MINUTES
Thursday, May 17, 2007,8:30 a.m.
Robert
S. Kerr Room, Nigh
I.
ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN
ACCORDANCE WITH THE OPEN MEETING ACT
The Board of Regents of the
Regional University System of Oklahoma met in regular session at 8:30 a.m., May
17, 2007, Robert S. Kerr Room, Nigh University
Center, Room 301,
II.
CALL TO ORDER AND REGENTS’ ROLL CALL
Chairman Stansberry called the meeting to order. Roll call established the presence of a
quorum with all Regents present.
Mark Stansberry, Chair, Position 8
Belva Howard, Vice Chair, Position 2
Joe Anna Hibler, Secretary, Position 3
Harold Jackson, Regent, Position 1
Jan Gordon, Regent, Position 4
Mickey Thompson, Regent, Position 5
Richard Ryerson, Regent, Position 6
Ann Holloway, Regent, Position 7
Sandy Garrett, Regent, Position 9
Chairman Stansberry asked
President Webb to discuss the Robert S. Kerr Room. President Webb said that the Kerr Foundation
and the UCO Foundation worked together to honor Robert S. Kerr by designating a
room at the Nigh University Center in his name which commemorates some of his
many achievements. Robert S. Kerr came
from an impoverished rural background and rose to prominence as the founder of
Kerr McGee Corporation and as Governor of Oklahoma. One of his campaign slogans claimed, “I’m
just like you - only I struck oil.” Robert
Kerr was elected to the U.S. Senate in 1948 and was called “The Uncrowned King
of the Senate” by the Saturday Evening Post.
Robert S. Kerr was a great Oklahoman who often stressed the importance
of public service and giving back to your community and your country.
GUESTS
Vice
Chair Belva Howard recognized those in attendance:
University Presidents
Richard Rafes, President,
Janet Cunningham, President, Northwestern
Jessie Snowden, Interim President, Southeastern
John Hays,
President, Southwestern
Roger Webb, President,
Kim Cherry, Acting President, Northeastern
Charlie Babb, General Counsel
Kathleen Shannonhouse, Chief Audit Executive
Lynn Griswold, Finance Officer
Others in Attendance
Duane
Anderson, Provost and Vice President for Academic Affairs,
Diane Berty,
Vice President for Student Development,
Tom Fagan, Vice President for Administration
and Finance, Southwestern
Mike Gibson, Cole and Reed
Anne
Holzberlein, President,
Steve Kelley, Legislative Liaison, Kelley
and Associates
Steve Kreidler, Vice President for
Administration and Finance,
David Pecha, Vice President for
Administration, Northwestern
Myron Pope,
Vice President of Enrollment Management and Assistant Vice President of Student
Affairs,
Dr. Bill
Radke, Provost and Vice President for Academic Affairs,
Cynthia
Rolfe, Vice President of Information Technology,
Steve Turner,
Interim Vice President for Administration,
Ross Walkup,
Vice President for Business Services, Southeastern
Neal Weaver, Vice President for University
Relations, Northeastern
III.
CONSENT DOCKET
Regent Ryerson made the motion, seconded by Regent Hibler, to approve
the following items listed on the consent docket:
Voting for the motion:
Regents Jackson, Howard, Hibler, Gordon, Thompson, Ryerson, Holloway,
Stansberry, Garrett
Voting against the motion:
None
A.
MINUTES OF PREVIOUS MEETINGS
R. #241
MINUTES OF MARCH 15, 2007
R. #242
MINUTES OF MARCH 31, 2007
R. #243
MINUTES OF APRIL 14, 2007
B.
ACADEMIC AFFAIRS COMMITTEE REPORT
Chair Sandy Garrett (Attachment A, Pages 44-114)
1.
R. #244
Add Bachelors of Arts in Dance
Education. This is a response to needs
and increases within the public education system.
2.
R. #245
Renaming of Academic Schools
We recommend that the
3.
R. #246 Southeastern
We are seeking approval of the following program modifications:
A.
Bachelor of Science in Occupational Safety and Health (058)
We request a change in the total credit hours from 58 to 56-58 and a
degree program requirement change to allow Occupational Safety and Health
students to take chemistry courses created for degree programs not requiring
CHEM 1114 and 1214 beyond in place of CHEM 1315 and 1415.
B.
Bachelor of Science in Recreation (041)
We request a change in total credit hours from 38 to 40 requiring HPER
3142, 3242, 4363, and 3852 as required coursework and changing elective hours
from 10 to 3.
C.
