MINUTES

 

Friday, July 13, 2007, 9:00 a.m.

Northeastern State University

NSU University Center, 601 Grand Avenue

Tahlequah, Oklahoma

 

      I.        ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT

 

The Board of Regents of the Regional University System of Oklahoma met in regular session at 9:00 a.m., July 13, 2007, Ballroom Lounge, University Center, Northeastern State University, Tahlequah, Oklahoma.  Notice of the meeting had been properly filed with the Secretary of State, September 25, 2006, and a copy of the Agenda posted by 9:00 a.m., July 12, 2007 in compliance with the Open Meeting Act.

 

    II.        CALL TO ORDER AND REGENTS’ ROLL CALL

 

Chairman Howard called the meeting to order.  Roll call established the presence of a quorum with all Regents present.

 

Belva Howard, Chair, Position 2

Joe Anna Hibler, Vice Chair, Position 3

Jan Gordon, Secretary, Position 4

Harold Jackson, Regent, Position 1

Connie Reilly, Regent, Position 5

Richard Ryerson, Regent, Position 6

Ann Holloway, Regent, Position 7

Mark Stansberry, Regent, Position 8

Sandy Garrett, Regent, Position 9

 

GUESTS

 

Vice Chair Joe Anna Hibler recognized those in attendance:

 

University Presidents

 

Kim Cherry, Acting President, Northeastern State University, Tahlequah, Oklahoma

Janet Cunningham, President, Northwestern Oklahoma State University, Alva, Oklahoma

John Hays, President, Southwestern Oklahoma State University, Weatherford, Oklahoma

Richard Rafes, President, East Central University, Ada, Oklahoma

Jessie Snowden, Interim President, Southeastern Oklahoma State University, Durant, Oklahoma

Roger Webb, President, University of Central Oklahoma, Edmond, Oklahoma

 

Regional University System of Oklahoma Administrative Staff

 

Sheridan McCaffree, Executive Director

Charlie Babb, General Counsel

Amy Briley, Executive Assistant

 

Others in Attendance

 

Duane Anderson, Provost and Vice President for Academic Affairs, East Central University

Dale Denwalt, The Northeastern, Northeastern State University

Tom Fagan, Vice President for Administration and Finance, Southwestern Oklahoma State University, Weatherford, Oklahoma

Amber Fite, General Counsel, Northeastern State University

Shirley Griffin, Northeastern State University

Kathryn Jones, Higher Education Alumni Council of Oklahoma

Steve Kreidler, Vice President for Administration and Finance, University of Central Oklahoma, Edmond, Oklahoma

Elizabeth Miller, The Northeastern, Northeastern State University

David Pecha, Vice President for Administration, Northwestern Oklahoma State University, Alva, Oklahoma

Sharon Robinson, Vice President Student Affairs, Southeastern Oklahoma State University

Blake Sonobe, Provost, Southwestern Oklahoma State University

Steve Turner, Interim Vice President for Administration, East Central University

Ross Walkup, Vice President for Business Services, Southeastern Oklahoma State University, Durant, Oklahoma

Neal Weaver, Vice President for University Relations, Northeastern State University

 

  III.        CONSENT DOCKET

 

Regent Gordon made the motion, seconded by Regent Ryerson, to approve the items listed on the consent docket:

 

In accordance with policy, Regent Ryerson directed that the following items be removed from the Building Committee portion of the consent docket:

 

C.   1.   Southeastern Oklahoma State University contract request.

C.   4.   b.  Southwestern Oklahoma State University Project Number 665-0054

C.   4.   d.  Southwestern Oklahoma State University retaining wall structure

C.   4.   h.  Southwestern Oklahoma State University mineral lease

C.   6.   a.  16) University of Central Oklahoma University Center Roof Replacement

C.   6.   a.  17) University of Central Oklahoma Parking, Sidewalks, Lights and Landscaping

 

The motion was therefore amended to approve the following items on the consent docket.

 

Voting for the motion by roll:  Regents Jackson, Howard, Hibler, Gordon, Reilly, Ryerson, Holloway, Stansberry, Garrett

 

Voting against the motion:  None

 

A.     MINUTES OF PREVIOUS MEETINGS

 

R. #1 MINUTES OF MAY 17, 2007

 

R. #2 MINUTES OF JUNE 18, 2007

 

B.     ACADEMIC AFFAIRS COMMITTEE REPORT
Chair Connie Reilly
(Attachment A, Pages 42-72)

 

1.   Northwestern Oklahoma State University

 

R. #3 INTERLOCAL COOPERATIVE AGREEMENT

 

Approval to enter into an interlocal cooperative agreement between the Oklahoma Department of Corrections and Northwestern Oklahoma State University to provide continued residential substance abuse treatment services at the Charles E. “Bill” Johnson Correctional Center, Alva, Oklahoma, for a term of one (1) year.  NWOSU will receive an amount not to exceed three hundred thousand dollars ($300,000) for said services.

