MINUTES
Thursday, March 15, 9:00 a.m.
Southeastern
I. ANNOUNCEMENT
OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN
MEETING ACT.
The Board of Regents of Oklahoma
Colleges met in regular session at 9:00 a.m., March 15, 2007, Southeastern Oklahoma State University Russell Building
Auditorium, 3rd Floor,
II. CALL TO ORDER AND REGENTS’ ROLL CALL
Chair Stansberry called the meeting to order. Roll call established the presence of a quorum with nine Regents present.
Mark Stansberry, Chair, Position 8
Belva Howard, Vice Chair, Position 2
Joe Anna Hibler, Secretary, Position 3
Harold Jackson, Regent, Position 1
Jan Gordon, Regent, Position 4
Mickey Thompson, Regent, Position 5
Richard Ryerson, Regent, Position 6
Ann Holloway, Regent, Position 7
Sandy Garrett, Regent, Position 9
Vice Chair Belva Howard recognized those in
attendance:
University Presidents
Richard Rafes, President,
Janet Cunningham, President,
Northwestern
Jessie Snowden, Interim
President, Southeastern
John Hays, President,
Southwestern
Roger Webb,
President,
Charlie Babb, General Counsel
Janis Steincamp, Administrative Assistant
Others in Attendance
Kim Cherry, Vice President for Administration, Northeastern
David Pecha, Vice President for Administration, Northwestern
Tom Fagan, Vice President for Administration and Finance, Southwestern
Neal Weaver, Vice President for University Relations, Northeastern
Steve Kelley, Legislative Liaison, Kelley and Associates
Alan Burton, Assistant Director of Public Information and Special
Events, Southeastern Oklahoma State University, Durant, Oklahoma
Debbie Smarr, Assistant to President Snowden, Southeastern
Raymond Johnson, Vice President for Fiscal Affairs,
Ross Walkup, Vice President for
Business Services, Southeastern
Richard Ayers, Advancement,
Grady Hartman, Office of University Advancement, Southeastern
C. Henry Gold, Development
Office, Professor Emeritus, Southeastern
Jeff Hale, Vice President for Enrollment Management & Marketing & Intercollegiate Athletic Programs, Southeastern Oklahoma State University, Durant, Oklahoma
Ann Haycock, Assistant Vice President of Academic Affairs/Chief Information Officer, Southeastern Oklahoma State University, Durant, Oklahoma
Dan Hoke, University
Photographer, Southeastern
Kathy Keithley, Board of
Trustees, Southeastern Foundation, Inc,
III. CONSENT
DOCKET
Regent
Ann Holloway made the motion, seconded by Regent Thompson, to approve the
following items listed on the consent docket.
A. MINUTES
OF PREVIOUS MEETINGS
R. #196 - MINUTES OF JANUARY 19, 2007
R. #197 - MINUTES OF FEBRUARY 27, 2007
B. ACADEMIC
AFFAIRS COMMITTEE REPORT
Chair
Sandy Garrett (Attachment
A, Pages 35-90)
1. R. #198 - Southwestern
Program Modification
Request for an option addition to the Master of Education in Education degree
program
2.
R. #199 -
Academic program requests.
a. Add
Master of Fine Arts in Creative Writing
b. Add
Bachelor of Arts in Education
(Dance
Education)
c. Ratification
of emergency approval by Regent Mark Stansberry on January 31, 2007 to add
Bachelor of Science in Organizational Leadership
3. R. #200 - Southeastern
a. We are seeking ratification of
emergency approval of the following New Program which was granted by Regent
Mark Stansberry on January 31, 2007
Bachelor
of Science in Organizational Leadership
b. We
also seek approval of a program modification for
Aviation
– Professional Pilot (005)
Increase
in total credit hours from 60 to 64 and a course requirement change adding two
courses AVIA 3451-Introduction to Advanced Technology Aircraft and AVIA 3503-Integration
of Flight Management Technology and Commercial Operations.
4. R. #201 - Northwestern
a.
Program Modification and Option Addition for the
Bachelor of Arts Degree in History
b.
Program Modification for the Bachelor of Arts Degree
in Political Science.
c.
Program Modification for the Bachelor of Arts in
Education Degree in Social Science.
d.
Program Modification and Change of Program Name for
the Bachelor of Arts Degree in Speech and Drama.
e.
