REGIONAL UNIVERSITY SYSTEM

OF

OKLAHOMA

REGULAR BOARD MEETING

 

MINUTES

 

Thursday, March 15, 9:00 a.m.

Southeastern Oklahoma State University

Russell Building Auditorium, 3rd Floor

Durant, Oklahoma

 

I.          ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT.

 

The Board of Regents of Oklahoma Colleges met in regular session at 9:00 a.m., March 15, 2007, Southeastern Oklahoma State University Russell Building Auditorium, 3rd Floor, Durant, Oklahoma. Notice of the meeting had been properly filed with the Secretary of State, September 25, 2006, and a copy of the Agenda posted by 9:00 a.m., March 14, 2007 in compliance with the Open Meeting Act.

 

II.         CALL TO ORDER AND REGENTS’ ROLL CALL

 

Chair Stansberry called the meeting to order.  Roll call established the presence of a quorum with nine Regents present.

 

Mark Stansberry, Chair, Position 8

Belva Howard, Vice Chair, Position 2

Joe Anna Hibler, Secretary, Position 3

Harold Jackson, Regent, Position 1

Jan Gordon, Regent, Position 4     

Mickey Thompson, Regent, Position 5

Richard Ryerson, Regent, Position 6

Ann Holloway, Regent, Position 7

Sandy Garrett, Regent, Position 9

 

Vice Chair Belva Howard recognized those in attendance:

 

University Presidents

 

Richard Rafes, President, East Central University, Ada, Oklahoma

Janet Cunningham, President, Northwestern Oklahoma State University, Alva, Oklahoma

Jessie Snowden, Interim President, Southeastern Oklahoma State University, Durant, Oklahoma

John Hays, President, Southwestern Oklahoma State University, Weatherford, Oklahoma

Roger Webb, President, University of Central Oklahoma, Edmond, Oklahoma

 

Regional University System of Oklahoma Administrative Staff

 

Sheridan A. McCaffree, Executive Director

Charlie Babb, General Counsel

Amy Briley, Executive Assistant

Janis Steincamp, Administrative Assistant

 

Others in Attendance

 

Kim Cherry, Vice President for Administration, Northeastern State University, Tahlequah, Oklahoma

David Pecha, Vice President for Administration, Northwestern Oklahoma State University, Alva, Oklahoma

Tom Fagan, Vice President for Administration and Finance, Southwestern Oklahoma State University, Weatherford, Oklahoma

Neal Weaver, Vice President for University Relations, Northeastern State University

Steve Kelley, Legislative Liaison, Kelley and Associates

Alan Burton, Assistant Director of Public Information and Special Events, Southeastern Oklahoma State University, Durant, Oklahoma

Debbie Smarr, Assistant to President Snowden, Southeastern Oklahoma State University

Raymond Johnson, Vice President for Fiscal Affairs, East Central University, Ada, Oklahoma

Ross Walkup, Vice President for Business Services, Southeastern Oklahoma State University, Durant, Oklahoma

Richard Ayers, Advancement, East Central University, Ada, Oklahoma

Grady Hartman, Office of University Advancement, Southeastern Oklahoma State University, Durant, Oklahoma

C. Henry Gold, Development Office, Professor Emeritus, Southeastern Oklahoma State University, Durant, Oklahoma

Jeff Hale, Vice President for Enrollment Management & Marketing & Intercollegiate Athletic Programs, Southeastern Oklahoma State University, Durant, Oklahoma

Ann Haycock, Assistant Vice President of Academic Affairs/Chief Information Officer, Southeastern Oklahoma State University, Durant, Oklahoma

Dan Hoke, University Photographer, Southeastern Oklahoma State University, Durant, Oklahoma

Kathy Keithley, Board of Trustees, Southeastern Foundation, Inc, Durant, Oklahoma

 

III.        CONSENT DOCKET

 

Regent Ann Holloway made the motion, seconded by Regent Thompson, to approve the following items listed on the consent docket.

