties Division
for Construction Management (CM), on the following projects: General Classroom,
Computer Science, and Occupational Safety & Health Complex; Theatre
Building; Academic Support
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE REPORT
4. Southeastern
a. R. #17
Services;
and McCurtain Branch Campus. The
Construction Management includes “At-Risk” whereby the construction entity, after
providing construction management during the pre-construction period, takes on
the financial obligation to carry out construction under a specified cost
agreement. (Statewide Higher Education bond Issue of
2005 Funds)
b. R. #18-REAL
PROPERTY LEASE
Authorize the President to execute the Real Property Lease by and
between the University and the Southeastern Foundation, Inc., subject to approval
by the
5. Southwestern
a. R. #19 – STREET AND PARKING REPAIRS
PROJECT #6650037
Bid
repairs to streets and parking around the
b. Change Orders
1) R. #20-MEMORIAL STUDENT UNION
PROJECT
#6650023-SUNBELT MASONRY
Change
order number 3 increase in the amount of $1,200 to change masonry wall in the
coffee bar.
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE
REPORT
5. Southwestern
b. Change Orders
2) R. #21-MEMORIAL STUDENT UNION
PROJECT
#6650023-SUNBELT MASONRY
Change
order number 4-increase in the amount of $3,000 to wash brick on the existing
cafeteria wall.
3) R. #22-MEMORIAL
STUDENT UNION
PROJECT #6650023-TRADE
MECHANICAL CONTRACTORS
Change
order 12-increase in the amount of $1,086 to furnish and install material to
reconnect roof drain line.
4) R. #23-MEMORIAL
STUDENT UNION
PROJECT #6650023-TRADE
MECHANICAL CONTRACTORS
Change
order 13-increase in the amount of $521.26 to furnish and install duct and
supply air diffuser to fire line riser.
5) R. #24-MEMORIAL
STUDENT UNION
PROJECT #6650023-TRADE
MECHANICAL CONTRACTORS
Change
order 14-increase in the amount of $2,930.88 to revise supply air to the
Skyview Room.
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE
REPORT
5. Southwestern
b. Change Orders
6) R. #25-MEMORIAL
STUDENT UNION
PROJECT #6650023-TRADE
MECHANICAL CONTRACTORS
Change
order 15-increase in the amount of $358.70 for labor and material to modify
diffuser boxes for the coffee shop.
7) R. #26-MEMORIAL
STUDENT UNION
PROJECT #6650023-TRADE
MECHANICAL CONTRACTORS
Change
order 16-decrease in the amount of $383.10 for changes in diffuser boxes to
cafeteria.
8) R. #27-MEMORIAL
STUDENT UNION
PROJECT
#6650023-WILLIAMS ELECTRIC
Change
order 9-increase in the amount of $441 to install new 20 amp circuit.
9) R. #28-MEMORIAL
STUDENT UNION
PROJECT #6650023-WILLIAMS
ELECTRIC
Change
order 10-increase in the amount of $3,068 for materials and installation of
basin heater and heat tape.
10) R. #29-MEMORIAL
STUDENT UNION
PROJECT
#6650023-WILLIAMS ELECTRIC
Change
order 11-increase in the amount of $946 to furnish and install receptacles at
the drinking fountains.
IV. REPORT OF BOARD COMMITTEE PROCEEDINGS (Continued)
A. BUILDING COMMITTEE
REPORT
Voting for the motion:
Regents Ryerson, Holloway, Jackson, Howard, Hibler, Gordon, Stansberry
Voting
against the motion: None
B. AUDIT & FINANCE COMMITTEE REPORT – Regent Joe Anna Hibler
(Attachment
C, Pages 93-141)
1. R.
#30-NEW 2 YEAR AUDIT PLAN
Regent Hibler made the motion,
seconded by Regent Gordon, to approve the new 2 year audit plan which now
incorporates governance, non-financial operations, information technology and
also risk management and financial operations.
Voting
for the motion: Regents Hibler,
Gordon, Jackson, Howard, Ryerson, Holloway, Stansberry
Voting against the motion:
None
2. R. #31-REQUEST FOR PROPOSAL-INFORMATION TECHNOLOGY SYSTEMS AUDIT
Regent Hibler made the motion, seconded by
Regent Gordon, for approval to delegate authority to the Audit and Finance
Committee Chair to authorize the internal auditors to proceed with Request for
Proposal for information technology system audit.