Program Modification for the Bachelor of Science
Degree in Mass Communications.
Voting for the motion: Regents Stansberry, Jackson, Howard, Hibler,
Gordon, Thompson, Ryerson, Holloway, Garrett.
Voting against the motion: None
IV. REPORT OF
RUSO COMMITTEE PROCEEDINGS
A.
BUILDING
COMMITTEE REPORT – Chair Richard Ryerson
(Attachment B, Pages 91-108)
Regent Ryerson made the motion, seconded by
1. R. #202 -
Change Order
#4-Project #230-0038
Restore the following
items omitted from the original contract.
Upgrade Roofing............................................. $112,000
Purchase Lift.................................................... $250,165
Contractor
Installation of IT Wiring............. $ 56,225
Install Irrigation
System................................. $ 45,000
Change Order #4 -
Total Increase .............. $463,390.
Funding sources for
the project are Capital Bonds, University Bonds, Private Gifts and
2. R. #203 - Southeastern
a. Purchase of property described as 1406 North Third, the legal
description being “The lots 10 and 11 in Block 1 of the Ingram Addition to the
Funding: Fund 700 Special Agency.
b. Purchase of property described as 204 West Willow, the legal
description being “The east 80 ft. of lot 7 and lot 8 in Block 1 of the Ingram
Addition to the
Funding: Fund 700 Special Agency
3. Southwestern
a. R. #204 -
Bid and award the upgrade of the elevator in the
b. R. #205 - Field House Renovation – Project #6650050
Bid
and award the replacement of the flat roof area at Rankin Williams Field House
at an estimated cost of $250,000 to be funded from Education and General and
Section 13 funds.
4. Northeastern
a. R. #206 - Project
#4850043 – Roof Repair
Ratify
contracts awarded to repair the
b. R. #207 - Project
#4850057 –
Approve
change Order #6 with Oakridge Builders, Inc., an increase in the total contract
of $22,538.62, for
a)
Add accessible covers
to utility trenches in labs in Building D - $7,072.47 Contract Increase
b)
Additional wall for “x” bracing for
structure in Building D - $1,011.00 from Allowance package
c)
Additional furr downs to accommodate ductwork,
revise doors from wood to hollow metal, add an additional door in Building D -
$3,142.10 from Allowance package
d)
Add floor drain, water and revise power to
provide utilities for autoclave in Building D - $3,529.68 Contract Increase
e)
Add two solid interceptors for lab disposals
in Building D - $1,106.47 Contract Increase
f)
Prime and paint doors in Building D -
$390.00 from Allowance package
g)
Install J boxes in three data rooms in
Building D - $218.43 from Allowance package
h)
Revise swing door in Building D equipment
room to avoid duct work - $235.00 from Allowance package
i)
Add data to two rooms in Building E -
$2,484.79 from Allowance package
j)
Revise two locksets in Building E - $382.27
from Allowance package
k)
Furnish and install library charging desk in
Building E - $10,830.00 from Allowance package
l)
Add fixtures and switches in two store rooms
in Building E - $696.40 from Allowance package
m)
Revise carpet in Building A–Addition -
$1,325.00 from Allowance package.
n)
Add a ramp to accommodate access to site
while under construction - $1,424.64 from Allowance package
o)
Seal floors in two rooms in Building E -
$150.00 from Allowance package
p)
Courtyard Fountain - $12,245.00 from
Allowance package
5.
a. Approve funds for
projects as follows:
i. R. #208 - Waterfront
Sports Facility Project # 120-0044
Fund, design, bid and award contract to the lowest
responsible bidder for the
ii.
R. #209 - Major Repairs and Deferred Maintenance Project # 120-0027
Fund, design, bid and award contract to the lowest responsible bidder
for the
iii. R. #210 - Parking,
Sidewalks, Lights and Landscaping Project
#120-0013
Fund, design and award contract to
Diversified Construction of Oklahoma, Inc., the Indefinite Delivery General
Construction Contractor, for the
iv. R. #211 - Parking, Sidewalks, Lights and Landscaping Project #120-0013
Parking Lot Improvements.
Increase Board approval $300,000 for the Parking Lot #10 and #11
Improvements. The revised project budget
is $450,000. The Board approved $150,000
May 25, 2006. (Auxiliary Funds).
b.