 

2.     R. #4 Northeastern State University

 

Attached is a Program Review Executive Summary for the following academic degree program at Northeastern State University:

 

Bachelor of Arts in Health and Human Performance (040)

 

3.     R. #5 Southwestern Oklahoma State University

 

a.     Program Modification Request for program requirement changes for the Bachelor of Science in Education in Mathematics Education.

 

3.  R. #6 SWOSU

 

b.    Action taken by the National Council for Accreditation of Teacher Education relative to the accreditation of the education programs that are offered at SWOSU.

 

 

4.     R. #7 East Central University

 

a.     Program requirement change in the BA in English degree;

 

b.    Program requirement change in the Teacher Certification concentration of the BA in English degree

 

c.     Program requirement change in the Retail Merchandising concentration of the BS in Family and Consumer Sciences degree;

 

d.    Program requirement change in the Secondary Education-Sports Administration Option of the Master of Education degree;

 

e.     Program requirement change in the Library Media option of the Master of Education degree;

 

f.       Program requirement change in the Humanities Minor;

 

g.    Program requirement change in the English as a Second Language Minor

 

h.    Program requirement change in the Military Science Minor.

 

B.      BUILDING COMMITTEE REPORT – Chair, Richard Ryerson

(Attachment B, Pages 73-110)

 

Report of the Building Committee, Thursday, July 12, 2007, 3:00 p.m., Northeastern State University, University Center Ballroom Lounge, 612 N Grand Avenue, Tahlequah.

 

1.      Southeastern Oklahoma State University

 

Item removed from consent docket

 

2.      Northwestern Oklahoma State University

 

a.      R. #8 Project #5050023 – Health and Physical Education Building Renovation

 

Request approval to bid a renovation project for the Health and Physical Education Building and to award bid subject to approval of the Building Committee Chair and the Chair of the RUSO Board of Regents.  (Design approval was granted on July 29, 2005, R#6).  The project cost is estimated at $1,513,432 plus interest earned.  Funding Source:  Higher Education Bond Issue 2005 Funds. 

 

b.     R. #9 Project #5050028 – Science Building Renovation   

 

Request approval to bid a renovation project for the Science Building and to award bid subject to approval of the Building Committee Chair and the Chair of the RUSO Board of Regents.  (Design approval was granted on July 29, 2005, R#6).  The project cost is estimated at $2,800,000 plus interest earned.  Funding Source:  Higher Education Bond Issue 2005 Funds.

 

3.      East Central University

 

a.      R. #10 Project #230-0038 – Hallie Brown Ford Fine Arts Center

 

1)     Change Order #5 - Total Increase $36,134.94

Additional interior modifications including color changes and the addition of the ECU logo throughout the facility.

 

2)     Change Order #6 - Total Decrease $28,466.71

Delete moveable wall display panels.

 

3)     Change Order #7 - Total Increase $80,465.51

Modify and/or revise acoustical systems.

 

4)     Change Order #8 - Total Increase $91,485.00

Due to building code interpretations, modify and/or revise mechanical systems (i.e., smoke/fire dampers, HVAC ductwork).

 

5)     Change Order #9 - Total Increase $47,610.60

Replace tape library with a rack room to accommodate the various servers and switches required to operate TV and radio. Convert an equipment storage area into a radio station.

 

6)     Change Order #10 - Total Increase $17,911.86

Drainage system had to be modified in order to tie into the City of Ada's storm sewer. After modification the roof drain lines on south side of the building will tie into a new 18" HDPE storm sewer.

 

4.      Southwestern Oklahoma State University  (Page 110-115)

 

a.      R. #12 CAPITAL MASTER PLAN

 

Request approval of the FY08 Capital Master Plan.

 

b.     Item removed from consent docket

 

c.      R. #13 RETAINING WALL ARCHITECTS

 

Request permission to engage Meyer’s Architects Plus to design replacement structure for retaining wall south of the football practice field.

 

d.     Item removed from consent docket

 

e.      R. #14 COLONY TRANSPORTATION MUSEUM

 

Request approval of Project Agreement for Federal-Aid-Project for the development of the Colony Transportation Museum/Historical Information Center subject to contract review by Board legal counsel.

 

f.        R. #15 TRANSFER PARKER HALL TO E & G I

 

Request permission to officially transfer Parker Hall from an Auxiliary to E & G I.

 

g.     R. #16 PARKER HALL LOBBY RENOVATION

 

Request permission to design, bid and award the renovation of the center lobby of Parker Hall for temporary office, classroom and laboratory usage, SWOSU Project Numbers 665-0051 and 665-0035.  This space will be used to relocate displaced departments during renovation projects and for other temporary office usage.  Funds will be provided by the Higher Education Bond Issue at an estimated cost of $200,000.

 

h.     Item removed from consent docket.

 

i.        R. #17 RENOVATING UPWARD BOUND/ COMMUNTER LOUNGE PROJECT #665-0023

 

Report that due to water damage, we are renovating the Upward Bound/Commuter Lounge addition in the Memorial Student Center, SWOSU Project Number 665-0023 ahead of schedule.  This will include the removal of asbestos, the extension of the fire sprinkler and other improvements.

