MINUTES
Friday, January 19, 2007, 9:00 a.m.
Memorial Student Union Complex
James A. Thomas Regents Room
I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT
The Board of Regents
of the Regional University System of Oklahoma met in regular session at 9:00 a.m.,
January 19, 2007 at
II. CALL TO ORDER AND REGENTS’ ROLL CALL
Chair Stansberry called the meeting to order. Roll call established the presence of a quorum with eight Regents present.
Harold Jackson, Regent, Position 1
Belva Howard, Regent, Position 2
Joe Anna Hibler, Secretary, Position 3
Richard Ryerson, Regent, Position 6
Ann Holloway, Regent, Position 7
R. #148 -EXCUSE ABSENT REGENTS
Regent Thompson made
the motion, seconded by Regent Howard, to excuse Regent
Voting for the
motion: Regents Jackson, Hibler,
Holloway, Gordon, Ryerson and Stansberry.
Voting against
the motion: None
R.#149- UNEXCUSED
ABSENT REGENTS FROM THE OCTOBER 27, 2006 MEETING
Regent Holloway
made the motion, seconded by Regent Ryerson to change the status of regents
absent from the October 27, 2006 meeting from unexcused to excused.
Voting for the
motion: Regents Jackson, Hibler,
Holloway, Gordon, Ryerson and Stansberry.
Voting against
the motion: None
OTHERS PRESENT
David Pecha,
Vice President for Administration, Northwestern
University,
Tom Fagan, Vice President for Administration
and Finance, Southwestern
Steve Kelley, Legislative Liaison,
Kelley and Associates
Raymond Johnson, Vice President for
Administration,
Richard Ayers, Vice President for
Advancement,
Kim Cherry, Vice President for
Administration, Northeastern
C. J. Vires, Interim Vice President
for Academic Affairs,
Laci Jade Scott, Student,
Steve Valencia, Associate Vice President for University Relations,
Northwestern
Duane Anderson, Vice President for Academic Affairs,
Jill Frye, Office of Public Information and University Relations, East
Central
University,
Frank Williams, Director of Information Technology,
Bethany Bessire,
Steve Turner, Executive Assistant to ECU President,
Dr. John Moore, Penson and Associates
Diane Berty, Vice President for Student Development,
Glen Johnson, Chancellor,
University Presidents
Richard Rafes, President,
Larry Williams,
President, Northeastern
Janet Cunningham, President,
Northwestern
University,
Jesse Snowden, Interim President,
Southeastern
John Hays, President, Southwestern
Roger Webb, President,
Board Administrative Staff
Charlie Babb, General Counsel
Janis Steincamp, Administrative Assistant
III. CONSENT DOCKET
Regent Hibler
made the motion, seconded by Regent Ryerson, to approve the following items
listed on the consent docket:
A. MINUTES
OF PREVIOUS MEETING
R. #150-MINUTES
OF OCTOBER 27, 2006
B. ACADEMIC AFFAIRS COMMITTEE REPORT
Chair
1. NORTHEASTERN
R.# 151-PROGRAM MODIFICATION
Program modification request for program requirement changes for
the following:
Music, B.A.
Spanish, B.A.
Spanish Education, B.A.Ed.
Meetings & Destination Management, B.B.A.
R.#
152-NEW PROGRAMS
Supply
Chain Management, B.B.A.
Master of Science in Substance Abuse Counseling, M.S.
Bachelor of Science in Organizational Leadership, B.S.
R.# 153-PROGRAM DELETIONS
Industrial Operations Management, B.S.
Mass Communication Education, B.A.Ed.
School Psychometry, Post-Baccalaureate Certificate
Family and Consumer Education, B.S.Ed.
School Psychology, Post-Baccalaureate Certificate
Telecommunications Management, B.B.A.
Athletic Training, B.S.
R.# 154-PROGRAM SUSPENSION
Engineering Physics, B.S.
2.
