MINUTES
Friday, January 19, 2007, 9:00 a.m.
Memorial Student Union Complex
James A. Thomas Regents Room
I. ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT
The Board of Regents of the Regional University System of Oklahoma met in regular session at 9:00 a.m., January 19, 2007 at
II. CALL TO ORDER AND REGENTS’ ROLL CALL
Chair Stansberry called the meeting to order. Roll call established the presence of a quorum with eight Regents present.
Harold Jackson, Regent, Position 1
Belva Howard, Regent, Position 2
Joe Anna Hibler, Secretary, Position 3
Richard Ryerson, Regent, Position 6
Ann Holloway, Regent, Position 7
R. #148 -EXCUSE ABSENT REGENTS
Regent Thompson made the motion, seconded by Regent Howard, to excuse Regent
Voting for the motion: Regents Jackson, Hibler, Holloway, Gordon, Ryerson and Stansberry.
Voting against the motion: None
R.#149- UNEXCUSED ABSENT REGENTS FROM THE OCTOBER 27, 2006 MEETING
Regent Holloway made the motion, seconded by Regent Ryerson to change the status of regents absent from the October 27, 2006 meeting from unexcused to excused.
Voting for the motion: Regents Jackson, Hibler, Holloway, Gordon, Ryerson and Stansberry.
Voting against the motion: None
OTHERS PRESENT
David Pecha, Vice President for Administration, Northwestern
University,
Tom Fagan, Vice President for Administration and Finance, Southwestern
Steve Kelley, Legislative Liaison, Kelley and Associates
Raymond Johnson, Vice President for Administration,
Richard Ayers, Vice President for Advancement,
Kim Cherry, Vice President for Administration, Northeastern
C. J. Vires, Interim Vice President for Academic Affairs,
Laci Jade Scott, Student,
Steve Valencia, Associate Vice President for University Relations, Northwestern
Duane Anderson, Vice President for Academic Affairs,
Jill Frye, Office of Public Information and University Relations, East Central
University,
Frank Williams, Director of Information Technology,
Bethany Bessire,
Steve Turner, Executive Assistant to ECU President,
Dr. John Moore, Penson and Associates
Diane Berty, Vice President for Student Development,
Glen Johnson, Chancellor,
University Presidents
Richard Rafes, President,
Larry Williams, President, Northeastern
Janet Cunningham, President, Northwestern
University,
Jesse Snowden, Interim President, Southeastern
John Hays, President, Southwestern
Roger Webb, President,
Board Administrative Staff
Charlie Babb, General Counsel
Janis Steincamp, Administrative Assistant
III. CONSENT DOCKET
Regent Hibler made the motion, seconded by Regent Ryerson, to approve the following items listed on the consent docket:
A. MINUTES OF PREVIOUS MEETING
R. #150-MINUTES OF OCTOBER 27, 2006
B. ACADEMIC AFFAIRS COMMITTEE REPORT
Chair
1. NORTHEASTERN
R.# 151-PROGRAM MODIFICATION
Program modification request for program requirement changes for the following:
Music, B.A.
Spanish, B.A.
Spanish Education, B.A.Ed.
Meetings & Destination Management, B.B.A.
R.# 152-NEW PROGRAMS
Supply Chain Management, B.B.A.
Master of Science in Substance Abuse Counseling, M.S.
Bachelor of Science in Organizational Leadership, B.S.
R.# 153-PROGRAM DELETIONS
Industrial Operations Management, B.S.
Mass Communication Education, B.A.Ed.
School Psychometry, Post-Baccalaureate Certificate
Family and Consumer Education, B.S.Ed.
School Psychology, Post-Baccalaureate Certificate
Telecommunications Management, B.B.A.
Athletic Training, B.S.
R.# 154-PROGRAM SUSPENSION
Engineering Physics, B.S.
2.
R.# 155-ACADEMIC PROGRAM REQUESTS
The addition of a Molecular Biology option in the BS in
Biology degree program;
An option name change in the BS in Cartography by
changing the Cartography concentration to
Geotechniques concentration; The addition of a new option in the BS in Cartography degree program by adding a concentration in Geography;
B. ACADEMIC AFFAIRS COMMITTEE REPORT
2.
Change of program name in which the BS in Health,
Physical Education and Recreation will become a BS in
Kinesiology;
Change of program name in which the BS in Education in
Health, Physical Education and Recreation will become a BS in
Education in Physical Education;
Program requirement changes in each of the concentrations in
the BS in Mathematics degree;
Addition of new minor in Russian Studies;
Submission of a new degree program- Bachelor of Science
in Organizational Leadership. This is the Adult Degree
Completion program initiative of the State Regents;
Submission of a new degree program- Bachelor of Arts in
Native American Studies; and,
Submission of a new degree program- Bachelor of Arts in
Spanish Education.