 

A.        MINUTES OF PREVIOUS MEETINGS

 

R. #196 - MINUTES OF JANUARY 19, 2007

 

R. #197 - MINUTES OF FEBRUARY 27, 2007

 

B.        ACADEMIC AFFAIRS COMMITTEE REPORT

            Chair Sandy Garrett (Attachment A, Pages 35-90)

 

1.         R. #198 - Southwestern Oklahoma State University

 

Program Modification Request for an option addition to the Master of Education in Education degree program

 

2.               R. #199 - University of Central Oklahoma

 

Academic program requests.

 

a.        Add Master of Fine Arts in Creative Writing

 

b.         Add Bachelor of Arts in Education

                                    (Dance Education)

 

c.          Ratification of emergency approval by Regent Mark Stansberry on January 31, 2007 to add Bachelor of Science in Organizational Leadership

 

                        3.         R. #200 - Southeastern Oklahoma State University

 

a.         We are seeking ratification of emergency approval of the following New Program which was granted by Regent Mark Stansberry on January 31, 2007

 

             Bachelor of Science in Organizational Leadership

 

b.         We also seek approval of a program modification for

 

             Aviation – Professional Pilot (005)

Increase in total credit hours from 60 to 64 and a course requirement change adding two courses AVIA 3451-Introduction to Advanced Technology Aircraft and AVIA 3503-Integration of Flight Management Technology and Commercial Operations.

 

                        4.         R. #201 - Northwestern Oklahoma State University

                                     

a.     Program Modification and Option Addition for the Bachelor of Arts Degree in History

 

b.     Program Modification for the Bachelor of Arts Degree in Political Science.

 

c.     Program Modification for the Bachelor of Arts in Education Degree in Social Science.

 

d.     Program Modification and Change of Program Name for the Bachelor of Arts Degree in Speech and Drama.

 

e.     Program Modification for the Bachelor of Science Degree in Mass Communications.

 

Voting for the motion:  Regents Stansberry, Jackson, Howard, Hibler, Gordon, Thompson, Ryerson, Holloway, Garrett.

 

Voting against the motion:  None

 

IV.       REPORT OF RUSO COMMITTEE PROCEEDINGS

 

A.                 BUILDING COMMITTEE REPORT – Chair Richard Ryerson

(Attachment B, Pages 91-108)

 

Regent Ryerson made the motion, seconded by Regent Mickey Thompson, to approve the following building items submitted by East Central University, Southeastern Oklahoma State University, Southwestern Oklahoma State University, Northeastern State University, and the University of Central Oklahoma:

 

1.         R. #202 - East Central University

 

Change Order #4-Project #230-0038

 

Restore the following items omitted from the original contract.

 

Upgrade Roofing............................................. $112,000

Purchase Lift.................................................... $250,165

Contractor Installation of IT Wiring............. $  56,225

Install Irrigation System................................. $  45,000

Change Order #4 - Total Increase .............. $463,390.

Funding sources for the project are Capital Bonds, University Bonds, Private Gifts and Miscellaneous University Funds

 

2.         R. #203 - Southeastern Oklahoma State University

 

a.         Purchase of property described as 1406 North Third, the legal description being “The lots 10 and 11 in Block 1 of the Ingram Addition to the City of Durant, Oklahoma” and property described as 210 West Willow, the legal description being “The west 55 ft of Lot 7 and Lot 9 in Block 1 of the Ingram Addition to the City of Durant, Oklahoma” for an amount of $112,500. 

            Funding: Fund 700 Special Agency.

           

b.         Purchase of property described as 204 West Willow, the legal description being “The east 80 ft. of lot 7 and lot 8 in Block 1 of the Ingram Addition to the City of Durant, Oklahoma for an amount not to exceed $75,000
Funding:  Fund 700 Special Agency

 

                        3.         Southwestern Oklahoma State University

                                   

                              a.         R. #204 - ADA Improvements – Project #6650041

 

Bid and award the upgrade of the elevator in the Campbell Instructional Building at an estimated cost $75,000 to be funded from the Higher Education Bond Fund.