Quarterly Change Order report
R. #212 - Wantland Stadium Sports
Complex Improvements
Diversified
Construction of Oklahoma, Inc. - Project #120-0032
Change Order #2 an increase in the amount of $6,672 for
c.
Request for Ratification
R. #213 - Evans Hall Restoration
Diversified
Construction of Oklahoma, Inc.
Project #120-0027
Additional office space is needed for one already-hired and one
soon-to-be-hired professionals in the Forensic Science Institute and additional
office space needs to be built quickly to accommodate them. The project budget is $200,000 and the fund
design and award contract are to Diversified Construction of Oklahoma, Inc.,
the indefinite delivery construction contractor for UCO.
d. Informational
Items:
i. Indefinite
Delivery General Construction Contract
R. #214 - Parking, Sidewalks, Lights and
Landscaping Project #120-0013
A contract has been awarded to Diversified Construction of Oklahoma,
Inc., the Indefinite Delivery General Construction Contractor for the Jazz Lab
Walk of Fame in the amount of $65,000 for Phase I of the walk
modifications. (E&G Funds)
ii. Indefinite
Delivery General Construction Contract
R. #215 - Sports Complex Improvements Project #120-0032
A contract has been awarded to Diversified Construction of Oklahoma,
Inc., the Indefinite Delivery General Construction Contractor for the East Side
and South Side Stadium Landscaping and Irrigation project in the amount of
$68,000.
iii. Indefinite
Delivery General Construction Contract
R. #216 - Parking, Sidewalks, Lights and
Landscaping Project #120-0013
A contract has been awarded to Diversified Construction of Oklahoma,
Inc., the Indefinite Delivery General Construction Contractor for the East Hall
Intramural Field Improvements in the amount of $58,780. (E&G Funds)
Voting for the motion: Regents Stansberry, Jackson, Howard, Hibler,
Gordon, Thompson, Ryerson, Holloway, Garrett.
Voting against the motion: None
B. SYSTEM ADVANCEMENT COMMITTEE –Chair Ann
Holloway
(Attachment C, Pages 109-111)
Report of the System Advancement Committee, Wednesday,
March 14, 2007 4:00 p.m.,
1. Report on Legislative Agenda -- Steve Kelley
Steve Kelley reported on the current status of various bills
affecting RUSO and higher education.
R.
# 217 - DESIGNATE BOARD CONTACT FOR LEGISLATIVE LIAISON
Regent
Holloway made the motion, seconded by Regent Ryerson, to approve the
designation of President Hays as the contact person for Steve Kelley,
Legislative Liaison, to assist the Board in developing a position on pending
legislation and to serve as a liaison to presidents regarding legislation.
Voting for the motion: Regents Stansberry, Jackson, Howard, Hibler,
Gordon, Thompson, Ryerson, Holloway, Garrett.
Voting against the motion: None
2. Report on
·
$88,000 has been raised to date
·
Complimentary tickets will be provided to the Oklahoma State
Regents for Higher Education.
R.
# 218 -
Regent
Holloway made the motion, seconded by Belva Howard, to schedule a reception with the
Voting for the motion: Regents Stansberry, Jackson, Howard, Hibler,
Gordon, Thompson, Ryerson, Holloway, Garrett.
Voting against the motion: None
4. Report on Higher Education Day
breakfast for legislators -- Sheridan McCaffree
·
62 Legislators attended. Over
125 people attended.
·
Program by Regent Mark Stansberry, Chancellor Glen Johnson and
President Webb was well received.
C. PRESIDENTIAL REVIEW AD HOC COMMITTEE – Chair Joe Anna Hibler
R.
# 219 - SCHEDULE FOR FORMAL PRESIDENTIAL REVIEWS
Regent
Hibler made the motion, seconded by Regent Thompson, to approve implementing a time schedule for
formal presidential reviews as provided for in current policy 1.25.4 (c), which
states, “formal evaluations will occur periodically, normally at least every
five years, except for a newly hired president who will be evaluated after two
years.”
·
Starting
in July 2008, implement a formal review for ECU and NWOSU as those presidents
will have served two years by that time.