Service Learning Graduation Requirement.
3. SOUTHWESTERN
R.#156- ACTION OF NATIONAL ASSOCIATION OF SCHOOLS OF MUSIC
Action taken by the National Association of Schools of Music
relative to the accreditation of the music programs that are
offered at SWOSU.
R.# 157-ACTION OF THE ACCREDITATION COUNCIL
Action taken by the Accreditation Council for Occupational Therapy Education relative to the accreditation of the occupational therapy assistant program that is offered at SWOSU.
R.# 158- NEW PROGRAM
A new Program Proposal for a Bachelor of Science in
Organizational Leadership.
R.# 159- PROGRAM MODIFICATION
A Program Modification Request for merging the Department of General Business and the Department of Computer Science and Information Systems into one new department. The new department would be named Department of Entrepreneurship and Computer Systems.
R.# 160- PROGRAM MODIFICATION
A Program Modification Request for an option name change for the Bachelor of Business Administration degree program.
4. NORTHWESTERN
R.# 161- ACADEMIC PROGRAM REQUEST
Program request for Bachelor of Science Degree in Organizational Leadership.
Voting for the motion: Regents, Jackson, Howard, Hibler, Gordon, Thompson, Ryerson, Holloway, and Stansberry
Voting against the motion: None
V. REPORT OF RUSO COMMITTEE PROCEEDINGS
A. BUILDING COMMITTEE REPORT – Chair Richard Ryerson
(Attachment B, Pages 283-310)
Regent Hibler made the motion, seconded by Regent Ryerson, to approve the following items submitted by
1. NORTHWESTERN
R.# 162- RIGHT OF WAY AGREEMENT WITH
Approval of the attached Right-of-Way Agreement with
Oklahoma Natural Gas Company to lay service pipeline to the
new fleet building located on the Northwestern campus at a
cost of $1.00 (Auxiliary Funds).
R.#163-WOODWARD CONSTRUCTION BUILDING PROJECT #5050021
Approval of the awarding of the contract for the Woodward Classroom Building to be constructed by Kline Mechanical Contracting, Inc., Woodward, Oklahoma. The project budget is $3,006,108.00 (Statewide Higher Education Bond Issue of 2005,
2. SOUTHEASTERN
R.# 164- RENOVATION OF THE THOMPSON BOOKSTORE PROPERTY
Approval to bid and award a contract to the lowest responsible bidder on the renovation of the Thompson Bookstore Property (Barnes & Noble Bookstore). Project No. 660-0500 for an amount not to exceed $250,000. (Funding: Barnes & Noble).
R.# 165-CMS WILLOWBROOK CONSTRUCTION MANAGER
Approval to select CMS Willowbrook as the Construction Manager “At Risk” on the following projects funded by the Capital Bond Issue of 2005: New General Classroom – Complex (Project No. 660-0346), renovation on the Student Activity Center to house the Theatre Department (Project No. 660-0777), renovation on the old Student Union Building to house Academic Support Services (Project No. 660-0391), and renovation/expansion at the McCurtain Branch Campus (Project No. 660-0012). Approval will:
Authorize the University to negotiate the terms of an
agreement, including a fee for preconstruction phase
construction management services.
Authorize the President or his designee to execute the
Agreement for At-Risk Construction Management Services;
and
Authorize the University administration to negotiate a
guaranteed maximum price for construction which shall be
presented to the Board for formal approval.
R.
Approval to initiate a Request for Proposal (RFP) for Design
Build Services on the
3. NORTHEASTERN
a. R.# 167-
# 485004 TAHLEQUAH
Ratify emergency approval granted November 16, 2006 by Building Committee Chair Ryerson and Board Chair Stansberry to award the contract for the
b. Change Orders
R.# 168-BROKEN ARROW PHASE II PROJECT #4850057
Change Order number 5: $0 change to contract with
Oakridge Builders. All changes are reductions to the allowance package in the amount of $ 28,276.90. The change order includes the following modifications:
1) Stabilize N.W. Parking area - $1,375.00
2) Add exit lights-Building G - $486.00
3) Add four (4) decorative signs-Building G - $2,243.20
4) Add trim for upholstered panel-Building G –
$1,215.00
5) Add photography, framing and installation-
Building G - $5,744.60
6) Furnish and install locksets at doors-Building
D – $3,654.00
7) Add isolation valves-Building D - $1,993.00
8) Add Furring at X-brace-Building D - $1,557.00
9) Replace six (6) precast panels-Building D –
$2,700.00
10) Revise court yard area concrete - $6,557.10
11) Modifications to Door E102-Building E –
$682.00
12) Revise fur downs and corner guards-Building
E –$70.00
R.# 169- PROPERTY PURCHASE PROJECT #4850037
Ratify emergency approval granted November 16, 2006 by Building Committee Chair Ryerson and Board Chair Stansberry for property purchase in the amount of $98,048.38 with a tax credit in the amount of $4,951.62 derived from the property appraised value of $103,000.00. This property is located at 533 Seminary and is contiguous to university property. (Section 13/New College Funds).