 

                        b.         R. #205 - Field House Renovation – Project #6650050

 

Bid and award the replacement of the flat roof area at Rankin Williams Field House at an estimated cost of $250,000 to be funded from Education and General and Section 13 funds.

 

4.         Northeastern State University

                       

a.        R. #206 - Project #4850043 – Roof Repair

 

Ratify contracts awarded to repair the Fitness Center Pool Roof at a cost not to exceed $64,400.00.  An initial contract in the amount of $37,400.00 was awarded to S & J Contractors as the low bidders for the job.  Due to unforeseen circumstances, additional work was required and a second contract in the amount of $27,000.00 was awarded.  S & J Contractors are providing a 5 year material/labor warranty.

 

b.         R. #207 - Project #4850057 – Broken Arrow Phase II

 

Approve change Order #6 with Oakridge Builders, Inc., an increase in the total contract of $22,538.62, for Broken Arrow Phase II.  The new contract amount is $25,427,544.21.  Additional change requests in the amount of $23,704.63 are included and charged against the allowance package.

a)        Add accessible covers to utility trenches in labs in Building D - $7,072.47 Contract Increase

b)        Additional wall for “x” bracing for structure in Building D - $1,011.00 from Allowance package

c)        Additional furr downs to accommodate ductwork, revise doors from wood to hollow metal, add an additional door in Building D - $3,142.10 from Allowance package

d)        Add floor drain, water and revise power to provide utilities for autoclave in Building D - $3,529.68 Contract Increase

e)        Add two solid interceptors for lab disposals in Building D - $1,106.47 Contract Increase

f)          Prime and paint doors in Building D - $390.00 from Allowance package

g)        Install J boxes in three data rooms in Building D - $218.43 from Allowance package

h)        Revise swing door in Building D equipment room to avoid duct work - $235.00 from Allowance package

i)          Add data to two rooms in Building E - $2,484.79 from Allowance package

j)           Revise two locksets in Building E - $382.27 from Allowance package

k)        Furnish and install library charging desk in Building E - $10,830.00 from Allowance package

l)           Add fixtures and switches in two store rooms in Building E - $696.40 from Allowance package

m)      Revise carpet in Building A–Addition - $1,325.00 from Allowance package.

n)        Add a ramp to accommodate access to site while under construction - $1,424.64 from Allowance package

o)        Seal floors in two rooms in Building E - $150.00 from Allowance package

p)        Courtyard Fountain - $12,245.00 from Allowance package

 

                        5.         University of Central Oklahoma

 

a.         Approve funds for projects as follows:

 

i.          R. #208 - Waterfront Sports Facility Project # 120-0044

 

Fund, design, bid and award contract to the lowest responsible bidder for the Wellness Center Waterfront Sports Facility.  The project budget is $1,500,000.  (Student Facility Fee Bond Funds,             Private Funds, E&G Funds and City of Edmond Funds)

 

ii.                  R. #209 - Major Repairs and Deferred Maintenance Project # 120-0027

 

Fund, design, bid and award contract to the lowest responsible bidder for the MCS Building Electrical Modifications for the IT Mainframe area.  The project budget is $300,000.  (E&G Funds, FY 07 Section 13 Offset Funds)

 

iii.        R. #210 - Parking, Sidewalks, Lights and Landscaping Project  #120-0013

 

Fund, design and award contract to Diversified Construction of Oklahoma, Inc., the Indefinite Delivery General Construction Contractor, for the Native Oklahoma Display Garden, Phase I.  The project budget is $100,000.  (FY 07 Section 13 Offset and E&G Funds)          

 

iv.        R. #211 - Parking, Sidewalks, Lights and Landscaping Project  #120-0013

 

Parking Lot Improvements.  Increase Board approval $300,000 for the Parking Lot #10 and #11 Improvements.  The revised project budget is $450,000.  The Board approved $150,000 May 25, 2006.  (Auxiliary Funds).