R.#
155-ACADEMIC PROGRAM REQUESTS
The addition of a Molecular Biology
option in the BS in
Biology
degree program;
An option name change in the BS in Cartography by
changing the Cartography concentration to
Geotechniques concentration; The addition of a new option in the BS in Cartography degree program by adding a
concentration in Geography;
B.
ACADEMIC AFFAIRS
COMMITTEE REPORT
2.
Change of program name in which the BS in
Health,
Physical Education and Recreation will become a BS in
Kinesiology;
Change of program name in which the BS in
Education in
Health, Physical Education and Recreation will become a BS in
Education
in Physical Education;
Program requirement changes in each of the
concentrations in
the
BS in Mathematics degree;
Addition of new minor in Russian Studies;
Submission of a new degree program- Bachelor
of Science
in
Organizational Leadership. This is the
Adult Degree
Completion program initiative of the State Regents;
Submission of a new degree program- Bachelor
of Arts in
Native
American Studies; and,
Submission of a new degree program- Bachelor
of Arts in
Spanish
Education.
Service
Learning Graduation Requirement.
3. SOUTHWESTERN
R.#156- ACTION OF NATIONAL ASSOCIATION OF SCHOOLS OF MUSIC
Action taken by the National
Association of Schools of Music
relative to the accreditation of the music
programs that are
offered at SWOSU.
R.# 157-ACTION OF THE ACCREDITATION
COUNCIL
Action taken by the Accreditation
Council for Occupational Therapy Education relative to the accreditation of the
occupational therapy assistant program that is offered at SWOSU.
R.#
158- NEW PROGRAM
A
new Program Proposal for a Bachelor of Science in
Organizational Leadership.
R.#
159- PROGRAM MODIFICATION
A Program Modification Request for
merging the Department of General Business and the Department of Computer
Science and Information Systems into one new department. The new department would be named Department
of Entrepreneurship and Computer Systems.
R.# 160- PROGRAM MODIFICATION
A Program Modification Request for an option name change for
the Bachelor of Business Administration degree program.
4. NORTHWESTERN
R.#
161- ACADEMIC PROGRAM REQUEST
Program
request for Bachelor of Science Degree in Organizational Leadership.
Voting
for the motion: Regents,
Jackson, Howard, Hibler, Gordon, Thompson, Ryerson, Holloway, and Stansberry
Voting
against the motion: None
V. REPORT
OF RUSO COMMITTEE PROCEEDINGS
A. BUILDING COMMITTEE REPORT –
Chair Richard Ryerson
(Attachment
B, Pages 283-310)
Regent
Hibler made the motion, seconded by Regent Ryerson, to approve the following
items submitted by
1. NORTHWESTERN
R.# 162- RIGHT OF WAY AGREEMENT WITH
Approval
of the attached Right-of-Way Agreement with
Oklahoma
Natural Gas Company to lay service pipeline to the
new
fleet building located on the Northwestern campus at a
cost
of $1.00 (Auxiliary Funds).
R.#163-WOODWARD CONSTRUCTION BUILDING PROJECT #5050021
Approval of the awarding of the contract for the Woodward
Classroom Building to be constructed by Kline Mechanical Contracting, Inc.,
Woodward, Oklahoma. The project budget
is $3,006,108.00 (Statewide Higher Education Bond Issue of 2005,
2. SOUTHEASTERN
R.# 164- RENOVATION OF THE THOMPSON BOOKSTORE PROPERTY
Approval to bid and award a contract to the lowest responsible
bidder on the renovation of the Thompson Bookstore Property (Barnes & Noble
Bookstore). Project No. 660-0500 for an
amount not to exceed $250,000.
(Funding: Barnes & Noble).
R.# 165-CMS WILLOWBROOK CONSTRUCTION MANAGER
Approval to select CMS Willowbrook as the Construction Manager “At
Risk” on the following projects funded by the Capital Bond Issue of 2005: New General Classroom – Complex (Project No.