R.# 170- BROKEN ARROW PHASE II PROJECT #48500
Ratify approval and completion of a contract amendment with the
4. SOUTHWESTERN
a. R.# 171-MEMORIAL STUDENT CENTER
PROJECT #6650023
We request approval of the items listed below for this
renovation project with the appropriate paperwork
being attached for these requests.
b. R.# 172- R & M MECHANICAL CONTRACTORS
The awarding of a bid to R & M Mechanical
Contractors, Inc. in the amount of $79,000 for hot
water boilers.
c. R.# 173- BART McCLELLAN CONSTRUCTION
COMPANY
The awarding of a bid to Bart McClellan
Construction Company, Inc., in the amount of
$30,199 for the Cafeteria ceiling replacement.
d. R.# 174- SIMPLEX GRINNELCHANGE ORDER
Simplex-Grinnell – Change order 7 – decrease in
the amount of $7,017 for project phase removal in south basement.
e. R.# 175- WILLIAMS ELECTRIC CHANGE ORDER
Williams Electric – Change order 12 – increase in
the amount of $1,010 for relays and valves for
elevator.
f. R.# 176- WILLIAMS ELECTRIC CHANGE ORDER
Williams Electric – Change order 13 – decrease in
the amount of $1,791 for fire alarm and lighting
modifications.
5.
R.# -177- HOWELL HALL SCIENCE LABORATORIES
PROJECT # 120-0010
Request for approval for Final Completion for the Science Hall
Laboratories Renovations, Phase II, Room 154 Lab with J. L.
IV. REPORT OF RUSO COMMITTEE PROCEEDINGS
A. BUILDING COMMITTEE REPORT
5.
Walker Construction, Inc., as complete January 12, 2007. The total cost of the contract is $179,742.00. The Board approved the project April, 2006. (R# 255) (E&G Funds, FY 06 Section 13 Offset and Private Gifts)
R.# 178- PARKING, SIDEWALKS, LIGHTS AND LANDSCAPING PROJECT #120-0013
Fund, design and award contract to Diversified Construction of Oklahoma, Inc., the Indefinite Delivery Construction Contractor, for the creation of the Jazz Walk of Stars at the Jazz Lab. The project budget is $60,000. (E&G Funds)
R.# 179- PARKING, SIDEWALKS, LIGHTS AND LANDSCAPING
PROJECT #120-0013
Request approval for Final Completion for the Campus Entry Gates Phase II project with Diversified Construction of
R.# 180- HEALTH AND SAFETY PROJECT#120-0060
Request approval for Final Completion for the Mitchell Hall Dust Collection project with Diversified Construction of
IV. REPORT OF RUSO COMMITTEE PROCEEDINGS
A. BUILDING COMMITTEE REPORT
5.
a. Award of Contracts
1. R.# 181- INDEFINITE DELIVERY GENERAL CONSTRUCTION CONTRACT TO DIVERSIFIED CONSTRUCTION
A contract has been awarded to Diversified Construction of Oklahoma, Inc., the Indefinite Delivery General Construction Contractor for the Renovation of Howell Hall Room 118 in the amount of $48,891.78. (FY 06 Section 13 Offset)
2. R.# 182- INDEFINITE DELIVERY GENERAL CONSTRUCTION CONTRACT TO DIVERSIFIED CONSTRUCTION
A contract has been awarded to Diversified Construction of Oklahoma, Inc., the Indefinite Delivery General Construction Contractor for the Broncho 1 and 2 Balcony in the amount of $100,000.00. (Auxiliary Funds)
3. R.# 183- INDEFINITE DELIVERY GENERAL CONSTRUCTION CONTRACT TO DIVERSIFIED CONSTRUCTION
A contract has been awarded to Diversified Construction of Oklahoma, Inc., the Indefinite Delivery General Construction Contractor for the
IV. REPORT OF RUSO COMMITTEE PROCEEDINGS
A. BUILDING COMMITTEE REPORT
5.