 

b.                 Quarterly Change Order report

R. #212 - Wantland Stadium Sports Complex Improvements

Diversified Construction of Oklahoma, Inc. - Project #120-0032

 

Change Order #2 an increase in the amount of $6,672 for East Side Stadium Parking lot and correction of clerical error in the total cost of the project from $82,824 to reflect Change Orders #1 and #2 for a new total cost in the amount of $97,343.  The Board approved the project June, 2006 (R# 383) and Final Completion October, 2006 (R# 131) (Student Facility Fees, Private Funds, Rental Revenue)

 

c.                 Request for Ratification

           

R. #213 - Evans Hall Restoration

Diversified Construction of Oklahoma, Inc.
 Project #120-0027

 

Additional office space is needed for one already-hired and one soon-to-be-hired professionals in the Forensic Science Institute and additional office space needs to be built quickly to accommodate them.  The project budget is $200,000 and the fund design and award contract are to Diversified Construction of Oklahoma, Inc., the indefinite delivery construction contractor for UCO.

 

d.         Informational Items:

 

i.          Indefinite Delivery General Construction Contract

R. #214 - Parking, Sidewalks, Lights and Landscaping Project  #120-0013

 

A contract has been awarded to Diversified Construction of Oklahoma, Inc., the Indefinite Delivery General Construction Contractor for the Jazz Lab Walk of Fame in the amount of $65,000 for Phase I of the walk modifications.  (E&G Funds)

 

ii.         Indefinite Delivery General Construction Contract

R. #215 - Sports Complex Improvements Project #120-0032

           

A contract has been awarded to Diversified Construction of Oklahoma, Inc., the Indefinite Delivery General Construction Contractor for the East Side and South Side Stadium Landscaping and Irrigation project in the amount of $68,000.

 

iii.        Indefinite Delivery General Construction Contract

R. #216 - Parking, Sidewalks, Lights and Landscaping Project  #120-0013

 

A contract has been awarded to Diversified Construction of Oklahoma, Inc., the Indefinite Delivery General Construction Contractor for the East Hall Intramural Field Improvements in the amount of $58,780.  (E&G Funds)

 

Voting for the motion:  Regents Stansberry, Jackson, Howard, Hibler, Gordon, Thompson, Ryerson, Holloway, Garrett.

 

Voting against the motion:  None

 

B.        SYSTEM ADVANCEMENT COMMITTEE –Chair Ann Holloway

            (Attachment C, Pages 109-111)

 

Report of the System Advancement Committee, Wednesday, March  14, 2007 4:00 p.m., Southeastern Oklahoma State University, Russell Building Auditorium, 3rd floor.

 

1.         Report on Legislative Agenda -- Steve Kelley

 

Steve Kelley reported on the current status of various bills affecting RUSO and higher education.

 

R. # 217 - DESIGNATE BOARD CONTACT FOR LEGISLATIVE LIAISON

 

Regent Holloway made the motion, seconded by Regent Ryerson, to approve the designation of President Hays as the contact person for Steve Kelley, Legislative Liaison, to assist the Board in developing a position on pending legislation and to serve as a liaison to presidents regarding legislation.

 

Voting for the motion:  Regents Stansberry, Jackson, Howard, Hibler, Gordon, Thompson, Ryerson, Holloway, Garrett.

 

Voting against the motion:  None

 

2.         Report on Regional University System of Oklahoma Centennial Event -- Dr. Neal Weaver

·        $88,000 has been raised to date

·        Complimentary tickets will be provided to the Oklahoma State Regents for Higher Education.

 

R. # 218 - OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION RECEPTION

 

Regent Holloway made the motion, seconded by Belva Howard, to schedule a reception with the Oklahoma State Regents for Higher Education on Wednesday, April 25, 2007.