660-0346), renovation on the Student Activity Center to house the Theatre
Department (Project No. 660-0777), renovation on the old Student Union Building
to house Academic Support Services (Project No. 660-0391), and
renovation/expansion at the McCurtain Branch Campus (Project No.
660-0012). Approval will:
Authorize the University to negotiate the terms of an
agreement, including a fee for preconstruction
phase
construction management services.
Authorize the President or his designee to execute the
Agreement for
At-Risk Construction Management Services;
and
Authorize the University administration to
negotiate a
guaranteed maximum price for construction which shall be
presented to the Board for formal approval.
R.
Approval to initiate a Request for Proposal (RFP) for Design
Build Services on the
3. NORTHEASTERN
a. R.# 167-
# 485004 TAHLEQUAH
Ratify emergency approval granted November 16, 2006 by Building
Committee Chair Ryerson and Board Chair Stansberry to award the contract for
the
b. Change Orders
R.# 168-BROKEN ARROW PHASE II PROJECT #4850057
Change Order number 5:
$0 change to contract with
Oakridge Builders. All changes are reductions to the allowance
package in the amount of $ 28,276.90.
The change order includes the following modifications:
1)
Stabilize N.W. Parking area - $1,375.00
2) Add
exit lights-Building G - $486.00
3) Add
four (4) decorative signs-Building G - $2,243.20
4) Add trim for upholstered panel-Building G –
$1,215.00
5) Add photography, framing and installation-
Building
G - $5,744.60
6)
Furnish and install locksets at doors-Building
D –
$3,654.00
7) Add
isolation valves-Building D - $1,993.00
8) Add Furring at X-brace-Building D - $1,557.00
9) Replace six (6) precast panels-Building D –
$2,700.00
10) Revise court yard area concrete - $6,557.10
11)
Modifications to Door E102-Building E –
$682.00
12)
Revise fur downs and corner guards-Building
E –$70.00
R.# 169- PROPERTY PURCHASE PROJECT #4850037
Ratify emergency approval granted November 16, 2006 by Building
Committee Chair Ryerson and Board Chair Stansberry for property purchase in the
amount of $98,048.38 with a tax credit in the amount of $4,951.62 derived from
the property appraised value of $103,000.00.
This property is located at 533 Seminary and is contiguous to university
property. (Section 13/New College Funds).
R.# 170- BROKEN ARROW PHASE II PROJECT
#48500
Ratify approval and completion of a contract
amendment with the
4. SOUTHWESTERN
a. R.# 171-MEMORIAL STUDENT CENTER
PROJECT #6650023
We request
approval of the items listed below for this
renovation project with the appropriate
paperwork
being attached for these requests.
b. R.# 172- R & M MECHANICAL
CONTRACTORS
The awarding of a bid to R & M
Mechanical
Contractors,
Inc. in the amount of $79,000 for hot
water boilers.
c.
R.# 173- BART
McCLELLAN CONSTRUCTION
COMPANY
The
awarding of a bid to Bart McClellan
Construction Company, Inc., in the amount of
$30,199 for the Cafeteria ceiling replacement.
d. R.# 174- SIMPLEX GRINNELCHANGE ORDER
Simplex-Grinnell
– Change order 7 – decrease in
the amount of $7,017
for project phase removal in south basement.
e. R.# 175- WILLIAMS ELECTRIC CHANGE ORDER
Williams Electric – Change order 12
– increase in
the
amount of $1,010 for relays and valves for
elevator.
f. R.# 176- WILLIAMS ELECTRIC CHANGE
ORDER
Williams Electric – Change order 13 – decrease in
the
amount of $1,791 for fire alarm and lighting
modifications.
5.
R.# -177- HOWELL HALL SCIENCE LABORATORIES
PROJECT #
120-0010
Request for approval for Final Completion for
the Science Hall
Laboratories Renovations, Phase II, Room 154
Lab with J. L.