4. R.# 184- MID CONTINENTAL RESTORATION, INC. PROJECT # 120-0032
Major Repairs and Deferred Maintenance Mid Continental Restoration, Inc. – Project #120-0032. Change Order #4 in the amount of $60,610.00 for Tuckpointing and Waterproofing Project,
2006 (R#374) (FY 07 Section 13 Offset)
6.
R.# 185- PROPERTY PURCHASE PROJECT
#230-0031
We request permission to purchase property
known as 822- East 13 which is adjacent to the
campus. The legal description is:
College Addition. This lot is adjacent to two
parking lots. This property will be utilized for
parking to partially replace parking lost to
construction of the Fine Arts
Center. Estimated cost is $40,000. (Section
13/New
College Funds/Auxiliary).
Voting for the motion: Regents Jackson, Howard, Hibler, Gordon, Thompson, Ryerson, Holloway and Stansberry.
Voting against the motion: None
President Williams presented an update to the Board on NSU’s progress on a partnership agreement between NSU and Connors State College. Connors State College has proposed to build two buildings on the NSU Muskogee campus. The first building will consist of faculty and staff offices
IV. REPORT OF RUSO COMMITTEE PROCEEDINGS
A. BUILDING COMMITTEE REPORT
and be the headquarters for the CSC associate nursing degree program.
It will be approximately 20,000 square feet. The second building will be a
classroom student center which will house student services including a bookstore, library, counseling and food services facilities. The second floor will consist of classrooms and faculty offices. It will be approximately 30,000 square feet.
President Williams also updated the Board on NSU’s planned purchase of property south of Wadley Stadium. NSU is ready to finalize a contract for the purchase of a 3 ˝ acre tract, which includes two residential structures and a barn, at a cost not to exceed $545,000.
B. SYSTEM ADVANCEMENT COMMITTEE REPORT-Chair Ann Holloway (Attachment C, Pages 311-312)
Chair Ann Holloway reported that the System Advancement Committee discussed the following items:
1. Legislative agenda for 2007
· Add teleconferencing bill to agenda (S.B. 69)
· Discussion of S.B. 374.
2. Discussion of RUSO Oklahoma Centennial event.
· To be held on April 30th, 2007 at the
· $40.00 per ticket
· Regent Stansberry has raised $40,000.00 to date.
· Regents need to submit their lists of invitees
3. Discussion of Higher Education Day breakfast for legislators –
February 27, 2007, 7:30 a.m. the Governor’s conference room
3. Discuss presentation and reception with Oklahoma State Regents for Higher Education.
IV. REPORT OF RUSO COMMITTEE PROCEEDINGS (Continued)
B. SYSTEM ADVANCEMENT COMMITTEE REPORT
· Will include a short program with regents, Chancellor Johnson and President Webb.
· Universities will provide signage
Richard Ryerson made the motion, seconded by Regent Thompson to authorize a letter to be sent to Governor Henry supporting legislation to issue $80 million in state capitol bonds to augment the capitol bond issue for higher education.
Voting for the motion: Regents Jackson, Howard, Hibler, Holloway, Gordon, Ryerson, Thompson, and Stansberry.
Voting against the motion: None
C. AUDIT & FINANCE COMMITTEE – Chair Joe Anna Hibler
Regent Hibler made the motion, seconded by Regent Holloway to approve the External Audit Reports for the year ended June 30, 2006.
Approval by the Chair of the Audit & Finance Committee of the annual External Audit Reports for the year ended June 30, 2006, submitted by Havern, Behrens and Heim, CPA’s, for the six regional universities and the administrative office.
Voting for the motion: Regents Jackson, Howard, Gordon,
Thompson, Ryerson and Stansberry
Voting against the motion: None
D. PERSONNEL COMMITTEE – Chair Belva Howard
Regent Howard made the motion, seconded by Regent
Voting for the motion: Regents Jackson, Hibler, Gordon,
Thompson, Ryerson, Holloway, and Stansberry
Voting against the motion: None
Regent Hibler made the motion, seconded by Regent Ryerson to approve the following items:
1. Approval of increase in pay to interim president of Southeastern Oklahoma State University Dr. Jesse Snowden for the period January 17, 2007 to June 30, 2007.