Voting
for the motion: Regents Hibler,
Gordon, Jackson, Howard, Ryerson, Holloway, Stansberry
Voting against the motion: None
V. PRESIDENTS’ RECOMMENDATIONS
A. NORTHEASTERN
Regent Gordon
made the motion, seconded by Regent Howard, for approval of the President’s
Recommendations, budget, tuition and fee increases and change orders for
Northeastern State University as presented by President Williams: (Attachment D, Pages 142-166)
1. R.
#32-PRESIDENT’S RECOMMENDATIONS
2. R.
#33-FISCAL YEAR 2007 BUDGET
3. R.
#34-TUITION AND FEE INCREASE
4. CHANGE
ORDERS
a. R. #35-FOOTBALL STADIUM REPAIRS AND
RENOVATIONS-PROJECT #4850064-PATTON CONSTRUCTION COMPANY
Change
Order No. 1 in the amount of $6,650.00 for additional 4” asphalt and an
additional 6” aggregate base for the asphalt on Parking Lot C to extend the
lot. (Facility Fee Funds)
b. R. #36-FOOTBALL STADIUM REPAIRS AND
RENOVATIONS-PROJECT #4850064-PATTON CONSTRUCTION COMPANY
Change
Order No. 2 in the amount of $3,300.00 to install 8” pipe along the north
retaining wall in Parking Lot A. This
will connect to inlet box coming from the track. (Facility Fee Funds)
c. R. #37-SCIENCE LAB BUILDING-PROJECT
#4850047
OAKRIDGE BUILDERS
Change
Order No. 3, net increase of $16,773.00. The changes requested include
modifications between the New and Existing Science buildings – ($4,885.00),
modifications for structural and steel support related to brick and roof
revisions – $9,679.00, modification of mobile cart cabinets ($220.00), interior
insulation, wall
V. PRESIDENTS’ RECOMMENDATIONS (Continued)
A. NORTHEASTERN
4. CHANGE
ORDERS
c. R. #37
and
accessory modifications-$4,521.00, heat trace for piping-$2,611.00, additional
fire alarms requested by State Fire Marshall $2,564.00, increase in the size of
the pull down video format screens-$2,503.00.
Voting
for the motion: Regents Gordon,
Howard, Jackson, Hibler, Ryerson, Holloway, Stansberry
Voting against the
motion: None
President Williams provided the NSU
Foundation Report to the Board.
Chair Stansberry expressed appreciation to President
and Pam Williams and
B. SOUTHEASTERN
Regent Gordon made
the motion, seconded by Regent Ryerson, for approval of the President’s
Recommendations, budget and tuition and fee increases for
1. R.
#38-PRESIDENT’S RECOMMENDATIONS
2. R.
#39-FISCAL YEAR 2007 BUDGET
3. R. #40-TUITION AND FEE INCREASE
Voting
for the motion: Regents Gordon,
Ryerson, Jackson, Howard, Hibler, Holloway, Stansberry
Voting against the
motion: None
V. PRESIDENTS’ RECOMMENDATIONS (Continued)
C. NORTHWESTERN
Regent made Howard the motion, seconded by Regent Gordon,
for approval of the President’s Recommendations, budget and tuition and fee
increases for
1. R.
#41-PRESIDENT’S RECOMMENDATIONS
2. R.
#42-FISCAL YEAR 2007 BUDGET
3. R. #43-TUITION AND FEE INCREASE
Voting
for the motion: Regents Howard, Gordon,
Jackson, Hibler, Ryerson, Holloway, Stansberry
Voting against the motion: None
Chair Stansberry
welcomed Dr. Janet Cunningham as the new president of
D.
Regent Ryerson
made the motion, seconded by Regent Holloway, for approval of the President’s
Recommendations for
1. R.
#44-PRESIDENT’S RECOMMENDATIONS
2. R.
#45-FISCAL YEAR 2007 BUDGET
3. R. #46-TUITION AND FEE INCREASE
Voting
for the motion: Regents Ryerson,
Holloway, Jackson, Howard, Hibler, Gordon, Stansberry
Voting
against the motion: None
Chair Stansberry
welcomed Dr. Richard Rafes as the new president of
V. PRESIDENTS’ RECOMMENDATIONS (Continued)
E.
