MINUTES
Friday, July 13, 2007, 9:00 a.m.
Northeastern
I.
ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN
ACCORDANCE WITH THE OPEN MEETING ACT
The Board of Regents of the
Regional University System of Oklahoma met in regular session at 9:00 a.m.,
July 13, 2007, Ballroom Lounge,
II.
CALL TO ORDER AND REGENTS’ ROLL CALL
Chairman Howard called the meeting to order. Roll call established the presence of a
quorum with all Regents present.
Belva Howard, Chair, Position 2
Joe Anna Hibler, Vice Chair, Position 3
Jan Gordon, Secretary, Position 4
Harold Jackson, Regent, Position 1
Connie Reilly, Regent, Position 5
Richard Ryerson, Regent, Position 6
Ann Holloway, Regent, Position 7
Mark Stansberry, Regent, Position 8
Sandy Garrett, Regent, Position 9
GUESTS
Vice
Chair Joe Anna Hibler recognized those in attendance:
University Presidents
Kim Cherry, Acting President, Northeastern
Janet Cunningham, President, Northwestern
John Hays,
President, Southwestern
Richard Rafes, President,
Jessie Snowden, Interim President, Southeastern
Roger Webb, President,
Charlie Babb, General Counsel
Others in Attendance
Duane
Anderson, Provost and Vice President for Academic Affairs,
Dale Denwalt, The Northeastern, Northeastern
Tom Fagan, Vice President for Administration
and Finance, Southwestern
Amber Fite, General Counsel, Northeastern
Shirley Griffin, Northeastern
Kathryn Jones, Higher Education Alumni
Council of
Steve Kreidler, Vice President for
Administration and Finance,
Elizabeth Miller, The Northeastern, Northeastern
David Pecha, Vice President for
Administration, Northwestern
Sharon
Robinson, Vice President Student Affairs, Southeastern
Blake Sonobe,
Provost, Southwestern
Steve Turner,
Interim Vice President for Administration,
Ross Walkup,
Vice President for Business Services, Southeastern
Neal Weaver, Vice President for University
Relations, Northeastern
III.
CONSENT DOCKET
Regent Gordon made the motion, seconded by Regent Ryerson, to approve
the items listed on the consent docket:
In accordance with policy, Regent Ryerson directed that the following
items be removed from the Building Committee portion of the consent docket:
C. 1.
C. 4. b. Southwestern
C. 4. d.
C. 4. h.
C. 6. a. 16) University
of
C. 6. a. 17) University
of Central
The motion was therefore amended to approve the following items on the
consent docket.
Voting for the motion by roll:
Regents Jackson, Howard, Hibler, Gordon, Reilly, Ryerson, Holloway,
Stansberry, Garrett
Voting against the motion:
None
A.
MINUTES OF PREVIOUS MEETINGS
R. #1 MINUTES OF MAY 17, 2007
R. #2 MINUTES OF JUNE 18, 2007
B.
ACADEMIC AFFAIRS COMMITTEE REPORT
Chair Connie Reilly (Attachment A, Pages 42-72)
1.
Northwestern
R. #3 INTERLOCAL COOPERATIVE AGREEMENT
Approval
to enter into an interlocal cooperative agreement between the Oklahoma
Department of Corrections and
2.
R. #4 Northeastern
Attached is a Program Review Executive
Summary for the following academic degree program at
Bachelor of Arts in Health and Human
Performance (040)
3.
R. #5 Southwestern
a. Program Modification Request for program requirement changes for the
Bachelor of Science in Education in Mathematics Education.
3. R. #6 SWOSU
b. Action taken by the National Council for Accreditation of Teacher Education
relative to the accreditation of the education programs that are offered at
SWOSU.
4.
R. #7
a. Program requirement change in the BA in English degree;
b. Program requirement change in the Teacher Certification concentration of the
BA in English degree
c. Program requirement change in the Retail Merchandising concentration of
the BS in Family and Consumer Sciences degree;
d. Program requirement change in the Secondary Education-Sports
Administration Option of the Master of Education degree;
e. Program requirement change in the Library Media option of the Master of
Education degree;
f.
Program requirement change in the
Humanities Minor;
g. Program requirement change in the English as a Second Language Minor
h. Program requirement change in the Military Science Minor.
B.
BUILDING COMMITTEE REPORT – Chair, Richard Ryerson
(Attachment B, Pages 73-110)
Report of the Building Committee, Thursday, July 12, 2007, 3:00 p.m., Northeastern State University, University
Center Ballroom Lounge, 612 N Grand Avenue, Tahlequah.
1.
Southeastern
Item removed from consent docket
2.
Northwestern
a. R.
#8 Project #5050023 – Health and
Request
approval to bid a renovation project for the Health and
b. R.
#9 Project #5050028 –
Request
approval to bid a renovation project for the
3.
a. R.
#10 Project #230-0038 –
1) Change Order #5 - Total Increase $36,134.94
Additional interior modifications including
color changes and the addition of the ECU logo throughout the facility.
2)
Change
Order #6 - Total Decrease $28,466.71
Delete moveable wall display panels.
3)
Change
Order #7 - Total Increase $80,465.51
Modify and/or revise acoustical systems.
4)
Change
Order #8 - Total Increase $91,485.00
Due to building code interpretations, modify
and/or revise mechanical systems (i.e., smoke/fire dampers, HVAC ductwork).
5)
Change
Order #9 - Total Increase $47,610.60
Replace tape library with a rack room to
accommodate the various servers and switches required to operate TV and radio.
Convert an equipment storage area into a radio station.