2. Ratification of emergency approval by Regent Stansberry to appoint
3. Approval of
4. Discussion of
V. FAREWELL REMARKS
Glen Johnson, Chancellor,
VI. EXECUTIVE SESSION
Proposal to convene in Executive Session pursuant to 25 O.S. §307 (B) (1) to discuss:
The resignation of the president of
VII. ANNOUNCEMENT TO RECONVENE IN PUBLIC SESSION
A. Proposal to reconvene in public session.
B. No action taken.
VIII. PRESIDENTS’ RECOMMENDATIONS
A. R.# 186-
Regent Gordon made the motion, seconded by Regent Hibler, for approval of the President’s Recommendations for
(Attachment E, Pages 316-322)
Voting for the motion: Regents Jackson, Howard, Thompson, Ryerson, Holloway and Stansberry
Voting against the motion: None
B. R.# 187-
Regent Thompson made the motion, seconded by Regent Gordon for
approval of the President’s Recommendations for the
Voting for the motion: Regents Jackson, Howard, Hibler, Ryerson, Holloway and Stansberry
Voting against the motion: None
C. R.# 188- NORTHEASTERN
Regent Howard made the motion, seconded by Regent Thompson for approval of the President’s Recommendations for
Voting for the motion: Regents Jackson, Hibler, Gordon, Ryerson, Holloway and Stansberry
Voting against the motion: None
D. R.# 189-
Regent Ryerson made the motion, seconded by Regent Howard for approval of the President’s Recommendations for
VIII. PRESIDENTS’ RECOMMENDATIONS
Voting for the motion: Regents Jackson, Hibler, Gordon, Thompson, Holloway and Stansberry
Voting against the motion: None
E. R.# 190-
Regent Hibler made the motion, seconded by Regent Ryerson for approval of the President’s Recommendations for
Voting for the motion: Regents Jackson, Gordon, Howard, Thompson, Holloway and Stansberry
Voting against the motion: None
F. R.# 191-
Regent Thompson made the motion, seconded by Regent Ryerson for approval of the President’s Recommendations for
Voting for the motion: Regents Jackson, Hibler, Gordon, Holloway, Howard and Stansberry.
Voting against the motion: None
The order of the agenda changed to item IV-B
IV. SYSTEM ADVANCEMENT COMMITTEE
Legislative Agenda for 2007
Regent Ryerson made the motion, seconded by Regent Hibler to authorize the chair of the Board to prepare a letter on behalf of the Board to support legislation to issue $80 million in state capitol bonds to supplement the higher education capitol bond issue of 2006 due to significant increases in construction costs.
IX. SYSTEM ADVANCEMENT COMMITTEE
The order of the agenda resumed.
X. PRESIDENTIAL REVIEW AD HOC COMMITTEE – Chair, Joe Anna Hibler
Discussion of proposals for revision of presidential review policy, Dr. John Moore, Penson and Associates.
XI. PRESIDENTS’ COUNCIL REPORT –
The council appreciates the leadership from Chair Stansberry and the committee for developing and supporting the Best of the Best Event.
XII. EXECUTIVE DIRECTOR’S REPORT
A. Approval of renewal of office and storage space lease agreement (Attachment K, Pages 368-369)
B. Out–of-State Travel Reports (Attachment L, Pages 370-378)
C. Status Report on Administrative Office
XIII. CHAIR’S REPORT
Chair Stansberry reported on the Best of the Best Event and challenged the Regents to raise additional funds of $5,000 each.
XIV. EXECUTIVE SESSION
Proposal to reconvene in Executive Session pursuant to 25 O.S.§307 (B) (1) to discuss:
A. The compensation of the presidents of
Northwestern
B. Administrative office staff compensation increases.
XV. ANNOUNCEMENT TO RECONVENE IN PUBLIC SESSION
A. Proposal to reconvene in public session.
B. Consideration and possible action to increase presidents’ compensation.
C. No action taken on administrative office staff salary increases.
XVI. REGENTS’ COMMENTS AND ANNOUNCEMENTS
None
XVII. NEW BUSINESS
Consideration of any maters not known about or which could not have been reasonably foreseen prior to the posting of the agenda.
XVIII. R. #192- ADJOURNMENT
Regent Thompson made the motion, seconded by Regent Jackson to adjourn the meeting at 2:35 p.m.
Voting for the motion: Regent Hibler, Ryerson, Holloway, Garrett, Gordon and Stansberry
Voting against the motion: None
Submitted by:
__________________________________ _________________________
Mark Stansberry Joe Anna Hibler
Chair Secretary
Minutes approved by the Board of Regents of Oklahoma Colleges this________day
of _________________, ________.
The next regular meeting of the Regional University System of Oklahoma is scheduled for 9:00 a.m. March 15, 2007,