Master of Education in Elementary Education –
We request a change in name to Reading Specialist, a change in
Professional Education from 12 to 3 hours, a change in specialization component
from 18 to 30 hours, and a change in program admission standards to meet
International Reading Association standards and requirements for
accreditation.
4.
R. #247 Southwestern
A.
A new Program Proposal for a
Master of Science in Management.
B.
A new Program Proposal for an
Associate of Applied Science in Criminal Justice.
C.
A Program Modification Request for
other degree program modifications for the Bachelor of Science in Nursing.
D.
A Program Modification Request for a program
suspension of the Bachelor of Arts in Education -- Social Science Education.
5.
R. #248 Northeastern
Program Modifications:
A.
Collegiate
Scholarship and Services, M.S.
B.
Masters
in Business Administration, M.B.A.
C.
Political
Science, B.A.
D.
Speech,
B.A.
E.
Accounting
and Financial Analysis, M.S.
IV.
REPORT OF RUSO COMMITTEE PROCEEDINGS
A.
AUDIT AND FINANCE COMMITTEE REPORT
Report of the Audit and Finance Committee, Wednesday, May 16, 2007, 2:00 p.m., Nigh University Center, Room 423,
University of Central Oklahoma. (Attachment B, Pages 115-129)
1.
R.
#249 CO-SOURCING
OF INTERNAL AUDIT STAFF RESOURCES FOR THE REMAINDER OF FISCAL YEAR 2007
Regent Hibler made the motion, seconded by Regent Ryerson, to contract
with Cole & Reed to provide audit staff resources for the remainder of this
fiscal year at the rate of $75 an hour, with a maximum fee of $18,750, which
would provide 250 hours to help with the internal audits scheduled at ECU, NSU,
NWOSU, and UCO.
Voting for the motion: Regents Jackson, Howard, Hibler, Gordon,
Thompson, Ryerson, Holloway, Stansberry, Garrett
Voting against the motion:
None
2.
R.
#250 REPLACEMENT
OF STAFF AUDITOR RESOURCES FOR FISCAL YEAR 2008
Regent Hibler made the motion, seconded by Regent Holloway, to contract with Cole & Reed to provide internal audit staff resources for fiscal year 2008 at the rate of $75 an hour, with a maximum fee of $47,749
Voting for the motion: Regents Jackson, Howard, Hibler, Gordon,
Thompson, Ryerson, Holloway, Stansberry, Garrett
Voting against the motion: None
3.
ECU
Personnel and Payroll Audit
The committee met with President
Rafes and representatives from the ECU campus in response to the audit. President Rafes presented an update on
several items they are implementing, all of which will be in place by the first
of September. Internal Audit will do a
follow up in November.
4.
Training
Session on SAS 112 – Mike Gibson, Cole & Reed
Mr.
Gibson discussed the Statement on Auditing Standards (SAS) 112 which
establishes standards for auditors concerning communicating internal control
matters identified in an audit. SAS 112
is effective for the RUSO institutions for June 30, 2007, year-end audits.
Mr. Gibson stated that the new standard changes the bar for what could be reported as an internal control deficiency that the auditors will be required to report. Findings that may not have been previously reportable may now be considered reportable. One of the biggest differences is that SAS 112 identifies what constitutes a significant deficiency in internal controls. If, in the auditor’s judgment, the management of the institution does not have the ability to prepare its financial statements in accordance with Generally Accepted Accounting Principles (GAAP), (including footnotes and cash flow statements and a lot of things that auditors have historically provided some assistance to their clients) then that is by definition at least a significant deficiency in internal controls. It could rise to the level of a material weakness if the auditors propose significant adjustments to get the financial statements to be in compliance with GAAP. There is a higher likelihood that one of the institutions that has not had a significant deficiency or reportable condition or identified deficiency in its internal controls in the past may have one this year.
B.
BUILDING COMMITTEE REPORT – Chair Richard Ryerson
Report of the Building Committee, Wednesday, May 16, 2007, 4:00 p.m., Nigh University Center, Room 300,
University of Central Oklahoma. (Attachment C, Pages 130-164)
Regent Ryerson made the motion, seconded by Regent Howard, to approve the items presented by the building committee.
Voting for the motion: Regents Jackson, Howard, Hibler, Gordon,
Thompson, Ryerson, Holloway, Stansberry, Garrett
Voting against the motion: None
1.
R. #251Campus Master Plan
2.
Northwestern
R. #252 Campus Master Plan
3.