·
In July
2009, implement a formal review for SEOSU whose president will have served two
years by that time and UCO, NSU, and SWOSU
Voting for the motion: Regents Stansberry, Jackson, Howard, Hibler,
Gordon, Thompson, Ryerson, Holloway, Garrett.
Voting against the motion: None
R.
# 220 - AUTHORIZE ONLINE SURVEY FOR OPERATIONAL REVIEWS
Regent
Hibler made the motion, seconded by Regent Ryerson, to 1) approve implementing an online survey
process for annual operational reviews of university staff and faculty in March
and April 2008 and 2) thereafter set aside one hour of each Board meeting for
the purpose of discussing the university at which the Board is meeting. Approximately one half hour would consist of
meeting in open session with the president and administrative team. The second half hour would be in executive
session with the president.
Voting for the motion: Regents Stansberry, Jackson, Howard, Hibler,
Gordon, Thompson, Ryerson, Holloway, Garrett.
Voting against the motion: None
D.
AUDIT AND FINANCE
COMMITTEE – Chair Joe Anna Hibler
R. # 221 - ENGAGE EXTERNAL
AUDITORS
Regent Hibler made the motion,
seconded by Regent Gordon, to approve the
external audit engagement letter submitted by Havern, Behrens, and Heim,
Oklahoma City, Oklahoma, for the Regional University System of Oklahoma six
regional universities and Administrative Office for the fiscal year ending June
30, 2007.
Voting for the motion: Regents Stansberry, Jackson, Howard, Hibler,
Gordon, Thompson, Ryerson, Holloway, Garrett.
Voting against the motion: None
V. INFORMATIONAL PRESENTATION –
Item V follows item IX on the agenda.
VI. PRESIDENTS’
RECOMMENDATIONS
A. R.
# 222 -
Regent Thompson made the
motion, seconded by Regent Ann Holloway, to approve the president’s recommendations for the
Voting for the motion: Regents Stansberry, Jackson, Howard, Hibler,
Gordon, Thompson, Ryerson, Holloway, Garrett.
Voting against the motion: None
B. R.
#223 - NORTHEASTERN
Regent Gordon made the motion,
seconded by
Voting for the motion: Regents Stansberry, Jackson, Howard, Hibler,
Gordon, Thompson, Ryerson, Holloway, Garrett.
Voting against the motion: None
Dr. Neal
Weaver stated that the State Regents selected NSU as the lead institution for the
adult education program which focuses on helping adults who have previously
earned some college credit to complete their degree. The program is online and currently enrolls a
test group of thirty students statewide.
Dr. Weaver also invited the Regents
to the April 24, 2007 unveiling of the new Riverhawk logo and
mascot.
C. R. # 224 - SOUTHEASTERN
Regent Joe Anna Hibler made the
motion, seconded by Regent Jan Gordon, to approve the president’s recommendations for
Voting for the motion: Regents Stansberry, Jackson, Howard, Hibler,
Gordon, Thompson, Ryerson, Holloway, Garrett.
Voting against the motion: None
Dr. Snowden reported that
D. R. # 225 - SOUTHWESTERN
Regent Gordon made the motion,
seconded by Regent Garrett, to approve the
president’s recommendations for
Voting for the motion: Regents Stansberry, Jackson, Howard, Hibler,
Gordon, Thompson, Ryerson, Holloway, Garrett.
Voting against the motion: None
E. R. # 226 -
Regent Hibler made the motion,
seconded by Regent Garrett, to approve the
president’s recommendations for
Voting for the motion: Regents Stansberry, Jackson, Howard, Hibler,
Gordon, Thompson, Ryerson, Holloway, Garrett.
Voting against the motion: None
President Rafes
reported that Raymond Johnson is retiring after 30 years of service to the State
of the
F. R.
# 227 - NORTHWESTERN
Regent Ryerson made the motion,
seconded by Regent Hibler, to approve the
president’s recommendations for
Voting for the motion: Regents Stansberry, Jackson, Howard, Hibler,
Gordon, Thompson, Ryerson, Holloway, Garrett.
Voting against the motion: None
President Cunningham invited the Regents to her investiture
and related events on the NWOSU campus on April 13, 2007
VII. PRESIDENTS’
COUNCIL REPORT – President Roger Webb
Presidents
have met and have no report. President
Webb gave a brief update on the Forensic Science program at the
VIII. EXECUTIVE DIRECTOR’S REPORT – Sheridan McCaffree
1.