 

Voting for the motion:  Regents Stansberry, Jackson, Howard, Hibler, Gordon, Thompson, Ryerson, Holloway, Garrett.

 

Voting against the motion:  None

 

 

4.         Report on Higher Education Day breakfast for legislators -- Sheridan McCaffree

·        62 Legislators attended.  Over 125 people attended.

·        Program by Regent Mark Stansberry, Chancellor Glen Johnson and President Webb was well received.

 

C.        PRESIDENTIAL REVIEW AD HOC COMMITTEE – Chair Joe Anna Hibler

 

R. # 219 - SCHEDULE FOR FORMAL PRESIDENTIAL REVIEWS

 

Regent Hibler made the motion, seconded by Regent Thompson, to approve implementing a time schedule for formal presidential reviews as provided for in current policy 1.25.4 (c), which states, “formal evaluations will occur periodically, normally at least every five years, except for a newly hired president who will be evaluated after two years.”

·        Starting in July 2008, implement a formal review for ECU and NWOSU as those presidents will have served two years by that time.

·        In July 2009, implement a formal review for SEOSU whose president will have served two years by that time and UCO, NSU, and SWOSU

 

Voting for the motion:  Regents Stansberry, Jackson, Howard, Hibler, Gordon, Thompson, Ryerson, Holloway, Garrett.

 

Voting against the motion:  None

 

R. # 220 - AUTHORIZE ONLINE SURVEY FOR OPERATIONAL REVIEWS

 

Regent Hibler made the motion, seconded by Regent Ryerson, to 1) approve implementing an online survey process for annual operational reviews of university staff and faculty in March and April 2008 and 2) thereafter set aside one hour of each Board meeting for the purpose of discussing the university at which the Board is meeting.  Approximately one half hour would consist of meeting in open session with the president and administrative team.  The second half hour would be in executive session with the president.

 

Voting for the motion:  Regents Stansberry, Jackson, Howard, Hibler, Gordon, Thompson, Ryerson, Holloway, Garrett.

 

Voting against the motion:  None

 

D.                AUDIT AND FINANCE COMMITTEE – Chair Joe Anna Hibler

 

R. # 221 - ENGAGE EXTERNAL AUDITORS

 

Regent Hibler made the motion, seconded by Regent Gordon, to approve the external audit engagement letter submitted by Havern, Behrens, and Heim, Oklahoma City, Oklahoma, for the Regional University System of Oklahoma six regional universities and Administrative Office for the fiscal year ending June 30, 2007.

 

Voting for the motion:  Regents Stansberry, Jackson, Howard, Hibler, Gordon, Thompson, Ryerson, Holloway, Garrett.

 

Voting against the motion:  None

 

V.        INFORMATIONAL PRESENTATION – OKLAHOMA HIGHER LEARNING ACCESS PROGRAM (OHLAP)

 

Item V follows item IX on the agenda.

 

VI.       PRESIDENTS’ RECOMMENDATIONS

 

            A.        R. # 222 - UNIVERSITY OF CENTRAL OKLAHOMA

 

Regent Thompson made the motion, seconded by Regent Ann Holloway, to approve the president’s recommendations for the University of Central Oklahoma as presented by President Webb. (Attachment D, Pages 112-128)

 

Voting for the motion:  Regents Stansberry, Jackson, Howard, Hibler, Gordon, Thompson, Ryerson, Holloway, Garrett.

 

Voting against the motion:  None

 

B.        R. #223 - NORTHEASTERN STATE UNIVERSITY

 

Regent Gordon made the motion, seconded by Regent Belva Howard, to approve the president’s recommendations for Northeastern State University as presented by Kim Cherry for President Williams. (Attachment E, Pages 129-138)

 

Voting for the motion:  Regents Stansberry, Jackson, Howard, Hibler, Gordon, Thompson, Ryerson, Holloway, Garrett.

 

Voting against the motion:  None

 

Dr.