IV. REPORT OF RUSO COMMITTEE PROCEEDINGS
A. BUILDING COMMITTEE REPORT
5.
Walker Construction, Inc., as complete
January 12, 2007. The total cost of the contract is $179,742.00. The Board approved the project April, 2006. (R# 255) (E&G Funds, FY
06 Section 13 Offset and Private Gifts)
R.#
178- PARKING, SIDEWALKS, LIGHTS AND LANDSCAPING PROJECT #120-0013
Fund, design and award contract to Diversified Construction of
Oklahoma, Inc., the Indefinite Delivery Construction Contractor, for the
creation of the Jazz Walk of Stars at the Jazz Lab. The project budget is $60,000. (E&G Funds)
R.# 179-
PARKING, SIDEWALKS, LIGHTS AND LANDSCAPING
PROJECT
#120-0013
Request approval for Final Completion for the Campus Entry Gates Phase
II project with Diversified Construction of
R.# 180- HEALTH AND SAFETY
PROJECT#120-0060
Request approval for Final
Completion for the Mitchell Hall Dust Collection project with Diversified
Construction of
IV. REPORT OF RUSO COMMITTEE PROCEEDINGS
A. BUILDING COMMITTEE REPORT
5.
a. Award of Contracts
1. R.#
181- INDEFINITE DELIVERY GENERAL CONSTRUCTION CONTRACT TO DIVERSIFIED
CONSTRUCTION
A contract has been awarded to Diversified Construction of
Oklahoma, Inc., the Indefinite Delivery General Construction Contractor for the
Renovation of Howell Hall Room 118 in the amount of $48,891.78. (FY 06 Section 13 Offset)
2. R.#
182- INDEFINITE DELIVERY GENERAL CONSTRUCTION CONTRACT TO DIVERSIFIED
CONSTRUCTION
A contract has been awarded to Diversified Construction of
Oklahoma, Inc., the Indefinite Delivery General Construction Contractor for the
Broncho 1 and 2 Balcony in the amount of $100,000.00. (Auxiliary Funds)
3. R.#
183- INDEFINITE DELIVERY GENERAL CONSTRUCTION CONTRACT TO DIVERSIFIED
CONSTRUCTION
A contract has been awarded to Diversified Construction of
Oklahoma, Inc., the Indefinite Delivery General Construction Contractor for the
IV. REPORT OF RUSO COMMITTEE PROCEEDINGS
A. BUILDING COMMITTEE REPORT
5.
4. R.# 184- MID
CONTINENTAL RESTORATION, INC. PROJECT # 120-0032
Major Repairs and
Deferred Maintenance Mid Continental Restoration, Inc. – Project #120-0032. Change
Order #4 in the amount of $60,610.00 for Tuckpointing and Waterproofing Project,
2006 (R#374) (FY 07 Section 13 Offset)
6.
R.# 185- PROPERTY PURCHASE PROJECT
#230-0031
We request permission to purchase property
known as 822- East
13 which is adjacent to the
campus. The legal description is:
College Addition. This lot is adjacent to two
parking lots. This property will be utilized
for
parking to partially replace parking
lost to
construction of the Fine Arts
Center. Estimated cost is $40,000. (Section
13/New
College Funds/Auxiliary).
Voting for the motion: Regents Jackson, Howard, Hibler, Gordon,
Thompson, Ryerson, Holloway and Stansberry.
Voting
against the motion: None
President Williams presented an update to the Board on NSU’s
progress on a partnership agreement between NSU and Connors State
College. Connors State College has proposed to build two buildings on the
NSU Muskogee campus. The first building will consist of faculty and staff
offices
IV. REPORT OF RUSO COMMITTEE PROCEEDINGS
A. BUILDING COMMITTEE
REPORT
and be the
headquarters for the CSC associate nursing degree program.