Regent Gordon
made the motion, seconded by Regent Ryerson, for approval of the President’s
Recommendations, budget and tuition and fee increases for the
1. R.
#47-PRESIDENT’S RECOMMENDATIONS
2. R.
#48-FISCAL YEAR 2007 BUDGET
3. R. #49-TUITION AND FEE INCREASE
Voting
for the motion: Gordon, Ryerson,
Jackson, Howard, Hibler, Holloway, Stansberry
Voting
against the motion: None
F. SOUTHWESTERN
Regent Gordon made
the motion, seconded by Regent Howard, for approval of the President’s
Recommendations, budget, tuition and fee increases and change orders for
255-280)
1. R.
#50-PRESIDENT’S RECOMMENDATIONS
2. R.
#51-FISCAL YEAR 2007 BUDGET
3. R.
#52-TUITION AND FEE INCREASE
4. CHANGE
ORDERS
a. R. #53-MEMORIAL STUDENT UNION
PROJECT
#6650023-H K & S IRON
Change
order number 3-increase in the amount of $733 to furnish steel for bracing of air
handler unit (AHU) #1, 2, 4 and 5. (Student Facility Fee, Section
13 and Auxiliary Funds)
V. PRESIDENTS’ RECOMMENDATIONS (Continued)
F. SOUTHWESTERN
4. CHANGE
ORDERS
b. R. #54-MEMORIAL STUDENT UNION
PROJECT #6650023-NEMECHEK INTERIORS
Change order number 7-increase in the amount of $2,400 to furnish and
install framing, insulation and sheetrock to deck for second floor offices. (Student Facility Fee, Section 13 and
Auxiliary Funds)
c. R. #55-MEMORIAL STUDENT UNION
PROJECT #6650023-NEMECHEK INTERIORS
Change
order 8-increase in the amount of $600 to furnish and install furr-down at
first floor staircase. (Student Facility Fee, Section 13 and
Auxiliary Funds)
d. R. #56-MEMORIAL STUDENT UNION
PROJECT
#6650023-QUALITY INTERIORS
Change
order 4-increase in the amount of $176 to apply fire retardant paint to wood
transoms. (Student Facility Fee, Section 13 and
Auxiliary Funds)
e. R. #57-MEMORIAL STUDENT UNION
PROJECT #6650023-SIMPLEX GRINNELL
Change
order 4-increase in amount of $3,075 to add and relocate sprinkler heads for
the second floor. (Student Facility Fee, Section 13 and
Auxiliary Funds)
Voting
for the motion: Regents Gordon,
Howard, Jackson, Hibler, Ryerson, Holloway, Stansberry
Voting
against the motion: None
VI. PRESIDENTS’ COUNCIL REPORT – President Roger Webb
(Attachment J, Pages 281-284)
Steve Kreidler presented Fiscal Year 2007 information on the following items:
·
Comparison
of State Appropriated Funds
·
Non-Funding
Formula Allocations
·
Base
Adjustment Data
VII. EXECUTIVE DIRECTOR’S
REPORT
A. R. #58-PARALEGAL POSITION
Regent Hibler made the motion, seconded by Regent
Howard, to authorize the Executive Director to advertise for the position of
paralegal.
Voting
for the motion: Regents Hibler,
Howard, Jackson, Gordon, Ryerson, Holloway, Stansberry
Voting against the motion:
None
B. Administrative Office Salary Increases
Sheridan McCaffree stated that she is in the process of reviewing national, regional and local salary information. The salary information and recommendations regarding increases will be submitted to the Personnel Committee for review and a recommendation for either equity or merit increases for the administrative office personnel will be submitted to the Board at a future meeting.
The Out-Of-State Travel reports have been sent to the Regents for the quarter ending June 30, 2006. (Attachment K, Pages 285-301)
VIII. CHAIR’S REPORT
A. FY 2007 RUSO Committee Assignments (Attachment L, Page 302)
B. The calendar Year 2007
RUSO Meeting Schedule will be presented at a future Board meeting.
Regent Stansberry stated that it is an exciting time on the Regional University System of Oklahoma’s campuses. He commended the presidents for their team building and leadership.
VIII. CHAIR’S REPORT (Continued)
Regent Stansberry presented the following ideas or opportunities for FY-2007:
· Strategic Advancement Committee
§ Expand on its role as a steering committee.
§ Consider ways to improve RUSO System, for instance: standardized accounting, create a Regents’ scholarship program, review athletics, tenure, contracts, etc.