The administrative
office is updating the RUSO website to make it more accessible to the disabled.
2.
The Association of Governing
Boards (AGB) and State Higher Education Executive Officers (SHEEO) are sponsoring
an Asserting Policy Leadership Workshop for Board leaders and Executives of
Regional University Systems May 7th and 8th. Ms. McCaffree requested any regents who would
like to attend to contact her.
R. # 228 - HIRE EXECUTIVE
ASSISTANT
Voting for the motion: Regents Stansberry,
Jackson, Howard, Hibler, Gordon, Thompson, Ryerson, Holloway, Garrett.
Voting against the motion: None
IX. CHAIR’S
REPORT- Chair, Mark Stansberry
Regent Stansberry expressed appreciation for all the work
that the Presidents are doing.
Regent Stansberry requested that the presidents report at
the next meeting on efforts they are taking to be good stewards of state
dollars and keep administrative overhead costs low.
The Regents discussed moving the May 4th Board
Meeting to May 17th with committee meetings on May 16th.
November 16th is Oklahoma Statehood Day. The Regents discussed moving the November 16th
Board meeting to Thursday, November 15th, with committee meetings on
November 14th.
Regent Stansberry assigned the issue of whether to revise
the campus rotation schedule for 2008 to the Policy and Procedures Committee.
Regent Stansberry requested input for topics for a board retreat Regents expressed an interest in the
following topics:
·
Fundraising
·
Student Retention and
Graduation Rates
·
Reexamine Board
structure
·
Enhancing existing
initiatives
·
Suggest Chancellor
Johnson to give reflections from the other side of the Board
·
OHLAP
·
Achieving Classroom
Excellence (ACE)
The Board Chair declared a
break at 10:30 a.m. The meeting
reconvened at 10:45 a.m.
The
order of the agenda changed to item V
V. INFORMATIONAL PRESENTATION –
President Hays reported on the current and projected costs of OHLAP. In FY ’05 OHLAP costs were $17.8 million. In FY ’07 they were $37 million and they are projected to be $58.3 million in FY ’09. OHLAP covers tuition, not other costs of attending an institution of higher education. Various institutions in the state are offering different programs to cover costs of attendance including books and fees. OU and OSU have each developed programs to cover the costs of books and fees for the OHLAP students. SWOSU and NWOSU are educating potential students to consider the total costs of attending a college or university including room and board, travel costs and the alternative costs associated with travel. NSU has a program to subsidize costs of books and fees.
Regent Garrett commented that we as educators can do a better job of explaining the OHLAP story.
President Webb expressed concern about the perceived inconsistency between waiving fees and tuition at the same time that institutions are chronically underfunded
The
order of the agenda resumed.
X. R. #229 - EXECUTIVE SESSION
At 11:45 a.m. Regent Holloway
made the motion, seconded by Regent Hibler, to convene in Executive
Session pursuant to 25 O. S. §307
(B) (1) to discuss:
1.
Hiring Southeastern
2.
Evaluation of
Executive Director, and
3.
Evaluation of
Administrative Assistant.
Voting for the motion: Regents Stansberry, Jackson, Howard, Hibler,
Gordon, Thompson, Ryerson, Holloway, Garrett.
Voting against the motion: None
XI. ANNOUNCEMENT
TO RECONVENE IN PUBLIC SESSION
The Board reconvened in public session at 2:40 p.m. No action was taken regarding items discussed
in Executive Session.
XII. REGENTS’
COMMENTS AND ANNOUNCEMENTS
None
XIII. NEW BUSINESS
None
XIV. R. # 230 - ADJOURNMENT
Regent Ryerson made the motion,
seconded by Regent Howard, to adjourn the meeting at 2:40 p.m.
Voting for the motion: Regents Stansberry, Jackson, Howard, Hibler,
Gordon, Thompson, Ryerson, Holloway, Garrett.
Voting against the motion: None
Submitted by:
__________________________________
_________________________
Mark Stansberry
Joe Anna Hibler
Chair Secretary
Minutes approved by the Board of Regents of
Oklahoma Colleges this________day
of
_________________, ________.
The next regular
meeting of the Regional University System of Oklahoma is scheduled for 9:00
a.m. May 17, 2007,