It will be approximately 20,000
square feet. The second building will be a
classroom student center which will house student services
including a bookstore, library, counseling and food services facilities. The second floor will consist of classrooms
and faculty offices. It will be
approximately 30,000 square feet.
President Williams also updated the Board on NSU’s planned
purchase of property south of Wadley Stadium. NSU is ready to finalize a
contract for the purchase of a 3 ˝ acre tract, which includes two residential
structures and a barn, at a cost not to exceed $545,000.
B. SYSTEM ADVANCEMENT COMMITTEE REPORT-Chair
Ann Holloway (Attachment C, Pages 311-312)
Chair Ann Holloway reported that the System Advancement
Committee discussed the following items:
1. Legislative agenda for 2007
·
Add teleconferencing bill to agenda (S.B. 69)
·
Discussion of S.B. 374.
2.
Discussion of RUSO Oklahoma Centennial event.
·
To be held on April 30th, 2007 at the
·
$40.00 per ticket
·
Regent Stansberry has raised $40,000.00 to date.
·
Regents need to submit their lists of invitees
3. Discussion of Higher Education Day breakfast for legislators
–
February
27, 2007, 7:30 a.m. the Governor’s conference room
3.
Discuss presentation and reception with Oklahoma State Regents for
Higher Education.
IV. REPORT OF
RUSO COMMITTEE PROCEEDINGS (Continued)
B. SYSTEM
ADVANCEMENT COMMITTEE REPORT
·
Will include a short program with regents, Chancellor Johnson and
President Webb.
·
Universities will provide signage
Richard Ryerson
made the motion, seconded by Regent Thompson to authorize a letter to be sent
to Governor Henry supporting legislation to issue $80 million in state capitol
bonds to augment the capitol bond issue for higher education.
Voting for the
motion: Regents
Jackson, Howard, Hibler, Holloway, Gordon, Ryerson, Thompson, and Stansberry.
Voting against
the motion:
None
C. AUDIT & FINANCE COMMITTEE – Chair Joe Anna Hibler
Regent Hibler made the motion, seconded by Regent Holloway to approve
the External Audit Reports for the year ended June 30, 2006.
Approval
by the Chair of the Audit & Finance Committee of the annual External Audit
Reports for the year ended June 30, 2006, submitted by Havern, Behrens and
Heim, CPA’s, for the six regional universities and the administrative office.
Voting for the motion: Regents
Jackson, Howard, Gordon,
Thompson, Ryerson and Stansberry
Voting against the
motion: None
D. PERSONNEL
COMMITTEE – Chair Belva Howard
Regent Howard made the motion, seconded by
Regent
Voting for the motion: Regents
Jackson, Hibler, Gordon,
Thompson,
Ryerson, Holloway, and Stansberry
Voting
against the motion: None
Regent Hibler made the motion, seconded by Regent Ryerson
to approve the following items:
1. Approval of increase in pay to interim
president of Southeastern Oklahoma State University Dr. Jesse Snowden for the
period January 17, 2007 to June 30, 2007.
2. Ratification of emergency approval by
Regent Stansberry to appoint
3. Approval of
4. Discussion of
V. FAREWELL REMARKS
Glen
Johnson, Chancellor,
VI. EXECUTIVE SESSION
Proposal to
convene in Executive Session pursuant to 25 O.S. §307 (B) (1) to
discuss:
The resignation of the president of
VII. ANNOUNCEMENT TO RECONVENE IN PUBLIC
SESSION
A. Proposal to reconvene in public session.
B. No action taken.
VIII. PRESIDENTS’ RECOMMENDATIONS
A. R.# 186-
Regent Gordon
made the motion, seconded by Regent Hibler, for approval of the President’s
Recommendations for
(Attachment E, Pages 316-322)
Voting for the motion: Regents Jackson, Howard, Thompson, Ryerson, Holloway and Stansberry
Voting
against the motion: None
B. R.# 187-
Regent Thompson made the motion, seconded by Regent Gordon for
approval of the
President’s Recommendations for the
Voting for the motion: Regents Jackson, Howard, Hibler, Ryerson, Holloway and Stansberry
Voting against the motion: None
C. R.# 188- NORTHEASTERN
Regent Howard made the motion, seconded by Regent
Thompson for approval of the President’s Recommendations for
Voting for the motion: Regents Jackson, Hibler, Gordon, Ryerson, Holloway and Stansberry
Voting against the motion: None
D. R.# 189-
Regent Ryerson
made the motion, seconded by Regent Howard for approval of the President’s
Recommendations for
VIII. PRESIDENTS’ RECOMMENDATIONS
Voting for the motion: Regents Jackson, Hibler, Gordon, Thompson, Holloway and Stansberry
Voting
against the motion: None
E. R.# 190-
Regent Hibler made
the motion, seconded by Regent Ryerson for approval of the President’s
Recommendations for
Voting for the motion: Regents Jackson, Gordon, Howard, Thompson, Holloway and Stansberry
Voting against the motion: None
F.
R.# 191-
Regent Thompson made
the motion, seconded by Regent Ryerson for approval of the President’s
Recommendations for
Voting for the motion: Regents Jackson, Hibler, Gordon, Holloway, Howard and Stansberry.
Voting against the motion: None
The order of the agenda changed to item IV-B
IV. SYSTEM ADVANCEMENT COMMITTEE
Legislative Agenda for
2007
Regent Ryerson made the motion, seconded by Regent Hibler to authorize the chair of the Board to prepare a letter on behalf of the Board to support legislation to issue $80 million in state capitol bonds to supplement the higher education capitol bond issue of 2006 due to significant increases in construction costs.
IX. SYSTEM ADVANCEMENT COMMITTEE
The order of the agenda resumed.
X. PRESIDENTIAL
REVIEW AD HOC COMMITTEE – Chair, Joe Anna Hibler
Discussion of proposals for
revision of presidential review policy, Dr. John Moore, Penson and Associates.
XI. PRESIDENTS’ COUNCIL REPORT –
The council appreciates the
leadership from Chair Stansberry and the committee for developing and
supporting the Best of the Best Event.
XII. EXECUTIVE DIRECTOR’S
REPORT
A. Approval of renewal of office and storage space lease agreement (Attachment K, Pages 368-369)
B. Out–of-State Travel Reports (Attachment L, Pages 370-378)
C. Status Report on Administrative Office
XIII. CHAIR’S REPORT
Chair Stansberry reported on the Best of the Best Event and challenged the Regents to raise additional funds of $5,000 each.
XIV. EXECUTIVE SESSION
Proposal to reconvene in Executive Session pursuant to 25 O.S.§307 (B) (1) to discuss:
A.
The compensation of the presidents of
Northwestern
B. Administrative office staff compensation increases.
XV. ANNOUNCEMENT TO RECONVENE IN PUBLIC SESSION
A. Proposal to reconvene in public session.
B. Consideration and possible action to increase presidents’ compensation.
C. No action taken on administrative office staff salary increases.
XVI. REGENTS’ COMMENTS AND ANNOUNCEMENTS
None
XVII. NEW BUSINESS
Consideration
of any maters not known about or which could not have been reasonably foreseen
prior to the posting of the agenda.
XVIII. R. #192- ADJOURNMENT
Regent Thompson made the motion, seconded
by Regent Jackson to adjourn the meeting at 2:35 p.m.
Voting for the motion: Regent Hibler, Ryerson, Holloway, Garrett,
Gordon and Stansberry
Voting against the motion: None
Submitted by:
__________________________________ _________________________
Mark Stansberry
Joe Anna Hibler
Chair
Secretary
Minutes approved by the Board of Regents of
Oklahoma Colleges this________day
of
_________________, ________.
The next regular
meeting of the Regional University System of Oklahoma is scheduled for 9:00 a.m.
March 15, 2007,