·
§
The Heritage Association has offered to send a
speaker to each campus for a one day event to make a presentation regarding
§ Consider having an event in the spring to showcase achievements of past students and future leaders to show the importance of the Regional University System of Oklahoma
§ Present Regents’ Scholarship to outstanding students and awards to faculty
IX. REGENTS’ COMMENTS AND ANNOUNCEMENTS
Regent Hibler, who is on the board of the Oklahoma Higher Education Historical Society, stated that the historical society is requesting that all institutions in Oklahoma submit nominations for persons who have been the founding mothers and fathers of their institution. The historical society will prepare a brochure recognizing these people and the information will be on the Oklahoma Higher Education Historical Society’s website and added to the historical museum. This information will dovetail with Regent Stansberry’s suggestions for the Oklahoma Centennial celebration.
X. NEW BUSINESS
None
XI. R. #59-SYSTEM
ADVANCEMENT AD HOC COMMITTEE
Regent Holloway made the motion, seconded by Regent
Gordon, to approve the following members to serve on the System Advancement Ad
Hoc Committee:
XI. R. #59 (Continued)
Hillary Gustin
Duke Ligon
Northeastern
Wellon Poe
Toni Garner
Northwestern
Johnny Jones
Denise Reed
Southeastern
Mick Thompson
Brad Keithley
Southwestern
Grayson Bottom
Mike Brown
Ray Hibbard
Quin Tran
Voting
for the motion: Regents Holloway,
Gordon, Jackson, Howard, Hibler, Ryerson, Stansberry
Voting
against the motion: None
XII. EAST
CENTRAL UNIVERSITY VISION
President
Richard Rafes presented his vision for
XIII. RETREAT
Chair Mark Stansberry introduced and welcomed Dr. John Moore, retreat facilitator. The topic for the retreat was “Enhancing the Presidency.”
Dr.
Moore has over forty years of experience as a faculty member, administrator,
and consultant in higher education. His
administrative experience spans academic affairs, student affairs and
athletics, institutional advancement, educational support services, planning
and financial management. He holds
degrees from Rutgers University (B.S.), Indiana University (M.S.), and
Dr.
He has been a leader in his profession at the state and national levels. Dr. Moore was appointed by the Governor to the Indiana Education Roundtable, the Indiana Economic Development Commission and the Board of Directors of the Indiana Business Modernization and Technology Corporation. He is presently President of Penson Associates: The Research and Consultations Firm.
Dr. Moore presented and discussed the following in regard to Enhancing the Presidency:
· The Six Phases for Selection, Development and Retention of Effective Leadership
I. Preparation for Search
II. Search Process
III. Transition-In (Succession)
A. Prior to President Taking Office
XIII. RETREAT (Continued)
III. Transition-In (Succession)
B. Upon Assuming the Presidency
IV. Development and Retention
V. Review and Retention
VI. Transition Out
A. Voluntary Departure
B. Involuntary
Departure
CONTINUED MEETING
July 28, 2006, 8:00 a.m.
XIV. CALL TO ORDER AND REGENTS’ ROLL CALL
Board Chair Stansberry called the meeting to order. Roll call established the presence of a quorum with seven Regents present.
Mark Stansberry, Chair, Position 8
Belva Howard, Vice Chair, Position 2
Joe Anna Hibler, Secretary, Position 3
Harold Jackson, Regent, Position 1
Jan Gordon, Regent, Position 4
Richard Ryerson, Regent, Position 6
Ann Holloway, Regent, Position 7
Regents Belva Howard and Jan Gordon left the meeting at 11:10 a.m.
XV. RETREAT
Dr. Moore divided the retreat participants into small groups and to
discuss and report on the following topics:
I. Presidential
Reviews
A. Annual Reviews
B. Comprehensive
or Formal Reviews
XV. RETREAT (Continued)
II. Presidential
Performance
III. Ensuring
Presidential Performance and Satisfaction
XVI. ADJOURNMENT
The meeting adjourned at 2:30 p.m.
Submitted by:
_______________________________ ________________________________
Mark Stansberry Joe Anna Hibler
Chair Secretary
Minutes approved by the Regional University System of Oklahoma this day of ___________, ______.
The
next regular meeting of the Regional University System of Oklahoma is scheduled
for 9:00 a.m. September 15, 2006,