6)
Change
Order #10 - Total Increase $17,911.86
Drainage system had to be modified in order
to tie into the City of
4.
Southwestern
a. R.
#12 CAPITAL MASTER PLAN
Request
approval of the FY08 Capital Master Plan.
b. Item removed from consent docket
c.
R. #13 RETAINING WALL ARCHITECTS
Request
permission to engage Meyer’s Architects Plus to design replacement structure
for retaining wall south of the football practice field.
d. Item removed from consent docket
e. R.
#14
Request
approval of Project Agreement for Federal-Aid-Project for the development of
the Colony Transportation Museum/Historical Information Center subject to
contract review by Board legal counsel.
f.
R. #15 TRANSFER PARKER HALL TO E & G I
Request
permission to officially transfer Parker Hall from an Auxiliary to E & G I.
g. R.
#16 PARKER HALL LOBBY RENOVATION
Request
permission to design, bid and award the renovation of the center lobby of
Parker Hall for temporary office, classroom and laboratory usage, SWOSU Project
Numbers 665-0051 and 665-0035. This
space will be used to relocate displaced departments during renovation projects
and for other temporary office usage.
Funds will be provided by the Higher Education Bond Issue at an
estimated cost of $200,000.
h. Item removed from consent docket.
i.
R. #17 RENOVATING UPWARD BOUND/ COMMUNTER
LOUNGE PROJECT #665-0023
Report
that due to water damage, we are renovating the Upward Bound/Commuter Lounge
addition in the
j.
R. #18 FIELD HOUSE ROOF
Present
bid tab sheet for the Field House roof.
k. R.
#19 STEWARD HALL ROOF
Present
bid tab sheet for the Stewart Hall roof.
5.
Northeastern
a. R.
#20 Project #4850058 –
NSU
requests ratification of the award for the construction contract approved by
the Board Chair and the Building Committee Chair on June 14, 2007. The contract has been awarded to Boldt Builds
in the amount of $3,833,500. The bid
recap is as follows:
Boldt Builds $3,833,500
Oakridge Builders $3,881,000
Girdner Construction $3,988,100
b. R.
#21 Project #4850063 – Residence Hall Renovation and Repair
1) NSU
requests permission to award a contract to Economy Siding in the amount of
$41,060 for the replacement of vinyl siding and shutters and to John Green
Gutter Service in the amount of $5,325 for new guttering for the Cedar Craft
Apartments. The project will be funded through
Auxiliary Capital Replacement Funds. The
bid recap is a follows:
Vinyl
Siding Vinyl Shutters Guttering
Economy Siding $23,540 $17,520
Ragsdale $54,830 $27,600
John Green $5,325
2) NSU
requests permission to bid and award a contract for the removal of the concrete
window ledges on the southwest side of Leoser Residence Hall. The conditions of these ledges have
deteriorated and have been determined to be a hazard for pedestrians and
vehicles parked nearby. Engineers have
reviewed their condition and estimate the cost of removal at approximately
$110,000. The project will be funded through Auxiliary
Capital Replacement Funds.
3) NSU
requests approval to award a contract to Environmental Action Inc. for
abatement of asbestos Haskell Hall annex renovation project. The estimated cost of this project is $45,000 and will be funded through
Auxiliary Capital Replacement Funds and Student Infrastructure Fees.
c. R.
#22 Project #4850060 – Haskell Hall Renovation
NSU
requests approval to award a contract to Environmental Action Inc. for abatement
of asbestos in the Haskell Hall renovation project. The
estimated cost of this project is $45,000 and will be funded through the 2005
State Higher Education Bond Issue.
d. R.
#23 Project #4850050 –
NSU is requesting approval of:
1) Exhibit
“G” of the Construction Management at Risk agreement for the monthly general
conditions for Oakridge Builders in the amount of $21,315 to be funded through
the 2005 State Higher Education Bond Issue.
2) Amendment
#d establishing the Guaranteed Maximum Price of $662,000 and permission to
award contracts through the Oakridge Construction Management agreement for
completion of the Banquet Facilities.
This project will finish one of the “shelled out” portions of Building A
which was not completed in the original Phase I project. This project will be funded through the 2005 State Higher Education Bond
Issue.
3) Amendment
#g establishing the Guaranteed Maximum Price of $51,554 and permission to award
contracts through the Oakridge Construction Management agreement for completion
of the
4) Amendment #h establishing the Guaranteed Maximum Price of
$278,986 and permission to award contracts through the Oakridge Construction
Management agreement for completion of the
e. R.
# 24 Project #4850041 –
NSU
requests permission to award contracts to Business Interiors in the amount of
$210,516.38 for classroom furniture and to L&M Furniture in the amount of
$104,582.27 for faculty office furniture and common areas for the newly
renovated facility. These purchases will be
funded through the 2005 State Higher Education Bond Issue.
f. Change
Orders
1) R. #25 Project #4850047 –
Request
approval of Change Order #6 with Oakridge Builders, Inc. in the amount of
$17,126.27 for
Provide
and install electrical and plumbing for two Autoclaves.
2) R. #26 Project #4850047 –
Request approval of Change Order #7 with Oakridge
Builders, Inc. in the amount of $18,173.62 for
Provide
and install additional electrical and plumbing for flammable cabinet and
appliances requirements.
3) R.
#27 Project #4850041 –
Request
approval of Change Order #1 with Oakridge Builders, Inc. There is $0 change to contract with Oakridge
Builders. Items are reductions/additions
to the allowance package in the amount of $18,866.59. The contract total remains at $5,336,800.
i.
Modify the fire alarm system and the Metal
Clad Cable – ($20,080) contract decrease.