Southeastern
a. R. #253 Request approval for the Fiscal Year 2008 Campus Master Plan for Capital Improvements Projects for forwarding to the Oklahoma State Regents for Higher Education for approval and forwarding to the State Long Range Planning Commission.
b.
R.
#254 Request approval for Change Order No. 1 on Occupational Safety &
Health Bldg. (Project No. 6600346) in the amount of $98,979.56 (includes $9,186.70 bonus) to Lloyd Plyler
Construction, LLP.
1)
Relocation of faculty offices and storage $34,760.14
2)
Voice and Data Cabling and Hardware $41,072.56
3)
Re-feed electrical under slab $ 8,726.16
4)
Replace entrance doors $ 5,233.00
5)
Bonus 1.5% of base bid $ 9,186.70
Regent Ryerson commended Southeastern on offering the bonus for
completion of work on the
c.
R.
#255 Request approval on selection of the firm under the Design/Build Services
concept for the Tennis Court Complex (Project No. 660-0107).
Approval to initiate a Request for Proposal (RFP) was received at the
January 2007 Board meeting
4.
a.
Request
approval for funds for projects as follows:
1)
R. #256 Renewal of contracts-On Call
Consultants-Small Project Design and Construction Documentation. Renew contracts with On-Call Consultants to
provide professional services based upon hourly rates that will be jointly
established and to perform professional services with an annual limit not to
exceed $100,000 for each design consultant during one year per current State
Statutes. The term of the contract will
be one year with options to renew for up to five years (This is renewal year
five of five). Consultants will perform
work on an as needed basis and will not generate fee costs unless authorized in
advance, in writing and with the approval of the Executive Vice President. Board approved the selection July 25, 2003
(R#12).
2)
R. #257 Annual Campus Capital Master Plan
Approve
the Fiscal Year 2008 Campus Master Plan for Capital Improvements Projects for
forwarding to the
3)
R. #258 Howell Hall Science Laboratories
-Project #120-0010
Modify the approved project
for Howell Hall Rooms 152, 165 and 167 to include Room 158 and an Addition to
the LAB building to house materials stored in containers of alcohol in order to
provide proper facilities for code compliance and increase Board approval
$125,000 for the project. The revised
project budget is $575,000. The Board
approved $450,000 June 15, 2006. (R#369)
(Private Funds, E&G Funds and Section 13 Offset Funds)
4)
R. #259
Fund, design and bid the
partial roof replacement at the Nigh
Award of contract to the lowest responsible bidder is subject to Board
approval.
5)
R. #260 Parking, Sidewalks, Lights and
Landscaping
Fund, design and bid the
parking lot improvements to leased property.
The project budget is $140,000.
(Auxiliary Funds)
Award of contract to the lowest responsible bidder is subject to Board
approval.
6) R.
#261 Sports Complex Improvements Project 120-0032
Fund and perform as a Design
Build project by the UCO Foundation for the
Regent Ryerson commended UCO for
its role in arranging the funding of the Sports Complex Improvement Project 120-0032 through the UCO foundation.
b.
Change
Orders:
R. #262 Howell Hall Science
Laboratories – Project #120-0010
J.L. Walker Construction, Inc.
Change Order #1 in the amount
of $2,569 for Science Laboratory Phase II, Room 302, for work required per the
5.
Southwestern
a.
R. #263 List and sell the President’s
residence at
SWOSU will commission three independent appraisals
of the property, and the net sale price shall be not less than 95% of the
average of all three appraisals.
Regent
Ryerson commented that the sale of the President’s house is primarily because
the structure is multi-level, not
b.
R. #264 Music Performance Hall and Offices –
Project #6650059
We
request permission to engage professional consultants for assistance in
designing enhanced sound insulation for the
We
request permission to bid and award repair work to enhance the sound insulation
for
c.
R. #265 Field House Renovations – Project
#6650050
We
request permission to engage professional consultants for assistance in
upgrading and repairing the University swimming pool and associated areas.
We
request permission to bid and award the repair of the University swimming pool
and associated areas at an estimated cost of $100,000 to be funded from Section
13 funds.
We
request permission to bid and award the replacement of the practice gym
flooring at an estimated cost of $100,000 to be funded from E&G funds.
d.
R. #266 Athletic Complex Improvements - Project #6650043
We
request permission to proceed with design and fundraising efforts to replace
our animal stall and support buildings at the rodeo team grounds.
e.
R. #267
1)
SGS Incorporated – Change order number 7 – increase in the amount of $299 for line
voltage change.
2)
SGS Incorporated – Change order number 8 – increase in the amount of $7,198 to
modify air pattern circulation for building.
3)