 

j.        R. #18 FIELD HOUSE ROOF

 

Present bid tab sheet for the Field House roof. 

 

k.      R. #19 STEWARD HALL ROOF

 

Present bid tab sheet for the Stewart Hall roof.

 

5.      Northeastern State University 

 

a.      R. #20 Project #4850058 – Enrollment Management Center

 

NSU requests ratification of the award for the construction contract approved by the Board Chair and the Building Committee Chair on June 14, 2007.  The contract has been awarded to Boldt Builds in the amount of $3,833,500.  The bid recap is as follows:

 

          Boldt Builds                         $3,833,500

          Oakridge Builders              $3,881,000

          Girdner Construction        $3,988,100

 

b.     R. #21 Project #4850063 – Residence Hall Renovation and Repair

 

1)     NSU requests permission to award a contract to Economy Siding in the amount of $41,060 for the replacement of vinyl siding and shutters and to John Green Gutter Service in the amount of $5,325 for new guttering for the Cedar Craft Apartments.  The project will be funded through Auxiliary Capital Replacement Funds.  The bid recap is a follows:

 

                                    Vinyl Siding Vinyl Shutters         Guttering

Economy Siding     $23,540          $17,520

Ragsdale                  $54,830          $27,600

John Green                                                                          $5,325

 

2)     NSU requests permission to bid and award a contract for the removal of the concrete window ledges on the southwest side of Leoser Residence Hall.  The conditions of these ledges have deteriorated and have been determined to be a hazard for pedestrians and vehicles parked nearby.  Engineers have reviewed their condition and estimate the cost of removal at approximately $110,000.  The project will be funded through Auxiliary Capital Replacement Funds.

 

3)     NSU requests approval to award a contract to Environmental Action Inc. for abatement of asbestos Haskell Hall annex renovation project.  The estimated cost of this project is $45,000 and will be funded through Auxiliary Capital Replacement Funds and Student Infrastructure Fees.

 

c.      R. #22 Project #4850060 – Haskell Hall Renovation

 

NSU requests approval to award a contract to Environmental Action Inc. for abatement of asbestos in the Haskell Hall renovation project.  The estimated cost of this project is $45,000 and will be funded through the 2005 State Higher Education Bond Issue.

 

d.     R. #23 Project #4850050 – Broken Arrow Campus Phase I

 

NSU is requesting approval of:

 

1)     Exhibit “G” of the Construction Management at Risk agreement for the monthly general conditions for Oakridge Builders in the amount of $21,315 to be funded through the 2005 State Higher Education Bond Issue.

 

2)     Amendment #d establishing the Guaranteed Maximum Price of $662,000 and permission to award contracts through the Oakridge Construction Management agreement for completion of the Banquet Facilities.  This project will finish one of the “shelled out” portions of Building A which was not completed in the original Phase I project.  This project will be funded through the 2005 State Higher Education Bond Issue.

 

3)     Amendment #g establishing the Guaranteed Maximum Price of $51,554 and permission to award contracts through the Oakridge Construction Management agreement for completion of the College of Business Office Suite.  This project will finish the “shelled out” area of Building B which was not completed in the original Phase I project.  This project will be funded through the 2005 State Higher Education Bond Issue.

 

4)     Amendment #h establishing the Guaranteed Maximum Price of $278,986 and permission to award contracts through the Oakridge Construction Management agreement for completion of the College of Education Reading Lab.  This project will finish the first floor area of Building C which was vacated when the Biology program moved into the new Science Building.  This project will be funded through the 2005 State Higher Education Bond Issue.

 

e.      R. # 24 Project #4850041 – Science Building Renovation

 

NSU requests permission to award contracts to Business Interiors in the amount of $210,516.38 for classroom furniture and to L&M Furniture in the amount of $104,582.27 for faculty office furniture and common areas for the newly renovated facility.  These purchases will be funded through the 2005 State Higher Education Bond Issue.

 

f.       Change Orders

 

1)     R. #25 Project #4850047 – Science Lab Building

 

Request approval of Change Order #6 with Oakridge Builders, Inc. in the amount of $17,126.27 for Science Lab Building.  The new contract amount will be $10,089,620.36.

 

Provide and install electrical and plumbing for two Autoclaves.

 

2)     R. #26 Project #4850047 – Science Lab Building

 

Request approval of Change Order #7 with Oakridge Builders, Inc. in the amount of $18,173.62 for Science Lab Building.  The new contract amount will be $10,107,793.98.

 

Provide and install additional electrical and plumbing for flammable cabinet and appliances requirements.

 

3)     R. #27 Project #4850041 – Science Building Renovation

 

Request approval of Change Order #1 with Oakridge Builders, Inc.  There is $0 change to contract with Oakridge Builders.  Items are reductions/additions to the allowance package in the amount of $18,866.59.  The contract total remains at $5,336,800.

 

i.              Modify the fire alarm system and the Metal Clad Cable – ($20,080) contract decrease.